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HomeMy WebLinkAboutCouncil Agenda - 2024-06-17 SSpecial Council Meeting Agenda Monday, June 17, 2024, 5:00 p.m. Council Chambers - Hybrid City of Kitchener 200 King Street W, Kitchener, ON N2G 4G7 People interested in participating in this meeting can register online using the delegation registration form at www.kitchener.ca/delegation or via email at delegation kitchener.ca. Please refer to the delegation section on the agenda below for registration in-person and electronic participation deadlines. Written comments received will be circulated prior to the meeting and will form part of the public record. The meeting live -stream and archived videos are available at www.kitchener.ca/watchnow *Accessible formats and communication supports are available upon request. If you require assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994.* Pages 1. Commencement The meeting will begin with a Land Acknowledgement given by the Mayor. 2. Notice AII-Council Meeting / Region of Waterloo & Area Municipalities - For Information Mayor and Members of Kitchener City Council have been invited to participate in a joint meeting with the Councils of the Regional Municipality of Waterloo and all Area Municipalities within the Region of Waterloo on Friday June 21, 2024 at 2:00 p.m. to be held virtually, further notice of the meeting will be published at www. reg ionofwaterloo. ca. 3. Disclosure of Pecuniary Interest and the General Nature Thereof Members of Council and members of the City's local boards/committees are required to file a written statement when they have a conflict of interest. If a conflict is declared, please visit www.kitchener.ca/conflict to submit your written form. 4. Delegations Pursuant to Council's Procedural By-law, delegations are permitted to address the Committee for a maximum of five (5) minutes. All Delegations where possible are encouraged to register prior to the start of the meeting. For Delegates who are attending in-person, registration is permitted up to the start of the meeting. Delegates who are interested in attending virtually must register by 3:00 p.m. on June 17, 2024, in order to participate electronically. 5. Staff Reports 5.1 Pyrotechnic and Firework Authorization, DSD -2024-291 3 6. Mayoral Business and Updates - Mayor B. Vrbanovic 7. In -camera Meeting Authorization Note: Any member of Council may question the appropriateness of a listed in - camera item. This may be done during the special Council meeting or at the beginning of the in -camera session. Council is asked to enact the following resolution to authorize an in -camera meeting: "That an in -camera meeting of City Council be held immediately following the special council meeting this date to consider a solicitor / client privilege matter as authorized by Sections 239 (f) of the Municipal Act, 2001, respectively." 7.1 Alcohol Consumption - City owned lands 30 m (Solicitor / Client privilege - Section 239 (f)) 8. By-laws 8.1 Three Readings 8.1.a To confirm all actions and proceedings of the Council for June 17, 2024. (By -Law 2024-116) 9. Adjournment Page 2 of 3 Staff Report J IKgc.;i' r� R Development Services Department www.kitchener.ca REPORT TO: Special Council DATE OF MEETING: June 17, 2024 SUBMITTED BY: Jeremy Dueck, Director Culture and Entertainment 519-741-2200 PREPARED BY: Steve Roth, Manager Special Events, 519-741-2200 x7388 WARD(S) INVOLVED: All DATE OF REPORT: June 12, 2024 REPORT NO.: DSD -2024-291 SUBJECT: Pyrotechnic and Firework Authorization RECOMMENDATION: That the Mayor and Clerk or a General Manager be authorized to execute pyrotechnic and firework permit documentation consenting to firework displays on City Property for city -initiated events; said documentation to be to the satisfaction of the City Solicitor, as outlined in Development Services Department report DSD -2024-291. BACKGROUND: Historically, the City's Special Events team books a pyrotechnic/fireworks company to plan and execute a fireworks display from the roof of City Hall for the Canada Day celebrations. As part of the booking process, a "Pyrotechnic Display Permission form" needs to be signed by the Mayor and Clerk formally giving permission for this display to take place on City property. REPORT: In order to facilitate firework displays such as Canada Day and confirm permission from the City for the pyrotechnic company to set up the display on City property, delegation to the Mayor and Clerk or a General Manager is appropriate, subject to the documentation being to the satisfaction of the City Solicitor. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. APPROVED BY: Justin Readman, General Manager, Development Services *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 3 of 3