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HomeMy WebLinkAboutSafe City - 1998-02-06SAFECI'I'Y~1998-02-06 SAFE CITY COMMITTEE MINUTES February 6, 1998 The Safe City Committee held its meeting under the Chairmanship of Councillor Karen Taylor-Harrison with the following members present: Councillor Mark Yantzi, Trudy Beaulne, Nancy Brawley, Philip Fernandez, Lirondel Hazineh, David Ryan, Rita Westbrook and Jackie Marsh. Others Present: Brock Stanley, Barb Steiner, Bob Arnot and Avril Tanner (Minutes). Absent: Richard Swanson. Coun. Karen Taylor- Harrison Avril Tanner Trudy Beaulne Coun. Karen Taylor- Harrison & Trudy Beaulne Nancy Brawley For next meeting. Barbara Steiner Follow-up with contact about giving presentation to Community Safety & Crime Prevention Council. Send a Letter to Alan Richardson Thanking him for his input in the Committee Request a letter of Resignation from Richard Swanson Develop an information package for Presentations Contact Alan Richardson to see if he is interested in the Downtown Ambassadors Program. Create & send a letter to Neighbourhood Associations - Re: Presentations - 66 - ADMINISTRATIVE 1. APPROVAL OF FEBRUARY 6, 1998 AGENDA The Agenda for today's meeting was approved with the following two additions: Add an item under the Safety Audit Working Group Report to explain how the Safety Audits have been completed in the past, Research & Education Working Group Report for a Downtown Add an item under the Ambassadors Program. Moved By: Trudy Beaulne Seconded By: Nancy Brawley CARRIED. 2. APPROVAL OF JANUARY 9, 1998 MINUTES It was noted that on the attachment to the previous minutes on Page 5 the 3r~ last paragraph should read as follows: "The Mayor is an ex-officio member of every Committee. Section 25.10.3 of the Municipal Code states:" Moved By: Rita Westbrook Seconded By: Philip Fernandez CARRIED. 3. REVIEW DRAFT OF 1997 SAFE CITY ANNUAL REPORT Brock circulated a copy of the 1997 Draft Safe City Annual Report with a copy of the Annual Report from last year. He explained that this Draft report would be included in the Department's Annual Report that will be presented to Council. -9- He reviewed the Report with the Committee and indicated that if anyone had any suggestions they should be received by either Brock or Avril by the end of next week. It was suggested that Citizens on Patrol and Representation from Cedar Hill should also be included under the Welcoming Group in the Research and Education Working Group section. 4. PRESENTATION TO PLANNING COMMITTEE Brock reminded everyone about the Presentation this Committee decided to make to Council and indicated that this type of presentation would help in terms of Council reviewing and approving the Budget. He added that there may be a need to lower the projected Capital Funds allocated for this Committee and mentioned that a presentation of this nature would ensure that Council would be aware of what the Committee has completed to date and where we are headed before removing any funds from the budget. Please find attached a copy of the Projected Outline for the presentation that Brock reviewed with the Committee. He mentioned in general the presentation would be approximately 10- 20 minutes in length. The following items were suggested during review of the Project Outline: · Trudy and Nancy would develop the other steps involved in the Historical Background and forward them to Avril for inclusion in the Presentation. · Any concerns noted previously by Councillors should be addressed in the presentation. · It was suggested that two Committee Members deliver the presentation to Council, It was decided that both Philip Fernandez and Jackie Marsh would be the presenters. · It was decided that Jackie & Philip would meet with Brock, Barbara and Avril shortly to start work on the presentation. 5. LETTER OF RESIGATION FROM ALAN RICHARDSON A copy of Alan's Letter of Resignation was circulated and Councillor Karen Taylor-Harrison indicated that we will send a Letter thanking him for his contribution to the Committee and accepting his offer of help with specific projects. It was also decided that Trudy would contact Richard Swanson and request a Letter of Resignation from him. 6. OUTREACH & PUBLIC RELATIONS COMMUNICATIONS -10- Brock explained that once the presentation to be given to Council has been completed we would like to give this presentation to other Community Groups in hopes that they will understand the role of this Committee and to solicit more members for our Committee and Working Groups. It was indicated that this presentation could be given to such groups as Neighbourhood Group Executive Meetings or General Meetings. It was mentioned that Central Frederick is looking for this type of presentation and they have their General Meeting in May. It was also suggested that we give the same presentation to Community Safety and Crime Prevention Council and Karen indicated that she would be following up with this suggestion. After some discussion of what the best way to communicate our intent with the presentation to the Neighbourhoods it was decided that a letter would be sent indicating why we would like to give a presentation to their Neighbourhood and follow up that letter with a phone call. Karen, Brock, Barbara and Avril will meet to develop the letter and send it out and it was decided that Philip, Trudy, Lirondel and Barbara would make the follow-up phone calls. It was also suggested that we could advertise our intent and outline the work of the Committee in Downtown This Month in hopes of gaining more members as well. We could advertise what the Committee's Goals are in an article. A suggestion was made that when we make these presentations to the Neighbourhood Associations we should have tables set up with information packages and brochures. It was mentioned that Trudy and Karen would get a package of appropriate information together for this type of information table. 7. WEB PAGE Avril handed out a copy of the Draft Web Page and indicated that she would be make the necessary updates of Committee Member Changes before submitting the Design to Dianne Robertson for inclusion on the City's Web Page. 8. EMPTY SPACES, DANGEROUS PLACES ARTICLE Please see attached article for information purposes. -11 - IWORKING GROUP REPORTS I 1. LIGHTING WORKING GROUP REPORT Brock circulated a copy of the Proposed Completion Schedule for the Lighting Design Study and indicated that the April Safe City Committee Meeting would be a joint meeting with DAC to review the Lighting Design Study. It was suggested that the meeting in April be solely dedicated to reviewing this study. Everyone indicated their agreement with the Circulated Completion Schedule. Brock reviewed the Lighting Conceptual Frameworks with the Committee and gave an outline of where the Lighting Working Group is at in the process. Brock indicated that the Thoroughfare and Large Scale Commercial Lighting Plans still need to be developed and that John MacDonald has put forth a proposal to do these studies at no added cost to the study at this time. Brock indicated that we may be able to defer these costs in some form. 2. RESEARCH & EDUCATION WORKING GROUP Nancy explained her additional item under this report pertaining to a Downtown Ambassadors Program. She explained that the program would include hiring approximately 10 youth and have them available on the streets to help people by giving directions, clean up of debris, they would keep their eyes and ears open for possible problems and be able to get enforcement for situations that may require so. She indicated that this was a suggestion made through the Mayor's Task Force. This program would be seen as a joint effort between the Downtown Development Team, Kitchener Downtown Business Association and the Safe City Committee. She indicated that it might be best if the Application for the Grant were to be submitted by the Safe City Committee and she added that she would be contacting Alan Richardson to see if he would be interested in playing a lead role in this type of program. If Alan accepted the volunteer position he would be considered the lead person in a new Working Group to dealing with this new program. This would be the start of the Outreach & Pilot Programs Working Group. -12- A motion was made that Nancy would ask Alan Richardson to be involved in developing the Grant Application and to see if he would like to take the lead role in the Downtown Ambassadors Program. Moved By: Philip Fernandez Seconded By: Nancy Brawley CARRIED. 3. SAFETY AUDIT WORKING GROUP REPORT It was decided that each Working Group would meet and decide on a Working Group Leader who would report back to the Safe City Committee. The Safety Audit Working Group is to meet this month and the Priority Working Group will meet next month to review the Priorities for the next few years. Meeting adjourned: 10:00 am. A. Tanner LIST OF ATTACHMENTS 2. 3. 4. 5. 6. 7. Draft 1997 Safe City Annual Report. 1996 Safe City Annual Report. Projected Outline for Presentation to Council. Alan Richardson's Letter of Resignation. Empty Spaces, Dangerous Places (Information Item). Proposed Completion Schedule for Lighting Design Study. Pitch-In Ontario Information (Information Item).