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HomeMy WebLinkAboutSafe City - 1998-01-09SAFECI'I'Y~1998-01-09 SAFE CITY COMMITTEE MINUTES January 9, 1998 The Safe City Committee held its meeting under the Chairmanship of Brock Stanley with the following members present: Councillor Mark Yantzi, Trudy Beaulne, Nancy Brawley, Philip Fernandez, David Ryan, Councillor Karen Taylor-Harrison, Rita Westbrook and Jackie Marsh. Others Present: Absent: Brock Stanley, Barb Steiner, Bob Arnot and Avril Tanner (Minutes). Lirondel Hazlneh, Alan Richardson and Richard Swanson. ! I 1. WELCOME NEW MEMBERS Brock started the meeting by introducing our new member David introduced themselves and indicated their relationship to the committee. Ryan. Evewone 2. ELECTION OF NEW CO-CHAIRS Brock indicated that most committees have a Chair and Vice-Chair, however, with Safe City we have Co-Chairs that alternate taking meetings and share the responsibilities of the committee. In the past we have had one Co-Chair who was a Councillor, however Brock indicated that this was not a requirement and pointed out that there were advantages to both approaches. -2- The Co-Chairs are responsible for setting the agenda, and Chairing alternate meetings, may be required to make presentations to Council and it was mentioned that we try to have at least one Co-Chair on each Working Group. After some discussion it was decided that this committee would only have one appointed Co-Chair at this time as this would give the other members some time to think about whether they would like to act as Co-Chair. This item will be reviewed within 3 months and the second Co-Chair would then be appointed. That Councillor Karen Taylor-Harrison be appointed as Co-Chair of the Safe City Committee with the alternate Co-Chair to be appointed within three months. Moved By: Rita Westbrook Seconded By: Philip Fernandez CARRIED. The Agenda for today's meeting was approved. APPROVAL OF JANUARY 9, 1998 AGENDA Moved By: Trudy Beaulne Seconded By: Nancy Brawley CARRIED. 4. APPROVAL OF DECEMBER 5, 1997 MINUTES It was mentioned that there were two errors on page 152 of the Minutes from the previous meeting: The first Sentence should read: "Trudy thanked Grant and Peter for brin,qin,q this item forward for the Committee's review and indicated that this Committee would like to do this sort of review more often". The last Sentence should read: "Brock referred to the list of meeting dates attached to the agenda and indicated that the next meeting date would be January 9th, most of the committee's are not meeting till the following week." The minutes were approved with the above noted changes being reflected. Moved By: Trudy Beaulne -3- Seconded By: Nancy Brawley CARRIED. It was pointed out that if the Welcoming Committee was going to make another presentation to Manulife in February that they should start organizing this event now instead of trying to plan it at the last minute again. Trudy indicated that she had spoken to Rick Swanson and that he indicated he was still very interested in joining the committee and was still hoping that the meeting time would be changed to fit his schedule. Trudy mentioned that she would call him once again and inform him that the meeting time would not be changed at this time. 5. BIKEWAY STUDY TEAM The committee moved to the Schmalz Room to have a presentation from the Bikeway Study Team. Terry Boutilier, Chair of the Bikeway Study, introduced the consultants being Norma Moores from the Stanley Group and Ken Buck from ESG. Norma and Ken reviewed the Study Team progress to date and outlined the draft preliminary bikeway network. Trudy Beaulne noted that the Safe City Committee through its Safety Audit Working Group would be prepared to undertake a Safety Audit of the network relating to the Downtown and immediate neighbourhoods. Brock Stanley noted the importance of integrating the proposed network, where possible, with the neighbourhood links identified in the Lighting Design Study. It was noted that this had already been done for Gaukel, Duke, Queen Street and King. As the Bikeway Study progressed the Safe City Committee would be involved and kept up to date. 6. REPORT ON CHANGE OF TERMS OF REFERENCE Brock circulated a copy of SCC#98/1 report Interpretation of Quorum Provisions and indicated that the quorum is based on the appointed members and not the amount of members allowed on the Committee. If we adopt this interpretation he indicated that we do not need to change the Terms of Reference at this time. Everyone agreed with the interpretation of the definition of quorum for this committee. -4- Brock also circulated a copy of the breakdown of Capital Funds and Expenditures for the Committee. It was indicated that we do not anticipate any other amendments to the Lighting Design Study that would increase study costs at this time. It was also indicated that the section on Cedar Street between King and Weber may be postponed one year to 1999. 7. REPORT ON COMMENTS RECEIVED FROM WEB PAGE DRAFT Avril indicated that she had not received any comments back on the Draft Web Page and indicated that she would proceed with getting the Web Page up and running. 8. PRESENTATION TO PLANNING COMMITTEE Brock Stanley noted that the Safe City Committee had expressed a desire to make a presentation to Council through Planning Committee to address some of the questions raised by Council concerning Safe City Committee activities, objectives and expenditures. Mr. Stanley noted that as part of the Planning Department Annual Report for 1996 a Report of the Safe City Committee was included. Preparation of a similar Safe City Committee Report for 1997 and its inclusion in the Planning Departments Annual Report for 1997 will Occur. Brock Stanley felt that a presentation to Planning Committee could draw on both the 1996 and 1997 reports; as well as outlining our longer term priorities. The outline of expenditures provided earlier in the meeting could also be reviewed. Brock and Avril will provide an outline of the proposed presentation for the Committee but feel the presentation to Planning Committee is best given by a Safe City Member rather than staff. Meeting adjourned: 9:40 am. A. Tanner LIST OF ATTACHMENTS 1. SCC#98/1 - Interpretation of Quorum Provisions Report. 2. Safe City Committee Capital Funds and Expenditures Report.