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HomeMy WebLinkAboutSafe City - 1998-12-01SAFECITY~1998-12-01 Present: The Safe City Committee held its meeting under the Chairmanship of Coun. Karen Taylor-Harrison with the following members present: Trudy Beaulne, Rita Westbrook, Councillor Mark Yantzi and Jackie Marsh. Others Present: Absent: Brock Stanley, Julie Dean, Lori Gove, Sandro Bassanese, Fred Bishop, Steve Bongelli, Dennis Schnarr and Avril Tanner (minutes). Nancy Brawley. The Agenda dated December 1, 1998 was approved with the following additional items: · Bus Shelters- Julie Dean. · Citizens Responding to Citizens Information Presentation - Trudy Beaulne. It was decided that we could have this presentation made to the committee in March of 1999 and it should therefore be added to the Future Agenda Items section. · Regional Community Safety and Crime Prevention Council Funding Update - Trudy Beaulne. The Minutes from the November 3, 1998 meeting were approved with the following changes being noted: 166 APProVal Minutes fro~ Page 150 under "Safety Audit Working Group Report" 1st Paragraph, 2nd Sentence should read as follows: "She added that the Mount Hope Safety Audit will occur on Saturday, November 28th, 1998." Page 151 under "Youth Issues Sub-Committee Update" 2nd Paragraph, 1st Sentence should read as follows: "Rita Westbrook indicated that the Waterloo Regional Police Department has a High School Liaison Program in which Police Officers go to the schools and participate in specific projects with the Youth. Moved By: Rita Westbrook Seconded By: Trudy Beaulne Carried. Coun. Karen Taylor-Harrison reviewed the attached Guidelines for the Meetings with the members who were present. It was decided that the guidelines that were circulated should be adopted by the committee. Moved By: Fred Bishop Seconded By: Rita Westbrook Carried Brock Stanley reviewed the current Budget Process and the attached Preliminary Budget for 1999. He added that he would like the committee to approve the Preliminary Budget. During review of this Preliminary Budget the following suggestions were made: · Mark Yantzi suggested that as part of the Porch Lights On Campaign we put together a package that would include a Light Switch Timer and have someone professional to install the Timer. · Provide some sort of incentive as above. · It was suggested that a survey be completed to find out the response to a Porch Lights on Campaign and if such a Campaign is even worth pursuing. · Could use the Porch Lights On Campaign in conjunction with the Safety Audits. For example we could knock on doors and indicate that as part of the Safety Audit Process we would like to request that people turn their porch lights on to increase the pedestrian lighting. A motion was made to approve the attached Preliminary Safe City Committee Budget for 1999. Moved By: Rita Westbrook Seconded By: Trudy Beaulne Carried. 167 ~roP~Sed ~udget for During Review of the Preliminary Budget it was pointed out that expansion of the Safe City Co-ordinator Position to 100% would be paid from the Operating Account rather than the Capital Account. It was decided that rather than doing the Working Group Reports the committee would take the time to review the progress on the Safe City Co-ordinator Position and to develop a plan of action. The Working Group Reports would be deferred to the next meeting in order to discuss the Safe City Co-ordinator Position further. Brock Stanley explained that since our last meeting a report had been presented to Finance & Administration Committee which requested approval of extending the Safe City Co-ordinator Position to 100%. It was mentioned that the committee discussed this request for approximately one hour before deferring review of the request to the 1999 Budget. Brock added that discussions on the position have now been referred to Community Services Committee on January 11th and at Management Committee on December 10th in conjunction with a review of Community Development. Meetings have been on going with a view to define the term "Community Development" and how Safe City initiatives fit into this. This meeting will be to ensure that solid clarification can be brought to Council regarding where the position fits in and to better define the term "Community Development". Job Duties will be explained as well as showing Council what has already been completed to date and the importance of Safety Audits will also be included in the Presentation. Brock indicated that it may be helpful if members from the committee were present at the Meeting on January 11th, this would enable the committee to show that the request was committee driven as opposed to staff driven. The following suggestions were made regarding the Presentation that will be made: · Should include achievements to date. · Point out the Community Development aspect of Safety Audits and the importance of the initiatives that the committee wishes to complete in the future. · Develop a Flow-chart to show what the Safety Audits encompass. · The presentation should be given as a Powerpoint Presentation. · Need to show that Safety Audits are not site specific but can actually be applied to other areas of the city. The co-ordinator can give information on current best practices. · Include information on programs in other municipalities focusing in on the items that other programs are not able to complete because they do not have a co-ordinator. · That committee members meet with Council Members before the meeting begins. It was decided that a sub-committee would be formed to develop a report on why the committee feels the need for expanding the role of the Safe City Coordinator to 100%. The sub-committee will consist of the following people and will meet on December 14th at 12:00 noon: Trudy Beaulne, Jackie Marsh, Nancy Brawley, Steve Bongelli, Rita Westbrook, Dennis Schnarr and Sandro Bassanese. 168 Julie explained that the bus shelter advertisements will be completed by a different company and that a decision had been made to advertise at both ends of the shelters. Julie added that she has had a discussion with Don Snow and indicated that this would create entrapment areas. She had also pointed out that the lighting in the shelters also creates a safety concerns. After discussion with Don Snow it had been suggested that one panel be removed from the shelter therefore creating 2 entrances and eliminating the possible entrapment area. There was some discussion on the Downtown Interdepartmental Resource Group and it was pointed out that items such as this are not currently reviewed by the Committee. It was explained that the committee reviews only those items that refer to the downtown. Brock pointed out that we could include items like this as an added component to the Downtown Interdepartmental Resource Group. It was suggested that someone from Neighbourhood Watch be invited to participate on the committee. Trudy referred to the attached document entitled "Proposal to the National Crime Prevention Centre" and reviewed the contents with the committee. NEXT MEETING: Meeting Adjourned: Tuesday, January 5th, 1999, Human Resources Learning Rm 4:00 pm - 6:00 pm 6:35PM. List of Attachments 1. Guidelines for Safe City Committee Meetings. 2. Preliminary Budget 1999 - Safe City Committee. 3. Proposal to the National Crime Prevention Centre. 4. 1999 safe City Committee Meeting Dates. SUBMITTED BY: Avril Tanner, Committee Secretary