HomeMy WebLinkAboutSafe City - 1999-02-02SAFECITYS1999-02-02
Present:
The Safe City Committee held its meeting under the Chairmanship of
Coun. Karen Taylor-Harrison with the following members present:
Coun. Mark Yantzi, Trudy Beaulne, Nancy Brawley, Lori gove, Fred
Bishop, Rita Westberook and Jackie Marsh.
Others Julie Dean, Bob Arnot, Dnnis Schnarr, Michael Hensel & Mark
Present: Christensen (The Walter Fedy Partnership), Phil Schockaert (The
Mutual Group) Randy Mattice and Avril Tanner (minutes).
Absent:
Sandro Bassanese and Brock Stanley.
The agenda for the February 2, 1999 meeting was approved with the following additions:
· Little Black Book- Julie Dean.
· Co-ordinator's Report-Julie Dean.
· Forest Heights Community Awareness Council,
Dennis Schnarr.
Strategic Planning
Document -
Moved by: Dennis Schnarr
Seconded by: Jackie Marsh
CARRIED.
The minutes from the January 5, 1999 meeting were approved.
Moved by: Coun. Mark Yantzi
Seconded by: Jackie Marsh
CARRIED.
Coun. Karen Taylor-Harrison introduced Randy Mattice from the Department of Business and
Planning Services. Randy explained that he had been assigned to deal with the Demolition
Control, Lane Closure and Site Plan Applications regarding the Proposed Parking Lot for
Mutual. He then indicated that he had invited both Michael Hensel and Mark Christensen,
from The Walter Fedy Partnership and Phil Schockaert from The Mutual Group to join this
afternoon's meeting and to answer any questions that committee members may have had.
The following is a summary of the Presentation that was made by Randy Mattice, Michael
Hensel and Mark Christensen and reference was made to the attached site plan:
· Site Lighting would include lower fixture heights, reduction of fixture spacing, use of a
specific type of lighting fixture which would cast a white light and co-ordination of the
lighting design with the existing lighting on adjacent streets.
· Site Signage would ensure that people using the parking lot would know how it is
intended to function (for example where the visitor parking is etc.)
· Would include a level of landscaping that would fit into the context of the
neighbourhood.
· It was stressed that lighting had to be incorporated into the site plan appropriately to
ensure that there would not be any obscured views, especially in relationship to the
landscaping.
· When developing the Site Plan consideration will be made for weather patterns
including wind and snow.
· Landscaping and Lighting plans still need to be added to the Site Plan, and safety
issues will be kept in mind when designing these areas.
· Would like to provide some fencing around the parking lot at the rear of the buildings
along Park Street. It was explained that these buildings would be used only for
commercial use and not residential and that safety issues would have to be considered
when designing the type of fencing to be used.
· The Parking Lot would be used from approximately 6:00 a.m. - 11:00 p.m.
· It was pointed out that when designing the parking lot consideration should be made to
issues regarding areas where people could hide, not creating a sense of isolation and
keeping maintenance up of the parking area to give the perception of a safe place.
· To date Council has not approved Mutual's Proposal. The Proposal will be reviewed at
PRC, Planning Committee and then by Council.
The following comments and suggestions were made by Committee Members:
· It was decided that once the Site Plan was fully designed and completed it would be
brought back to Safe City Committee for their review.
· It was suggested that a safety audit of the area be completed, with involvement of
potential users of the parking lot, once the site design has been implemented.
· It was suggested that Security do a regular walk around of the Parking Lot and that
that emergency buttons with blue lighting that are linked with security systems be
installed.
· That a certain number of spaces be allotted for women that are closer to the front of
the parking lot.
· It was suggested that if fencing was installed along the Park Street side of the Parking
Lot that it be a see through type of barrier as opposed to a solid type of fencing (for
example: Board on Board Fencing with every other board removed, or have a Iow
solid fence, using landscaping).
· Having a solid form of fencing could increase the risk of break in in the houses along
Park Street.
· Security available to escort employees after dark, or installation of a surveillance
camera in the parking lot.
· Install back lighting or motion lights to know right away if anyone is near by.
· Consideration should be made for pedestrian traffic including those not utilizing the
Mutual Building.
· That speed bumps be installed or the parking spaces be removed in the lane that is a
direct drive through from Union Street To Mount Hope Street.
Randy Mattice noted that it would probably be a couple of months before the Final Site Plan
was finished and that when the plans were finished arrangements would be made to have
them brought back to Safe City Committee for review.
Randy Mattice, Michael Hensel, Mark Christensen and Phil Schockaert left the meeting at this
point.
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It was explained that on January 18, 1999 Council approved the recommendation that 100%
of Julie Dean's time be allotted for Safe City Co-ordination on a temporary basis for 1 year
with a report being made to Council within 6months and 1 year on what has been
accomplished to date.
It was decided to defer discussion of the Committee's Priorities to a separate meeting to be
held on February 10th from 4:00 - 6:00 p.m. to be held in the Human Resources Learning
Room unless otherwise noted.
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Trudy Beaulne explained that her original intent of discussing the Mutual Parking Lot was to
have a discussion on how the changes would affect the overall neighbourhood. She indicated
that she had concerns over the demolition of these houses and the further isolation to the
neighbourhood if this was to occur. It was again explained that these plans still needed to be
approved by Council and were not set in stone.
There was some concern over whether we should even be reviewing the plans if the
demolition of the site had not even been approved yet and further more if discussion of these
plans even fit into the mandate of this committee.
It was explained that if we did not comment now, during development of the plans, that any
comments the committee may wish to make would not be included within the plan.
After a lengthy discussion it was decided that Councillor Karen Taylor-Harrison would review
the Committee's Terms of Reference and make a decision as to whether this type of
discussion fell within the Committee's Mandate and if the committee should continue with
discussion of the topic.
Moved by: Nancy Brawley
Seconded by: Rita Westbrook
CARRIED.
Julie referred to the attached letter from the Town of Oakville thanking Julie Dean, Brock
Stanley, Rita Westbrook and Avril Tanner for the presentation that was made to their Safe
Town Working Group.
Dennis Schnarr reviewed the attached Strategic Planning Document with the committee.
Safe City ~ittee rdinat°r Repo~
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Julie Dean circulated a copy of her Co-ordinator's Report and indicated that she would try to
have one of these written reports available for each Committee meeting. She then
summarized the report and indicated that it would be attached to the minutes of today's
meeting.
Coun. Karen Taylor-Harrison indicated that staff would look into developing a proposed
budget for the book for our next meeting.
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There was some concern noted that we were always running out of time and that the
committee would always get into long philosophical discussions. It was decided that rather
than extending the hours of our meetings maybe we should look at focusing in on specific
projects for the next few meetings to ensure that we can justify the Safe City Co-ordinators
position that was recently approved.
It was also suggested that we try to keep to the timeframes allotted for each item on the
Agenda.
It was decided that Julie Dean and Coun. Karen Taylor-Harrison would meet to prepare any
necessary information for our special Priorities Meeting to be held on February 10, 1999.
NEXT MEETING:
Meeting Adjourned:
Wednesday, February 10, 1999, Human Resources Learning Rm
4:00 pm - 6:00 pm
6:20PM.
List of Attachments
1. Mutual Group Parking Lot Site Plan.
2. Letter from Town of Oakville.
3. Forest Heights Community Awareness Council - Strategic Planning Documents.
4. Co-ordinator's Report.
SUBMITTED BY:
Avril Tanner, Committee Secretary
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