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HomeMy WebLinkAboutCouncil Agenda - 2024-06-24Council Meeting Agenda Monday, June 24, 2024, 1:30 p.m. Council Chambers - Hybrid City of Kitchener 200 King Street W, Kitchener, ON N2G 4G7 People interested in participating in this meeting can register online using the delegation registration form at www.kitchener.ca/delegation or via email at delegation kitchener.ca. Please refer to the delegation section on the agenda below for registration in-person and electronic participation deadlines. Written comments received will be circulated prior to the meeting and will form part of the public record. The meeting live -stream and archived videos are available at www.kitchener.ca/watchnow *Accessible formats and communication supports are available upon request. If you require assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994.* Pages 1. COMMENCEMENT The Council meeting will begin immediately following the Special Council meeting at approximately 1:30 p.m. The meeting will begin with a Land Acknowledgement given by the Mayor and the singing of "O Canada." NOTE: Council is expected to recess at approximately 4:30 p.m. Pending the completion of the agenda, the meeting may need to reconvene at approximately 6:30 p.m. to complete the balance of the items. 1.1 Moment of Silence - Former Mayor Morley Rosenberg A Moment of Silence in Memory of Former Mayor Morley Rosenberg. 2. MINUTES FOR APPROVAL Minutes to be accepted as circulated to the Mayor and Councillors (regular meeting held May 27, 2024, and special meetings held May 13, May 27, June 3, June 13 and June 17, 2024) - Councillor M. Johnston. 3. 4. 5. 1 - DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF Members of Council and members of the City's local boards/committees are required to file a written statement when they have a conflict of interest. If a conflict is declared, please visit www.kitchener.ca/conflict to submit your written form. COMMUNICATIONS REFERRED TO FILE 4.1 Flag Request Under Policy MUN-FAC-442 4.1.a Sai Mandir - Aug 15 - 22, 2024 4.1.b Nigerians in the Region of Waterloo - Oct 1 - 7, 2024 PRESENTATIONS 5.1 National Excellence in Service Delivery Award 5.1.a Jana Miller, Director, Corporate Customer Service, City of Kitchener DELEGATIONS Pursuant to Council's Procedural By-law, delegations are permitted to address the Committee for a maximum of five (5) minutes. All Delegations where possible are encouraged to register prior to the start of the meeting. For Delegates who are attending in-person, registration is permitted up to the start of the meeting. Delegates who are interested in attending virtually must register by 11:30 a.m. on June 24, 2024, in order to participate electronically. 6.1 Item 12.2.a - Strategic Plan 2019-2022 — Compass Kitchener 2023 Report Card 6.1.a Judy Stephens -Wells and Troy Glover, Compass Kitchener Advisory Committee 6.2 Item 7.1.b - Notice of Intention to Demolish and 7.1.c - Heritage Conservation Agreement - 236 Gehl Place 6.2.a Vaughn Bender, Schlegel Urban Developments 6.3 Item 7.3.c - Shared Accommodation By-law, COR -2024-233 and Addendum Report COR -2024-288 6.3.a Dawn Clelland 6.3.b Alyssa Clelland 6.3.c Anne Lavender 7. REPORTS OF COMMITTEES 7.1 HERITAGE KITCHENER - JUNE 11, 2024 19 Page 2 of 198 7.1.a Heritage Permit Application HPA-2024-V-009, 36 Lancaster Street East, Demolition and Reconstruction of Rear Addition, DSD -2024-217 That pursuant to Section 42 of the Ontario Heritage Act, Heritage Permit Application HPA-2024-V-009 be approved, as outlined in Development Services Department report DSD -2024-217, to permit the demolition of the fire damaged rear addition and reconstruction of the rear addition on the property municipally addressed as 36 Lancaster Street East, in accordance with the supplementary information submitted with the application, subject to the following condition: 1. That the final building permit drawings be reviewed and heritage clearance provided by Heritage Planning staff prior to the issuance of the required building permit. 7.1.b Notice of Intention to Demolish (Partial) - 236 Gehl Place, DSD -2024- 243 That, in accordance with Section 27(3) of the Ontario Heritage Act, the Notice of Intention to Demolish (Partial) received on April 26, 2024, regarding the circa 1920-1930 addition and the two circa 1960 additions located on the property municipally addressed as 236 Gehl Place, be received for information and that the notice period run its course, as outlined in Development Service Department report DSD - 2024 -243. 7.1.c Heritage Conservation Agreement - 236 Gehl Place - Ontario Heritage Act, Report and Internal Memo, DSD -2024-261 That pursuant to Section 37(1) of the Ontario Heritage Act, City Council authorize the entering into of a heritage conservation covenant or easement agreement with the owner of the property municipally addressed as 236 Gehl Place, as described in Development Services Department report DSD -2024-261, in a form and content satisfactory to the City Solicitor and the City's Director of Development and Housing Approvals; and further, That the draft by-law dated June 10, 2024 attached to Development Services Department Internal memo dated June 7, 2024 as Appendix `A', to allow the City to enter into a heritage conservation covenant or easement agreement with the owner of the lands described as LT 144 GERMAN COMPANY TRACT KITCHENER; PT LT 143 GERMAN COMPANY TRACT KITCHENER AS IN 368142, T/W 368142 PARTIALLY RELEASED BY WR154625; KITCHENER (being all of PIN 22728-0027 (LT)), and currently municipally addressed as 236 Gehl Place, for the conservation of the log house, be adopted. Page 3 of 198 7.1.d Notice of Intention to Designate - 56 Duke Street West under Part IV of the Ontario Heritage Act, DSD -2024-242 That pursuant to Section 29 of the Ontario Heritage Act, the Clerk be directed to publish a Notice of Intention to Designate the property municipally addressed as 56 Duke Street West as being of cultural heritage value or interest, as outlined in Development Service Department report DSD -2024-242. 7.1.e Notice of Intention to Designate- 11-15 Pandora Avenue North under Part IV of the Ontario Heritage Act, DSD -2024-247 That pursuant to Section 29 of the Ontario Heritage Act, the Clerk be directed to publish a Notice of Intention to Designate the property municipally addressed as 11-15 Pandora Avenue North as being of cultural heritage value or interest, as outlined in Development Services Department report DSD -2024-247. 7.2 FINANCE AND CORPORATE SERVICES COMMITTEE - JUNE 13, 2024 7.2.a Increase to Purchase Order 213285 - Dundee North Secondary Plan, DSD -2024-254 That Purchase Order 213285 — Dundee North Secondary Plan, be increased in the amount $150,000, plus HST of $19,500, for a total of $169,500, as outlined in Development Services Department report DSD -2024-254. 7.2.b 2025 Budget Process and Timelines, FIN -2024-285 That the 2025 budget timelines outlined in Financial Services Department report FIN -2024-285 be approved; and further, That Council shorten the 30 -day period that Council may pass a resolution making an amendment to the Mayor's proposed budget to coincide with the completion of the meeting scheduled on December 12, 2024. 7.2.c Sign Bylaw Amendment Application SVA2023-009, 1495 Victoria Street North, DSD -2024-204 That Sign By-law Amendment Application SVA2023-009 related to 1495 Victoria Street North for Zdeno Cycle for the purpose of allowing a billboard sign with automatic changing copy to replace the existing billboard sign without automatic changing copy, as outlined in Development Services report DSD -2024-204, be approved, subject to the following conditions: 1. That the luminance of the digital billboard sign shall not Page 4 of 198 exceed 3000 nits between sunrise and sunset, and 150 nits between sunset and sunrise; and, 2. That the Illuminance shall be measured with the digital screen turned off and again with the digital screen displaying a white image. The difference between the off and white image, measured vertically (parallel to the sign face) shall not exceed 0.3 footcandles at any point along the street line or measured a distance of 10 metres from the sign face from an abutting property; and, 3. That the digital billboard sign shall be equipped with a sensor or other device that automatically determines the ambient illumination and shall be programmed to automatically dim according to ambient light conditions; and, 4. That the digital billboard sign be turned off between the hours of 12 a.m. and 6 a.m.; and, 5. That the digital billboard sign have a front yard setback of 5.0 metres rather than the required 6.0 metres; and further, 6. That the digital billboard sign shall not exceed 20.24 square metres in sign area. 7.2.d Bramm Yards Master Plan Visioning, DSD -2024-240 That the revised vision and development principles for the Bramm Yards Master Plan be approved, as outlined in Development Services Department DSD -2024-240; and, That up to $400,000 from the Environmental Remediation Reserve be allocated to support the completion of necessary pre -design reports for the redevelopment of Bramm Yards (55 Bramm Street and 130 Park Street); and, That Staff be directed to undertake a market assessment to determine the appropriate timing to proceed with the disposition of the Bramm Yards, and to identify any potential development limitations, in order to maximize the likelihood of a successful redevelopment process, for Council consideration; and, That Procurement Services and Realty Services be authorized to implement a competitive land disposition process, based on the vision and development principles approved as part of Development Services Department report DSD -2024-240, through the issuance of a public request for proposals (RFP) seeking a Master Developer who would acquire the Bramm Yards and lead a multi -phased redevelopment of the property; and, That Staff be directed to provide additional information at the June 24, Page 5 of 198 2024 Council meeting regarding a rating criteria for the assessment of Request for Proposals (RFP) related to the Bramm Yards land disposition process; and further; That Staff be directed to solicit the participation of University of Waterloo in the market assessment analysis of the Bramm Yards site. 7.3 PLANNING AND STRATEGIC INITIATIVES COMMITTEE - JUNE 3, 2024 7.3.a Culture and Entertainment - Delegated Authority for Talent Purchases and Agreements, DSD -2024-259 That the Director of Culture & Entertainment, Manager of Special Events, Manager of Arts & Creative Industries, and Manager of Downtown Development and Innovation be authorized to execute legal agreements relevant to the business functions of the Culture & Entertainment division, in accordance with the approval parameters set out in Development Services Department report DSD -2024-259, with said agreements to be to the satisfaction of the City Solicitor; and further, That the Director of Culture & Entertainment be authorized to execute sponsorship agreements, pertaining to Culture & Entertainment, in accordance with the approval parameters set out in staff report DSD - 2024 -259, with said agreements to be to the satisfaction of the City Solicitor. 7.3.b Cycling and Trails Master Plan Spot Fixes, DSD -2024-154 That staff be directed to implement the proposed 2024 Cycling and Trails Master Plan spot fixes as described in Development Services Department report DSD -2024-154; and, That pedestrian crossovers (PXOs) be installed on the Laurentian Trail at Laurentian Drive, Williamsburg Road, Strasburg Road, and Lucerne Drive; and, That stopping be prohibited at any time 15 metres from the crossing at each approach, and ten (10) metres immediately following each crossing; and, That a raised crossing be constructed at the Laurentian Trail at Lucerne Drive; and further, That the Uniform Traffic Bylaw be amended accordingly. 7.3.c Shared Accommodation By-law, COR -2024-233 and Addendum 33 Report COR -2024-288, COR -2024-288 Page 6 of 198 That the following recommendation outlined in Corporate Services Department report, COR -2024-233 be referred to the June 24, 2024 Council meeting to allow staff the opportunity to provide further information related to matters raised by the Committee at the June 3, 2024 Planning and Strategic Initiatives Committee meeting: "That the new Shared Accommodation By-law be approved in the form shown attached to Corporate Services Department report COR -2024-233 as Appendix "A"; and, That the fees set out in Appendix "B" of staff report COR -2024- 233 be approved; and, That the request for three (3) Full Time Equivalents (FTEs) to support the administration, inspection, and enforcement of the Shared Accommodation Bylaw be approved; and further, That the purchase of Granicus host compliance software to assist with ongoing monitoring and enforcement of short-term rental platforms be approved. Note: An addendum report, Corporate Services Department report COR -2024-288 has been included on the agenda this date, related to this matter. 7.3.d Supplemental Report to DSD -2023-446, City-wide Lodging House Review, DSD -2024-249 That the following recommendation outlined Development Services Department report, DSD -2024-249 be referred to the June 24, 2024 Council meeting to allow staff the opportunity to provide further information related matters raised by the Committee at the June 3, 2024 Planning and Strategic Initiatives Committee meeting: "That Official Plan Amendment OPA21/004/COK/AR proposing amendments to Kitchener's 1994 and 2014 Official Plan to permit lodging houses city-wide wherever residential uses are permitted be adopted in the form shown in the Official Plan Amendments attached to Development Services Department report DSD -2023-446 as Attachment 'A' and Attachment 'B', and accordingly forwarded to the Region of Waterloo for approval; and further, That Zoning By-law Amendment ZBA21/040/K/NG be approved in the form shown in the `Proposed By-law to Zoning By-law 85- 1' and `Proposed By-law to Zoning By-law 2019-051' attached to staff report DSD -2023-446 as Attachment 'C' and Attachment `D' Page 7 of 198 respectively." 7.4 PLANNING AND STRATEGIC INITIATIVES COMMITTEE - JUNE 17, 2024 7.4.a Draft Plan of Condominium Application (Vacant Land), 30CDM-24204, 20 Ottawa Street North, 20 Ottawa GP Inc, DSD -2024-256 That the City of Kitchener, pursuant to Section 51(31) of the Planning Act R.S.O. 1990, c.P.13, as amended, By-law 2023-103, hereby grants draft approval to Draft Plan of Condominium Application 30CDM-24204 for 20 Ottawa Street North in the City of Kitchener, subject to the conditions as shown in Appendix `A' of Development Services Department report DSD -2024-256. 7.4.b Zoning By-law Amendment Application ZBA24/009/J/TS, 179 Jansen Avenue, 100589420 Ontario Inc., DSD -2024-251 That Zoning By-law Amendment Application ZBA24/009/J/TS requesting to amend Zoning By-law 2019-051, for 100589420 Ontario Inc. for the property municipally addressed as 179 Jansen Avenue, be approved in the form shown in the Proposed `Proposed By-law' and `Map No. 1' attached to Development Services Department report DSD -2024-251 as Attachment `A'. 7.4.c Lived Expertise Working Group Next Steps, DSD -2024-277 That the Lived Expertise Working Group pilot be extended to June 2026, as outlined in Development Services Department report DSD - 2024 -277, and be resourced by City staff to allow for the continued implementation of Kitchener's Housing for All Strategy and a continued lived expert's lens on the Official Plan project. 7.4.d Rental Replacement By-law, DSD -2024-282 That the proposed Rental Replacement By-law, be approved in the form shown in Attachment `A' to report Development Services Department report DSD -2024-282; and, That City initiated Official Plan Amendment OPA24/007/K/NG, for the purposes of administering a Rental Replacement By-law, be adopted in the form shown in the Official Plan Amendment attached to Report DSD -2024-282 as Attachment 'C', and accordingly forwarded to the Region of Waterloo for approval; and, That By-law 2013-093, being Chapter 620 — Demolition Control of the Municipal Code, be amended by the "Proposed By-law" attached to Report DSD -2024-282 as Appendix `D', to enable the administration of a Rental Replacement By-law; and, Page 8 of 198 That staff be directed to continue to work towards a tenant assistance policy as outlined in Kitchener's Housing for All Strategy; and further, That staff be directed to report come back in June 2025 reviewing impacts of the By-law thus far and to provide a further updates on any other "renovictions" By-laws within Ontario. 8. UNFINISHED BUSINESS 9. NEW BUSINESS 9.1 - MAYORAL BUSINESS AND UPDATES - MAYOR B. VRBANOVIC 9.2 Notice of Motion - J. Deneault - Automated External Defibrillators (AED's) Councillor J. Deneault has given notice to introduce the following motion for consideration this date: "Whereas the Heart and Stroke Foundation of Canada estimates 60,000 people suffer an out-of-hospital cardiac arrest in Canada each year, and 9 out of 10 of those cardiac arrests result in death, and; Whereas rates of survival from an out-of-hospital cardiac arrest can double if fast action is taken through a combination of CPR and the use of an Automated External Defibrillator (AED), and; Whereas the Heart and Stroke Foundation of Canada encourages governments at all levels to pass legislation, policies and guidelines to protect and strengthen public access to AEDs, and; Whereas the City of Kitchener has installed over 40 AEDs in City - owned facilities (e.g. arenas, pools, community centres, City Hall, Kitchener Operations Facility) for use by employees or members of the public when needed. Therefore, be it resolved that Kitchener City Council calls on the Government of Ontario to require the installation of Automated External Defibrillators (AEDs) in all workplaces within Ontario with 50 or more employees (or another suitable number as determined by the province), and Be it further resolved that a copy of this motion be forwarded to the Premier of Ontario, the Minister of Municipal Affairs and Housing, area Members of Provincial Parliament, municipal and regional councils within Waterloo Region and the Association of Municipalities of Ontario." Page 9 of 198 9.3 Notice of Motion - D. Schnider - Arts Funding Councillor D. Schnider has given notice to introduce the following motion for consideration this date: "WHEREAS Kitchener City Council has committed, through its Make It Kitchener 2.0 Strategy and 2023-2026 Strategic Plan, to a new arts and culture plan to provide public artists and organizations with the necessary resources to support a thriving local arts community; and, WHEREAS the Canada Council for the Arts, Canada's national public arts funder, provides funding allocations through a national competitive assessment model; and, WHEREAS the Canada Council for the Arts received significant funding amounting to $75 million from the Department of Canadian Heritage in Budget 2021, which is now proposed to be reduced incrementally over three years following the cuts in Budget 2023: by $3.63 million in 2024-25, $7.33 million in 2025-26, and $9.88 million in 2026-27 and onwards; and, WHEREAS the Kitchener -Cambridge -Waterloo area received $3.39 per capita in funding from the Canada Council for the Arts in 2022-2023, compared to Montreal, Winnipeg, and Vancouver who received an average of $18.30 per capita; and, WHEREAS artists and arts organizations in Kitchener face significant regional disparity and ongoing financial challenges amidst reduced government funding; THEREFORE BE IT RESOLVED that Kitchener City Council request the Department of Canadian Heritage to increase funding to the Canada Council for the Arts, and to amend the Canada Council for the Arts Act to mandate a regional development agency funding model; THEREFORE BE IT FINALLY RESOLVED THAT letters of support for these changes be sent to the Honourable Pascale St- Onge, Minister of Canadian Heritage and Members of Parliament for the Waterloo region." 9.4 Notice of Motion - D. Chapman - Renoviction Legislation Request Councillor D. Chapman has given notice to introduce the following motion for consideration this date: "WHEREAS safe and adequate housing is recognized as a Page 10 of 198 fundamental human right by the Federal Government, whose effect as a major social determinant of health and wellbeing goes well beyond a basic requirement for shelter; and, WHEREAS Kitchener's housing situation has dramatically shifted since 2016, a Housing Needs Assessment demonstrating the average price for a house increased by 104% between 2009 to 2019, with the greatest increase since 2016, and rents increased by an average of 41 %; and, WHEREAS the City is experiencing a gap in the provision of housing, in particular the need for 450 units of supportive housing, over 5,000 units of community housing and 9,300 units of affordable rental housing to address the gaps in the existing supply; and, WHEREAS the City of Kitchener has adopted "Housing for All — The City of Kitchener's Housing Strategy" demonstrating a commitment to realizing the right to housing locally and addressing the housing crisis within the municipality; and, WHEREAS landlords and investors are adding to the strain on the housing supply through the unscrupulous act of "Renovictions" by claiming they are completing major renovations and evicting and displacing existing tenants, and subsequently raising rents which affects those generally identified as lower income earners and their ability to find safe, adequate and affordable housing; and, WHEREAS citizens and communities are hurt by these practices which can and does directly impact the housing and homelessness crisis, as well as inflict damage and trauma (both financially and mentally) particularly on our most vulnerable citizens; WHEREAS the City of Kitchener adopted a resolution on October 18, 2021 lobbying the Province of Ontario to take additional and meaningful steps to address the ever-increasing problem of "Renovictions"; WHEREAS the City of Kitchener is trying to take meaningful steps to help address the issue with the legislated tools available to municipalities including adopting Inclusionary Zoning By-law and a Rental Replacement By-law; THEREFORE IT BE RESOLVED that the City of Kitchener supports the resolution adopted by the City of Toronto to urge the Province of Ontario to proclaim and bring into force Bill 97, Helping Page 11 of 198 Homebuyers, Protecting Tenants Act, 2023, and/or related regulations to: a. require that when landlords provide a notice to terminate a tenancy for repairs or renovations, that it be accompanied by a report from a qualified person confirming that the renovations/repairs are so extensive that they require vacant possession of the rental unit. A qualified person should include someone with professional qualifications who is licensed and required to meet professional and ethical obligations under provincial legislation (e.g. architects and professional engineers); b. require landlords to provide tenants who have provided notice that they wish to have a right of first refusal to return to the unit with written notice of the estimated completion date, any changes to this date, and final notification once the renovations/repairs are completed; c. require landlords to provide tenants with a grace period of at least 60 days after the rental unit is ready for occupancy, to allow tenants to move back in and provide the required 60 -day notice to end their tenancy in their temporary accommodation; and d. allow tenants whose landlords fail to provide the required written notices, the grace period and/or the right of first refusal to apply to the Landlord and Tenant Board (LTB) for a remedy until the later of two years after the tenant moved out or six months after renovations/repairs are completed; THEREFORE IT FURTHER BE RESOLVED that the City of Kitchener supports the resolution adopted by the City of Toronto to request to the Province of Ontario to amend the Residential Tenancies Act, 2006, and/or related regulations to: a. reintroduce vacancy control legislation which ties rents to residential units rather than tenancies; b. introduce rent control to cover units first occupied after November 15, 2018; c. require landlords of residential units to be responsible for finding temporary accommodation or provide sufficient relocation assistance for their tenants for the duration of the renovations if tenants intend to return post- repair/renovation; Page 12 of 198 d. require landlords to obtain a building permit before issuing an N13 notice of termination, provide a copy of the applicable permit to tenants together with any N13 notice of termination, require evidence that the permit was delivered with the N13 notice of termination as part of any L2 application to end a tenancy filed on that basis, and require the approved permit be provided to the LTB as part of any L2 application to end a tenancy filed on the basis of an N13 notice of termination; e. provide the same rights and compensation afforded to tenants in buildings with five (5) or more units to those in buildings with less than five (5) units; f. increase the required compensation for tenants in no-fault evictions; g. remove ex parte eviction orders for breached repayment agreements; h. require landlords to attach a plain -language tenants' rights information package to N13 eviction notices (similar to the City of Toronto's Eviction Prevention Handbook); i. regulate N11s and buy-out agreements; and j. amend Above Guideline Increase (AGI) rules to eliminate the eligibility of capital expenditures that constitute general repair and maintenance of the property; add a new subsection requiring landlords to save 10 percent of rental income to be accessed for capital expenditures; and require landlords to notify tenants of the decrease in advance of the date when rent is required to be reduced as specified in an order permitting an AGI related to eligible capital expenses; THEREFORE BE IT FURTHER RESOLVED that the City of Kitchener supports the resolution adopted by the City of Toronto to urge to the Province of Ontario to make the following operational changes to the Landlord Tenant Tribunal (LTB): a. allow tenants the right to in-person LTB hearings to eliminate technological barriers for individuals who do not have access to digital devices or reliable internet connection; b. simplify LTB notices with plain language so they are easily understood and ensure all forms include a tracking number Page 13 of 198 that is linked to a public registry; and c. establish a provincial rental registry that tracks building ownership, rental rates, AGIs and their expiry dates, and LTB eviction filings and their outcomes; and monitor data on N12 and N13 evictions. THEREFORE BE IT FINALLY BE RESOLVED that a copy of this motion be sent to the Association of Municipalities of Ontario, the Premier of Ontario, the Ministry of Municipal Affairs and housing, all other municipalities within Ontario, the Region of Waterloo and other Municipalities for their consideration and possible endorsement." 10. QUESTIONS AND ANSWERS 11. BY-LAWS 11.1 1ST AND 2ND READING 11.1.a Being a by-law to designate the property municipally addressed as 33 Eby Street South, in the City of Kitchener as being of historic and cultural heritage value or interest. 11.1.b Being a by-law to designate the property municipally addressed as 72 Victoria Street South, in the City of Kitchener as being of historic and cultural heritage value or interest. 11.1.c To further amend By-law No. 2019-113, being a by-law to regulate traffic and parking on highways under the jurisdiction of the Corporation of the City of Kitchener. 11.1.d Being a by law to provide for the establishing and laying out of part of Stauffer Woods Trail as public highway in the City of Kitchener. 11.1.e Being a by-law to amend By-law 2022-091 to extend the time period for exemption from Part Lot Control — Part of Blocks 191 and 192, Registered Plan 58M-682 — Grassbourne Avenue and Broadacre Drive. 11.1.f To further amend By-law No. 2008-117, being a by-law to authorize certain on -street and off-street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. 11.1.g To further amend By-law No. 88-171, being a by-law to designate private roadways as fire routes and to prohibit parking thereon. 11.1.h Being a by-law to amend Chapter 110 of The City of Kitchener Municipal Code regarding By-law Enforcement. 11.1.i To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of motor vehicles on private property. 11.1.j To confirm all actions and proceedings of the Council for June 24, Page 14 of 198 12 0z�yzI 11.2 LATE STARTER BY-LAWS TO BE ADDED TO THE AGENDA, PENDING APPROVAL OF THE REPORTS OF THE COMMITTEES 11.2.a Being a by-law to allow the City to enter into a heritage covenant or easement agreement with the owner of 236 Gehl Place, Kitchener for the conservation of a log house. 11.2.b Being a by-law to amend Chapter 680 of The City of Kitchener Municipal Code with respect to Signs. 11.2.c By-law to Provide for the Licensing and Regulation of Shared Accommodations in the City of Kitchener. 11.2.d Being a by-law to amend By-law 2019-051, as amended, known as the Zoning By-law for the City of Kitchener — 1000589420 Ontario Inc. — 179 Jansen Avenue. 11.2.e Being a by-law to adopt Amendment No. 56 to the Official Plan - Rental Replacement By-law Implementation 11.2.f Being a by-law to amend Chapter 620 of The City of Kitchener Municipal Code with respect to Demolition Control. 11.2.g Being a by-law to establish a Rental Replacement By-law. 11.2.h Being a by-law to Adopt Amendment No. 34 to the Official Plan — City -Wide Lodging House Review. 11.2.1 Being a by-law to Adopt Amendment No. 132 to the Official Plan — City -Wide Lodging House Review. 11.2.j Being a by-law to amend By-law 85-1, as amended, known as the Zoning By-law for the City of Kitchener — City -Wide Lodging House Review. 11.2.k Being a by-law to amend By-law 2019-051, as amended, know as the Zoning By-law for the City of Kitchener — City -Wide Lodging House Review. COMMITTEE OF THE WHOLE 12.1 ADMINISTRATIVE REPORTS 12.1.a Development Charges Exemption for Affordable Housing, FIN -2024- 279 12.1.b Appointment of Licensing Appeal Tribunal Members, COR -2024-286 12.1.c Objection to Notice of Intention to Designate - 91 Madison Avenue South, DSD -2024-290 12.1.d Canada Community -Building Fund Municipal Funding Agreement, FIN -2024-302 68 71 74 94 Page 15 of 198 13. 14. 12.1.e Alcohol Consumption in City Parks Pilot, INS -2024-306 97 12.2 FOR INFORMATION 12.2.a Strategic Plan 2019-2022 — Compass Kitchener 2023 Report Card, 102 CAO -2024-305 12.2.b 2023 Grants Summary, FIN -2024-298 125 12.2.c 2023 Development Charge Reserve Fund Report, FIN -2024-192 129 12.2.d 2024 Inventory of Existing Agreements and Contracts, COR -2024- 140 309 12.2.e Growing Together East (Major Transit Station Area Land Use and 162 Zoning Framework) - Project Launch, DSD -2024-237 12.2.f Quarterly Report 02, DSD -2024-266, DSD -2024-266 167 12.2.g Summary of Bid Solicitations Approved by the Chief Purchasing 195 Officer (Jan 1, 2024 — Mar 31, 2024), FIN -2024-287 REPORT OF THE COMMITTEE OF THE WHOLE BY-LAWS 14.1 3RD READING 14.1.a Being a by-law to designate the property municipally addressed as 33 Eby Street South, in the City of Kitchener as being of historic and cultural heritage value or interest. (By-law 2024-117) 14.1.b Being a by-law to designate the property municipally addressed as 72 Victoria Street South, in the City of Kitchener as being of historic and cultural heritage value or interest. (By-law 2024-118) 14.1.c To further amend By-law No. 2019-113, being a by-law to regulate traffic and parking on highways under the jurisdiction of the Corporation of the City of Kitchener. (By-law 2024-119) 14.1.d Being a by law to provide for the establishing and laying out of part of Stauffer Woods Trail as public highway in the City of Kitchener. (By-law 2024-120) 14.1.e Being a by-law to amend By-law 2022-091 to extend the time period for exemption from Part Lot Control — Part of Blocks 191 and 192, Registered Plan 58M-682 — Grassbourne Avenue and Broadacre Drive. Page 16 of 198 (By-law 2024-121) 14.1.f To further amend By-law No. 2008-117, being a by-law to authorize certain on -street and off-street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. (By-law 2024-122) 14.1.g To further amend By-law No. 88-171, being a by-law to designate private roadways as fire routes and to prohibit parking thereon. (By-law 2024-123) 14.1.h Being a by-law to amend Chapter 110 of The City of Kitchener Municipal Code regarding By-law Enforcement. (By-law 2024-124) 14.1.1 To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of motor vehicles on private property. (By-law 2024-125) 14.1.j To confirm all actions and proceedings of the Council for June 24, 2024. (By-law 2024-137) 14.2 LATE STARTER BY-LAWS TO BE ADDED TO THE AGENDA, PENDING APPROVAL OF THE REPORTS OF THE COMMITTEES 14.2.a Being a by-law to allow the City to enter into a heritage covenant or easement agreement with the owner of 236 Gehl Place, Kitchener for the conservation of a log house. (By-law 2024-126) 14.2.b Being a by-law to amend Chapter 680 of The City of Kitchener Municipal Code with respect to Signs. (By-law 2024-127) 14.2.c By-law to Provide for the Licensing and Regulation of Shared Accommodations in the City of Kitchener. (By-law 2024-128) 14.2.d Being a by-law to amend By-law 2019-051, as amended, known as the Zoning By-law for the City of Kitchener — 1000589420 Ontario Inc. — 179 Jansen Avenue. (By-law 2024-129) 14.2.e Being a by-law to adopt Amendment No. 56 to the Official Plan - Rental Replacement By-law Implementation. Page 17 of 198 (By-law 2024-130) 14.2.f Being a by-law to amend Chapter 620 of The City of Kitchener Municipal Code with respect to Demolition Control. (By-law 2024-131) 14.2.g Being a by-law to establish a Rental Replacement By-law. (By-law 2024-132) 14.2.h Being a by-law to Adopt Amendment No. 34 to the Official Plan — City -Wide Lodging House Review. (By-law 2023-133) 14.2.i Being a by-law to Adopt Amendment No. 132 to the Official Plan — City -Wide Lodging House Review. (By-law 2023-134) 14.2.j Being a by-law to amend By-law 85-1, as amended, known as the Zoning By-law for the City of Kitchener — City -Wide Lodging House Review. (By-law 2023-135) 14.2.k Being a by-law to amend By-law 2019-051, as amended, know as the Zoning By-law for the City of Kitchener — City -Wide Lodging House Review. 15. ADJOURNMENT (By-law 2023-136) Page 18 of 198 L- Q) V E u �! to � 0 Ln (� L ® w on IBJ 00M oma, p o IIIIIIIIII IIIIIIIIII IIIIIIIIII IIIIIIIIII IIIIIIIIII IIIIIIIIII IIIIIIIIII IIIIIIIIII IIIIIIIIII 0 ul r% -- Ln 4-J V c6 � Q ELn E o }; a--+ i V O V D _ •V 0 V N w Q M LM x Q ate+ V N N +� c6>- C i +�+ m O vi O ML C O O � Q E L j W Q 00 N V O i -a O cn O cB 'n Ln O oO � S -- Q O U0 V Ln V Q1 U (� N N i f6 V Q) " ate+ V) 4-J V to M O N w N i on3 O — 4, i N 4� N O Q V) (L) O O N O v 2 2 -0 2 • • • • • • uj��r iiiii (in�imi� Glll��r11r«««< � X111111111111iiiiiiiiii;;iii,,01,�111J111N 4-J E 0 0 0 .2 +u- Qj &— > Q) < 76 &— Qj a) 4 - CU E 0 QJ m E oz �p 4- ai bD ci ci 2 ar bn E Ln 0%�j �n x E a) Ln ai 4-J 0 LU u LLJ =3 4a E E 0 E M to ai 0 cu u U U oi 0 4-j 0 4-j Ln u qr� E ai to QJ a) u U CL 4-J ro 4-J Q) 4-J V) cu 0 4-P L) < 0 x 4-J2i m r-� < C a) U.j L- a) (1) N Q) E al u Z3 ui ai c: c Ne (D ai ci 4--J 4-1 +, u -1--i 0 0- 0 CL 4-J aj u ra L- S- LLJ u = u U un 00 Ot vw I Iffw 0.01 t iu00000ioCL iu00000io Illll0000000io I Illll0000000io IN Illll0000000io i000000io Illlluuuuuuuiu R y a a LM V_ '4A H O O > txo 4-1 i •• V M •- O s O > o E a m O qq -0 M •Q = 4- �' m a GJ MO m M E a ,� 0 LA N -0 — H v M N v O ON a 'i O Q O N s � O .O +N V •- }' L v s o o L= L O O �L W W m V CL Q a-+ . V m N f �••+ 4-0 m O IA4-0 i +r E O •— a-+ O i v i L L Q O. 1 O p O � O_ m V Staff Report l IKgc.;i' r� R Corporate Services Department www.kitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: June 24, 2024 SUBMITTED BY: Amanda Fusco, Director, Legislated Services 519-741-2200 ext. 7809 PREPARED BY: Kristin VanDerGeld, Manager of Licensing, 519-741-2200 ext. 7854 WARD(S) INVOLVED: ALL DATE OF REPORT: June 13, 2024 REPORT NO.: COR -2024-288 SUBJECT: Supplemental Report Shared Accommodation By-law RECOMMENDATION: That the new Shared Accommodation By-law be approved in the form shown attached to Corporate Services report COR -2024-288 as Appendix "A" and added to the Municipal Code; and, That the fees set out in Appendix "B" of staff report COR -2024-288 be approved; and, That the request for three (3) Full Time Equivalents (FTEs) to support the administration, inspection, and enforcement of the Shared Accommodation Bylaw be approved; and further, The purchase of Granicus host compliance software to assist with ongoing monitoring and enforcement of short-term rental platforms be approved. REPORT HIGHLIGHTS: • The purpose of this report is to provide additional information as requested by the Planning and Strategic Initiatives Committee at the June 3, 2024, meeting. • Staff met with delegates to further understand their submissions from the Planning and Strategic Initiatives Committee meeting held on June 3, 2024. • Staff continues to recommend the Shared Accommodation By-law proposed through report COR -2024-233 with some minor amendments as noted in this report. • Planning staff continues to recommend Official Plan Amendment OPA21/004/CK/AR and Zoning By-law Amendment ZBA21/040/K/NG proposed through report DSD -2024-249. BACKGROUND: *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 33 of 198 On June 3, 2024, the Planning and Strategic Initiatives Committee (PSIC) considered report COR -2024-233 (Shared Accommodation By-law) and report DSD -2024-249 (City-wide Lodging House Review) which sought approval to allow lodging houses city-wide in conjunction with a proposed licensing framework that would regulate both lodging houses and short-term rentals in the form of a Shared Accommodation By-law. Supplemental information was requested by members of PSIC regarding the proposed by-law and staff were directed to further engage with the delegates regarding their submissions at the meeting. Staff had further discussions with the delegates to further understand their respective submissions and provide clarity on the proposed regulations. REPORT: Staff are recommending modifications to the proposed Shared Accommodations By-law (Appendix A) that could be made to reduce barriers for Shared Accommodation owners while maintaining the intent of the program and supporting the City's ability to ensure public safety, consumer protection, and nuisance control. The recommended modifications have been noted as a result of further dialogue with the delegates and include namely regulation clarity, adjustments to application requirements, and by-law amendments. Lodging House (Schedule 5) Amendments: Item Requested Proposed Modifications • Gross floor area requirement is too • Gross floor area requirement for common high and existing lodging houses living space has been removed. would not meet requirement. • Clarity regarding regulation "ensure • "ensure that no Renter(s) has the that all Renters have access to any exclusive use of both a kitchen and kitchen and bathroom." bathroom." • Clarity around lease agreement • maintain a written lease with only one (1) requirements. Renter per lease, unless: i) the Renter is under thea e of eighteen (1 8) years, in which case parentr guardian may execute a lease on their behalf; or ii) where the Renters have entered into a joint tenancy agreement to share a bedroom. • Clarity around regulation "ensure 0 "ensure that each bedroom has a door that each bedroom shall have a door that is capable of being locked from the that is capable of being locked." inside and the outside." • Clarity regarding regulation "permit • "permit any room to be used as a any room to be used as a bedroom bedroom except where a bedroom has except where a bedroom has been been indicated and approved on the indicated on the licence application." submitted floor plan." Page 34 of 198 In addition to the proposed changes, staff have confirmed that Building Approval for new applications will occur to address further concerns around building safety. Short-term Accommodation Rental (Schedule 6) Amendments: Item Requested Proposed Modifications • Increase bedroom limit (3 bedrooms) • Bedroom limit increased to 4. for Class B licence. Shared Accommodation applications. • Remove requirement for a licensee to • Requirement removed. maintain a register of all guests as this new Shared Accommodation information is not provided by many application. Building and Fire can platforms. assist existing licensed lodging house New Application Requirements Amendments: Item Requested Proposed Changes • Remove Police Clearance • No change proposed for any new requirement. Shared Accommodation applications. • Remove floor plan requirement for • Floor plans will be required with every existing licensed lodging houses. new Shared Accommodation application. Building and Fire can • Decrease number of inspections assist existing licensed lodging house owners with satisfying this requirement if needed. Renewal Application Requirement Amendments: Item Requested Proposed Changes: • Remove Police Clearance • Required every 3rd renewal period for requirement. all Shared Accommodations. • Remove Floor Plan Requirement • Only required on renewal if changes to building layout have occurred since the last application submission. • Decrease number of inspections • A Fire Checklist as opposed to inspection is required on renewal for all Shared Accommodations. • Property Standards Inspection required annually for Lodging Houses and every 24 months for STR's. Supplemental Information Requested: 1. Grandfatheri Page 35 of 198 The current Lodging House By-law will be repealed, and staff continue to recommend that all existing licensed lodging house owners comply with the new proposed framework and application requirements. Upon further dialogue with the delegate on the lodging house matter, they indicated that they were satisfied with the modifications outlined in this report and as such grandfathering no longer needs to be explored. Grandfathering will perpetuate outdated practises and will negatively impact the intent of the new licensing framework which is health and safety and would add additional red tape or complications to the process. Grandfathering relies on the concept of pre-existing conditions or entities being exempt form new regulations or standards where the pre-existing condition legally existed in accordance with existing rules. If a particular use or practice didn't exist previously or there were no rules to govern its use, such as with Short-term Rental Accommodations, there's nothing to grandfather. 2. Additional Bathrooms & Cooking Facilities: There is no provision(s) in the Ontario Building Code, Fire Code, Ontario Human Rights Code, or Residential Tenancies Act that would require a property owner to increase the number of kitchens and/or bathrooms based on the number of proposed bedrooms. Requiring owners to retrofit their property with additional amenities outside of code requirements would likely result in a change of configuration of the existing property and would result in the reduction in number of available lodging units. While shared access to amenities may pose an inconvenience to tenants, it would not amount to a breach of those tenants' human rights as protected under the Ontario Human Rights Code. 3. Insurance Requirements: Proof of insurance as part of the business licensing process is a standard practice in many municipalities. It's a way to ensure that businesses have adequate protections in place for potential risks and liabilities. This practice is aimed at safeguarding both the interests of the business owners and the community they serve. This application requirement is in place for many other business types that the City currently licenses and it has been met with minimal resistance. 4. Existina Licensed Lodaina Houses: There are currently 15 licensed lodging houses throughout the City (2 in ward 4, 6 in ward 9, 7 in ward 10). 5. Booking Length Maximum — 90 Days: The definition of short-term rental period varies depending on the jurisdiction, but most area municipalities classify it as being between 28-30 days. During our consultation phase staff heard that 30 days was too short and there was a need in the housing market to accommodate longer stays for reasons that would not align with a long-term rental agreement such as family of international students, insurance claims, or renovations. Data obtained through AirDNA reflected over the last year the average stay was 4 nights. However, a rental period of up to 90 consecutive Page 36 of 198 days allows for some flexibility without venturing into the long-term rental market which often requires a fixed term lease of 1 year or more. 6. Bedroom Limits: Most municipal comparators that have enacted a licensing by-law for short-term rentals restrict them to a principal residence only and cap the number of days they can operate. Staff are proposing to permit both principal residence and non -principal residence short-term rental accommodations as they provide a type of flexible housing stock and meet a need in our community. However, staff is proposing to limit the number of bedrooms/guests to promote safety, limit noise and disruption, and to balance the interests of residents, visitors, and the community. The limits proposed are 5 bedrooms (maximum 10 occupants) for a principal residence and 4 bedrooms (maximum of 8 occupants) for a non -principal residence. It was verified through data sourced by AirDNA that properties with 4-5 bedrooms account for 5% of listings on the major platforms. Top platforms have also indicated that more than 4 bedrooms is unusual outside of vacation markets. 7. Disclosure of Information: All licensed Shared Accommodations will be listed on the City's website alongside the last inspection date. No further information will be provided online to the public as this process would be onerous to maintain and there is unclear relevancy/purpose of such information. There are already mechanisms in place to release requested data through the access request process. Furthermore, enforcement orders issued to a property owner can also be released to impacted parties such as tenants, property managers, or mortgage companies where appropriate. A copy of these orders can also be posted at a property where applicable. The contact information for both the licensee and alternate emergency contact will be required to be posted at the shared accommodation as part of the Renter's Code. Staff are not proposing the collection of personal contact information of renters as part of the application process for reasons such as privacy, renter turnover and relevance. Lease agreements as outlined in the by-law can be requested as required for enforcement purposes. 8. Evictions: The focus of the proposed by-law is health and safety and to promote compliance. In the instance of non-compliance there are other avenues staff can pursue such as fines through the Administrative Monetary Penalties System (AMPS), charges through the Provincial Offences Act (POA) court, conducting repair work on an owner's behalf and invoicing in the same manner as municipal taxes, or placing conditions on a licence. Revoking a licence would be considered as a last resort and only after all other avenues have been exhausted or in the event of a life safety concern. While the City can revoke a licence, the eviction process would still be governed through the Residential Tenancies Act. In the event of a displacement staff would assist with connecting tenants with community resources/alternative housing arrangements. 9. Review Period: Page 37 of 198 Staff are committed to reporting back on an annual basis to assess the overall impacts of the licensing program. This will include statistics on the uptake of licenses, staffing implications, fees, potential expansion of the program, and to make any process revisions or amendments as needed. 10. Minimum Parking requirements for Lodging Homes: In addition to the municipal scan of Zoning By-laws that was conducted to inform the planning staff recommended parking rate for lodging homes as outlined in report DSD -2023-446, planning staff have reviewed the City of Ottawa's draft Zoning By-law (released in May 2024), the City of Edmonton's Zoning By-law (2023), and the City of Barrie's draft Zoning By-law (2023) which propose no parking minimums in Ottawa and Edmonton and 1 parking space per dwelling unit (which includes a lodging home) in Barrie. Below is a table with minimum parking rate options for Council's consideration. Option Rate Option 1— Staff I per lodging house Recommendation (No minimum in SGA zones) Option 2 — Status Quo 1 space per 63m2 of (2019-051) GFA* (No minimum in SGA zones) Option 3 — Approved 4 0 spaces within 800m Units Rates of LRT station 0.3 spaces in RIENS area 0.6 spaces elsewhere** "For example, a lodging home of a size of approximately 2,800ft2 (264m2) would require 5 parking spaces **Due to rounding provisions in the Zoning By-law, this would result in 1 space per lodging home Planning staff continue to recommend 1 parking space per lodging home (option 1) but do not have a concern with establishing parking minimums for lodging homes that are the same as the 4 -unit rates (option 3). Staff met with delegates to better understand their concerns, and where possible have recommended modifications to the proposed licensing by-law as outlined in this report. Staff reconfirm that that we will monitor the implementation of the Shared Accommodation By-law and report back to Council with any recommended adjustments. Providing an updated land use and licensing framework for lodging homes and for short-term rentals is the first step in ensuring safe accommodations. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: Page 38 of 198 If supported by Council the Shared Accommodation Program would have operating budget financial implications associated with the cost of 3 full-time employees (salary and fringe benefits) and host compliance software. Staffing includes a Business Licence Inspector $102,687., Licensing Officer $90,973 and Property Standards Officer $131,120., and the purchase of Granicus host compliance software $36,475. The recruitment of 3 full-time equivalents (FTE's) to oversee the administration, inspection, and enforcement of the Shared Accommodation By-law is a minimum requirement for ensuring the success of the program. While the Shared Accommodation By-law will not come into effect until January 1, 2025, the recruitment for these positions is expected to take place in Fall of 2024 in order to have the time to complete the appropriate staff training, prepare, educate, and consult with stakeholders, make system modifications, and implement the necessary processes and forms and make resources publicly available for the program launch. The host compliance software would also be implemented in Fall 2024 to allow for setup, configuration and online training. This will cause a negative variance in 2024 of approximately $145,000 to be offset by other surpluses or the tax stabilization reserve. In 2025 the expenses relating to staffing and host compliance software would be offset by the new licensing fees so there would be no budget impact. PREVIOUS REPORTS/AUTHORITIES: • DSD -2024-249 Supplemental Report to DSD -2023-446 — City-wide Lodging House Review • DSD -2023-446 City-wide Lodging House Review (OPA21/004/COK/AR, ZBA21 /040/K/NG) • COR -2024-233 — Shared Accommodation By-law • DSD -2021-11 - Lower Doon land Use Study Recommendations Report • DSD -20-214 - Housing for All - City of Kitchener Housing Strategy • Municipal Act, 2001 • Planning Act REVIEWED BY: Natalie Goss, Manager, Policy & Research APPROVED BY: Victoria Raab, General Manager, Corporate Services ATTACHMENTS: Attachment A — Shared Accommodation By-law Attachment B — Fees Page 39 of 198 BY-LAW OF THE CORPORATION OF THE CITY OF KITCHENER BY-LAW NO. 2024 -XXX BY-LAW TO PROVIDE FOR THE LICENSING AND REGULATION OF SHARED ACCOMMODATIONS IN THE CITY OF KITCHENER. WHEREAS it is deemed expedient to exercise the powers conferred on Council by the Municipal Act, 2001, S.O. 2001, c.25 (the "Municipal Act"), as amended; AND WHEREAS Section 8 of the Municipal Act, provides that a municipality has the capacity, rights, powers, and privileges of a natural person for the purpose of exercising the authority under the Act; AND WHEREAS Section 8(3) of the Municipal Act, authorizes a municipal to provide for a system of licences; AND WHEREAS Section 11 of the Municipal Act authorizes a Municipality to pass bylaws responding health, safety and well-being of person, parking on property, structures includes fences and signs; AND WHEREAS Section 151 (1) of the Municipal Act authorizes a municipality to provide for a system of licences with respect to a business and to prohibit carrying on or engaging in the business without a licence and to take other actions with respect to such licences; AND WHEREAS Section 151 (1) of the Municipal Act authorizes a municipality to license, regulate, or govern real and personal property used for the business and the persons carrying it on or engaged in it; AND WHEREAS Section 425 of the Municipal Act authorizes a Municipality to create offences; AND WHEREAS Section 429 of the Municipal Act authorizes a Municipality to establish a system of fines or offences under a by-law of Municipality passed under the Act; AND WHEREAS section 434.1 of the Municipal Act, 2001 authorizes the City to require a Person, subject to such conditions as the municipality considers appropriate, to pay an Administrative Penalty if the municipality is satisfied that the Person has failed to comply with a by-law of the City; NOW THEREFORE the Council of The Corporation of Kitchener enacts the following: Page 40 of 198 1. Definitions "Additional Contact" means an agent, representative, or property maintenance company who act for the Owner and is responsible for managing or addressing issues in relation to the Licenced Premises. "Adult" means an individual eighteen years of age or older. "Administrative Penalty By-law" means the Administrative Penalty By-law of the City, as amended from time to time, or any successor thereof. "Agent" means a Person authorized in writing by an Owner or Operator to act on the Owner's or group of Owner's behalf. "Applicant" means the Person applying for a Licence or renewal of a Licence under this by-law. "Application" shall include any Application for a Licence or renewal of a Licence on the form provided by the Manager of Licensing, or their designate, and such application being to the satisfaction of the Manager of Licensing. "Application Licence Fee" means a pre -determined fee approved by Council through the User Fee Schedule that is paid by a Person as part of the Application for a Licence. "Bed and Breakfast" means a home occupation that provides overnight accommodation of the traveling public, or temporary living accommodations, and shall not include a hotel, lodging house, group home of short term accommodation. "Bedroom" means a room or area used, designed, equipped, or intended for sleeping. "Building Code Act" means the Building Code Act, 1992, S.O. 1992. c.23 "Business" except where inconsistent with the context means any business wholly or partly carried on within the City of Kitchener even if the business is being carried on from a location outside of the City of Kitchener and includes without limitation: a) trades and occupations; b) exhibitions, concerts, festivals, and other organized public amusement held for profit or otherwise; c) the sale or hire of goods or services on an intermittent or one-time basis and the activities of a transient trader; and d) the display of samples, patterns, or specimens of goods for the purpose of sale or hire. Page 41 of 198 "Chapter" shall refer to a by-law of the City which has been incorporated in The City of Kitchener Municipal Code and assigned a Chapter number. "Chief Building Official" means the Chief Building Official of the City or their designate. "Chief Fire Official" means the Chief Fire Official of the City or their designate. "Chief of Police" means the Police Chief for the Waterloo Regional Police Services or their designate. "City" means The Corporation of the City of Kitchener. "City Property" means property owned by the City. "City Solicitor" means the City Solicitor of the City or their designate. "Corporation" means a body incorporated pursuant to the Business Corporations Act, R.S.O. 1990 c. B.16, or the Corporations Act, R.S.O. 1990, c. C.38. "Council" means the elected officials comprising the municipal council of the City. "Designated Provision" means any section of this by-law designated in accordance with section 12.4 of this By-law. "Director" means the Director of Legislated Services of the City or their designate. "Dwelling" means a building or part thereof used or intended to be used as a residential unit. "Floor Plan" means a scale diagram of the arrangement of rooms in one story of a building. "Government -Issued Identification" means an official document issued by a government authority that serves as proof person's identity and includes, but is not limited to, driver's licence and passport. "Gross Floor Area" means the area of a floor, measured to the inside of all outside wal enclosing any floor or part of a floor that complies with all applicable law for the shelte accommodation or enclosure of persons, above which has a clear height of at least t (2) metres for any floor below grade and above which has a clear height of at least o - (1) metre • any •• above • ♦•` • i `a' • . iarag •• ` '•.r sun room or "Group Home" means a residence licensed or funded under a federal, provincial, or regional statute for the accommodation of 3 to 10 persons, exclusive of staff, that provides Page 42 of 198 a group living arrangement for their well-being. A group home shall not include a correctional group home. "Guest" is an individual staying temporarily at a place that is not their primary residence, and for the purpose of this by-law is at least 18 years of age. "Health Approval" means the approval of the Region of Waterloo Public Health. "Hospital" means the use of a premises for the medical care, observation, supervision, and skilled nursing care of persons afflicted with or suffering from sickness, disease, or injury; or for the convalesce of chronically ill persons, that is approved under the Public Hospitals Act or under the Private Hospitals Act "Human Rights Code" means the Human Rights Code, R.S.O. 19901, c. H.19, as amended. "Incomplete Application" means where required information is missing on the Application form; information or documentation required by the Manager of Licensing as part of the Application has not been provided; or the full Application Licence Fee is unpaid including any late fee and/or penalty fee. "Kitchen" means a room or area in a Licensed Premises with cooking facilities, which may include a fridge, cooking devices, and sink. "Licence" means a licence to engage in a Shared Accommodation issued under this By- law and the termed "licensed" shall have a corresponding meaning. "Licensed Premises" means the Premises referred to on a Licence. "Licensee" means a Person who has been issued a Licence under this By-law. "Licensing Appeal Tribunal" means a committee designated by Council for the purpose of hearing any appeal under this By-law. "Lodging House" a dwelling unit where five or more persons, not including a resident owner of the property, may rent a lodging unit and where the kitchen and other areas of the dwelling unit are shared amongst the persons occupying the dwelling unit. Lodging house can include student residences but shall not include a group home; hospital; any small residential care facility or large residential care facility licensed, approved, or supervised under any general or specific Act; or hotel. "Lodging Unit" means a room or set of rooms located in a lodging house or other dwelling designed or intended to be used for sleeping and living accommodations which: a) is designed for the exclusive use of the resident or residents of the unit; Page 43 of 198 b) is not normally accessible to persons other than the residents or residents of the unit; and, c) does not have both a bathroom and kitchen for the exclusive use of the resident or residents of the unit "Long-term Rental Accommodation" means any accommodation that does not fall under one of the Schedules of this By-law and does not operate as a Lodging House or a Short -Term Rental. "Manager of Licensing" means the Manager of Licensing of the City or their designate. "Medical Officer of Health" means the Medical Officer of Health for the Region of Waterloo Public Health or their designate. "Officer" means an employee or agent of the City or a member of the Waterloo Regional Police Services and shall include, without limitation, the Manager of Licensing, a municipal law enforcement officer, by-law officer, or business licensing inspector, the Director, the Chief Fire Official, the Chief Building Official, the City's Director of By-law Enforcement, or any person or inspector duly authorized on their behalf or otherwise authorized by Council. "Ontario Fire Code" means the Ontario Regulation 213/07: Fire Code, under the Fire Protection and Prevention Act, 1997, S.O. 1997, c. 4. "Owner" includes the registered owner of the property. "Person" includes an individual, sole proprietorship, partnership, unincorporated association, unincorporated syndicate, unincorporated organization, trust, body corporate, and a natural person in their capacity as heir, trustee, executor, administrator, or other legal representative. "Police Record Check" means a police record check or criminal record and judicial matter check issued to the Applicant by the police service in whose jurisdiction the Applicant resides. "Premises" means land, Property or any part thereof including all Buildings or other parts thereon. "Principal Residence" means the primary and permanent place of residence where an owner or owners of a household predominantly reside and has designated the property as their principal residence on their income tax filing, property bills, and in other government records. "Property" means any lot, block, or other area in which land is held or into which it is subdivided, including the building and structures, and pools hereon. Page 44 of 198 "Regulations of this By-law" means the provisions of this By-law including its schedules that are applicable to a Business. "Rent" means an amount paid or required to be paid or given by or on behalf of a Renter for the right to occupy a Rental Unit. This includes bill payments or services provided in exchange for occupancy of a Rental Unit. "Rental Unit" means a Dwelling or part thereof offered for Rent. "Renter" means a Person who rents a Dwelling or Rental Unit. "Renter's Code" means a set of guidelines and rules outlining the roles and responsibility of Renters, Tenants and landlords in a rental agreement, or other type of agreement, and shall include regulations and requirements in this By-law. "Reservation" means a commitment or booking between a short-term rental operator and a Renter that will reserve the short-term accommodation for the person's use for a specified period of time. "Residential Care Facility" means a commercial enterprise which consists of a Rental Unit that offers beds and provides counselling, custodial, supervisory, personal, basic nursing and/or full-time nursing care, and is not considered a hospital, long-term care, or treatment centre. "Shared Accommodation" means a dwelling or part thereof, accessory unit, or property that is listed for rent, intended for rent or advertised for rent, and may include a Lodging House or Short -Term Accommodation Rental. "Shared Accommodation Owner" means the registered owner of a property in which the unit or part thereof is a Rental Unit. "Short-term Accommodation Rental" means a dwelling or part thereof used to provide sleeping accommodations for any rental period that is less than 90 consecutive days in exchange for Rent, but does not include Hotel, Lodging House, Motel, and Long -Term Rental Accommodations. "Student Residence" means residences that are owned and operated by post- secondary institutions. "Temporarily" means for a limited period not exceeding 90 consecutive days. "Zoning By-law" means all by-laws passed by Council pursuant to section 34 of the Planning Act, R.S.O. 1990, c. P.13, as amended, that restrict the use of land in the City. 2. Regulated Businesses Page 45 of 198 2.1 The Shared Accommodations set out in Schedule 1 are subject to the requirements of this By-law and to the requirements of the applicable schedules as shown therein. 2.2 The applicable requirements of a schedule to this By-law shall prevail over the general requirements of this By-law to the extent of any conflict. 3. Prohibitions 3.1 No Person shall: a) own, operate, permit to be operated, or act in the capacity of a Shared Accommodation set out in Schedule 1 without a Licence; b) own, operate, permit to be operated, or act in the capacity of a Shared Accommodation set out in Schedule 1 without complying with the Regulations of this By-law; c) operate a Shared Accommodation licensed under this By-law: i. at a location other than the Licensed Premises where applicable; ii. under any other name than the name(s) identified on the Licence; iii. except in accordance with the Regulations of this this By-law; or iv. without complying with any and all conditions or restrictions placed on the Licence by the Manager of Licensing; d) transfer or assign a Licence to any other Person or to any other location other than the Licenced Premises; e) provide false or misleading information to the City when applying for a licence under this by-law, renewing a licence or at any other time; f) hold themselves out as Licensed under this By-law without holding the appropriate Licence; g) advertise or permit the advertisement or operation of a Shared Accommodation without a licence; or h) advertise a Shared Accommodation without including the current licence number in every advertisement. 3.2This By-law shall not apply to the following Shared Accommodations, where not defined herein shall be defined in section 3 of City of Kitchener Zoning By-law Page 46 of 198 2019-051, as amended: a) Hotel; b) Motel; c) Group home; d) Nursing home; e) Hospital or treatment centre; f) Bed and breakfast; g) Student residence; or h) any Rental Unit to which any of the following Acts, or their regulations apply: i) Homes for Special Care Act, R.S.O. 1990, c.H12, as amended; ii) Long -Term Care Homes Act, R.S.O. 1990, c.17, as amended; iii) Retirement Homes Act, 2010 S.O. 2010, c. 11, as amended, and iv) Social Housing Reform Act, 2000, S. 0. 2000, c.27, as amended. 4. Licensing Requirements 4.1 An Applicant applying for a Licence shall submit the following to the Manager of Licensing: a) a complete Application in the form prescribed by the Manager, which shall include the following information where applicable: i) the Applicant's legal name; ii) the Applicant's residential and mailing address; iii) the address of the Shared Accommodation; iv) the ownership of the Shared Accommodation; v) a photocopy of Government -Issued Identification; vi) the telephone number and email address for the Owner and Applicant; and vii) Additional Contact information including telephone number and email address. Page 47 of 198 b) the applicable Application Licence Fee and any documentation or forms required by the Manager of Licensing; c) where the Applicant is a partnership, a list of all the names of the partners; d) any other documents as required by the Regulations of this By-law; and e) any documentation that may be required by the Manager of Licensing with respect to investigations required pursuant to this By-law. 4.2 If not prescribed by the By-law, upon receipt of an Application, the Manager of Licensing shall make or cause to be made all investigations which they deem necessary. 4.3 The Manager of Licensing may require the Applicant to have investigations conducted and obtain documentation from and provide to the Manager of Licensing, or to have documentation provided by any of the following or their designates: the Chief Fire Prevention Officer, Chief Building Official, Regional Medical Officer of Health, Waterloo Regional Police Services, and Director of By- law Enforcement. 4.4 For a renewal of a Licence, an Applicant shall submit the following to the Manager of Licensing: a) a renewal Application in the form prescribed by the Manager of Licensing; b) the applicable Application Licence Fee; and c) other such documents as the Manager of Licensing may require including, without limitation, the documents set out in 4.1. 4.5 Every Licensee shall: a) post the Licence in a conspicuous place at the Licensed Premises; b) have an Additional Contact who is responsible for managing or addressing issues in relation to the Owner's Licensed Premises and is available to attend at all times within a period no greater than one hour for emergency issues, and within three hours of non -emergency issues, and shall be responsible for the day-to-day operations of the Shared Accommodation; c) create and display the Renter's Code, which shall include the total number of bedrooms permitted where applicable; d) ensure that nothing is placed so as to obstruct access to the entrances and the exits from the Licensed Premises; Page 48 of 198 e) ensure the number of parking spaces provided are in accordance with the Zoning By-law; f) ensure that all containers for garbage, recyclable materials and yard waste on exterior property areas are kept in a rear or side yard in an enclosed structure with a lid or roof. The structure shall: i) screen the containers from the view of streets, sidewalks, multi -use trails, and neighbouring properties; ii) be kept closed at all times except when the containers contained therein are actually being filled or emptied; iii) be kept in good working order, free of odours, and without any visible deterioration; and iv) that any needle disposal containers are properly discarded. g) notify the Manager of Licensing within fourteen (14) days of any changes in the ownership of the Licensed Premises; h) Every Licensed Shared Accommodation shall comply with all applicable federal, provincial or municipal legislation, including, but not limited to, the Building Code, as amended, the Fire Code, as amended, and all applicable municipal by-laws, including Noise, Zoning, Parking, and Property Standards, and otherapplicable law, code or Act, such as the Human Rights Code and Criminal Code of Canada; i) All municipal taxes, licences, fines, Licensed Shared Accommodation before a licence will be issued; and or charges, and building permits for the must be current and not outstanding j) comply with the conditions and restrictions placed on the Licence by the Manager of Licensing or the Licensing Appeal Tribunal. Page 49 of 198 5. Issuance of Licence and Grounds for Refusal 5.1 The Manager of Licensing shall receive and process all complete Applications for a Licence. 5.2 Upon receipt of a complete Application, the Manager of Licensing shall either issue, renew, or issue with conditions a Licence. 5.3 Except where otherwise provided herein, every Licence issued or renewed pursuant to this By-law shall be issued in the name of Council by the Manager of Licensing. 5.4 Where the Manager of Licensing receives an Incomplete Application, the Manager of Licensing shall, whereas an address or other contact information has been provided, notify the Applicant that the Application is incomplete and, where applicable, any steps required to complete the Application. 5.5 The Manager of Licensing will deem an Application to be incomplete where: a) required information has not been provided on the Application form; b) information or documentation required by the Manager of Licensing as part of the Application has not been provided; or c) the full Application Licence Fee is unpaid including any late fee and/or penalty fee. 5.6 Where no action has been made to remedy an Incomplete Application by the Applicant in the time specified by the Manager of Licensing the Application shall be deemed abandoned. The Application will be cancelled, and any associated Application Licence Fee will be deemed non-refundable. 5.7 The Manager of Licensing shall, where an address or other contact information has been provided, notify the Applicant of the intention to refuse an Application and shall advise the Licensee of their right to appeal. 5.8 The Manager of Licensing may refuse an Application where: a) an unsatisfactory report regarding an investigation carried out pursuant to this By-law or any other applicable by-law of the City and any condition causing the report to be unsatisfactory has not been remedied; or b) the past conduct of the Applicant affords the Manager of Licensing reasonable grounds to believe that the Applicant has not or will not carry on their business in accordance with applicable law or by-laws, or with integrity and honesty; or Page 50 of 198 c) the Dwelling specified on the Application are subject to any Order that has not been complied with made pursuant to the Building Code Act 1992, S.O. 1992, c. 23 or the Fire Protection and Prevention Act 1997, S.O. 1997, c.4, or by the Medical Officer of Health; or d) provided no pardon has been granted with respect to the conviction, the Applicant has been convicted of an offence that relates in any way to the business; or e) the Licence has been suspended or revoked by the Manager of Licensing or the Licensing Appeal Tribunal. 6. Terms of Licence 6.1 A licence issued pursuant to the provisions of this By-law shall expire one year from the date it was issued or on the expiry date listed on the licence unless it is revoked in accordance with any provisions of this By-law. 6.2 Where a Person sells or transfers ownership of a Shared Accommodation to another Person, the Licence issued for that Dwelling shall be void upon transfer. 7. Revocation and Suspension 7.1 The Manager of Licensing shall, where an address or other contact information has been provided, notify the Licensee of the intention to revoke or suspend a Licence and shall advise the Licensee of their right to appeal. 7.2 The Manager of Licensing may revoke or suspend a Licence where: a) the Manager of Licensing is of the opinion that the Dwelling poses a threat to the health and safety of the public, Renters, or Guests; b) the Licence was issued in error; c) the Licensee has violated any of the provisions of this By-law or any other applicable laws; d) any conditions placed on the Licence have been violated; e) the Licence was issued upon provision or receipt of false or misleading information. 7.3 If appealed, Renters residing in the Licensed Premises may continue to reside in the premises until a final decision has been rendered by the Licensing Appeal Tribunal, unless an order or other directive is issued under any other legislation or Page 51 of 198 by a court of competent jurisdiction which orders or directs the removal or departure of the Renters prior to the Licencing Appeal Tribunal issuing a decision. 8. Appeal 8.1 All appeals shall be submitted in writing to the Manager of Licensing within 14 days from the notification issued by the Manager of Licensing. 8.2 The Licensing Appeal Tribunal is adjudicated by a committee designated by Council. 8.3 The decision of the Licensing Appeal Tribunal is final and binding. 8.4 If the Manager of Licensing refuses a Licence, the Applicant shall have the right to appeal the decision to the Licensing Appeal Tribunal. 8.5 The Manager of Licensing may refer an Application or a Licence to the Licensing Appeal Tribunal where: a) the Applicant or Licensee does not meet the requirements of this By-law or any other applicable law or by-law; b) there are reasonable grounds for belief that an Application or other documents provided to the Manager of Licensing by or on behalf of an Applicant or Licensee contains a false statement or provides false information; c) the past or present conduct of any person, including the officers, directors, employees or agents of a corporation, affords reasonable cause to believe the Person will not carry on or engage in the Shared Accommodation in accordance with the law, or with honesty and integrity; d) any Licensee has contravened this By-law or any other by-law or federal or provincial statue or regulations while engaged in or conducting the business at the Shared Accommodation; e) the Applicant or Licensee has been convicted of an offence that relates in any way to the Licenced Premises for which a pardon has not been granted; f) any special conditions placed by the Manager of Licensing or Licensing Appeal Tribunal on a former or current licence of the Applicant or Licensee under this By-law have not been met; or g) the provisions of this By-law provide grounds not to issue or renew. Page 52 of 198 8.6 When any matter has been referred or appealed to the Licensing Appeal Tribunal the Applicant or Licensee shall be given reasonable notice of the time and place of the hearing and shall be invited to make a submission either in writing or verbally. 8.7 When any matter has been referred or appealed to the Licensing Appeal Tribunal, after due consideration of the Application or Licence and after the Licensing Appeal Tribunal has heard such representations as the Applicant or Licensee and staff may care to make, may direct that the Licence be issued or renewed, or may refuse, suspend, revoke, or add conditions to a Licence where: a) the Applicant or Licensee does not meet the requirements of this By-law or any other applicable law or by-law; b) information or documentation required by the Manager of Licensing as part of the application process has not been provided; c) the Application is incomplete or the Application Licence Fee is unpaid including any late and/or penalty fee; d) the Manager of Licensing received an unfavourable report regarding an investigation carried out pursuant this By-law or any other by-law of the City; e) there are reasonable grounds for belief that an Application or other document provided to the Manager of Licensing by or on behalf of an Applicant or Licensee contain a false statement or provides false information; f) the past or present conduct of any person, including the officers, directors, employees or agents of a corporation, affords reasonable cause to believe the person will not carry on or engage in the business in accordance with the law or with honesty and integrity; g) without limiting the generality of section 8.5 (f), any Person, including the officers, directors, employees or agent of a corporation, has contravened this By-law or any other by-law of the City or federal or provincial statue or regulation while engaged in or conducting the business of the Shared Accommodation; h) any special conditions placed by the Manager of Licensing, on a former or current Licence of the Applicant or Licensee under this By-law have not been met; i) the provisions of this By-law provide grounds not to issue or renew in the circumstances; or Page 53 of 198 j) the Applicant or Licensee has consented to the refusal, suspension, revocation, or adding of conditions to the licence. 8.8 No Person shall violate any conditions that the Manager of Licensing or the Licensing Appeal Tribunal has placed on a Licence issued under this By-law. 8.9 For the purpose of section 8.6, the Person's last known address and email address shall be deemed to be those provided pursuant to section 4.1 of this By-law unless notice in writing has been given to the Manager of Licensing providing new information in which case the most recently provided information shall be deemed correct for the purpose of providing notice hereunder. 9. Inspections 9.1 Any person authorized by the Manager of Licensing may at all reasonable times and in accordance with any applicable requirements in the Municipal Act, 2001, as amended, inspect any premises used for the carrying on of any business in respect of which a person is required to be licensed under this By-law. 9.2 No person shall obstruct or hinder or cause to be obstructed or hindered any person or persons designated under this By-law to perform their duties. 9.3 An inspection may be conducted by an Officer to determine whether or not the following are being complied with: a) any by-law of the City under the Municipal Act including this By-law; b) a direction or order of the City made under the Municipal Actor made under a by-law of the municipality passed under the Municipal Act; c) a condition of a Licence issued under a by-law of the municipality passed under the Municipal Act; or d) an order made under section 431 of the Municipal Act, 2001, c. 25. 9.4 For the purpose of an inspection of any premises to which any provision of this By-law applies, an Officer may: a) require the production for inspection of documents or items relevant to the inspection in a timeframe prescribed by the Manager of Licensing; b) inspect documents or items relevant to the inspection; c) require information from any person concerning a matter related to the inspection; and Page 54 of 198 d) alone or in conjunction with a person possessing special or expert knowledge, make examination or take tests, samples, or photographs necessary for the purpose of the inspection. 10. Orders 10.1 Where the Manager of Licensing has reasonable grounds to believe that a contravention of this By-law has occurred, the Manager of Licensing may make an Order requiring the Person who contravened this By-law, or who caused or permitted the contravention, or the Owner or Renter, of the land on which the contravention occurred, to do work to correct the contravention. 10.2 An Order under section 10.1. of this By-law shall set out: a) reasonable particulars of the contravention adequate to identify the contravention and the location of the land on which the contravention occurred; and b) the work to be done and the date by which the work must be done, or that the activity deemed to discontinue has ceased. 10.3 An Order under section 10.1. of this By-law may require work to be done even though the facts which constitute the contravention of this By-law were present before this By-law came into force. 10.4 No Person shall fail to comply with an Order under section 10.1 of this By-law. 10.5 Any Order pursuant to this By-law shall be given in writing and is effective: a) on the date on which it is delivered to the Person to whom it is addressed; b) on the fifth day after it is sent by registered mail to the Person's last known address; or c) upon the sending by email transmission to the Person's last known email address. 10.6 For the purpose of section 10.5, the Person's last known address and email address shall be deemed to be those provided pursuant to section 4.1 of this By- law unless notice in writing has been given to the Manager of Licensing providing new information in which case the most recently provided information shall be deemed correct for the purpose of providing notice hereunder. Page 55 of 198 11. Enforcement 11.1 Council hereby authorizes the Waterloo Regional Police Services or any Officer thereof to act as agent for the City, as necessary, for the purpose of enforcing this By-law. 11.2 The Manager of Licensing is hereby charged with the responsibility for the enforcement of this By-law and the City Solicitor, City Clerk/Director of Legislated Services, Director of By-law Enforcement, and any other municipal official are hereby required to render the Manager of Licensing any reasonable assistance in that regard. 12. Offences and Penalties 12.1 Every Person, excluding a corporation, who contravenes any provision of this By-law or an Order made under this By-law and every director or officer of a corporation who concurs in a contravention by the corporation is guilty of an offence and is liable, upon conviction, to a fine not exceeding Twenty -Five Thousand Dollars ($25,000). 12.2Every corporation that contravenes any provision of this By-law or an order made under this By-law is guilty of an offence and is liable, upon conviction, to a fine not exceeding Fifty Thousand Dollars ($50,000). 12.3No person shall hinder or obstruct, or attempt to hinder or obstruct, any Officer exercising a power or performing a duty under this By-law. 12.4Sections 3.1, 8.8, 9.2 and 10.4, inclusive of all subsections thereunder, of this By-law are hereby designated as parts of this by-law to which the Administrative Penalty By-law applies. 12.5Any person who contravenes any Designated Provision of this by-law shall, upon issuance of a penalty notice in accordance with the Administrative Penalty By-law, be liable to pay an administrative penalty and any administrative fees. 13.Collection of unpaid fines 13.1 Pursuant to section 441 of the Municipal Act, if any part of a fine for a contravention of this By-law remains unpaid after the fine becomes due and payable under section 66 of the Provincial Offences Act including any extension of time for payment ordered under that section, the Manager of Licensing may give the Person against who the fine was imposed a written notice specifying the amount of the fine payable and the final date on which it is payable which shall be not less than twenty one (21) days after the date of the notice. Page 56 of 198 13.21f the fine remains unpaid after the final date specified in the notice, the fine shall be deemed to be unpaid taxes for the purpose of Section 351 of the Municipal Act. 14. Schedules 10.2 The schedules attached to this By-law shall form part of this By-law. 15. Short Title a. This By-law shall be known as the "Shared Accommodation By-law". 16. Severability a. If a Court of competent jurisdiction should declare any section or part of a section of this By-law to be invalid, such section or part of a section shall not be construed as having persuaded or influenced Council to pass the remainder of this By-law and it is hereby declared that the remainder of this By-law shall be valid and shall remain in full force and effect. 17. Repeal 2004-250 and the contentsof - Chapter 553 are hereby repealed as of f 18. Coming into force a. This By-law shall come into force and effect on January 1, 2025. 19.Transitional Provisions a. Notwithstanding any other provisions of this By-law, or the repeal prior to January 1, 2025, various City by-laws and chapters of The City of Kitchener Municipal Code respecting business licensing, such repeal shall not: a) affect the previous operation of the repealed Chapters and by-laws; b) affect any right, privilege, obligation, or liability including any licence that came into existence under the repealed Chapter or by-law; c) affect an offence committed against the repealed Chapter or by-law, or any penalty, forfeiture, or punishment incurred in connection with the offence; or, Page 57 of 198 d) affect an investigation, proceeding, or remedy in respect of a right, privilege, obligation, or liability described in section 20.1.b), or a penalty, forfeiture, or punishment described in section 20.1.c). 19.2An investigation, proceeding, or remedy described in section 20.1. d) may be commenced, continued, or enforced as if the by-law or chapter had not been repealed or revoked. 19.3A penalty, forfeiture, or punishment described in section 20.1. c) may be imposed as if the by-law or chapter had not been repealed or revoked. 19AA Licence issued under any by-law or chapter of the Municipal Code, as amended, shall be deemed a Licence under this by-law and shall be subject to all provisions of this By-law, but shall expire on the earlier of the two dates: a) The expiry date stated on the licence; or b) January 1, 2025. 20 Municipal Code 20.1 The Clerk of the City is hereby directed to make this By-law a part of The City of Kitchener Municipal Code by adding it to the concordance and arranging and numbering it as a chapter so as to fit within the scheme of the Code. Page 58 of 198 SCHEDULE 1 TYPES OF SHARED ACCOMMODATION REQUIRING A LICENCE TYPE OF SHARED ACCOMMODATION REGULATIONS Lodging House Schedule 5 Short -Term Accommodation Rental Schedule 6 Page 59 of 198 SCHEDULE 2 CRIMINAL RECORD AND JUDICIAL MATTERS CHECK 1. This schedule shall apply to those Persons who are required to provide Criminal Record and Judicial Matters Check with an Application. 2. The Criminal Record and Judicial Matters accepted by the Manager of Licensing shall meet the following requirements: a) must be the original version provided by the Police Department; b) must be completed within the municipality that the Person resides; c) must be obtained by the Person to whom it applies; d) if the Applicant is part of a partnership, a completed Criminal Record and Judicial Matters must be obtained for each partner; and e) if the Applicant is a corporation, a completed Criminal Record and Judicial Matters must be obtained for a director or officer, or a letter of authorization must be provided from any director naming a director, officer or employee of the corporation as their designate. 2. The Criminal Record and Judicial Matters shall only be considered valid if it is completed within six (6) months of the date of Application. 3. The Criminal Record and Judicial Matters shall be completed by a Canadian Police Service, or by a police service in the country where the Applicant resides. A Criminal Record and Judicial Matters completed by a third -party agency will not be accepted. 4. Any Criminal Record and Judicial Matters that is completed in a foreign language must be translated and notarized. Page 60 of 198 SCHEDULE 3 INSURANCE 1. This schedule shall apply to any Applicant that is required to submit proof of insurance. 2. Upon submitting an Application, the Applicant shall execute the following indemnity to the satisfaction of the City: The Licensee both during and after the term of the Licence or renewed Licence, shall at all times, and at its own cost, expense, and risk, defend, indemnify and hold harmless the City, its elected officials, officers, employees, volunteers, agents, and all respective heirs, administrators, executors, successors, and assigns from any and all losses, damages (including, but not limited to, incidental, indirect, special and consequential damages, or any loss of use, revenue or profit by any Person or Business), fines, penalties and surcharges, liabilities, judgements, claims, demands, causes of action, contracts, suits, actions or other proceedings of any kind and expenses which the indemnified City may suffer or incur, howsoever caused, provided such losses, damages, fines, penalties and surcharges, liabilities, judgments, claims, demands, cause of action, contracts, suits, actions or other proceedings of any kind and expenses as defined above are due or claimed to be due to the negligence, breach of contract, and/or breach of law of the Licensee. 3. The Applicant shall maintain liability insurance acceptable to the Manager of Licensing throughout the term of the Licence, if the Licence has been granted. 4. The liability insurance shall consist of a comprehensive policy of public liability and property damage insurance in an amount of not less than $2,000,000.00 per occurrence. 5. The liability insurance shall name The Corporation of the City of Kitchener as additional insured with a cross liability endorsement and severability of interest provision. Page 61 of 198 SCHEDULE FLOOR PLANS 1. This schedule shall apply to any Applicant that is required to submit Floor Plans. 2. The Floor Plans accepted by the Manager of Licensing shall be drawn to scale on graph paper or digital format and include identifying the following: a) all rooms, spaces or common areas of the Shared Accommodation: b) how each room, space or common area shall be used, which means specifically indicating where all Bedrooms will be located on the floor plan; c) the dimensions (in meters) of all rooms, spaces or common areas; d) dimensions of all windows; e) location of all entrances and exits; and f) location of all smoke and carbon monoxide alarms. Page 62 of 198 SCHEDULE LODGING HOUSE 1. In addition to the licensing requirements set out in section 4 of this By-law; an Applicant for a Lodging House Licence shall supply the following: a) Criminal Record and Judicial Matter Check; b) Proof of Insurance; c) Floor Plan; d) Fire Approval; e) Planning Approval; f) Building Approval; and g) Property Standards Approval. 2. Every Lodging House Licensee Shall: a) ensure the building area does not exceed six hundred (600) square metres and the building does not exceed three (3) storeys in height; b) ensure that each bedroom complies with the Building Code Act, 1992, S.O. 1992, c.23, as amended, and any regulations thereto with regards to access to natural light and window requirements; c) ensure that each bedroom has: i) a minimum floor area of 7 square metres; and ii) no more than 2 Adults occupants; d) ensure that no Renters have the exclusive use of both a kitchen and bathroom; e) ensure that each bedroom has a door that is capable of being locked from the inside and the outside; i) the Renter is under the age of eighteen (18) years, in which case a parent or guardian may execute a lease on their behalf; or ii) where the Renters have entered into a joint tenancy agreement to share a bedroom. g) have a separate Licence for each Lodging House location. Page 63 of 198 3. No Lodging House Licensee shall: a) permit any room to be used as a bedroom except where a bedroom has been indicated and approved on the submitted floor plan. b) permit an occupancy greater than the number of which the premises was licensed pursuant to this By-law; c) operate a Business within or on the Licensed property. Page 64 of 198 SCHEDULE6 SHORT-TERM ACCOMMODATION RENTAL 1. In addition to the licensing requirements set out in section 4 of this By-law; an Applicant for a Short -Term Accommodation (STA) Licence shall supply the following: a) for a Class "A" Licence: i. Proof of Principal Residence; ii. Criminal Record and Judicial Matters Check; iii. Proof of Insurance iv. Floor Plan; V. Fire Approval; vi. Planning Approval; and vii. Property Standards Approval. b) For Class "B" Licence: i. Criminal Record and Judicial Matters Check; ii. Proof of Insurance iii. Floor Plan; iv. Fire Approval; V. Planning Approval; and vi. Property Standards Approval. 2. STA - Class "A" (Principal Residence) Licensee may: a) operate up to thirty (30) days consecutive, with the option to permit two (2) additional thirty (30) consecutive days up to a maximum of ninety (90) days consecutive; b) rent up to five (5) bedrooms; and c) rent up to two (2) Guests per bedroom, with a maximum of ten(10) Guests total; and d) only hold a maximum of one (1) Class "A" licence. 3. STA - Class "B" (Non -Principal Residence) Licensee may: a) operate up to thirty (30) days consecutive, with the option to permit two (2) additional thirty (30) consecutive days up to a maximum of ninety (90) days consecutive; b) rent up to four (4) bedrooms; c) rent up to two (2) Guests per bedroom, with a maximum of eight (8) Guests total; and Page 65 of 198 d) rent a secondary dwelling unit. 4. A Short-term Accommodation Licence will not be granted for any accessory structure, such as a shed, garage, or recreational vehicle. 5. A Short-term Accommodation Licence will only be granted where approved to the registered owner(s) of the STA. 6. Every Short -Term Accommodation Licensee shall ensure that the STA is maintained in a clean and hygienic manner and in a state of good repair. 7. Every Short -Term Accommodation Licensee shall ensure that each bedroom has a minimum floor area of 7 square metres. 8. Every Short -Term Accommodation Licensee shall maintain the privacy of its guests, and where security cameras are present shall: a) provide notice to the guests that security cameras are in use on the premises; b) place signage in a conspicuous place that security cameras are present; c) ensure that security cameras are not installed or positioned in areas where individuals have a reasonable expectation of privacy, such as bedrooms, bathrooms or changing areas; and d) ensure compliance with all applicable municipal, provincial, and federal laws, regulations, and guidelines governing the use of security camera and protection of privacy. Page 66 of 198 APPENDIX B TO COR -2024-288 PROPOSED SHARED ACCOMMODATION LICENSING FEES LICENCE TYPE (NEW): COST FOR LICENCE PROJECTED NUMBER TOTAL LODGING HOUSE $750 150-300 $112,500-$225,000 SHORT-TERM RENTAL Class A - $450 800 $360,000-$600,000 BLUE MOUNTAIN Class B - $750 NIAGRA ON THE LAKE $279 (PER BEDROOM) LICENCE TYPE (RENEWAL): COST FOR LICENCE LATE LODGING HOUSE $525 $655 SHORT-TERM RENTAL— Class A $225 $355 SHORT-TERM RENTAL—Class B $525 $655 COMPARATOR: FEE: WATERLOO $420-$720 LONDON $193 VAUGHN $200-$6,637 HAMILTON $875-$1006 KAWARTHA LAKES $150-$1500 BLUE MOUNTAIN $2400 NIAGRA ON THE LAKE $279 (PER BEDROOM) OAKVILLE $273 - $46,300 (PLATFORM) NORTH BAY $600 RAMARA $3000 AVERAGE FEE $1,560.20 Page 67 of 198 Staff Report J IKgc.;i' r� R Financial Services Department www.kitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: June 24, 2024 SUBMITTED BY: Jonathan Lautenbach, Chief Financial Officer, 519-741-2600 ext. 7334 PREPARED BY: Katie Fischer, Director of Financial Reporting & ERP Solutions, 519-741- 2600 ext. 4630 WARD(S) INVOLVED: All Wards DATE OF REPORT: June 3, 2024 REPORT NO.: FIN -2024-279 SUBJECT: Development Charges Exemption for Affordable Housing RECOMMENDATION: That delegated authority to approve and execute agreements required under section 4.1 of the Development Charges Act, 1997, be granted to the Chief Financial Officer / Treasurer or designate, with said agreements being to the satisfaction of the City Solicitor. REPORT HIGHLIGHTS: • The purpose of this report is to put into place an efficient process for the exemption of affordable and attainable residential units under the Development Charges Act (DC Act). • The key finding of this report is that the DC exemption of affordable residential units came into effect on June 1, 2024. The DC Act requires that the developer and the City enter into an agreement to keep the units affordable for 25 years. • The definition of affordability is prescribed in the DC Act as set out in the body of the report below. • The financial implications are that this mandatory exemption is anticipated to reduce the City's collection of DCs in the future, which may impact the availability of funds to support the City's growth capital projects in the future. Staff will continue to monitor and assess the impacts the DC exemptions and changes to the DC Act have on the City's budgets. • Community engagement included posting this report to the City's website with the agenda in advance of the council / committee meeting. • This report supports Building a Connected City Together: Focuses on neighbourhoods; housing and ensuring secure, affordable homes; getting around easily, sustainably and safely to the places and spaces that matter. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 68 of 198 BACKGROUND: As part of Bill 23, the More Homes Built FasterAct, 2022, the Province introduced a new section 4.1 "Exemption for affordable and attainable residential units" to the Development Charges Act, 1997 ("DC Act"). The section was further refined in 2023 under Bill 134, the Affordable Homes and Good Jobs Act, 2023 to update the calculation of determining what is an affordable residential unit so that it included an income -based threshold in addition to a market-based threshold. This section is now in force as of June 1, 2024. The following is a brief overview of what this mandatory exemption entails: • "Affordable residential units" are exempt from development charges ("DCs") if they meet the following criteria: o For rental units, the rent is the lesser of the income -based affordable rent calculation and the average market rent. For the City of Kitchener, the Province has determined this threshold to be: ■ Bachelor units: $1,117 ■ 1 -bedroom units: $1,322 ■ 2 -bedroom units: $1,594 ■ 3 or more -bedroom units: $1,779 o For ownership units, the purchase price is the lesser of the income -based affordable purchase price and 90% of the average purchase price in the market. For the City of Kitchener, the Province has determined this threshold to be $370,100 for all unit and building types. • The affordability calculation is anticipated to be updated annually by the Province on June 1 St • The DC Act requires that the renter or purchaser be arm's length from the developer. • The DC Act requires that the developer and the municipality enter into an agreement that requires the residential unit to remain affordable for 25 years. It does not specify how the municipality will monitor and enforce this, and staff continue to review in consultation with other municipal partners and our DC consultants, Hemson Consulting Ltd. While "attainable residential units" are now exempt, the Province has not yet prescribed any development or class of developments that would meet this definition; therefore this has no impact at present time. REPORT: As part of the affordable residential units exemption, the DC Act requires that the developer and the local municipality enter into an agreement that requires the residential unit to remain affordable for 25 years. The DC Act also requires an agreement in the case of an attainable residential unit exemption. Page 69 of 198 To minimize administrative burden and support the timely development approvals for affordable and attainable housing, staff recommend that authority for signing agreements under section 4.1 of the DC Act be delegated to the Chief Financial Officer / Treasurer or designate, to the satisfaction of the City Solicitor. In absence of this delegated authority, each agreement authorizing the exemption of DCs for affordable and attainable residential units would require a report to Council and Council resolution, which may delay developments. STRATEGIC PLAN ALIGNMENT: This report supports Building a Connected City Together: Focuses on neighbourhoods; housing and ensuring secure, affordable homes; getting around easily, sustainably and safely to the places and spaces that matter. FINANCIAL IMPLICATIONS: Capital Budget — The recommendation has no direct impact on the Capital Budget. The affordable and attainable residential unit exemptions will reduce the City's collection of DCs in the future, however it is not possible to estimate the amount at this time given uncertainty surrounding how many developments will meet the exemption criteria. This could impact the availability of funds to support the City's growth capital projects in the future. Staff will continue to monitor and assess the impacts the DC exemptions and changes to the DC Act have on the City's budgets. Operating Budget — The recommendation has no impact on the Operating Budget. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: • Development Charges Act, 1997 APPROVED BY: Jonathan Lautenbach, Chief Financial Officer ATTACHMENTS: Not Applicable Page 70 of 198 Staff Report l IKgc.;i' r� R Corporate Services Department www.kitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: June 24, 2024 SUBMITTED BY: Amanda Fusco, Director of Legislated Services, 519-741-2200 ext. 7809 PREPARED BY: Kristin VanDerGeld, Manager of Licensing, 519-741-2200 ext. 7854 WARD(S) INVOLVED: DATE OF REPORT: June 5, 2024 REPORT NO.: COR -2024-286 SUBJECT: Appointment of Licensing Appeal Tribunal Members RECOMMENDATION: That Councillors 1. , 2. and 3. be appointed as the members of the Licensing Appeal Tribunal. REPORT HIGHLIGHTS: • This report supports the delivery of core services. BACKGROUND: Chapter 508 (Licensing and Regulations of Alternative Massage Centres) of the City of Kitchener Municipal Code governs the licensing and operation of Alternative Massage Centres. As part of the business licensing regulations, the Manager of Licensing may refer a licence to the Licensing Appeal Tribunal who have the authority to impose conditions, suspend or revoke a business licence if they find the business is in violation of Chapter 508, or other applicable bylaws, or Acts. The Business Owner (the Licensee) shall be given reasonable notice of the time and place of the hearing and shall be invited to make submissions as per Chapter 508 `Schedule A, section 9'. The Manager of Licensing does not have the authority under this Chapter to revoke a licence. Over the last 6 months, Licensing staff has collaborated closely with the By-law Enforcement team to address concerns pertaining to Ocean 7 Wellness, a licensed alternative massage centre situated at 540 Frederick Street which has been in operation since September 7, 2023. The location of the business is situated in a residential area and multiple complaints have been received from area residents in relation to this establishment. Investigations have been conducted to confirm that these complaints are valid. The complaints span a wide range, encompassing issues such as operating outside of permitted hours, attendants wearing garments that appear to be lingerie, services being offered appeal to erotic or sexual appetites or inclinations, lighting concerns, sign violations, and harassment. During the application process the Licensee applied for a Zoning Occupancy Certificate (ZOC) and was advised that *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 71 of 198 they were unable to operate a commercial business from this location. However, the Licensee was advised a home occupation business would be permitted with the understanding that they would have to live at this location as their principal address. During the investigation process it was discovered that the Licensee does not reside at the property. This was later confirmed by the Licensee in writing via email that they permanently reside outside the region. Therefore, the business is currently operating in contravention of zoning regulations. In response to these ongoing concerns, the Licensee was issued verbal warnings regarding hours of operation, appropriate attire, and advertising requirements. By-law enforcement attended to resolve the lighting concern. However, complaints persist. The building is currently zoned as a single -detached dwelling and not a commercial space and therefore without going thorough the site plan process the only available option would be to operate a home-based business. The Licensee was informed during the application process about the zoning regulations and the requirement to reside at the property in order to be permitted to operate a home-based business. On the Licensee's most recent business licence renewal application they indicated their home address as being 540 Frederick Street, but the supporting documentation indicated her home address to be outside the region which was confirmed via email. As such, the Licensee has failed to meet the conditions of the business licence and the requirements of the Zoning By-law therefore the Manager of Licensing is referring the matter to the Licensing Appeal Tribunal for revocation of the licence in accordance with Chapter 508, `Schedule A, Section 10.' REPORT: In order to facilitate the appeal, staff is requesting the appointment of 3 councillors to serve as members for the Licensing Appeal Tribunal for the upcoming hearing concerning Ocean 7 Wellness. In previous Tribunals, the ward councillor is usually not one of the appointed members of the Licensing Appeal Tribunal to avoid any potential perceptions of bias. Once the appointment has been made staff will work with the Licensing Appeal Tribunal to schedule a hearing date. It is anticipated that the hearing will take place in the morning; however, members of the Licensing Appeal Tribunal should allocate the entirety of the workday. The Licensing Appeal Tribunal may recommend, with respect to the Alternative Massage Centre Licence, to Council whether: • To support the revocation of the licence; • To suspend the licence; • To grant the licence; or, • To grant the licence with conditions. The appointed members and applicant will receive a notice of the location and time of the Licensing Appeal Tribunal. Page 72 of 198 STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: There is no fee for a Licensing Appeal. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. APPROVED BY: Victoria Raab, General Manager, Corporate Services Page 73 of 198 Staff Report J IKgc.;i' r� R Development Services Department www.kitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: June 24, 2024 SUBMITTED BY: Garett Stevenson, Director of Development and Housing Approvals, 519-741-2200 ext. 7070 PREPARED BY: Jessica Vieira, Heritage Planner, 519-741-2200 ext. 7291 WARD(S) INVOLVED: Ward 9 DATE OF REPORT: June 10, 2024 REPORT NO.: DSD -2024-290 SUBJECT: Consideration of Objection to Notice of Intention to Designate 91 Madison Avenue South RECOMMENDATION: That City Council consider the Notice of Objection dated May 5t", 2024 and affirm its decision of April 8, 2024, stating its intention to designate the property, municipally addressed as 91 Madison Avenue South, under Part IV of the Ontario Heritage Act; That City Council not withdraw the Notice of Intention to Designate the property, municipally addressed as 91 Madison Avenue South, under Part IV of the Ontario Heritage Act; and That the By-law, attached as Attachment `B' to this Report No. DSD -2024-290, to designate the property municipally addressed 91 Madison Avenue South, in accordance with Part IV, Section 29 of the Ontario Heritage Act, BE APPROVED. REPORT HIGHLIGHTS: The key findings of this report are as follows: • The purpose of this report is to provide Council with information, analysis, and options regarding an objection to the Notice of Intention to Designate (NOID) 91 Madison Avenue South, which was published in the Kitchener Record on April 12, 2024. • Council resolved to issue a NOID for the subject property on April 8, 2024. • The designation is being undertaken as part of the Municipal Heritage Register Review Strategy implemented in 2023 in response to amendments to the Ontario Heritage Act introduced through Bill 23, More Homes More Choices Act. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 74 of 198 Heritage Planning Staff contacted the Property Owner on May 23rd, 2023, and February 20th, 2024, prior to the formal issuance of NOID, to initiate a conversation about designation and invite any questions or concerns. This exceeds the requirements of the Ontario Heritage Act, which only prescribes that the Owners must be contacted when a NOID is being published. No response was received from the Owner of 91 Madison Avenue South on either of these occasions. • Under Section 29(5) of the Ontario Heritage Act (OHA), anyone may serve the Clerk with a Notice of Objection within 30 days of the publication of the Notice of Intention to Designate, triggering a Council review of the original decision. The Notice of Objection was served within this timeframe, being received by the Clerk on May 5th, 2024. • Council has until August 10th, 2024 to make a decision on the objection. This is in compliance with the timeline mandated by the Ontario Heritage Act, Section 29(6) which provides 90 days from the date of the end of the objection period. Heritage Planning Staff have reviewed the reasons for objection provided by the Property Owner and remain of the opinion that the property meets the criteria for determining cultural heritage value or interest, as prescribed by Ontario Regulation 9/06, and continues to merit heritage designation under Part IV of the Ontario Heritage Act. BACKGROUND: 91 Madison Avenue South is a two storey early -20th century religious building constructed in the Colonial Revival architectural style with Byzantine and Moorish influences. The building is situated on a 0.43 acre parcel of land located on the east side of Madison Avenue South between Church Street and Courtland Avenue East. The principal resource that contributes to the heritage value is the religious building. Figure 1: Location Map of Subject Property Page 75 of 198 A full assessment of 91 Madison Avenue South was completed at the beginning of 2024 and included a field evaluation and detailed archival and document research. This work was undertaken as part of the City of Kitchener Municipal Heritage Register (MHR) Review, initiated in February of 2023. The MHR Review is the City's response to amendments to the Ontario Heritage Act introduced in January of 2023 through Bill 23, the More Homes Built Faster Act. The findings of the review concluded that 91 Madison Avenue South met six (6) of the nine (9) criteria for designation under Ontario Regulation 9/06 and possesses design/physical, historical/associative, and contextual value. Upon receiving the objection, Heritage Planning Staff have reassessed the subject property and remain of the opinion that six (6) of the nine (9) criteria are met. Per Ontario Regulation 9/06, a property need meet only two (2) of the nine (9) criteria in order to be designated under Part IV (Section 29) of the Ontario Heritage Act. A summary of the criteria that is met or not met is provided in the table below. A detailed review of the cultural heritage significance of the property can be found in Schedule B of Attachment 'B', which is the designating By-law recommended by staff to be passed by Council. Criteria Met? Explanation 1. The property has design value or The building is a unique example of physical value because it is a the Byzantine and Colonial Revival rare, unique, representative or architectural style in Kitchener and is early example of a style, type, Yes. in excellent condition. One of the only material, or construction method. examples of this architectural style within both the City and Region, with the other being 131 Victoria Street South. 2. The property has design value or Does not display a degree of artistic physical value because it merit or craftsmanship beyond what displays a high degree of No is typical for this architectural style, craftsmanship or artistic merit. which is characterized by decorative elements. 3. The property has design or The building does not demonstrate a physical value because it high degree of technical or scientific demonstrates a high degree of No achievement, appearing to have technical or scientific been constructed using materials and achievement. methods typical for its time. 4. The property has historical value Relate to the original owner and use or associative value because it and connects to the theme of early has direct associations with a Yes Jewish settlement within the City. theme, event, belief, person, activity, organization or institution that is significant to a community. Page 76 of 198 5. The property has historical or Can provide an understanding of how associative value because it the diversification of religion yields, or has the potential to progressed within the City in the early yield, information that contributes Yes twentieth century, being the first to an understanding of a synagogue within then -Berlin, and community or culture. established during a time period when the predominant faith present in the area was Christianity. 6. The property has historical value The architect, builder, or designer of or associative value because it the property is unknown. demonstrates or reflects the work No or ideas of an architect, artist, builder, designer or theorist who is significant to a community. 7. The property has contextual Contributes to the continuity and value because it is important in character of the Madison Avenue defining, maintaining, or South streetscape and the Cedar Hill supporting the character of an Neighbourhood Cultural Heritage area. Landscape (CHL), which is the second established CHL in the City. Yes The neighbourhood is characterized by a mix of residential and institutional uses, elevated topography, narrow street widths, and dramatic long views. The building maintains the setbacks, size, and scale of the surrounding properties. 8. The property has contextual The building remains in-situ, value because it is physically, maintains its relationship and functionally, visually, or orientation towards the street and the historically linked to its topography of the area. Though the surroundings. Yes congregation has changed, the building also maintains its original use as a place of worship, therefore maintaining its historic function within the neighbourhood. 9. The property has contextual With its distinctive architectural style value because it is a landmark. and its location near the peak of one of the neighbourhoods large rolling Yes hills, 91 Madison Avenue South is an easily recognizable building and can be classified as a neighbourhood landmark. Page 77 of 198 Figure 2: Front Fagade of Subject Property (2024) Figure 3: North Side Fagade of Subject Property (2024) Page 78 of 198 An updated Statement of Significance on the property's cultural heritage value was taken to the Heritage Kitchener Committee on February 6, 2024. On this meeting date, the Committee recommended that pursuant to Section 29 of the Ontario Heritage Act, the cultural heritage value or interest of 91 Madison Avenue South be recognized, and designation pursued. Communication History The process established for the Kitchener Municipal Heritage Register Review includes engagement procedures outside of those that are legislatively required by the Ontario Heritage Act. The City contacted all owners of listed properties within Kitchener through an initial letter dated May 23, 2023. This letter informed them of work being undertaken by the City in response to the provincial amendments to the Ontario Heritage Act associated with Bill 23, and invited commentary and concerns. Several responses were received in the following months from recipients. No response was received from the Owner of 91 Madison Avenue South in this instance. Per the City's established process, after evaluations were completed and identified that 91 Madison Avenue South met sufficient criteria under Ontario Regulation 9/06, and it was confirmed by the Heritage Committee that designation should be persuade, the owners were contacted a second time via a communication package. This package included a second letter dated February 20th, 2024, which again invited the property owners to contact the City's Heritage Planner with any comments, questions, or concerns they may have, while the additional material included the updated Statement of Significance as well as a copy of the City's Guide to Heritage Designation for Property Owners. No response was received from the Owner of 91 Madison Avenue South in this instance. Subsequently, a Notice of Intention to Designate Report (DSD -2024-138) was taken first to Heritage Kitchener Committee on April 2nd, 2024, and than Council on April 8th, 2024. Decision History The Heritage Kitchener Committee indicated their support of the designation on April 2nd, 2024. On April 8th, 2024, City Council passed the following motion: "That pursuant to Section 29 of the Ontario Heritage Act, the Clerk be directed to publish a Notice of Intention to Designate the property municipally addressed as 91 Madison Avenue South as being of cultural heritage value or interest as outlined in Development Services Department report DSD -2024-138." The Notice of Intention to Designate was published in the Kitchener Record and served via a letter to the Owner on April 12th, 2024. This was the third opportunity for comments provided and the only one mandated by provincial legislation, fulfilling the notice requirements under Section 29(3) and 29(4) of the OHA. COMMENTS: Heritage Planning Staff were contacted by a representative and member of the Church Board on April 23rd, 2024, regarding concerns with the proposed designation of 91 Page 79 of 198 Madison Avenue South. A call was scheduled and held between Heritage Planning Staff and the representative on April 24th, 2024, to discuss the concerns. A formal Notice of Objection was served to the City on May 5th, 2024. Heritage Planning Staff have reviewed the Notice of Objection dated May 5th, 2024 and prepared by Nego Radulovic on behalf of the Board for the International Fellowship Church of God. A copy of the Notice of Objection is included with this report as Attachment A. The primary concerns identified within the letter related to the financial implications of heritage designation as well as limitations to the use or ability to adapt the property to suit changing needs. Financial Implications The Notice of Objection outlines a concern that a heritage designation would place additional financial burden on the Church and limit its ability to continue its spiritual and community -building activities. Consideration has been provided for the potential increase in financial cost that might be incurred with designation. Section 33(1) of the Ontario Heritage Act states that Owners must apply for alterations to a Part IV designated property if the alteration is likely to affect the property's heritage attributes as identified in the designating by-law. This process is done via a Heritage Permit Application, which is similar in requirements to a Building Permit Application. There are no fees charged by the City for Heritage Permit Applications, but higher standards of work may be expected or required. The maintenance of designated heritage properties is encouraged and supported through the Heritage Grant program, which is intended to help with the costs of work and repair. Regular care and maintenance of a property, regardless of its heritage status, is the best and most efficient intervention to avoid sustaining costs. There are no interior attributes proposed to be included within the designating by-law, so a Heritage Permit would not be needed and no heritage requirements would be imposed for any interior work to 91 Madison Avenue. In addition, Heritage Planning Staff have proposed modifications to the wording of the designating by-law with the intention of providing some flexibility and reduce potential strain on the Owners while still providing protection to those features which speak to the identified heritage value of the property. For example, while multi -paned windows are included within the heritage attribute list, the exact composition of the panes is not provided. This means that should replacements be needed in the future, while the new windows would need to be multi -paned, they would not necessarily need to be exact custom replicas of what currently exists. It should also be noted that there is precedence for flexibility in approvals or requirements when work needs to be done on a designated property but there are financial constraints or exorbitant costs. This can be seen for properties both within the Heritage Conservation Districts or that are individually designated. For properties individually designated under Part IV of the Ontario Heritage Act, the City of Kitchener follows The Standards and Guidelines for the Conservation of Historic Places in Canada, which is a collaborative effort between Federal, Provincial, and Territorial governments to establish a conservation framework. Minimal intervention — such as replacing only deteriorated or missing parts as opposed to entire built features — is encouraged within the Standards and Guidelines. It Page 80 of 198 also notes that where exact replications are not technically, economically, or environmentally feasible, then compatible substitutions can be considered. There are a number of places of worship within the City of Kitchener which are designated either individually under Part IV of the Ontario Heritage Act, as proposed for 91 Madison Avenue, or are within Heritage Conservation Districts and designated under Part V of the Ontario Heritage Act. Examples include 64 Water Street North (First Church of Christ Scientist), 73 Young Street (St Mary Our Lady of the Seven Sorrows Roman Catholic Church), 40 Chapel Hill Drive (Carmel New Church), 54 Benton Street (St. Matthews Lutheran Church), and 137 Queen Street South (Historic St. Paul's Lutheran Church), amongst many others. Adaption of Property The Notice of Objection identifies concerns that the designation may impact the ability to adapt the property and building to accommodate evolving needs and practices. A heritage designation does not mean properties can not be adapted to suite expanding or changing needs or improve functionality, but is rather intended to be a tool to help manage that change. There are numerous precedents of additions or other modifications being permitted on residential, commercial, and institutional buildings both individually designated and designated as part of a Heritage Conservation District which demonstrate this. For example, 137 Queen Street South (Historic St. Paul's Lutheran Church) recently obtained heritage approval in 2023 to develop and construct a detached, 6 -storey apartment building. Further, and as noted previously, the designation does not apply to any interior attributes. This means that the Church retains the ability to make any modification to the interior of the building without having to go through the process to obtain approvals, so long as identified exterior attributes are not impacted. The Importance of Cultural Heritage Within the City The identifying and protection of cultural heritage resources within the City of Kitchener is an important part of planning for the future. Heritage conservation is not intended to prevent growth and progress, but rather help guide change so development can occur while conserving the buildings, structures, and landscapes that give the City of Kitchener its unique identity. In addition to the creation of distinct places and a cultural identity, there are economic, environmental, and informational values. Heritage conservation is capable of enhancing property value and assessments, attracting investments, and creating opportunities for tourism and other specialized industries. The most sustainable and environmentally friendly buildings are ones that already exist; heritage buildings contain embodied carbon, and their use or reuse reduces the release of emissions and material consumption while keeping waste material out of the landfill. Finally, designated buildings can impart knowledge about both the history and tradition of the City, as well as information related to resilient development, techniques, and material use. It should be recognized that our heritage resources are a finite and non-renewable resource. The City plays a critical role and has a responsibility towards the conservation of cultural heritage properties. The designation of property under the Ontario Heritage Act is Page 81 of 198 the main tool to provide long-term protection of cultural heritage resources for future generations. Designation recognizes the importance of a property to the local community; protects the property's cultural heritage value; encourages good stewardship and conservation; and promotes knowledge and understanding about the property. Designation not only publicly recognizes and promotes awareness, but it also provides a process for ensuring that changes to a property are appropriately managed and that these changes respect the property's cultural heritage value and interest. 91 Madison Avenue is an example of architectural style rare within the City and, as the first synagogue within Kitchener, also speaks to the history of a minority group. Council Options In accordance with Section 29 of the Ontario Heritage Act, City Council has the following options to consider in response to the Notice of Objection: 1. Decline the objection, affirm Council's decision to designate the property, and pass the designating By-law (recommended). The City's Heritage Planning Staff have found that 91 Madison Avenue South meets the criteria for designation as prescribed by Ontario Regulation 9/06 (amended through Ontario Regulation 569/22), meeting six (6) of nine (9) criteria where only two (2) criteria need be met. Protection of the property is consistent with both provincial, regional, and local policy which directs that municipalities should conserve significant built heritage resources. Should the designation proceed, the Owner may appeal the designating by-law to the Ontario Land Tribunal (OLT) once the designating by-law has been passed, notice has been provided, and by-law has been published in accordance with Section 29(8) of the OHA. Through an appeal under s. 29 of the OHA, there is an opportunity for heritage attributes to be modified during the appeal process, should the OLT deem it appropriate. The decision of the OLT is binding. 2. Accept the objection and withdraw the Notice of Intention to Designate. Council could choose this option if it is convinced by the letter of objection that the building does not possess the cultural heritage value identified by Heritage Planning Staff and that designation will lead to increased costs and delays in process. Heritage Planning Staff do not recommend this option and have provided responses to each area of concern brought up by the property owner as outlined above. It should also be noted that should Council decide not to proceed with a Notice of Intention to Designate, that the building will remain on the City's Municipal Heritage Register until January 1, 2027, after which it will be removed according to the changes enacted by Bill 23 and amended through. Once removed, it cannot be re - listed on the Register again for five (5) years, i.e., January 1, 2032. Page 82 of 198 STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: Capital Budget — The recommendation has no impact on the Capital Budget. Operating Budget — The recommendation has no impact on the Operating Budget. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the Council Meeting. The Notice of Intention to Designate Report was posted to the City's website with the agenda in advance of the Heritage Kitchener Meeting on, April 2nd, 2024. CONSULT— Heritage Planning staff have consulted with the Heritage Kitchener Committee regarding designation under the Ontario Heritage Act. The Property Owner was invited to consult via two separate letters dated May 23, 2023 and February 20tH 2024. The Notice of Intention to Designate was published in the Kitchener Record and a letter was also served per standard operating procedures following Council's decision on April 8th, 2024. Heritage Planning Staff were contacted by a member of the Church Board after a Notice of Intention to Designate letter was sent by the City. Heritage Planning Staff spoke to Nego Radulovic via phone on April 24, 2024, prior to Clerks receiving the Notice of Objection Letter. The concerns outlined in the letter were identified during this phone call and responded to by Heritage Planning Staff. PREVIOUS REPORTS/AUTHORITIES: • Ontario Heritage Act • Notice of Intention to Designate 91 Madison Avenue South — DSD -2024-138 REVIEWED BY: Garett Stevenson, Director of Development Approvals and Housing APPROVED BY: Justin Readman, General Manager, Development Services Department ATTACHMENTS: Attachment A — Notice of Objection, dated May 5th, 2024 Attachment B — Draft Designating By-law for 91 Madison Avenue South Page 83 of 198 [Your Church's Letterhead] May 5, 2024 Jessica Vieira Heritage Planner I Planning Division I City of Kitchener 200 King Street West, 6t" Floor I P.O. Box 1118 1 Kitchener ON N2G 4G7 Re: Objection to Designation of 91 Madison Avenue South Dear Jessica, We hope this letter finds you well. As active members of this community, we deeply value our partnership with the city and appreciate the efforts to preserve our shared heritage. However, after careful consideration and consultation with our congregation, we respectfully register our formal objection to the designation of our church building as a heritage site. Our primary concern revolves around the financial implications that such a designation would entail. As a church community, our resources are primarily dedicated to sustaining our spiritual and community -building activities. The additional financial burden of meeting the stringent standards of a heritage building would significantly strain our already limited resources and hinder our ability to fulfill our mission effectively. Furthermore, while we acknowledge the importance of preserving historical architecture, we must also consider the practical challenges associated with maintaining a heritage building. The restrictions imposed by heritage designation could limit our ability to adapt the space to accommodate evolving community needs and spiritual practices. We have made efforts over the years to maintain key elements of the building, such as the stained glass and chandelier, and intend to continue to keep up this maintenance. We trust that our concerns will be taken into consideration. Please let us know if any further discussion is required to find a solution that respects both the historical significance of our building and the practical needs of our congregation. Thank you for your attention to this matter. Sincerely, Page 84 of 198 I/ V/ 17 /Y lqwz I � Nego Radulovic Board Member, International Fellowship Church of God Page 85 of 198 BY-LAW NUMBER OF THE CORPORATION OF THE CITY OF KITCHENER (Being a by-law to designate the property municipally addressed as 91 Madison Avenue South, in the City of Kitchener as being of historic and cultural heritage value or interest. WHEREAS section 29 of the Ontario Heritage Act, R.S.O. 1990, C. 0.18, authorizes the Council of a Municipality to enact by-laws to designate real property, including all of the buildings and structures thereon, or portions thereof, to be of cultural heritage value or interest; AND WHEREAS the Council of The Corporation of the City of Kitchener has received and considered the recommendations of its municipal heritage committee (Heritage Kitchener) regarding the designation of a property located at 91 Madison Avenue South, Kitchener (the "Property"); AND WHEREAS the Council of The Corporation of the City of Kitchener resolved at its Council Meeting held on April 8, 2024, to publish a Notice of Intention to designate the Property as being of cultural heritage value or interest pursuant to section 29 of the Ontario Heritage Act, R.S.O. 1990, C. 0.18, and which resolution was confirmed by By-law No. 2024- 084; AND WHEREAS a copy of the Notice of Intent to Designate was served upon the registered owners of the Property and upon the Ontario Heritage Trust; AND WHEREAS a copy of the Notice of Intent to Designate was published in the Waterloo Region Record, which is a newspaper having general circulation in the City of Kitchener on April 12, 2024, a copy of which is attached to this by-law as "Schedule A"; AND WHEREAS a Notice of Objection to the Notice of Intention to Designate was served on the Clerk of the City of Kitchener by the owner of the Property within the timeline set out in the Ontario Heritage Act; AND WHEREAS City Council considered said Notice of Objection at their meeting of June 24, 2024, and resolved not to withdraw the Notice of Intention to Designate for the Property within the timeline set out in the Ontario Heritage Act; NOW THEREFORE the Council of The Corporation of the City of Kitchener enacts as follows: 1. The building and property known as 91 Madison Avenue South, Kitchener, as more particularly described in Schedules "B" "C", and "D" to this by-law are hereby designated as being of cultural value or interest under Part IV, section 29 of the Ontario Heritage Act, R.S.O. 1990, C. 0.18; 2. The City Solicitor is hereby authorized to cause a copy of this By-law to be registered against the whole of the property described in Schedule "D" to this by- law with the Land Registry Office; 3. The City Clerk is hereby authorized to cause a copy of this By-law to be served upon the registered owners of the property described in Schedule "D" to this by- law and on the Ontario Heritage Trust; and, 4. The City Clerk is hereby authorized to publish a notice of this By-law in a newspaper having general circulation in the City of Kitchener. Page 86 of 198 2024. PASSED at the Council Chambers in the City of Kitchener this 24th day of June Mayor Clerk Page 87 of 198 SCHEDULE A NOTICE OF INTENTION TO DESIGNATE 91 Madison Avenue South, KITCHENER "'HE NQME OF IN'TEN710 N lUE'NO11ME c? tIv C'7rcrlpl.�W" 01. tu-Crf r'm'tIc.),"A!p7 rt',j1-Y.1is tn tesqmtje xVJVE� m.. 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IYE el h1glom W gre m n a las r m 0 a* In we a u t In p MIT= T'd A I 'k ;0rael, 'at, I:e 'k 'y'(JA '17jpp 014 rf t� Iny I " 1 0 , 'lli.24, I a NeAdix: "d Is loidlr'e "U T'RtF Wi { I 'i rtd n 41�7 1,315 t t V C4 On ON m co p alm I ri ` t7i- C J, It( ce I"II.. 'cyj r ar a Oak OM "my a(mag Nf* 12 Ir :gy Ce Ar as I A f PC Vj 11 1 C e I L F. MA Ed "S e 9 1 .'es. 6, Page 88 of 198 SCHEDULE B STATEMENT OF CULTURAL HERITAGE VALUE OR INTEREST 91 Madison Avenue South, KITCHENER Description of Cultural Heritage Resource 91 Madison Avenue South is located on the southwest corner of the Joseph Street and Victoria Street South intersection. It is a four -storey early 2o"' century brick building constructed in the Berlin Industrial Vernacular architectural style and situated on 2.51 acres of land in the City of Kitchener within the Region of Waterloo. The principal resource that contributes to the heritage value of the property is the building. Heritage Value 91 Madison Avenue South is recognized for its significant design/physical, historical/associative, and contextual values. Design/Physical Value The design value relates to the architecture of the religious building. The building is a unique example of the Byzantine and Colonial Revival architectural style in Kitchener and is in excellent condition. 91 Madison Avenue South is one of the only examples of the Byzantine architectural style within the City of Kitchener or the Region of Waterloo, the other being 131 Victoria Street South (currently the Ukrainian Catholic Church of the Transfiguration). 91 Madison Avenue South is characterized by features such as a rectangular plan; flat roof with dome shaped parapet and concrete coping; multi -colour brick; pilasters; semi -circular features including decorative brick work and windows; semi -circular multi -pane hung windows with brick or concrete headers and concrete sills; square windows with concrete sills; concrete cornice; decorative brick and concrete details; double 8 -panel door with semi -circular transom; double eight -panel doors; and concrete foundation. Front Fagade The front fagade of the building is symmetrical in its design and massing. It can be divided into three sections; the northern -most and southern -most sections are each delineated by two pilasters that extend from the raised concrete foundation and beyond the roofline, capped with concrete detailing, The two sections also each contain a third pilaster in the centre above a ground -level door set into the raised concrete foundation. The central pilaster extends approximately three-quarters of the way up the fapade and is decorated with further concrete detailing. The central section contains a set of concrete stairs that lead up to double eight -panel wood doors topped with a semi -circular transom window with stained glass panes and a voussoir. The doors are framed by a semi -circular multi -pane window on each side with decorative concrete headers and sills. The second storey is comprised of two rectangular multi -paned windows with concrete headers and sills and a central arched concrete section that contains the symbol of the church. Side Fapades Page 89 of 198 The north and south side fagades possess five pilasters that divide the wall into five bays. The first western -most bay contains four; one square, two semi -arched, and one rectangular. The other four bays contain three windows, one rectangular and two long and semi -arched. The south fagade has more of the raised concrete foundation exposed due to the slope of the land, and eight rectangular multi -paned windows are set into it. Modifications The Star of David on the front fagade has been replaced by the logo of the Crkva Bo2je Church of God. Historical/Associative Value The historic and associative values of 91 Madison Avenue South relate to the original owners and use and connects to the theme of early Jewish settlement within the City. Early Jewish settlement in what was then -Berlin (now Kitchener) involved minimal organized religion. By 1907, ten families had joined to form an Orthodox synagogue, with sermons being hosted in the home of one of the members. In the 1920s, a second wave of European immigrants swelled the Jewish population from 298 in 1921 to 411 ten years later, and a number of them settled in the Cedar Hill neighbourhood. The property for Kitchener's first synagogue, the Beth Jacob Synagogue, was purchased from Jacob Cohen on Albert Street (now Madison Avenue) in 1923. Part of the reason Kitchener was a draw was a commonality in language; many of them spoke Yiddish, which was close to the German used by many of the City's other residents at that time. The synagogue opened in 1924 under the guidance of Rabbi Levine and 61 founding members, whose names were inscribed on a plaque inside the building. The names of the four founders originally on stones along the front of the building (Jack Davis, Wolfe Feldman, Samuel Florence and Max Migdal) have since been removed, and replaced by similar blank stones. The property can also provide an understanding of how the diversification of religion progressed within the City in the early twentieth century. 91 Madison Avenue was the first synagogue within Berlin, and was established during a time period when the predominant faith present in the City was Christianity. When a new synagogue was built, the building was sold in 1963 to the Zion Mennonite Brethren Church. Since 1963, the building has been occupied by various religious groups, including: Zion Mennonite Brethren Church,- Our hurch;Our Lady of the Immaculate Conception Roman Catholic Church; Romanian Church of God; Grace Presbyterian Fellowship. In 2024, it is the home of the Crkva Bo2je International Church of God. Contextual Value The contextual values relate to the contribution that the religious building makes to the continuity and character of the Madison Avenue South streetscape and the Cedar Hill Neighbourhood Cultural Heritage Landscape (CHL). The Cedar Hill Neighbourood CHL is home to a mix of residential and institutional uses and is characterized by the elevated topography, narrow street widths, and dramatically long views. Like surrounding buildings, the 91 Madison Avenue is set back a modest distance from the streetline, with stairs leading to its entrance to accommodate for the sloped ground. The building is also of a size and scale reflective of the surrounding area. 91 Madison Avenue is also physically, visually, historically, and functionally linked to its surroundings. It remains in-situ, maintain its relationship and orientation towards the Page 90 of 198 street and the topography of the area. Though the congregation has changed, the building also maintains its original use as a place of worship, therefore maintaining its historic function within the neighbourhood. With its distinctive architectural style and its location near the peak of one of the neighbourhoods large rolling hills, 91 Madison Avenue South is an easily recognizable building and can be classified as a neighbourhood landmark. Page 91 of 198 6*y:1=1hill 14111561 DESCRIPTION OF HERITAGE ATTRIBUTES 91 Madison Avenue South, KITCHENER Description of the Heritage Attributes The heritage attributes supporting the cultural heritage value or interest of 91 Madison Avenue South are as follows: Exterior attributes related to the Byzantine and Colonial Revival architectural style of the building including: o rectangular plan; o flat roof with shaped parapet, concrete coping and cornice; o multi -colour brick; o four concrete blocks on front of church; o doors and multi -paned hung windows on basement level, fixed windows of glass blocks beneath stairway; o brick pilasters with concrete coping; o false buttresses with concrete coping on sides; o square windows above arched windows on sides; o semi -circular features including decorative brick work and windows; o windows and window openings, including: ■ semi -circular multi -pane hung windows with brick or concrete headers and concrete sills; ■ square windows with concrete sills; ■ circular windows with stained glass. o concrete cornice; o decorative brick and concrete details; o doors and door openings, including double paneled door with semi -circular transom; and o concrete foundation. • Elements that relate to the buildings contextual value and its contribution to the Cedar Hill Neighbourhood Cultural Heritage Landscape, including: o Original location of the church at the top of the hill; and o Orientation of the building toward Madison Avenue Page 92 of 198 SCHEDULE D LEGAL DESCRIPTION PT LT 6-7 PL 390 KITCHENER PTS 2 TO 4, 58R10159; KITCHENER Being all of PIN 22504-0010 (LT) Page 93 of 198 Staff Report J IKgc.;i' r� R Financial Services Department www.kitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: June 24, 2024 SUBMITTED BY: Katie Fischer, Director of Financial Reporting & ERP Solutions, 519-741- 2200 ext. 4630 PREPARED BY: Katie Fischer, Director of Financial Reporting & ERP Solutions, 519-741- 2200 ext. 4630 WARD(S) INVOLVED: All Wards DATE OF REPORT: June 19, 2024 REPORT NO.: FIN -2024-302 SUBJECT: Canada Community -Building Fund Municipal Funding Agreement RECOMMENDATION: That the Mayor and Clerk be authorized to execute the Municipal Funding Agreement for the transfer of Canada Community -Building Funds, as outlined in report FIN -2024-302; said agreement to be to the satisfaction of the City Solicitor; and further, That the City Treasurer be delegated the authority to administer the provisions of the Municipal Funding Agreement. REPORT HIGHLIGHTS: • The purpose of this report is to authorize the execution of the Municipal Funding Agreement for the Canada Community -Building Funds (CCBF, formerly the Gas Tax Fund). • The key finding of this report is the agreement must be signed to continue to receive funding. Changes to the agreement are not anticipated to have significant impacts to the City's administration of the funds. • The financial implications are that the City will receive approximately $8M annually in CCBF funding following execution of the agreement. These funds have already been factored into the City's Capital Budget forecast. • This report supports the delivery of core services. BACKGROUND: The Canada Community -Building Fund (CCBF, or "the Fund") was formerly called the Gas Tax Fund. As of June 2021, the Government of Canada renamed the Fund to better reflect the program's evolution over time. The Fund is the only permanent, stable and predictable source of funding for municipal infrastructure. The City of Kitchener has been a recipient of the Fund since its inception in 2005 and has received $124.8M through the Fund since its inception. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 94 of 198 The Governments of Canada, Ontario, the Association of Municipalities of Ontario (AMO) and Toronto have renewed their Administrative Agreement for the transfer of federal CCBF funds, which took effect on April 1, 2024. In order to continue to receive CCBF funding, the City of Kitchener must enter into a new agreement with AMO. REPORT: The Government of Canada has committed that the CCBF will continue to provide predictable funding, without a need for application, to be invested into priority infrastructure projects. As part of the Government's commitment to making housing more affordable, under the CCBF's renewed agreement, single- and lower -tier municipalities with a population of 30,000 or more must complete a Housing Needs Assessment (HNA) by March 2025. Municipalities receiving CCBF funding are expected to utilize the HNA to prioritize projects that support the growth of the housing supply. The annual reporting will now require information on the impact that CCBF has on housing pressures tied to infrastructure gaps, the housing supply, and housing affordability. Each project that the City funds will be required to report "housing outcomes" which includes the number of housing units and/or affordable housing units enabled, supported, or preserved. The City of Kitchener has completed a HNA in 20201 and is in progress of updating it. Further details on the HNA and housing reporting requirements, as they pertain to the CCBF, are anticipated to be provided by the Government of Canada and AMO in the coming months. Staff will continue to review as details become available. Municipalities can invest CCBF funding in 18 eligible infrastructure categories. The eligible categories are as follows: • Broadband connectivity • Brownfield redevelopment • Capacity -building • Community energy systems • Cultural infrastructure • Drinking water • Fire halls • Local roads and bridges • Public transit • Recreational infrastructure • Regional and local airports • Resilience (formerly Disaster Mitigation) • Short -line rail • Short -sea shipping • Solid waste https://www.kitchener.ca/en/resourcesGen era Mow ments/DSD PLAN Kitchener Housing Needs Assessment. pdf Page 95 of 198 • Sport infrastructure (excluding facilities housing professional or semi-professional sports teams) • Tourism infrastructure • Wastewater STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: In order for the City of Kitchener to continue receiving CCBF, the agreement must be signed. Failure to do so would forfeit approximately $8M of annual funding. The funding allocations for 2024-2028 have been disclosed by AMO, with the allocation for the City of Kitchener as follows: Kitchener 1 $8,076,495 1 $8,413,016 1 $8,413,016 1 $8,749,537 1 $8,749,537 These funding allocations align with the projections utilized in the Capital Budget forecast. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: • FCS -14-101 Federal Gas Tax Agreement APPROVED BY: Jonathan Lautenbach, Chief Financial Officer ATTACHMENTS: Not Applicable Page 96 of 198 Staff Report Infrastructure Services Department www.kitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: June 24, 2024 SUBMITTED BY: Silcox -Childs, Jeffery, Director Parks and Cemeteries, 519-741-2600 ext. 4518 PREPARED BY: Silcox -Childs, Jeffery, Director Parks and Cemeteries, 519-741-2600 ext. 4518 Fylactou, Helen, Manager Enforcement, 519-741-2600 ext. 7944 WARD(S) INVOLVED: All DATE OF REPORT: June 16, 2024 REPORT NO.: INS -2024-306 SUBJECT: Alcohol Consumption in City Parks Pilot RECOMMENDATION: That the 2024 pilot allowing alcohol consumption in select park be deferred; and, That staff continue to work with Waterloo Regional Police Services (WRPS) to explore the potential of a future pilot; and, That staff monitor the Province's expanded alcohol beverage marketplace and impacts to local communities; and further, That staff report back to Council at a future date should there be an opportunity to explore a pilot program in the future. REPORT HIGHLIGHTS: • The purpose of this report is to provide recommendations in response to the December 13, 2023 motion for staff to explore an open alcohol consumption pilot in parks in 2024. • The key finding of this report is to defer the pilot at this time. • Waterloo Region Police Service (WRPS) have expressed concerns regarding capacity, public health and safety and the ability to adequately monitor and enforce a parks pilot. • Impacts of provincial changes making alcohol more widely available are yet to be seen. • Staff will continue to work with WRPS and monitor impacts of the Province's changes and consider a pilot in the future. • Staff have consulted with Parks, By -Law, Economic Development and Legal staff and WRPS • There are no financial implications associated with this report. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 97 of 198 BACKGROUND: In 2019, the Province of Ontario introduced amendments to the Liquor Licence and Control Act, 2019, S.O. 2019, c. 15, (the Act) to allow open consumption in parks. Consuming alcohol in public spaces is governed by both the Provincial legislation and the Municipal Code. If a municipality in Ontario wants to permit alcohol consumption in public spaces, like parks, Council can do so by amending any applicable municipal code or parks bylaw to designate specific public place for this purpose. To date, only the City of Toronto has proceeded with a pilot program. In May 2022, City of Toronto Council requested staff report back on a potential pilot. The following year, the City of Toronto initiated their pilot program in May 2023. The program in Toronto was deemed to be largely successful and is being expanded to other parks throughout the city. On December 13, 2023, City of Kitchener Council adopted a motion directing staff to: • identify key criteria for best practice, and consult with bylaw enforcement staff; • review potential economic benefits that would derive from such a bylaw change; • consult with Waterloo Regional Police Services to confirm their support, involvement, education, and enforcement of a pilot; • explore a pilot that would permit alcohol consumption in Victoria Park, or another suitable park location from July 1, 2024, to October 31, 2024. Since the motion was passed, the Province has expanded the sales of alcohol which will come into effect starting August 1, 2024. Changes will be phased in and allow for the following: • August 1, 2024 — existing licensed grocery stores will be able to sell ready -to -drink alcoholic beverages.(ex. Coolers) in addition to beer, cider and wine. • September 6, 2024 — all eligible convenience stores will be able to sell beer, cider, wine and ready -to -drink alcoholic beverages. • November 1, 2024 — all eligible grocery and big -box stores will be able to sell beer, cider, wine and ready -to -drink beverages, including in large pack sizes. The impacts to businesses and the consumption of alcohol because of these changes are yet to be seen. REPORT: Staff have gathered feedback/analysis related to the direction and the following report content summarizes the information gathered. 1. Criteria Staff reviewed the criteria used by the City of Toronto whose goal was to provide outdoor space where alcoholic beverages could be enjoyed; primarily for those living in densely populated areas in high rise units who did not have access to private outdoor space. This need was highlighted during the pandemic. Toronto's criteria included the following: • Permanent or temporary washroom onsite • Seasonal drinking water onsite • Park size at least 1.5 hectares • Not adjacent to schools, if park is smaller than three hectares Page 98 of 198 • Access to public transit In addition, consumption of alcohol is not allowed in the following areas of designated parks: • within the boundary of an outdoor swimming pool or deck; or • within the boundary of and a 2 metre radius surrounding a: playground safety surface or playground equipment, wading pool basin or splash pad, skateboard or BMX park, and a natural or artificial outdoor ice rink Similar criteria was considered for a pilot in Kitchener with some modifications. Few parks in Kitchener's downtown core are 1.5ha in size or larger. With the exception of Victoria Park, most of the downtown parks are smaller. We currently do not provide drinking fountains in our parks, and many of our parks have adjacent schools which would exclude them from a pilot. In recent years, Victoria Park and its neighboring areas have faced multiple enforcement challenges including the illegal consumption of drugs and alcohol. The community has struggled with addressing these issues and have voiced concerns about piloting this project in Victoria Park. Although some of the larger issues have been addressed by bylaw enforcement staff, there are ongoing bylaw enforcement and WRPS enforcement issues in Victoria Park that continue to persist and staff are actively trying to address these concerns. Victoria Park is therefore not recommended as an eligible park for a pilot. 2. Economic Development Considerations Economic Development staff have reviewed the proposed pilot and feel that if the public consume alcohol in an appropriate and respectful manner, it could be seen as a positive improvement for those living in and around the Downtown. The ability to have a casual drink while enjoying a picnic or outing with friends could be viewed as a desirable amenity. This is likely to be more appealing to those with limited access to outdoor amenity spaces (ex: those living in multi -unit dwellings); similar to Toronto's approach. Undoubtably, there will also be members of the Downtown community who may see the consumption of alcohol, regardless of the manner in which it's consumed, as a detractor and negative impact to the park. Economic Development staff however did express concerns with potential conflicts with event programing in the park (ex: Ribfest, Bluesfest). Three potential issues include: 1. For licensed events, attendees consuming personal alcohol in the park prior to entering the event site (showing no signs of intoxication) and becoming quickly impaired once within the event site. There is potential for the City's risk to increase as a result of permitting open consumption. 2. For licensed events, specific controls are often put in place to segregate those of drinking age and those not. While not permitted by the proposed changes, the risk of underage attendees consuming alcohol within the park prior to entering the event site could increase. 3. For non -licensed events (ex: Multi -Cultural Festival, Kidspark, etc.), the proposed permissions would allow consumption of alcohol amidst the event. For some attendees, this could result in a negative experience or perception of the event. Page 99 of 198 In terms of direct economic impact, it would be difficult for staff to assess the potential impacts. However, the two scenarios are likely to be an increase in takeout purchases from downtown restaurants to consume in the park, or reduced liquor sales for downtown restaurants as a result of pre -drinking in the park. Recent provincial changes will also have a yet to be seen impact, but are likely to involve increased sales for licensed stores in close proximity to designated parks with lesser impacts on restaurants and other establishments where alcohol is sold. 3. Waterloo Regional Police Services (WRPS) Considerations Bylaw staff continue to work with WRPS staff whose participation and enforcement of a pilot would be needed. WRPS have expressed concerns with the proposed pilot citing capacity, and public health and safety concerns. Recent data shows an increase in alcohol related incidents throughout the region, and with the coming provincial changes, further impacts are anticipated. Without WRPS support, the pilot cannot be properly monitored, and age limits cannot be easily enforced as police support would be required as they are the only ones who can enforce laws related to operating a vehicle under the influence, demand identification, and address drinking underage. Furthermore, it is important to note that bylaw enforcement staff are not Smart Serve trained and may lack the ability to assess intoxication levels or effectively enforce regulations. By-law staff are limited in what they can do if they observe individuals preparing to operate a vehicle. 4. Legal & Risk Considerations Staff have met with our Legal and Risk Management staff to discuss the proposed pilot. Considerable risk and liability to the City were noted. Both groups specifically cited concerns over liquor, occupier liability, joint and several liability, bylaw enforcement and police enforcement. Any consideration of a pilot should proceed with caution and with support from WRPS. 5. Provincial Changes Considerations The Province is phasing in changes to make alcohol more widely available. Starting in September ready -to -drink alcoholic beverages (ex. Coolers) in addition to beer, cider and wine will be sold at existing licensed grocery store locations. On September 6, 2024, all eligible convenience stores will be able to sell beer, cider, wine and ready -to -drink alcoholic beverages. Lastly, on November 1, 2024, all eligible grocery and big -box stores will be able to sell beer, cider, wine and ready -to -drink beverages, including in large pack sizes. These changes will make the availability of alcohol much broader and although the impacts are yet to be seen, WRPS have expressed their concerns for increased alcohol related incidents. 6. Bylaw Enforcement Considerations Bylaw staff continue to work closely with WRPS who support city staff on a number of parks related incidents where enforcement is required. Unfortunately, the number of incidents continue to increase particularly at Victoria Park. Not all of these incidents are alcohol Page 100 of 198 related, but should open consumption of alcohol be permitted in the park, there is a concern by both Bylaw and WRPS that these incidents may increase. The current parks bylaw does not permit the consumption of alcohol in parks without a Special Occasion Permit from the AGCO. That process remains in place for special events. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: N/A COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: There are no previous reports. APPROVED BY: Denise McGoldrick, General Manager of Infrastructure Services Michael May, Deputy CAO, General Manager of Community Services ATTACHMENTS: none Page 101 of 198 Staff Report J IKgc.;i' r� R Chief Administrator's Office www.kitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: June 24, 2024 SUBMITTED BY: Margaret Love, Director, Strategy & Corporate Performance 519-741- 2200 ext. 7370 PREPARED BY: Sloane Sweazey, Senior Policy Advisor, 519-741-2200 ext. 7059 WARD(S) INVOLVED: All Wards DATE OF REPORT: June 17, 2024 REPORT NO.: CAO -2024-305 SUBJECT: Strategic Plan 2019-2022 — Compass Kitchener 2023 Report Card RECOMMENDATION: For information. REPORT HIGHLIGHTS: • This report presents the Compass Kitchener Advisory Committee's evaluation of six projects completed in 2023 as part of the 2019-2022 strategic plan. • Of the projects evaluated, three projects met Compass Kitchener's expectations, two projects exceeded expectations, and one project was not applicable for evaluation. • There are no financial implications associated with this report. • This report helps demonstrate the City's commitment to accountability outlined in its 2019- 2022 strategic plan. BACKGROUND: A key role of the Compass Kitchener Advisory Committee is to evaluate the City's progress in accomplishing the goals set out in the strategic plan on an annual basis. This report card is the third from Compass Kitchener evaluating completed projects from the 2019-2022 strategic plan. Two previous report cards were provided to council (December 2021 and May 2023) evaluating a total of 17 completed projects/sub-projects in the 2019-2022 Strategic Plan. This report card evaluates six more completed projects/sub-projects. Compass Kitchener representatives will be making a presentation to council. The report card is included in Appendix A of this report. REPORT: The committee's report card includes an evaluation of six projects that were completed in 2023, as well as overall observations. In summary: Two projects exceeded Compass Kitchener's expectations, Three projects met Compass Kitchener's expectations, and *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 102 of 198 • Compass Kitchener's usual evaluation framework was not applied to one project as it evolved differently than initially envisioned. Further details are provided in the report. Compass Kitchener considered timing, impact, accountability, and budget criteria in their evaluation, utilizing evaluation criteria previously established in consultation with Kitchener's Corporate Leadership Team for earlier report cards. Projects were awarded ratings of exceeded expectations, met expectations, or did not meet expectations. Each project evaluation details Compass Kitchener's rating, as well as highlights and notes for the future. For ease of reference, the report card contains a detailed list of all 2019-2022 Strategic Plan actions, alongside their evaluation ratings or expected completion dates for those still in progress. Eight projects are incomplete: six target completion in 2024, one in 2025, and one is ongoing. Additionally, Compass Kitchener suggests three key recommendations as the city moves forward with the implementation of the 2023-2026 strategic plan. STRATEGIC PLAN ALIGNMENT: The 2019-2022 strategic plan states: "We are committed to being accountable to the community we serve. The 2019-2022 strategic plan contains measurable, specific actions and a timeline for completion. Our long-term financial plan, budgets and annual business plans will be aligned to implement the strategic plan. We will measure and report on our progress to council and the public throughout the life of this plan. We will report to council three times a year and share results (both our successes and challenges) with Kitchener residents. The City's Compass Kitchener Citizen Advisory Committee will review and assess our progress, and publicly report on an annual basis how well we are doing." Compass Kitchener's evaluation helps implement the city's commitment to accountability. FINANCIAL IMPLICATIONS: Capital Budget — The report has no impact on the Capital Budget. Operating Budget — The report has no impact on the Operating Budget. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. COLLABORATE — Compass Kitchener members collaborated throughout the development of this report. Small groups evaluated each of the six projects contained in the report card, developing observations and recommendations. All members contributed meaningfully to the report included and approve of its contents. PREVIOUS REPORTS/AUTHORITIES: CAO -21-005 Compass Kitchener Strategic Plan Evaluation CAO -2023-250 Strategic Plan 2019-2022 — Compass Kitchener Report Card Page 103 of 198 APPROVED BY: Dan Chapman, Chief Administrative Officer ATTACHMENTS: Attachment A — Strategic Plan 2019-2022 Report Card #3 Page 104 of 198 r/VON, uuuuu w»»»» rrUr�ipviniaiiilvifi��ilI��, r�rnr�plu�»/�iii�l�/n,. iiii�iiil/iil�//��uhuuum uuuuu uuuuuuuuuuuuumuuuwu G C uuuuuuuu. rrrr201 9 / 2 9uullgg�l uuuuuum Immmgj� /,///�//!ap// muw�U�/ uuuuu iwuwu CA �gg�/((��' mu�oirywvU�0 ���� uuul//'r im (fluuuuuIbiinnair/������� llllm llllir umuu prom//�� Projects Completed, r Plan / compass kitchener! Vii,,/;rr�unit sir Mrlu rGriti ,f , lllll ���r �� ry � ,rl Page 105 of 199 Ilf xe i it, i've Surn'T'iary This report card is the third from Compass Kitchener evaluating completed Strategic Plan 2019- 2022 projects. Two previous report cards were provided to City Council (December 2021 and May 2023) covering evaluation of a total of the first 17 completed projects/sub-projects in the 2019- 2022 Strategic Plan. This third report card evaluates six more completed projects/sub-projects. • Two projects exceeded Compass Kitchener's expectations, • Three projects met Compass Kitchener's expectations, and • Compass Kitchener's usual evaluation framework was not applied to one project as it evolved differently than initially envisioned. • Eight projects are incomplete: six target completion in 2024, one in 2025, and one is ongoing. Overall Observations Compass Kitchener commends the City on the impressive advancement of its 2019-2022 Strategic Plan, despite major disruptions caused by the pandemic. The Committee highlighted key messages on: • the 23 2019-2022 Strategic Plan projects/sub-projects that have been completed; • the overall quality of the work done (10 projects met and 10 projects exceeded Compass Kitchener's expectations); • the continuing work on projects that remain; • the continued evolution and growing effectiveness of public consultation processes; • the notable customer service improvements (through the Customer Satisfaction Program, the Customer Experience Review Project, and the impressive new Customer Service Centre); and • the successful ramping up of the City's activities, programs, and operations post -pandemic, returning them to full capacity. Looking Ahead The Committee provides a number of observations and suggestions based on its review of projects/sub-projects in the 2019-2022 Strategic Plan and its look ahead to the new 2023-2026 Strategic Plan. The main topics addressed are: • Post-COVID Ramp -Up; • Housing Affordability; • The Growing Crisis of Social Isolation and Loneliness • Arts and Culture Master Plan; • Customer Service; • Delayed/ Deferred Projects; • Project Budgets and Financial Data; and • The 2023-2026 Strategic Plan. Page 106 of 199 Key Recommendations Compass Kitchener suggests three key recommendations as the City moves forward with the implementation of the 2023-2026 Strategic Plan: 1. FOCUS ON THE INDICATORS OF SUCCESS AND PRIORITIZE DATA COLLECTION AND ANALYSIS It will be key to: o maintain focus on, and continue to refine, the key indicators of success associated with each of the five goal areas in the strategic plan; and o use that focus to refine and adjust priorities for data collection and analysis to provide Staff and Council with the best information on which to base decisions. 2. BE PROACTIVE, PRIORITY -DRIVEN AND ADAPTIVE Given the pressing issues faced in our community, and the rate of change in the environment in which it operates, be proactive, priority -driven, and adaptive: o keep abreast of shifting priorities through public engagement; o review and reassess priorities based on new developments and public input; and o proactively adapt to change. The new, more adaptive, strategic plan provides a platform that supports responding nimbly and proactively to change. 3. CONTINUE TO ACTIVELY SUPPORT THE EVOLUTION AND EFFECTIVENESS OF PUBLIC CONSULTATION PROCESSES The value of effective public engagement was evident across projects in the 2019-2022 Strategic Plan. It is important to continue building upon the City's evolving and increasingly effective public engagement process. As more City staff participate in the design and conduct of public engagement, it will be key to ensure that training and facilitation resources are available as needed to support staff and the success of their work. Page 107 of 199 Results of Compass Kitchener's Evaluations of All Completed 2019-2022 Strategic Plan Projects/Sub-Projects Overall Evaluation of Completed Projects Expected Completion GOAL PROJECT Sub-Projects Separated Out Exceeded Expectations Met Expectations Did Not Meet Expectations Complete Streets _ _ _ _ _ _ _ _ _ ✓_ _ _ ___ _ _ _ Bikeshare Program -------------------------------------- _________________People Protected Cycling Network 2024 People Friendly Transportation Cycling and Trails Masterplan connectivity and winter J maintenance I _ _ _I_ ✓ _ _ ✓_ _ _ I ___ _ _ _ Pedestrian First Streets Corporate Climate Action Plan Energy Efficiency Reserve Fund ✓ Community Climate Action Plan ✓ Environmental Leadership Sustainable Urban Forest Strategy - tree canopy + tree ✓ planting Waste Diversion Strategy J Urban Design Manual ✓ Incubator and Accelerator Network 2024 Make it Kitchener 2.0 Strategy J City Property Review + City Property Review 2024 Vibrant Economy Property to Market Property to Market Ongoing; --------------------------------- Develop a ision or Downtown, Innovation District (Bramm Yard) Master Plan and Civic District Master Downtown Vision Innovation District (Gramm --------------------------------- 2024 Yards) Master Plan — —------- ----- _ --------------- Civic District Master Plan N/A ------------------------------------- J Equity, Diversity and Inclusion Strategy Affordable Housing Strategy ✓ Reduce Social Stigmas ✓ Mill Courtland Community ✓ aringCommunitOpen Space Strategy + Equitable Facility Centre Business Case i i i i osen erg:. ommuni y-----------------------—'-------- Centre Expansion Business 2025 Complete Huron Brigadoon Distribution Community Centre Open Space Strategy 2024 Arts and Culture Plan 2024 Multi-language Interpretation Support ✓ Customer Satisfaction Program J Great Customer Service Online Customer Service Portal Set and Communicate Service Levels ✓ Customer Experience Review j j ✓ j j yet to be completed 10 10 2 TOTALI 8 Projects/Sub-Projects LEGEND lGrey Background I Projects/Sub Projects still to be completed ------------------- Page 108 of 199 L-- Dotted border Projects evaluated in this report ----------------- Page 109 of 19A I IWlA e f Executive Summary Compass Kitchener Evaluation Approach 2023 Project Evaluations PEOPLE -FRIENDLY TRANSPORTATION Bikeshare Program Pedestrian -First Streets VIBRANT ECONOMY Civic District Master Plan Downtown Vision CARING COMMUNITY Mill Courtland Community Centre Expansion Business Case GREAT CUSTOMER SERVICE Customer Experience Review Program Overall Observations and Looking Ahead Development Et Implementation of the 2023-2026 Strategic Plan In Closing -2 -7 -8 10 10 10 11 12 12 13 14 14 15 15 16 18 20 Page 110 of 19A viii. III ss Ill .itdheii ei'- Compass Kitchener Compass Kitchener consists of community volunteers and serves as an advisory committee appointed by and reporting to Kitchener City Council. It creates and leads Strategic Plan public engagement processes, determines community concerns, and identifies priorities for action. The Committee also monitors and evaluates progress on implementation of the Strategic Plan and achievement of the community vision and reports to Council on the outcome of this evaluation. This report has been prepared by the following members of the Compass Kitchener Advisory Committee: Judy Stephens -Wells (Chair) Troy Glover (Vice -Chair) Kim Brabazon Alide Forstmanis Wasai Rahimi Linda Terry Lee -Anne Thompson Lori Trumper James Young Page 111 of 199 Compass Kitchener approached this evaluation as interested community members and considered timing, impact, accountability, and budget criteria in its assessment. Compass Kitchener considered evaluation criteria for the strategic actions developed in consultation with Kitchener's Corporate Leadership Team. The following questions guided the evaluation: • How did strategic actions deliver on anticipated or desired impacts? • How did progress on, or completion of, strategic actions make a difference in the city and for citizens? • Were progress reports relevant, timely and publicly profiled? • How well was the public engaged? • •; Page 112 of 19A Evaluation Rating After completing the evaluation process Compass Kitchener rated completed actions as: • Exceeds Expectations; • Meets Expectations; or • Does Not Meet Expectations. The following chart explains the classification for the three rating categories: Exceeds E.pectati ns - Set and met challenging Objectives and showed initiative in meeting them - Proactively planned, problem solved and initiated solutions - Stepped outside of existing responsibilities to add value - Puts the public at centre of work - Identifies breakthrough Concepts - Is regarded as a knowledgeable resource - Exhibits mastery - Impacts exceed specified criteria - Elevates strategic plan eets l"' pectab ns - Models values of caring, innovation, and vibrancy Achieves specified criteria Meets the City's high- performance reputation - Contributes positively to the success of the City - Is an exceptional contributor to strategic plan success f'es Not Meet �'w;x.Ilpeta'mns - Late delivery of deliverables without explanation or valid reasons - Poor quality of deliverables (lack of clarity) - Poor quantity of deliverables - Non-delivery of deliverables Page 113 of 199 e t,, Illi t, `] [i III III'.IIIIII:� ��' III' IIL...�III�IIIII':: III III .IIII III�IIIIII:�III"� III:' IIL..�Y I I lN Transform how people move through the city by making the transportation network safe, convenient, comfortable, and connected. Bikeshare Program Bikeshare Program Report Card Strategic Goal Action: Encourage and incentivize alternative modes of transportation by developing and subsidizing a bikeshare program by 2021. Compass Kitchener's Specific Community Impact Criteria More people are using bikes and for a wider variety of trips, number of rentals, people, bikes, and bike parking facilities. eiirallIlf..:..'va(uatiiion :Ilf..:..' tee sIlf..:..' Il ec a ions Highlights • A new e -scooter and a -bike share program began on April 14, 2023, throughout Waterloo Region. • It became a regional initiative in which the city participated, though the city did have significant input into the selection of the provider • Revenue neutral initiative that encourages micro -mobility and mitigates carbon output (i.e. saved 12 tonnes of carbon emissions). • High uptake among the public, including covering over 190,000 rides, totally over 360,000 km travelled. • According to Neuron, the provider, the initiative injected $8.2 million into the region's economy. Notes for the Future • Continue efforts to educate public on proper usage to decrease the potential for injury. • Expand the service area in which a -bikes and e -scooters can be accessed and used. • Collect separate information about usage of a -bikes and e -scooters • Consider a public awareness campaign to promote greater etiquette in using and parking a -bikes and e -scooters. Page 114 of lig Pedestrian -First Streets Pedestrian -First Streets Report Card Strategic Goal Action: Develop a plan to create pedestrian -first streets between Victoria Park and City Hall and between the ION and Kitchener Market by 2022. Compass Kitchener's Specific Community Impact Criteria Number of connected adjacent neighbourhoods (of the total) by a continuous link. Overall II valuati an: eetsIIS; IIC' ectaflans IN/ Highlights • The pedestrianization of the Gaukel Block was completed in June 2023; with only one item left to finish, the pedestrianization of the Market District will be completed in June 2024. • The Gaukel Block activation was supported by the Federal Economic Development Agency for Southern Ontario. • The Market District Activation includes mid -week markets and concerts, urban agriculture, programming, and seating. • Both activations serve as welcome community hubs for local programming. Notes for the Future • Ongoing community programming will be important to ensure an engaging community space for the public. • Continue seeking public input regarding programming and space use. • Consider other areas of the downtown and wider city in which to pedestrianize streets. Page 115 of lig IIIIIIIII II )...IIL.. III; VIII'` Build a vibrant city by making investments to support job creation, economic prosperity, thriving arts and culture and great places to live. Civic District Master Plan Civic District Master Plan Report Card Strategic Goal Action: Finalize the Civic District Master Plan (CDMP) by 2022. As the CDMP received approval by Council in 2009, the intent was to review and update it. Compass Kitchener's Specific Community Impact Criteria Number and nature of opportunities realized and broad public support for the plan. Overall II a(uatiiioin: IWA City Staff's review of the CDMP determined the plan, which was written with a long-term lens, remains relevant with no need for updating. Work on Growing Together, developing the planning framework for Kitchener's Major Transit Station Areas, incorporated changes in support of the goals of the CDMP. As review and revision of the CDMP evolved differently than originally planned, the usual evaluation framework was not applied to this project. Highlights • Importantly, staff reaffirmed the relevance of the CDMP, thereby underscoring its importance as a focus for arts and culture. • Growing Together introduced changes supporting inclusion of an educational institution, residential uses, and public/private partnerships, which will facilitate development in the Civic District. • Building elements supportive of the CDMP into Growing Together reflects an effective use of City resources and ensured inter -related projects are not siloed, but are considered together. Notes for the Future • Update the text in the plan to make it a more current, living document. • Make the CDMP more readily available on the City's website. • Focus on ways to enhance animated connections between the Civic District and Downtown Kitchener. Page 116 of lig Downtown Vision Downtown Vision Report Card Strategic Goal Action: Develop a vision for downtown Kitchener and continue to position downtown Kitchener as a leading destination for redevelopment opportunities. Compass Kitchener's Specific Community Impact Criteria This project involved development of a Downtown Vision. Therefore, no specific impact criteria were developed. v iirallIlf..:..' a(uati an: Ilf;;;;: c s 11:..:.;,xpectatiains Highlights • Development of the vision and guiding principles was based on an exceptional public engagement process through which the public provided input in numerous ways. The results reflect an impressive level of public participation and input. • The vision and three principles outlined are clear and well-developed. Notes for the Future • Update the City's Downtown Kitchener Vision project page (lh� t.Ps://www.lk..tclheneir.c /_ irk/stir t J ....1 fans,..and,.. irc°acts/dowintowin lkirclheineir vis6oin.as x) and the Downtown Strategy page (1h.t- ps.®._/._/.................Ikiitclheneir.ca/en/bu.�siiness...iiin...lkntclheneir/downtown.. ............................................................................................................................................................................................................................................................................................................... Ikiilhnirnir:.sirGgyos�) to reflect the completion and approval of the new vision and guiding principles. • Follow through with the vision and guiding principles to impact the downtown. Page 117 of lig '.' III III III A � (,')MMUI,, III I " Enhance people's sense of belonging and connection by providing welcoming community spaces and programs; better engaging, serving and supporting our diverse populations and helping to make housing affordable. Mill Courtland Community Centre Expansion Business Case Mill Courtland Community Centre Expansion Business Case Report Card Strategic Goal Action: Complete a needs assessment and business case to determine the requirements for an addition to the Mill Courtland Community Centre. Compass Kitchener's Specific Community Impact Criteria Was the project started on time? erallIlf..:..' aluatiiion eetsIlf..:..' Ill e tations S/ Highlights • Extensive consultation process with the community and users of the centre. • Proposed design elements address many community needs, including accessibility and language considerations, incorporating Indigenous design with sustainability initiatives. • Overall, the business case is well -researched and the recommendations demonstrate innovation, inclusion, and diversity. Notes for the Future • Estimated cost of proposal is approximately $1.5 million over budget, so prioritize critical components in the detailed design phase. • Use this business case consultation process as a model for future recreation centre builds/expansions, especially its use of partnerships to offer meaningful programming and a community hub for the neighbourhoods it serves. Page 118 of lig IIIIII;:...... w`. �...IIL.. w III III° III;:III:? 111111; Increase people's satisfaction, trust and engagement with the City by providing friendly, easy and convenient services. Customer Experience Review Program Customer Experience Review Report Card Strategic Goal Action: Implement a comprehensive Customer Experience Review Program to help ensure services are easy and convenient to access from the customer's perspective by 2022. Compass Kitchener's Specific Community Impact Criteria Results/improvements are made public and % improvement (i.e. shift from negative to positive feedback) over time is included in reporting. Overall IIEva(uatiiioinMeets IIExllC,)ectatloins Highlights • Data gathered through the Customer Satisfaction Program led staff to identify three customer service areas in need of attention: o The MyUtilities widget in MyKitchener o Accessing Revenue/ Kitchener Utilities by phone o ActiveNet program used in community centres • 17 recommendations to improve service have been implemented and 19 are in progress. Several of the improvements in progress will be accomplished upon implementation of the new MyUtilities widget and the new telephone system. • In this active problem -solving project, staff were efficient in their use of time and city resources and avoided redundancies. • The City's innovative custom MyUtilities widget, developed with an outside vendor, led the vendor to develop a standard product template for use by other municipalities. Notes for the Future • Assess the full impact of recent improvements and those scheduled for the near future. • Define a clear follow-up plan for collecting new customer satisfaction data to ensure transparency and accountability. • The number of issues identified and solutions found/implemented indicates the value of this program and the benefit of its continuation. Page 119 of lig Overall� ��iii � iiia IIII im� iii �mm ilii iii i POST-COVID RAMP -UP Compass Kitchener welcomes the City's successful return to pre -pandemic levels of activity, operation, and programming. It also appreciates the City's development of a policy framework to guide hybrid work where appropriate. HOUSING AFFORDABILITY Housing affordability remains a key concern. While municipalities are not responsible for building housing, there are numerous ways they can actively help resolve homelessness and the housing affordability crisis affecting residents across the full housing spectrum (e.g. provision of land for shelters or supportive housing, zoning, inclusionary zoning policies, etc.) Compass Kitchener encourages the City to continue to make every possible effort to actively participate in developing innovative, practical solutions to this crisis, focusing its efforts specifically on those areas in which the City can be impactful. THE GROWING CRISIS OF SOCIAL ISOLATION AND LONELINESS Compass Kitchener strongly urges Council to recognize the urgent need for action on the pressing issue of social isolation and loneliness within our community. Kitchener, like so many communities across Canada, grapples with an epidemic of loneliness that adversely affects the wellbeing of its residents. Research shows that social isolation and loneliness have profound negative impacts on physical and mental health, leading to increased risk of chronic diseases, depression, and even premature mortality. By declaring social isolation and loneliness an epidemic, the City of Kitchener has the opportunity to lead the nation as the first municipality in Canada to acknowledge and address this critical public health issue. Such a declaration would not only raise critical awareness, but also pave the way for innovative solutions and collaborative efforts to foster a more connected and supportive community in line with the aspirations of our newest strategic plan. At a time when recognition of this crisis remains lacking at the Provincial and Federal levels, the City of Kitchener can seize this opportunity to set a precedent and inspire other municipalities to follow suit, thereby catalyzing a nationwide movement toward combating loneliness, promoting social cohesion, and creating the conditions for a greater sense of belonging. Page 120 of 1 ih ARTS AND CULTURE MASTER PLAN Compass Kitchener recognizes artists and arts and cultural organizations remain particularly vulnerable in this post -pandemic period. This vulnerability arises for three reasons: • continued disruption of audience attendance patterns; • insufficient public and private funding of the arts arising from competing demands for support; and • inflationary pressures. Given the enormous social, economic, and community -building value of arts and culture, Compass Kitchener encourages the City to proceed with developing its Arts and Culture Master Plan. Through it, the City can craft strategies to help strengthen and sustain this sector at this critical inflection point. A strong and innovative Arts and Culture Master Plan will both bolster the vibrancy, livability, and wellbeing of our community and help retain healthy levels of employment in this important sector. CUSTOMER SERVICE Given that the 2019-2022 Strategic plan put significant emphasis on improvements to customer service, Compass Kitchener welcomes the innovative new Customer Service Centre located on the main floor of City Hall. It provides an accessible and efficient interface for community members to connect with knowledgeable staff regarding the broad range of services provided by the City. DELAYED/DEFERRED PROJECTS Eight projects or sub -projects from the 2019-2022 plan remain incomplete. Compass Kitchener looks forward to receiving updates on their progress to enable their evaluation upon completion. PROJECT BUDGETS AND FINANCIAL DATA Given public interest in financial accountability, Compass Kitchener has always intended to review actual project expenses in relation to approved budgets. However, this information has generally been unavailable. Accordingly, we encourage the City to share this information, where available, to inform our evaluation process. Page 121 of 1 ig Illi iii �iir IIII it Illi rwi iir v t . r, n . IIII. iir,�m ...�.� � �� �°��� � � � .i�iii � � c Illi° an In 2023, Compass Kitchener planned and facilitated public engagement activities to assist with the development of the 2023-2026 Strategic Plan. Accordingly, it seems appropriate for Compass Kitchener to comment on the new strategic plan and its development in this report card. Overall, Compass Kitchener fully supports the new strategic plan. PUBLIC ENGAGEMENT AND STAFF TRAINING We applaud the level of public engagement invested in the development of the new plan, especially the inclusion of the Resident Panel. Resident Panel members responded positively to being involved in the process and felt their participation had a real impact on and added value to the development of the strategic plan. The Resident Panel represented an excellent example of meaningful public engagement and was of particular interest to Compass Kitchener as an innovative new form of public engagement in the City's strategic planning process. Compass Kitchener welcomes the improvements to the City's public engagement activities that were key to many of the 2019-2022 Strategic Plan projects. SUSTAINABILITY AND CLIMATE CHANGE Numerous strategies to advance sustainability, the impacts of which directly affect life in Kitchener and beyond, received thoughtful consideration in the development of the 2023-2026 Strategic Plan. The City deserves praise for its continued efforts to integrate and localize many of the United Nations Sustainable Development Goals in its strategic plan. We encourage the City to continue its efforts to proactively forecast, mitigate, and adapt to the inevitable and growing effects of climate change. FOCUS ON OUTCOMES AND PRIORITIZE DATA COLLECTION Compass Kitchener supports the City's efforts to identify and measure outcomes for each of the five goal areas in its new strategic plan. The work undertaken to identify strategic indicators underpins the framework for effective evaluation. It will guide efforts to fine-tune and prioritize data collection and ensure that the best and most relevant data are available to staff and Council when making important decisions. A MORE ADAPTIVE PLAN Compass Kitchener supports Council and Staff's decision to develop a more adaptive plan that identifies five goal areas and prioritized projects for focus in the first couple of years, while still outlining the projects of focus over the balance of the four-year term. In the past, the City planned more projects (sometimes substantially more) than could be accomplished over the term of the plan, sometimes as a result of unforeseen Page 122 of 1 ig circumstances (e.g. the COVID-19 crisis). Compass Kitchener believes the City's new adaptive approach will: • strengthen the City's ability to adapt and reprioritize in the face of unexpected changes; • support division of large projects into stages, the impact of which can be assessed along the way; and • aid in planning projects that are ambitious while still realistic in number and scale. To maintain momentum over the four years of the plan, Compass Kitchener encourages the City to set clear timelines for the projects initially outlined, as well as those subsequently added to the plan. A more adaptive plan calls for regular and clear communication with the public about progress on and adjustments to individual projects, while also informing the public about new projects as they begin. TRACKING AND SHARING STRATEGIC PLAN PROGRESS ON THE CITY'S WEBSITE In previous years, Compass Kitchener encouraged the City to add a feature to its website that reports progress on implementation of the strategic plan. Accordingly, we are pleased to see this recommendation adopted. Our committee sincerely hopes that progress on projects in the new strategic plan will be similarly documented on the City's website to keep the public informed about the City's work and accomplishments. Page 123 of 1 ig iiia ctosiiiia Compass Kitchener commends the City on: • the 23 2019-2022 Strategic Plan projects/sub-projects that have been completed; • the overall quality of the work done (10 projects met and 10 projects exceeded Compass Kitchener's expectations); • the continuing work on projects that remain; • the continued evolution and growing effectiveness of public consultation processes; • the notable customer service improvements (through the Customer Satisfaction Program, the Customer Experience Review Project, and the impressive new Customer Service Centre); and • the successful ramping up of the City's activities, programs, and operations post -pandemic, returning them to full capacity. As the City's focus shifts from the 2019-2022 Strategic Plan to implementation of the 2023-2026 Strategic Plan, Compass Kitchener suggests three recommendations as the City moves forward: 1. FOCUS ON THE INDICATORS OF SUCCESS AND PRIORITIZE DATA COLLECTION AND ANALYSIS It will be key to: o maintain focus on, and continue to refine, the key indicators of success associated with each of the five goal areas in the strategic plan; and o use that focus to refine and adjust priorities for data collection and analysis to provide Staff and Council with the best information on which to base decisions. 2. BE PROACTIVE, PRIORITY -DRIVEN AND ADAPTIVE Given the pressing issues faced in our community, and the rate of change in the environment in which it operates, be proactive, priority -driven, and adaptive: o keep abreast of shifting priorities through public engagement; o review and reassess priorities based on new developments and public input; and o proactively adapt to change. The new, more adaptive, strategic plan provides a platform that supports responding nimbly and proactively to change. 3. CONTINUE TO ACTIVELY SUPPORT THE EVOLUTION AND EFFECTIVENESS OF PUBLIC CONSULTATION PROCESSES The value of effective public engagement was evident across projects in the 2019-2022 Strategic Plan. It is important to continue building upon the City's evolving and increasingly effective public engagement process. As more City staff participate in the design and conduct of public engagement, it will be key to ensure that training and facilitation resources are available as needed to support staff and the success of their work. Page 124 of 1 A Staff Repod Financial Services Department www.kitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: June 24, 2024 SUBMITTED BY: Katie Fischer, Director of Financial Reporting & ERP Solutions, 519-741- 2200 ext. 4630 PREPARED BY: Mark Gallas, Investment & Treasury Analyst, 519-741-2200 ext. 7340 WARD(S) INVOLVED: N/A DATE OF REPORT: June 11, 2024 REPORT NO.: FIN -2024-298 SUBJECT: 2023 Grant Summary RECOMMENDATION: For Information REPORT HIGHLIGHTS: • The purpose of this report is to provide Council with requested information regarding grants for 2023. • During 2023 the City of Kitchener received or was approved for $50M of external grant funding. • This report supports the delivery of core services. BACKGROUND: To support effective and transparent financial governance, staff provide an annual update on grant applications that have been received or approved. This report includes information regarding grants for 2023, and the four-year period since 2020 when staff began tracking this detail. REPORT: During 2023 the City of Kitchener received or was approved for $50M of external grant funding. Over half of this funding ($42M) relates to the Housing Accelerator Fund which will be received over a number of years to help the City increase its housing supply. In total, the City has received or been approved for $177.2M in grant funding for the four-year period from 2020 through 2023. Year Grants Approved 2020 76,461,710 2021 41,137,635 2022 9,632,372 2023 50,022,862 *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 125 of 198 Year Grants Approved Total $177,254,579 Refer to Appendix A for more details. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: Grant funding received from other levels of government or other third -party organizations help reduce the cost to the City to provide valued programs and services to its citizens. Without these grants, the City would have to consider other options such as: • Increasing tax/user rates • Reducing project scope • Cancelling projects COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: • FIN -2022-312 Grant Update APPROVED BY: Jonathan Lautenbach, Chief Financial Officer ATTACHMENTS: Attachment A — Grant Applications Approved or Funding Received Page 126 of 198 U C O p N N N p N N p N N p N N N N N N N N N N P N N N o N N N N N N N N p p N N N N N N N N N- N r N NN N N N N O N O N O N 00 N N O N O N O N O O N N 000 N NN O N O N 0000 N N N N O N N N N N O N N F O O N N O N O O N N O N O N N N N (N O) O O M O O O 000.0 O 0 0 0 0 0 O O MN M O O M N I� n O o) O O C O N to O I� O �� O O r O O ll� O O O r- (° O C O V 0 7 O O C C 0 C 0 0 7 Wi r- O n M W rn O I- m � m rn r O m rn W N WSJ Ln O co N N N V V W (n Ln M O O O M CO Ln LX)10 N I- O N (o 1� ER M N m M EH O (O V M V 64 V CA EA 6? 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The key finding of this report shows an ending balance in the development charge reserve funds of -$3.3M. After factoring in funds committed within existing capital projects, the total development charge funds held by the City as at December 31, 2023 was $56.OM. • This report supports the delivery of core services. BACKGROUND: Section 43 of the Development Charges Act, 1997 (the "Act") requires that the Treasurer submit to Council an annual statement of the development charge reserve funds. REPORT: Summary of Development Charges Legislation: The Act provides the authority and process for the imposition and collection of development charges (DCs). DCs are generally paid as a part of the building permit process and are collected to fund capital costs for services as allowed by provincial legislation. A summary of the DC Reserve Fund by Category of Service is found in Table A. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 129 of 198 As part of Bill 108, More Homes, More Choice Act, 2019, parking services and cemetery services are no longer eligible services under the Development Charges Act. The funds collected to date are now deemed under the Act to be a general capital reserve fund for the same purposes for which it was originally collected. The Parking and Cemetery funds are reported in the 2023 development charges statement for transparency. Determination of DCs: A DC Background Study is required to be completed when updating a DC by-law, which was completed with the passage of by-law 2022-071 effective July 1, 2022. The by-law is valid for a period of up to 5 years. The Act stipulates that the DC rates may be indexed each year that the by-law remains in effect. As such, the City of Kitchener indexes the DC rates based on the non-residential construction price index, as provided by Statistics Canada, on December 1 of each year. In 2023, there were two different DC rate periods in effect, as set out in Table D. The rates shown incorporate the mandatory phasing -in discount as a result of Bill 23, More Homes Built Faster Act, 2022. With these changes to the Act, only 80% of the calculated DC rate can be charged in year one after a by-law is enacted, increasing to 85% in year two. The phase-in results in an effective discount of 20% for the period December 1, 2022 to November 31, 2023, and an effective discount of 15% for the period since December 1, 2023. Note that Bill 185, Cutting Red Tape to Build More Homes Act, 2024, removed the mandatory phase-in discount for new applications effective June 6, 2024. DC Reserve Funds DC revenues in 2023 total $30.5M, which is an increase from the 2022 revenues of $26.01VI. DC expenses in 2023 total $48.8M, an increase from 2022 expenses of $29.1 M. Detailed lists of the DC Expenses are included Transactions in Attachment B. The DC reserve funds at December 31, 2023 had an total balance of $-3.3M compared to $14.01VI at the end of 2022. After factoring in funds committed within existing capital projects, the total development charge funds held by the City as at December 31, 2023 was $56.01VI. The overall reserve balance is broken out Table A. Some services may reflect a negative or overdrawn position while others reflect a positive balance. Development charge reserve funds can experience an overdrawn position due to the timing of the emplacement of infrastructure ahead of complete funding being available. This overdrawn position is recovered through future funds to be received from developers. When the background study was completed, the reserve balances in each service were included in the DC rate calculation, therefore over time, it is anticipated that the deficits will be recovered, and the positive balances utilized. Page 130 of 198 Exemptions and Discounts DC exemptions and discounts in 2023 total $19.5M. A summary of major exemptions and discounts is included in Table F. Credit/Refund Agreements The City may, by agreement, permit a developer to provide services for development of land in lieu of payment of the DC. At December 31, 2023, credits of $10.7M were outstanding compared to $21.5M at the end of 2022. Refer to Table C. Deferral Agreements The DC Act allows for the deferral of payment of DCs until occupancy for rental housing and institutional developments. The City has entered into 40 deferral agreements by the end of 2023, with a total receivable balance of $15.3M, compared to 24 agreements with a total receivable balance of $10.7M at the end of 2022. Refer to Table E for more details. By -la The City's DC by-law, 2022-071, came into effect July 1, 2022 for a term of no longer than five years. For all services with the exception of Stormwater, the City expects to, at minimum, incur over the life of the by-law (from 2022 to 2027) the same amount of capital costs that were estimated for the same time period in the background study. For the Stormwater service, projected capital costs have shifted to future years beyond the expiry of the City's by-law in 2027. The background study calculating these rates had utilized a 14 -year planning horizon, from 2022 to 2036. Overall, the capital costs projected over the entire 14 -year horizon remain relevant. There were no services for which a development charge was collected during the year but no money was spent. No Additional levies The City of Kitchener has not imposed, directly or indirectly, a charge related to a development or a requirement to construct a service related to a development, except as permitted by the Act or another Act. Page 131 of 198 STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: Financial implications are discussed above and detailed in the attached appendices. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: • FIN -2022-280 2022 Development Charges (DC) — Bylaw Passage • By -Law Number 2022-071 • Development Charges Act, 1997 APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services ATTACHMENTS: Attachment A — Table A Summary by Service Attachment B — Table B Development Charge Expenses Attachment C — Table C Credit For Service Attachment D — Table D Development Charge Rates Attachment E — Table E Deferral Agreements Attachment F — Table F Exemptions and Discounts Page 132 of 198 Gl V h L m E E 3 a N E f0 m 4 N G! 40 L t C w E Q. 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X O L -6 K -6 K -6 K U C R VI C N t+ C C N R Y C u C N N O Q1 W O O U �O N O Y N Q d v d pOj O Z 3 `0 `fl `fl N v2i N m R L R L R L R= R t"' J J W O 3 3 3 d 3 0 0 � Y � O O O C � Z� hp W i to c V I E i . 4 4 4 C U O O R N (Y (Y (Y C U v N C- t O I� v m U U U N Q in O v ii v z to to to rr m E > ri ri ri - V ri V ri , v - = to a m m rr m w` co TWT V/ r 0 co ^r V/ I..L C O M O ti -Q CO N O M G W.. rh 10 00 O i O L O O N O O O 00 00 0 0 V Op M m N O O ao m vi lim MITri F- O O O N ui O oo 00 m G O o O O n ' 0 t6 "O m 3 � � � N Q C � O_ T O C: 7 N K N O1 W a E: d V: C R a 7 v � 10 a' 3i s .N 3' o C n M O i0 0 ":6 M l0 l0 04 H G W O O a O m O vi E `o 3 T `m 0T 0 Q v Q O ti E Z Y' m:. 0 LL E •o: � � v � � � E G o v a:. 3in O m � G u O � N= .� o U N D N 0 N i E Q L1 f6 O a4 w v0i O vo ii in Table C Credit for Service Balance Balance Client Service 31 -Dec -22 New Agreement Credits Used Refund Given 31 -Dec -23 Peter Dietrich Kruse Lower Hidden Valley 6,003 6,003 Activa Holdings Inc. Strasburg Creek 2,403 2,403 Activa Holdings Inc. Laurentian 295,772 295,772 Activa Holdings Inc. Blair Creek Drive 257,749 257,749 - Activa Holdings Inc. Ottawa Trussler Pumping 6,800,000 6,800,000 - Various Mid Strasburg Trunk 4,026,646 55,248 3,585,616 385,782 Activa Holdings Inc. Dodge Dr Sanitary Sewer 10,103,720 121,732 9,981,988 Deer Ridge Heights Inc. Community Trail 49,701 44,515 5,186 Total 21,541,994 221,495 10,643,365 10, 677,134 Page 136 of 198 Table D Development Charge Rates (effective from December 1, 2022 to November 30, 2023) Central Suburban Residential Development Neighbourhoods Areas Single detached or semi-detached dwelling $14,419 $21,468 / dwelling unit Townhouse or street townhouse dwelling $10,127 $15,077 / dwelling unit Multiple or duplex dwelling $7,290 $10,854 / dwelling unit Lodging House $4,096 $6,099 /dwelling unit Non -Residential Development" Gross floor area of building $21.77 $65.75 / square metre $2.02 $6.11 /square foot (effective from December 1, 2023 to November 30, 2024) Central Suburban Residential Development Neighbourhoods Areas Single detached or semi-detached dwelling $16,561 $24,658 / dwelling unit Townhouse or street townhouse dwelling $11,631 $17,317 / dwelling unit Multiple or duplex dwelling $8,373 $12,467 / dwelling unit Lodging House $4,705 $7,006 / dwelling unit Non -Residential Development" Gross floor area of building $25.00 $75.52 / square metre $2.32 $7.02 /square foot Page 137 of 198 Table E Deferral Agreements Address Balance Dec 31, 2022 New deferrals Payments Balance Dec 31, 2023 Year Permit Issued 18 Guelph St 58,945 23,578 35,367 2020 1430 Highland Rd W 535,618 107,124 428,494 2020 414 Prospect Ave Bldg A 80,024 32,010 48,015 2020 695 Block Line Rd 511,469 511,469 0 2020 169 Borden Ave N 844,801 140,800 704,001 2021 528 Lancaster St W 1,023,127 204,625 818,501 2021 80 Mcgee Ave 76,206 15,241 60,965 2021 595 Strasburg Rd 1,025,274 170,879 854,395 2021 270 Spadina Rd E 592,650 592,650 2021 659 Stirling Ave S 12,869 2,574 10,295 2021 30 Duke St W 21,206 4,241 16,965 2021 293 King St E 39,510 39,510 2021 51 David St 13,170 2,195 10,975 2021 221 Victoria St N 566,730 566,730 2021 64 Margaret Ave 98,775 98,775 2021 50 Eighth Ave 589,860 98,310 491,550 2021 80 Sydney St N Building A 128,360 128,360 0 2021 80 Sydney St N Building B 96,678 96,678 0 2021 525 New Dundee Rd 1,749,918 1,749,918 0 2021 695 Block Line Rd 329,408 329,408 0 2022 236 Margaret Ave 32,522 32,522 2022 301 Westmount Rd W 899,980 899,980 2022 1438 Highland Rd W 1,344,676 224,113 1,120,563 2022 900 King St W 1,264,371 1,264,371 2023 118 Gravel Ridge Trail 120,740 120,740 2023 152 Shanley St 819,217 819,217 2023 245 Wellington St N 6,197 6,197 2023 55 Franklin St S 339,523 339,523 2023 369 Frederick St 162,378 162,378 2023 132 Woolwich St 258,055 258,055 2023 3241 King St E 2,463,420 2,463,420 2023 118 Gravel Ridge Trail Bldg D 120,740 120,740 2023 118 Gravel Ridge Trail Bldg E 120,740 120,740 2023 118 Gravel Ridge Trail Bldg F 206,244 206,244 2023 118 Gravel Ridge Trail Bldg B 206,244 206,244 2023 118 Gravel Ridge Trail Bldg C 206,244 206,244 2023 1442 Highland Rd W 1,952,695 1,952,695 2023 118 Gravel Ridge Trail Bldg G 206,244 206,244 2023 78 Weber St W 6,197 6,197 2023 10,671,776 8,459,249 3,841,523 15,289,502 Page 138 of 198 Table F 2023 Exemptions and Discounts Exemption and Discount Type Amount 50% Industrial Enlargement $ 267,168 Additional Dwelling Unit(s) in Existing 6,877,335 Detached Accessory Dwelling Unit 246,726 Municipal Use 79,693 Public School Board 501 Redevelopment Allowance 1,772,403 Redevelopment Allowance and 50% Industrial Enlargement 311,084 Non -Profit Housing 1,072,085 Purpose Built Rental Discount 1,876,162 Phase-in Discount* 7,008,698 Tota I *Note that Bill 185, Cutting Red Tape to Build More Homes Act, 2024, removed the mandatory phase-in discount for new applications effective June 6, 2024. $ 19,511,855 Page 139 of 198 Staff Repod � ) Corporate Services Department www.kitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: June 24, 2024 SUBMITTED BY: Victoria Raab, General Manager, Corporate Services, 519-741-2200 x7935 PREPARED BY: Amanda Drumond, Executive Assistant, 519-741-2200 x7591 WARD(S) INVOLVED: All DATE OF REPORT: June 19, 2024 REPORT NO.: COR -2024-309 SUBJECT: Inventory of Existing Agreements and Contracts RECOMMENDATION: For Information. REPORT HIGHLIGHTS: The purpose of this report is to ensure that Council is kept informed of Existing Contracts and in particular their expiry date and any terms respecting renewal or extension. This report supports the delivery of core services. BACKGROUND: Council Policy ADM -AGR -180 (Agreements & Contracts - Extension, Renewal of or Amendment to) allows staff to negotiate enhancements, extensions and renewals of existing agreements and contracts in identified situations. This Policy specifies that an updated listing of agreements and contracts be provided as information once every term of Council with the understanding that staff would ensure a regular review of all contracts and agreements. REPORT: Attachment A to report COR -2024-309 is an inventory of agreements and contracts currently in effect. Policy ADM -AGR -180 references the types of contracts that are not included in this list. The information is presented in a standardized format segregated by Department with coding for each division in brackets "( )" after the "Type of Agreement". STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 140 of 198 FINANCIAL IMPLICATIONS: The financial impacts of such agreements are outlined in Attachment A. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. APPROVED BY: Victoria Raab, General Manager, Corporate Services Department ATTACHMENTS: Attachment A — Inventory of Existing Agreements / Contracts Page 141 of 198 H F- Z O U F- H Z W 2 W WN 0. 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U W --i Lu w U C O ZUJI a C N H Cry Q O 0 0 _ N U LU CL C j u `o °1 0 0 0 0 m Y m Co m m m O E N N Y a) N N N N N N N N N N U > N C O O O O O O M O O U (n U U U V U F Z otS Q U 00 C) O Staff Report l IKgc.;i' r� R Development Services Department www.kitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: June 24, 2024 SUBMITTED BY: Rosa Bustamante, Director of Planning & Housing Policy/City Planner, 519-741-2200 ext. 7319 PREPARED BY: Matt Rodrigues, Senior Planner, 519-741-2200 ext. 7685 Adam Clark, Senior Urban Designer, 519-741-2200 ext. 7027 WARD(S) INVOLVED: Ward 3 DATE OF REPORT: May 30, 2024 REPORT NO.: DSD -2024-237 SUBJECT: Growing Together East (Major Transit Station Area Land Use and Zoning Framework) — Project Launch RECOMMENDATION: For information. REPORT HIGHLIGHTS: • The purpose of this report is to formally launch the "Growing Together East" project which will develop a land use and zoning framework for the three remaining Protected Major Transit Station Areas (PMTSAs) in Kitchener (the "Study Area"): o Block Line o Fairway o Sportsworld • This report provides the background to Growing Together East and outlines the approach to community engagement and technical analyses that will be undertaken. • Growing Together East will culminate with amendments to the Official Plan and Zoning By-law to implement the proposed land use and zoning framework. • There are no financial implications associated with this report. • Community engagement is being planned to include in-person workshops, pop -ups, and walk-ins, as well as regular updates and virtual engagement methods on the EngageWR page, alongside communications to those within the Study Area. This Report is one of many housing -related reports considered by Council since Council's endorsement of Kitchener's Housing Pledge in March 2023 as shown on Figure 1. The City has committed to completing Growing Together East by Q1 2025 as part of its Housing Accelerator Fund application. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 162 of 198 P& Municipal Housing Pledge Eviction &. Missing Middle and Displacement Affordable Housing Study Webpage & Online Update Reporting Update Lived Expertise Working Rental Replacement Group Year 2 Work Plan By-law Directions Development Report Lower Doan Land Use Study Implementation Official Plan Review Launch Growing Together Implementation Inclusionary Zoning Implementation Enabling Four Units Shared Accommodations I ' Official Plan Review Licensing By-law progress report Lodging House Official Plan and Zoning Amendment Decision Rental Replacement By-law Implementation' Lived Expertise Working Group Next Steps Growing Together East Project Launch Not For Profit Affordable Rental and Co-op Housing Incentive (Pilot) Figure 1 — Kitchener's Housing Related Studies and Initiatives BACKGROUND: On March 18, 2024, City Council unanimously approved the first phase of Growing Together, referred to in this report as "Growing Together West". This phase included Official Plan Amendments and Zoning By-law Amendments that established three new Strategic Growth Area land use designations and four new Strategic Growth Area zones and applied them within 7 of Kitchener's 10 PMTSAs. The study area for Growing Together West was guided by the original Planning Around Rapid Transit Stations (PARTS) district plans for the "Central", "Midtown", and "Rockway" areas. The boundaries for the 3 remaining PMTSAs (Block Line, Fairway, and Sportsworld) have now been delineated by the Region of Waterloo through Regional Official Plan Amendment 6 (ROPA 6) and through Growing Together West. These PMTSAs require an updated land use and zoning framework to shape future growth and development (Figure 2). Growing Together East will complete the work begun by Growing Together West for Kitchener's PMTSAs. Page 163 of 198 Figure 2 — Growing Together East Study Area In addition to PMTSA boundaries, ROPA 6 has identified a minimum density target of 160 persons and jobs per hectare in the Sportsworld and Fairway PMTSAs (consistent with that for Growing Together West), while the Block Line PMTSA has a minimum density target of 80 persons and jobs per hectare. A reduced minimum density target for Block Line PMTSA has been established as development opportunities are constrained by natural heritage features, floodplain, and railway lands. REPORT: Growing Together East will continue and build on Growing Together West's equity -based and data driven process. Growth scenarios for these PMTSAs will be tested, analyzed, and modelled — together with community input, to ensure a broad range of perspectives are captured when guiding growth and change in these areas. While the policy framework approved through Growing Together West (i.e., SGA land uses and zones) forms the foundation of Growing Together East, staff will evaluate the unique attributes and needs of the Block Line, Fairway and Sportsworld PMTSAs to inform specific policy recommendations or modifications. Community and Collaborator Engagement The award-winning approach to community and collaborator engagement developed through Growing Together West will be leveraged for Growing Together East. Community Page 164 of 198 engagement will begin in Summer 2024, with additional community and collaborator engagement planned in Fall 2024 and Winter 2025 following release of draft materials. Staff are currently planning to be out in the community to create awareness, introduce Growing Together East, and seek input through workshop activities to inform where growth may occur at the following times (subject to additions and changes): • General / City -Wide Events o Multicultural Festival (Saturday, June 22) — Workshop Session o Kitchener Market (Saturday, July 13) — Workshop Session • Station Area -Specific Communications and Events o Owner and Tenant Post Card Mailout o Fairway Station Area — Workshop Session (July 2024) o St. Mary's High School — Workshop Session (June 2024) Growing Together East does not benefit from the decade of community, staff, and industry engagement that informed the PARTS plans or the subsequent Neighbourhood Planning Reviews in Growing Together West. Additional materials, outreach methods, expectation setting, and education for this Study Area are being planned to engage the community through this process. This will also help address areas where greater equity considerations may be needed. Although consideration of site or area -specific requests are more appropriately considered through application -initiated development applications, City staff expect that there may be merit in considering these types of requests based on a set of consistent criteria. It is expected that any development industry or collaborator requests will be considered using the same approach used in Growing Together West after the release of draft materials. Technical Studies The Study Area also presents unique considerations, which may differ from those existing conditions within Growing Together West, including: • Redevelopment of existing large -format commercial buildings and large sites; • In the Block Line Station area, significant natural heritage, floodplain, and railway lands constraints which limit redevelopment opportunities; • An emerging mixed-use development context and missing elements of complete communities (such as parks and community facilities) and complete streets; • Retention and creation of jobs which support population growth; and • Land use compatibility with employment areas and major transportation facilities, including Regional Roads, Provincial Highways, and rail facilities. Technical studies will therefore be completed for the Study Area which reflect the local contexts, which at a minimum include a: • Noise and Transportation Analysis Study • Market Analysis Study Page 165 of 198 The outcomes of these studies will inform updates policies and zoning regulations which are applied within the PMTSAs. Official Plan and Zoning By-law Amendments As part of "Building Kitchener Together" (Kitchener's Housing Accelerator Fund initiatives), the City has committed to bring forward changes to the Official Plan and Zoning By-law by the end of Q1 2025. STRATEGIC PLAN ALIGNMENT: This report supports Building a Connected City Together: Focuses on neighbourhoods; housing and ensuring secure, affordable homes; getting around easily, sustainably, and safely to the places and spaces that matter. FINANCIAL IMPLICATIONS: Capital Budget — This project is funded from Planning Growth Studies and as part of Kitchener's Housing Accelerator Fund with an approximate budget of $450,000. There are sufficient funds to complete this work. Operating Budget — The report has no impact on the Operating Budget. PREVIOUS REPORTS/AUTHORITIES: • Planning Act, R.S.O. 1990, c. P. 13 • Provincial Policy Statement, 2020 • A Place to Grow: A Growth Plan for the Greater Golden Horseshoe, 2020 • Regional Official Plan • City of Kitchener Official Plan, 2014 • City of Kitchener Zoning By-law 2019-051 • Growing Together — Protected Major Transit Station Area Land Use and Zoning Framework (DSD -2024-005 and DSD -2024-128) REVIEWED BY: Natalie Goss, Manager, Policy & Research APPROVED BY: Justin Readman, General Manager, Development Services Page 166 of 198 Staff Report l IKgc.;i' r� R Development Services Department www.kitchener.ca REPORT TO DATE OF MEETING: Committee of the Whole June 24, 2024 SUBMITTED BY: Rosa Bustamante, Director of Planning and Housing Policy / City Planner, 519-741-2200 ext. 7319 Garett Stevenson, Director of Development and Housing Approvals, 519-741-2200 ext. 7070 PREPARED BY: Rosa Bustamante, Director of Planning and Housing Policy / City Planner, 519-741-2200 ext. 7319 Natalie Goss, Manager Policy & Research, 519-741-2200 ext. 7648 Janine Oosterveld, Manager Customer Experience & Project Management, 519-741-2200 ext. 7076 Garett Stevenson, Director of Development and Housing Approvals, 519-741-2200 ext. 7070 WARD(S) INVOLVED: All DATE OF REPORT: May 29, 2024 REPORT NO.: DSD -2024-266 SUBJECT: Planning and Housing Policy Division & Development and Housing Approvals Division - Significant Planning Applications, Policy Projects, Affordable Housing Projects, and Housing Pledge - Second Quarter Update RECOMMENDATION: For Information. REPORT HIGHLIGHTS: The purpose of this report is to provide an update of significant development applications, policy projects, affordable housing projects and significant projects to streamline and remove barriers as well as the City's housing pledge update. Not all work that is currently being undertaken by the Planning and Housing Policy & Development and Housing Approvals Divisions is captured in this report, rather a snapshot of significant work is captured. Planning staff provide a quarterly update report every March, June, September, and December of each year of all current significant development applications. It is important to be providing greater transparency on significant development applications with the community and Council. The key findings of this report include: o Since signing the Housing Pledge in March 2023, Kitchener Council has approved Official Plan Amendment and/or Zoning By-law Amendment applications for projects which propose 13,704 dwelling units (39.1% of housing pledge), Planning staff have issued final site plan approval for 3,947 dwelling units and building staff have issued building permits for 3,558 dwelling units. o Five initiatives associated with the Housing Accelerator Fund (HAF) have received a Council decision: Growing Together, Inclusionary Zoning, Enabling 4 Units, the *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 167 of 198 Affordable Rental and Co-op Housing Incentives Pilot Program, and endorsement of the land transaction to donate a City -owned parcel at River Road and Ottawa Street North to Habitat for Humanity. Three of the other five initiatives are also underway with various milestones anticipated later in 2024. One initiative is in the early stages and will see more progress over the coming months. o In this last quarter, significant work has advanced on Kitchener's Official Plan review with requests for qualifications (RFQs) issued for a range of consultant services. The Growing Together East project, the updates to the planning framework for Block Line, Fairway, and Sportsword Protected Major Transit Station Areas, will launch in mid- June. With Bill 162, the Get it Done Act, receiving Royal Assent, additional lands have been added to Kitchener's urban area in southwest Kitchener, allowing work to progress on the Dundee North Secondary Plan. o Kitchener's affordable housing incentives are currently supporting seven projects which will total 716 new affordable housing units in various stages of development from application to construction. o Extensive work continues to streamline development approvals, meet provincially mandated timelines and support excellent customer service with the current priority as site plan folder updates to prepare for the public portal. There are no financial implications with this report. Community engagement is undertaken for each development application and project, which varies for each. This report supports the delivery of core services. REPORT: Since December of 2021, Planning staff have provided a quarterly update report every March, June, September, and December of all current significant development applications. This report also includes the following: • Progress and next steps for Kitchener's Housing Accelerator Fund initiatives; • Progress and next steps for major planning policy projects; • A summary of development applications that include affordable housing; • Updates on significant initiatives to remove barriers and streamline processes to support the development of housing; • Housing Pledge reporting - Development application data required to be reported under a new Provincial regulation — Ontario Regulation 73/23 — Municipal Planning Data Reporting. It is important to be providing greater transparency on significant development applications with the community and Council. Attached to this report, the Significant Planning Applications Quarterly Report (Q2 2024) provides a summary of the current Planning applications under review at the time of the preparation of this report (Attachment A). The current significant development applications section includes Subdivision, Official Plan Amendment, and Zoning By-law Amendments that have not received final approval. These are the bulk of the applications that Planning staff consult with the community on an application specific basis. Significant development applications include property specific proposals as well as new greenfield communities (subdivisions). Additional details on the development applications can be found using the online mapping tool available at www.kitchener.ca/planningapplications. Kitchener's Housing Accelerator Fund Initiatives In November 2023 Kitchener received $10.6 (first annual tranche of $42.4) million as part of the Federal government's Housing Accelerator Fund to help deliver more affordable housing in the City of Kitchener. Nine action plan initiatives are part of Kitchener's Housing Accelerator Fund and they include the delivery of: Page 168 of 198 • Growing Together West: planning framework updates in Kitchener's western protected major transit station areas; • Growing Together East: planning framework updates in Kitchener's eastern protected major transit station areas: • Growing Together West Inclusionary Zoning; • Affordable Housing Construction Offset on City -Owned Lands Incentive • Not -for -Profit Affordable Rental and Co-op Housing Incentive Pilot; • Enabling 4 Units — additional dwelling unit implementation; • Strategic land acquisition and supporting infrastructure; • A climate adaptation plan as an input into Kitchener's new Official Plan; and, • A housing needs assessment Attachment B provides a description of each initiative, current status, next steps and target completion. Major Planning Projects There are currently 14 planning projects underway or that have been recently completed spanning a wide range of topics. These include: • Comprehensive Zoning By-law Review • High Performance Development Standards • Housing for All implementation • New Official Plan • Review of Provincial legislation, policies and plans • Rental Housing, Eviction and Displacement Study • Tree Conservation Tools Review • Urban Design Manual Review • Hidden Valley Secondary Plan • Growing Together (Major Transit Station Area) Planning Framework review —West PMTSAs and East PMTSAs • Dundee North Secondary Plan • Inclusionary Zoning • District Energy Business Case Attachment C provides a description of each project, status, next steps, and target completion. Development Applications — Affordable Housing With a strong focus on the housing crisis, this report also includes a summary of 2024 current projects that include affordable housing that are either under review, received approvals this year to start construction or are under construction. To address Provincial directives, streamline development approvals and support excellent customer service, the report also provides an update on significant process improvements underway in 2024 (Attachment D). Housing Pledge Reporting As part of the More Homes for Everyone Act, 2022 (Bill 109), the Planning Act was amended to give the Minister of Municipal Affairs and Housing the authority to require municipalities to report information on planning matters (Section 64). On April 6 2023, the Province implemented Ontario Regulation 73/23 - Municipal Planning Data Reporting requiring Ontario's largest and fastest- growing municipalities, which includes the City of Kitchener to report development application information on a quarterly basis (as per Schedule 2 of the regulation) and additional information on an annual basis (as per Schedule 3 of the regulation). The City's quarterly report data includes the following development application types: • Official Plan Amendments, Page 169 of 198 • Zoning By-law Amendments, • Site Plan Applications, • Minor Variances, • Land Severances (Consents), • Plan of Subdivisions, • Plan of Condominiums, • Community Infrastructure and Housing Accelerator Orders, and • Minister's Zoning Orders The report data must include the following: • application identifiers (application ID and address); • application details, as applicable (date application submitted, date application deemed complete, application status, date of decision, date of adoption/passing, date of registration, number of new residential units if registered); • heritage information for the subject property as applicable (listed under section 27 (3) of the Ontario Heritage Act, designated to be of cultural heritage value or interest, subject to easement or covenant under section 37 of the Ontario Heritage Act, within a heritage conservation district area); and, • appeal information if applicable (third party appeal, type of appeal, date of appeal, date of appeal decision). The data gathered by the Province is being used to measure progress towards various Housing Supply Action Plan commitments and will also provide the information needed to support informed, evidence -based decisions around housing and planning policy. The regulation also complements the Province's initiative of developing standards and achieving consistency for exchange of data required for development applications. The City of Kitchener has submitted quarterly development application data to the Province since June 2023. The Q1 2024 quarterly planning data reports to the Province are attached to this report (Attachment E). STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: Capital Budget — The recommendation has no impact on the Capital Budget. Operating Budget — The recommendation has no impact on the Operating Budget. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the Council / Committee meeting. CONSULT — Significant development application specific engagements are undertaken for Official Plan Amendment, Zoning By-law, and Subdivision applications. Engagement includes mailing postcards to property owners and occupants of all buildings within 240 metres of the subject lands, publishing a newspaper notice when the application is first circulated and when the statutory public meeting is scheduled, as well as informal community meetings including Neighbourhood Meetings and/or site walks. A large plain language sign is also posted on the property. Page 170 of 198 For planning policy projects, community engagement plans are developed and implemented to ensure fulsome, tailored engagement occurs early and throughout each project at a level commensurate with the scope of the project. PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. APPROVED BY: Justin Readman — General Manager, Development Services ATTACHMENTS: Attachment A — Significant Planning Applications Quarterly Report (Q2 2024) Attachment B — Housing Accelerator Fund Projects (Q2 2024) Attachment C — Significant Planning Projects (Q2 2024) Attachment D — Affordable Housing and Significant Streamlining Projects (Q2 2024) Attachment E — Provincial O.Reg. 73/23 Q1 2024 Quarterly Planning Data Report Page 171 of 198 Attachment A — Significant Planning Applications Quarterly Report (Q2 2024) Current Significant Development Applications Subdivision (SA), Official Plan Amendment (OPA), Zoning By-law Amendment (ZBA) WARD 1 104 WOOLWICH ST Proposal: Two 3.5 -storey multiple dwellings (stacked townhouses) with 24 dwelling units each (total of 48 dwelling units). File Number: OP18/007/W/AP Description: The owner is requesting a Site -Specific Policy to allow an FSR of up to 0.9. Application Type: OPA Status: This application has been circulated and Planning staff are accepting and reviewing comments. File Number: ZBA18/009/W/AP Description: The owner is requesting to change the zoning from Agricultural (A-1) to Residential Six Zone (R-6) along with a Site Specific Provisions to: a) reduce the minimum front yard from 4.5 metres to 1.0 metres, b) eliminate the requirement for Private Patio Areas for at -grade dwelling units, c) increase the maximum Floor Space Ratio from 0.6 to 0.9, and d) reduce the required parking from 1.75 spaces per unit to 1.2 spaces per unit. Application Type: ZBA Status: This application has been circulated and Planning staff are accepting and reviewing comments. Staff Contact: Andrew Pinnell Neighbourhood Meeting Date: TBD Owner: 1238455 ONTARIO LIMITED Applicant: GSP GROUP INC Update Since Last Quarterly Report: No Update. Planning Staff and the Applicant are considering input provided through the initial circulation. 26 STANLEY AVENUE & 31 SCHWEITZER STREET Proposal: The Site is proposed to be developed with a residential subdivision consisting of 42 single detached dwelling lots, 12 semi-detached dwelling lots (total of 24 dwellings) and a 5 -unit street -townhouse block totaling 71 residential units. The Proposed Development will be accessed by a future municipal road connecting to Stanley Avenue. File Number: 30T-21201 Description: A residential plan of subdivision consisting of single detached dwellings, semi-detached dwellings, and townhouse dwellings, totaling 72 units. Application Type: SA Status: This application has been circulated and Planning staff are accepting and reviewing comments. File Number: ZBA21/19/S/BB Description: To rezone the Site from Residential Four (R-4) and Residential Five (R-5) to the Low Rise Residential Five (RES -5) Zone with a Site -Specific Provision to permit a maximum building height of 12.5 metres. Application Type: ZBA Status: This application has been circulated and Planning staff are accepting and reviewing comments. Staff Contact: Brian Bateman Neighbourhood Meeting Date: May 31, 2022. Owner: Newo Holdings Limited Applicant: GSP Group Inc. Update Since Last Quarterly Report: No Update. A Neighbourhood Meeting was held on May 31, 2022 and Planning Staff and the Applicant are considering input provided at the Neighbourhood Meeting. Page 172 of 198 WARD 3 — NEW APPLICATION 1082-1094 WILSON AVENUE Proposal: The Site is proposed to be further developed to permit the expansion of a manufacturing facility and add additional parking. multiple dwellings. Parkland open sace & stormwater management facilities are also proposed. File Number: OPA24/006/W/TS Description: The owner is requesting an Official Plan Amendment to redesignate a portion of the properties from Low Rise Residential to Business Park Employment. Application Type: OPA Status: This application has been circulated and Planning staff are accepting and reviewing comments. File Number: ZBA24/011/W/TS Description: The owner is requesting a Zoning By-law amendment to change the zoning from RES -1 to EMP -2 to permit the expansion of Application Type: ZBA a manufacturing facility and associated parking. Application Type: ZBA Status: This application has been circulated and Planning staff are File Number: 30T-16201 accepting and reviewing comments. Staff Contact: Tim Seyler Neighbourhood Meeting Date: July 10, 2024 Owner: Colt Canada Corporation Applicant: GSP Group Inc. Update Since Last Quarterly Report: No update. New application. WARD 5 ROCKCLIFFE DR FREURE SOUTH Proposal: A new community with 471 new residential units including single detached, street townhouses & multiple dwellings. Parkland open sace & stormwater management facilities are also proposed. File Number: OP16/001/R/KA Description: To change the designation of the easterly portion of land to high rise residential, designate a future park area as open space, and to adjust the limits of wooded areas designated as open space. Application Type: OPA Status: This application has been circulated and Planning staff are accepting and reviewing comments. File Number: ZC16/009/R/KA Description: To change the zoning from Restricted Business Park (B- 2) to residential and natural heritage conservation zones. Application Type: ZBA Status: This application has been circulated and Planning staff are accepting and reviewing comments. File Number: 30T-16201 Description: The plan of subdivision includes single detached, street townhouses & multiple dwellings along with parkland open space & stormwater management facilities. Application Type: SA Status: This application has been circulated and Planning staff are accepting and reviewing comments. Staff Contact: Katie Anderl Neighbourhood Meeting Date: TBD Owner: FREURE DEVELOPMENTS Applicant: MHBC PLANNING LTD LIMITED Update Since Last Quarter) Report: No update. Archeological assessment work continues. Page 173 of 198 WARD 8 400 WESTWOOD DR Proposal: To demolish the existing house and create four new lots for single detached dwellings. File Number: ZBA21/0121W/ES Description: To rezone the developable portion of the lands to site specific Residential Four (R-4). Application Type: ZBA Status: This application has been circulated and Planning staff are accepting and reviewing comments. Staff Contact: Eric Schneider Neighbourhood Meeting Date: January 13, 2022 Owner: NASIR BROMAND, ZAKIA Applicant: IBI GROUP BROMAND Update Since Last Quarterly Report: No update. A Neighbourhood Meeting was held with the community on January 13, 2022. Planning Staff and the Applicant are considering input provided at the Neighbourhood Meeting. WARD 9 50 BORDEN AVE S Proposal: a mixed-use development consisting of two towers (57 storeys and 51 storeys in height) having 1,224 dwelling units and 7,240 m2 of commercial and institutional space. File Number: OPA23/004/B/KA Description: Site-specific regulations propose a Floor Space Ratio (FSR) of 16.1, a reduced rear yard setback, and a parking reduction to permit 618 parking spaces Application Type: OPA Status: This application has been circulated and Planning staff are accepting and reviewing comments. File Number: ZBA22/008/B/KA Description: Site-specific regulations propose a Floor Space Ratio (FSR) of 16.1, a reduced rear yard setback, and a parking reduction to permit 618 parking spaces Application Type: ZBA Status: This application has been circulated and Planning staff are accepting and reviewing comments. Staff Contact: Katie Anderl Neighbourhood Meeting Date: June 6, 2023 Owner: Woodhouse Investments Inc Applicant: IBI Group Update Since Last Quarterly Report: No update. This application has been circulated and Planning staff are accepting and reviewing comments. Page 174 of 198 WARD 10 22 WEBER ST W Proposal: A 19 -storey multiple residential building with 162 units, including 25 barrier free units. A total of 24 parking spaces are proposed at grade. File Number: OPA20/005/W/JVW Description: The applicant is now proposing to amend the designation to High Density Commercial Residential with a Special Policy Area in order to permit a floor space ratio FSR of 7.8. Application Type: OPA Status: Under appeal File Number: ZBA20/013/W/JVW Description: The subject lands are currently zoned Commercial Residential Three (CR -3) in Zoning By-law 85-1. The applicant is proposing the same base zone with site specific special regulations to permit; an increase in height to 19 storeys, an increase in Floor Space Ratio to 7.8, To require a minimum ground floor fagade height of 4.5m, to reduce the required minimum landscaped area required from 10% to 8%, to reduce front and rear yard setbacks, and to reduce the required on-site parking to 24 spaces, including 8 visitor parking spaces. Application Type: ZBA Status: Under appeal Staff Contact: Garett Stevenson Neighbourhood Meeting Date: Sept. 8, 2021 & March 3, 2022. Owner: 30 DUKE STREET LIMITED Applicant: MHBC PLANNING LTD Update Since Last Quarterly Report: Council refused the related Heritage Permit Application on August 22, 2022. This appeal was adjourned. This application has been appealed to the Ontario Land Tribunal (formerly LPAT) which was suspended. The Owner has requested the OLT now schedule another Case Management Conference to resume this appeal. Page 175 of 198 Attachment B — Housing Accelerator Fund Projects Current Housing Accelerator Fund Projects Quarter 2, 2024 Update CITY-WIDE Affordable Housing Construction Offset on City -owned Lands Description: This initiative involves looking for new opportunities to provide lands for below-market rental and ownership housing and working directly with affordable housing providers to access the lands and collaborate on the delivery of affordable or supportive housing projects. Current Status: In April 2024, Council agreed to donate a property at 1035 Ottawa St IN PROGRESS to Habitat for Humanity to be used as part of the Build Now Initiative and achieve at least 63 units for affordable home ownership. Staff are reviewing the City's land inventory to determine additional viable opportunities to support this initiative. Next Steps. Staff plan to bring a report to Council on potential options in Q2 2024. Project Lead: Target Completion: 2026 Rosa Bustamante — Director of Planning and Housing Policy Affordable Rental & Co-op Housing Incentive Pilot Program Description: With the support of Kitchener's Housing Accelerator Fund, this project aims to establish a financial incentives pilot program to assist with the predevelopment costs of building new not-for-profit affordable rental and co-op housing units. Current Status: In April 2024, Council approved this grant program which will formally IN PROGRESS launch on May 31, 2024. Next Steps: With the program launch, staff will prepare for receiving submissions including an information session for potential applicants. Once applications are received, they will be evaluated and grant funding awarded to projects that meet the program criteria subject to the funding allocation. Project Lead: Target Completion: Tanya Roberts — Project Manager Q3 2026 Conclusion of the pilot program Enabling 4 Units Description: In response to Council's motion at the October 16, 2023 Council meeting, staff are undertaking a review of zoning bylaw amendments that would enable up to four units on a lot which currently permit a single detached, semi-detached or street fronting townhouse dwelling for a Council decision in Q1 2024. Current Status: On March 25, 2024, Council approved an Official Plan amendment COMPLETE and Zoning By-law amendment to enable 4 units as -of -right city-wide. The Official Plan and Zoning Bylaw amendments are now fully in effect. Next Steps: With the support of the Housing Accelerator Fund, a staff working team will support implementation by streamlining processes and creating simplified resources to support uptake of additional units. Project Lead: Target Completion: Q3 2024 (including post -decision Katie Anderl — Project Manager implementation) Page 176 of 198 Strategic Land Acquisition and Supporting Infrastructure Description: This initiative will involve acquiring lands for the purposes of affordable housing development with a focus on lands within the major transit station areas and working with affordable housing provides to collaborate on the delivery of affordable housing and necessary related community infrastructure. Current Status: Staff are reviewing potential opportunity sites that would be satisfy IN PROGRESS the criteria for affordable housing projects. Next Steps: Staff will bring a report to Council on potential land acquisition opportunities in Q3 2024. Project Lead: Target Completion: Q4 2024 Rosa Bustamante — Director of Planning and Housing Policy Climate Adaptation Plan Description: This initiative includes the development of a climate adaptation plan that will be used in the short term to inform land use policy updates for the next Official Plan. Current Status: The project team has been established as part of the Official Plan IN PROGRESS project and a Request for Qualifications (RFQ) for consultant support is currently underway. Next Steps: The project team will work closely throughout 2024 and 2025 to advance work on this initiative. Project Lead: Target Completion: Q2 2026 Janine Oosterveld — Manager, Customer Experience and Project Management Housing Needs Assessment Description: This initiative includes the preparation of a Housing Needs Assessment for the City of Kitchener which will be used to inform housing -related initiatives and land use policy updates for the next Official Plan. Current Status: The project team has been established as part of the Official Plan IN PROGRESS project and a Request for Qualifications (RFQ) for consultant support is currently underway. Next Steps: The project team will work closely throughout 2024 and 2025 to advance work on this initiative. Project Lead: Target Completion: Q4 2025 Lucas Van Meer -Mass — Senior Planner (Housing) WARD 1 — There are no Ward 1 specific projects at this time. WARD 2 — There are no Ward 2 specific projects at this time. WARD 3 Growing Together Major Transit Station Area Planning Framework Review Description: Comprehensive review and update of land use, zoning, and urban design guidelines for the Block Line, Fairway, and S ortsworld Major Transit Station Areas. Current Status: The project team has been established and is developing a project IN PROGRESS charter, project milestones and key deliverables. Next Steps: The project team will conduct public engagement and engage consultant support through 2024. Project Lead: Target Completion: 2025 Adam Clark — Senior Urban Designer Architecture & Urban Form Page 177 of 198 WARD 4 — There are no Ward 1 specific projects at this time. WARD 5 — There are no Ward 2 specific projects at this time. WARD 6 — There are no Ward 1 specific projects at this time. WARD 7 — There are no Ward 2 specific projects at this time. WARD 8 — There are no Ward 1 specific projects at this time. WARDS 9 & 10 Growing Together (Protected Major Transit Station Area) Planning Framework Review Description: Comprehensive review and update of land use, zoning, and urban design guidelines for the 7 Major Transit Station Areas west of the Conestoga Expressway. Current Status: A report was considered by Committee of Council at a statutory COMPLETE public meeting on January 29, 2024 where staff recommended a new planning framework for these 7 protected major transit station areas. This matter was deferred to the March 18' Council meeting with a direction to staff to have further dialogue with those that delegated at the statutory public meeting. Throughout February and early March meetings were held with landowners and their consultants as well as the community to better understand concerns and share information. A supplemental report was considered by Council on March 18th and Growing Together was unanimously approved by Council. Next Steps. N/A Project Lead: Target Completion: Q1 2024 Adam Clark — Senior Urban Designer (Architecture & Urban Form) Inclusionary Zoning Description: Inclusionary Zoning can be used to require new, multi -unit housing developments to include affordable units. The Region, Kitchener, Waterloo, and Cambridge are coordinating their approach to implementing inclusionary zoning within MTSAs. A portion of this work is being funded through the Provincial Streamline Development Approvals Funding. This work is being coordinated with Growing Together. Current Status: A report was considered by Committee of Council at a statutory COMPLETE public meeting on January 29, 2024 where staff recommended an inclusionary zoning framework for Kitchener's protected major transit station areas. This matter was deferred to the March 18 Council meeting with a direction to staff to have further dialogue with those that delegated at the statutory public meeting. Throughout February and early March meetings were held with those that delegated which were members of the Waterloo Region Homebuilders Association and members of Build Urban. A supplemental report was considered by Council on March 18th and Inclusionary Zoning was approved by Council. Next Steps: Staff will undertake an economic conditions assessment and report back to Council by Q4 2024. Project Lead: Target Completion: Q4 2024 Tim Done ani — Senior Planner Page 178 of 198 Attachment C — Significant Policy Projects (Q2 2024) Current Significant Policy Projects Quarter 2, 2024 Update CITY WIDE Comprehensive Zoning By-law Review Description: Review of Kitchener's Zoning By-law 85-1. Approved in phases with the latest phase (residential zones) being approved in 2022. Final phase includes specific properties previously deferred. Current Status: ONGOING Zoning updates in 2023 and 2024 have focused on Major Transit Station Areas which is occurring through Growing Together. Next Steps: Final phase includes specific properties previously deferred and specific geographies. Project Lead: TBD Target Completion: 2024/25 High Performance Development Standards Description: Establishing a harmonized high performance development standard (green development standard) across local area municipalities in Waterloo Region. Current Status: ONGOING Initial community, development industry and staff engagement An update was provided to Council on the progress of Housing for All sessions launched this spring to scope theme areas for the first draft action items in March 2022. of the standards. Next Steps: Initial engagement sessions and research will be used to prepare a A report is being considered by Committee of Council on June 17th first draft expected later this year coupled with engagement. Project Lead: Target Completion: 2025 Janine Oosterveld, Manager Customer Experience & Project Management Housing for All Implementation Description: Kitchener Housing for All Strategy was approved in 2020 and identifies actions for the City to address homelessness and housing issues in Kitchener. Current Status: ONGOING An update was provided to Council on the progress of Housing for All action items in March 2022. Lived Expertise Working Group A report is being considered by Committee of Council on June 17th on the next steps for the Lived Expertise Working Group. Lodging Homes Committee of Council considered reports on updates to the Official Plan and Zoning By-law as well as updates to the Lodging House Licensing By-law on June 3. Next Steps: At this time, pending resource capacity, a second update on Housing for All actions items is anticipated in 2024. Lived Expertise Working Group Pending Council's consideration of the recommendations within the June 17' report, staff will commence with the administration of the next iteration of the Lived Expertise Working Group. Lodging Homes Pending Council's consideration of the recommendations for updates to the Official Plan, Zoning By-law, and Lodging House Licensing By- law, an education and implementation plan will commence in Fall 2024. Project Lead: Target Completion: 2024 for Lodging Homes; 2024 for LEWG pilot Natalie Goss, Manager Policy & program; 2025+ for Housing for All implementation. Research Garett Stevenson, Director Development and Housing Approvals Page 179 of 198 Housing for All Implementation Partial Housing Accelerator Fund Initiative - New Official Plan Description: A comprehensive review of Kitchener's Official Plan to, among other things, align with changes in Provincial legislation, policies, and plans and the Region of Waterloo's Official Plan Amendment No. 6. Current Status: A series of RFQs were issued in May for consultant services for a ONGOING variety of background studies and community engagement that will inform Kitchener's new Official Plan. Next Steps: A community working group is expected to be established in the next quarter with an initial meeting in early Fall. Also in the fall will be the community launch of the New Official Plan project with in person and online opportunities for discussion. Project Lead: Target Completion: 2026 Tim Donegani — Senior Planner John Zunic — Senior Planner Provincial legislation, policies, plans review Description: A significant number of Provincial legislative and policy changes have occurred throughout 2022 and 2023. The Planning Division has formally added this review to their workplan due to the significant time and resources that have been required to review changes and provide comments. Current Status: ONGOING Since the March 2024 quarterly report the following Provincial legislative and policy changes were posted: • Bill 185, Cutting Red Tape to Build More Homes Act, 2024 • Proposed Provincial Planning Policy Statement • Bill 200, Homeowner Protection Act, 2024 Project Lead: Target Completion: N/A Planning Management Team Rental Housing, Eviction and Displacement Study Description: In January 2023 Council directed that staff look at tools that are within Kitchener's jurisdiction with respect to rental replacement and other tools and advocacy opportunities for the transitioning of displaced residents. Current Status: ONGOING A report is being considered by Committee of Council on June 17th that includes a proposed Rental Replacement By-law and necessary amendments to Kitchener's Official Plan and Demolition Control By- law. Next Steps: Pending Council's consideration of the June 17th report, implementation of Kitchener's Rental Replacement By-law will occur. Project Lead: Target Completion: Q2 2024 Lucas Van Meer -Mass — Senior Planner(Housing) Tree Conservation Tools Review — Phase 2 Description: With Council's approval of Kitchener's tree canopy target in January 2022, Council directed staff to review existing tree conversation processes within the City to explore opportunities for strengthened measures. This work includes a review of Kitchener's Tree Bylaw and Tree Conservation Bylaw, tree planting requirements within the Development Manual, and Tree Management Policy. Current Status: In April 2023, Council authorized a second phase work to further ONGOING evaluate specific enhancement opportunities to existing tools and processes. The project team has initiated work on some of the identified specific enhancement opportunities, including creating a notification procedure for planned tree removals on private properties, updating tree protection standards to align with best practices, and targeted refresher and education of tools through an initial webpage update. Page 180 of 198 Tree Conservation Tools Review — Phase 2 Next Steps: Development of a comprehensive work plan for phase 2 is underway including a community and stakeholder engagement plan. Additionally implementing updated tree protection standards and notification procedures for private tree removal, and further developing a strategy for other identified enhancement opportunities. Project Lead: Target Completion: 2024 Gaurang Khandelwal — Planner (Policy) Urban Design Manual Review — Part C Description: A comprehensive review of Kitchener's Urban Design Manual which has been occurring in phases. The last phase was approved in 2019. Final phase includes the urban design standards (Part C). Current Status: ONGOING Internal review of existing standards to understand opportunities for held on May 30 to share and obtain input on draft land use. improvement. Next Steps: Draft updates to urban design standards and stakeholder amendments to implement land use and zoning changes as a result engagement. Project Lead: Target Completion: 2024 Gaurang Khandelwal — Planner Carrie Musselman — Senior (Policy) Environmental Planner WARD 1 — There are no Ward 1 specific projects at this time. WARD 2 — There are no Ward 2 specific projects at this time. WARD 3 Hidden Valley Secondary Plan Description: Development of updated land uses and Official Plan policies, including technical studies to inform them to implement the land use master plan approved by Council in 2019. Current Status: IN PROGRESS Technical studies are being finalized. A community open house was held on May 30 to share and obtain input on draft land use. Next Steps: At this time, Council consideration of Official Plan and Zoning By-law amendments to implement land use and zoning changes as a result of the land use review are expected in August 2024 Project Lead: Target Completion: Q3 2024 Carrie Musselman — Senior Environmental Planner Housing Accelerator Fund Initiative - Growing Together East (Major Transit Station Area) Planning Framework Review Description: Comprehensive review and update of land use, zoning, and urban design guidelines for the Block Line, Fairway, and S ortsworld Major Transit Station Areas. Current Status: An information report was provided to Committee of Council on June TO COMMENCE Q2 2024 17, 2024 to launch Growing Together East. Next Steps: An initial phase of community engagement will occur mid June through July. Project Lead: Target Completion: 2025 Adam Clark — Senior Urban Designer (Architecture & Urban Form) Page 181 of 198 WARD 4 and WARD 5 Dundee North Secondary Plan Planning Framework Review Description: Development of a new secondary plan (land use, transportation, natural heritage system, complete community) for lands in south-west Kitchener. The project will also fulfill the requirements for an environmental assessment and will recommend infrastructure to service the area. Current Status: ONGOING Bill 162, Get It Done Act, received royal assent in May 2024. Bill 162 ONGONG included additional lands within southwest Kitchener in its urban area. City staff have been working with the landowners in the Dundee North and southwest Kitchener area on advancing work on this Secondary Plan. An updated project charter has been prepared that Next Steps: includes the additional lands that will now form part of the Dundee North Secondary Plan. A report to Committee of Council on June 17 Project Lead: is seeking Council authorization to sole source additional work to the Adam Clark — Senior Urban Designer consultant retained for the Dundee North Secondary Plan. Next Steps: City staff will continue to work with landowners to advance work for lands within southwest Kitchener. A full community, stakeholder, and Indigenous engagement process will occur Project Leads: Target Completion: Q2/Q3 2025 Carrie Musselman — Senior Environmental Planner Gaurang Khandelwal — Planner (Policy) WARD 6 — There are no Ward 6 specific projects at this time. WARD 7 — There are no Ward 7 specific projects at this time. WARD 8 — There are no Ward 8 specific projects at this time. WARDS 9 & 10 Housing Accelerator Fund Initiative - Growing Together West (Protected Major Transit Station Area) Planning Framework Review Description: Comprehensive review and update of land use, zoning, and urban design guidelines for the 7 Major Transit Station Areas west of the Conestoga Expressway. Current Status: Council approved Official Plan and Zoning By-law amendments for ONGONG Growing Together West in March 2024. The Official Plan amendments are with the Region of Waterloo for their approval. The Zoning By-law amendment for the Protected Major Transit Station areas is under appeal. Next Steps: Work with the Region on the approval of the Official Plan amendments. Project Lead: With Council's approval in March 2024, city of Kitchener's portion of Adam Clark — Senior Urban Designer work on Growing Together West is complete. Architecture & Urban Form Housing Accelerator Fund Initiative - Inclusionary Zoning Description: Inclusionary Zoning can be used to require new, multi -unit housing developments to include affordable units. The Region, Kitchener, Waterloo, and Cambridge are coordinating their approach to implementing inclusionary zoning within MTSAs. A portion of this work is being funded through the Provincial Streamline Development Approvals Funding. This work is being coordinated with Growing Together. Current Status: Council approved Official Plan and Zoning By-law amendments ONGOING creating an inclusionary zoning framework for Kitchener's Protected Major Transit Station Areas. The Official Plan amendment is with the Region of Waterloo for their approval. As part of Council's approval, Council directed that staff report back by December 2024 with Page 182 of 198 Housing Accelerator Fund Initiative - Inclusionary Zoning recommendations on whether inclusionary zoning requirements should continue to be advanced in the timeframe, with the Market Area categorizations, and in the manner that was approved in March. Next Steps: Staff are working to retain a consultant to assist with the report back to Council by December 2024. Additionally, staff are working with the Region on the approval of the Official Plan amendment. Staff are also working on an inclusionary zoning implementation guide and a memorandum of understanding with the Region to coordinate administrative roles and responsibilities. Project Leads: With Council's approval in March 2024, the City of Kitchener's portion Tim Donegani — Senior Planner of work on Inclusionary Zoning is complete. EI ssa Pompa - Planner Target Completion of Council report back — Q4 2024 District Energy Business Case Description: Pre -feasibility study endorsed by Council in 2020. Current phase of work includes conducting detailed technical and financial feasibility to connect new/existing public and private buildings in downtown to a system primarily powered by geothermal energy. Current Status: Consultant work on pre -feasibility has been completed. In November ONGOING 2023 Council directed work on the next steps for district energy. Next Steps: Consultant terms of reference are being prepared for the next phase of work. Project Lead: Target Completion: Q3 2024 Tim Done ani — Senior Planner Page 183 of 198 Attachment D — Affordable Housing and Projects to Streamline Approvals (Q2 2024) 2024 Active Affordable Housing Development Status Address and Total Units Affordable Status City incentives applicant Units 83-97 Victoria St N, 44 44 Site plan approval Project manager The Working Centre granted, building permit Affordable rental housing issued incentives (planning and building application fees waived) 82 Wilson Ave, 123 32 (net Under construction Affordable rental housing Region of Waterloo (existing) increase) incentives (planning and building application fees waived) 49 Queen St N, 41 41 Under construction Affordable rental housing Indwell Community incentives (planning and Homes and St. Peter's building application fees Lutheran Church waived 137 Queen St S, 57 21 Clearing conditions of Project manager St Paul's Lutheran site plan approval, Affordable rental housing Church shoring permit issued, incentives (planning and Committee of building application fees Adjustment application waived) approved 210 Duke St E, 100 40 Final site plan approval Project manager Knossos Housing issued, foundation Affordable rental housing permit issued, full incentives (planning and building permit under building application fees review waived) 47 Charles St. E 160 160 Conditional site plan Project manager House of Friendship approval granted Affordable rental housing incentives (planning and building application fees waived 15-105 Mooregate 378 378 Conditional site plan Project manager Cres approval granted Affordable rental housing incentives (planning and building application fees waived Total New Units: 780 716 Projects to Streamline Development Approvals Site Plan folder updates Description: Updating the file management software (AMANDA) for site plan applications to continue process improvements and prepare for the public portal which will allow applicants to submit applications, make payment and monitor progress. Current Status: Underway A multi -disciplinary team of development review staff are working with the technology project manager to identify workflow improvements to integrate into folder updates. Next Steps: Page 184 of 198 The working team will be testing folder updates once complete later this summer. Once testing is complete, the updated folders will go live for use on site plan applications with updated procedures and training to support staff. Project Lead: Tanya Roberts, Project Manager (Planning) Completion date: Q4 2024 Page 185 of 198 00 M 0 co }W}-{� V/ n z z z z z z z z z z z z z z 4 4 4 4 4 4 4 4 4 a4¢ a4¢q ¢¢ ¢Qa 4 4 4 4 4 4 4 4 4 N 4 4 4 4 4 4 4 4 4 9 4 4 4 N 4 4 4 4 4 O r r r � > z z z 00 M 0 ti co (3) ca n 00000 000 oaaoaa, 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 a4¢ga a4 �¢ a9¢ ¢Qa4N¢ 4 4 4 4 4 4 �4 4 44 4 4 4 4 4 4 4 4 4 9 A4 4 SS 4 4 4 4 00 3 0 00 00 m � E n ID _ ! } ! 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N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N ¢ ¢ <<<<<<<<<<<<<<<<<<<<< ¢¢¢¢¢¢ 00 w 0 rn co (3) ca n 44444 44444 N��Mm�s dS2wm�C7 z z z z z z z 0 M 0 0 rn (3) ca n 00 w T 0 T ^T W n 00 3 0 q D Q � E n 00 am 0 co r N (6 n 00 am 0 rn a� ca n Staff Report J IKgc.;i' r� R Financial Services Department www.kitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: June 24, 2024 SUBMITTED BY: Ryan Scott, Chief Procurement Officer, 519-741-2200 ext. 7214 PREPARED BY: Ryan Scott, Chief Procurement Officer, 519-741-2200 ext. 7214 WARD(S) INVOLVED: N/A DATE OF REPORT: April 30, 2024 REPORT NO.: FIN -2024-287 SUBJECT: Summary of Bid Solicitations Approved by the Chief Procurement Officer (January 1, 2024 — March 31, 2024) RECOMMENDATION: For Information REPORT HIGHLIGHTS: • The purpose of this report is to provide a quarterly update on Procurements that have been approved through delegated authority in accordance with the Procurement By-law 2022-109. • There were twenty (20) bid solicitations approved in this quarter. • This report supports the delivery of core services. BACKGROUND: In accordance with Procurement By-law 2022-109 (Chapter 170 Municipal Code), section 27.1. "The CPO must submit quarterly procurement information reports to Council to provide the following information about the City's procurement activities: a) The circumstances and details of approved procurements exceeding $120,000 in value, under delegated authority of the CPO; and b) the circumstances and details of any emergency purchase(s) with a procurement value exceeding $120,000." REPORT: Attachment 1 is a listing of the approved bid solicitations for Council's information. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 195 of 198 STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: All bid solicitations awarded by the Chief Procurement Officer, were within approved budgets, or were approved in accordance with the budget control policy. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department ATTACHMENTS: Attachment 1 — Listing of Approved Bid Solicitations January 1, 2024 — March 31, 2024 Page 196 of 198 M V- O m O LO 00 O 0 00 Oo � m OC) O Cl) r- It � o o rn � O= Li L 0o O O rn p �_ C� O �_ N_ C CO L It CO Q Gn CNO � (D Cl)~ N M 00 .a •y H? H? 70 (1) E� Ef} Ef} .17 } Ef? E!? 3 O 3x 0 Q W co O O O E �0 0 O O O O O O O }, �+ CD rl- O O O O O O OIZI .En O O a) +. 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