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Home My WebLink AboutSafe City - 1999-05-04SAFECITY~1999-05-04 Present: The Safe City Committee held its meeting under the Chairmanship of Coun. Karen Taylor-Harrison with the following members present: Coun. Mark Yantzi, Trudy Beaulne, Sandro Bassanese, Fred Bishop, Rata Westbrook and Dennis Schnarr. Others Present: Absent: Brock Stanley, Julie Dean, Roger Wyatt, Harry Kieswetter and Avril Tanner (minutes). Lori Gove, Steve Bongelli and Jackie Marsh. Julie Dean/Rata Westbrook As soon as possible Look into the availability of purchasing video equipment for surveillance of trouble areas The agenda was approved with one additional information item from Julie Dean. Moved by: Fred Bishop Seconded by: Rata Westbrook CARRIED The Minutes of the April 6, 1999 meeting were approved. Moved by: Fred Bishop Seconded by: Rata Westbrook CARRIED 144 Safe City C~ ~rdinat°r uPdate ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Oulie Dean explained that her report was attached to the agenda and would be included within the minutes. St ~roP°Sal Ha"ry Kieswetter Harry Kieswetter began by summarizing the attached 3 documents entitled: Safe City Committee Presentation, St. Joseph's School Proposal and a picture of the type of illuminated awning they would like to install on the school building. After Harry summarized his request the following comments and concerns were noted: · It was suggested that the Lighting Design Study be reviewed before making any decisions of the types of lighting to be installed within the school yard. · Harry Keiswetter explained that in addition to the illuminated awning they are looking at installing a floodlight on the back corner of the school which would shine into the parking lot. They are also looking at installing 2 lights in the middle of the back of the school building that would point toward the church and onto the ashpalt. · Brock Stanley suggested that in addition to consulting the Lighting Design Study we could also have John MacDonald look at the area and make possible suggestions that may improve the lighting of the area. Julie Dean added that we may even wish to look at this as a pilot project. Brock Stanley indicated that because this type of a project would fall within the mandate of the committee it would be quite feasible to complete a lighting design study of the school yard as a pilot project and could therefore be funded by the Safe City Committee. He added however, that a review of the funds available in the budget would have to take place before going ahead with a pilot project. · Harry Kieswetter pointed out that there was some urgency to dealing with the situation. · Some concern was noted that if the parking area was lit at night it might attract more use of the area in the evening. Councillor Karen Taylor-Harrison explained that the committee would review the request further as well as look into whether John MacDonald would have the time to complete this project as soon as possible and whether the funding is available. As soon as the committee has made their decision and if staff have decided that funding is available we will respond to Harry Kieswetter's proposal. Harry thanked the committee for reviewing his request and indicated that the timing of the project was urgent due to safety concerns. Harry then left the meeting. A motion was made to have John MacDonald do a site inspection of the school yard and to report back his suggestions for lighting in the area. It was pointed out that other issues as well as lighting will have to be addressed concerning the area. Moved by: Dennis Schnarr Seconded by: Trudy Beaulne CARRIED. 145 After some discussion it was suggested that a Partners in Crime Grant Application be made for some video cameras to help with surveillance of trouble areas. It was suggested that the video system be portable so that it could easily be removed and installed in another area if required. Julie Dean & Rita Westbrook indicated they would look into this suggestion further. Trudy Beaulne indicated that the people who were to give the presentation to the committee were unable to attend the meeting. She explained that information regarding this group was attached to the January 5, 1999 Minutes (also attached). Trudy explained that the idea behind the program was to provide a process to use if problems are occurring and to help citizens develop a solution to specific problems they are encountering. Citizen's Responding to Citizen's has now developed this process and has met with people who are requesting help with dealing with the specific problem they are encountering. After some discussion it was decided that we would ask Citizen's Responding to Citizen's if they would be willing to act as a resource to the committee if requests of this nature were brought forward. Trudy Beaulne added that they could contact her if Citizen's Responding to Citizen's could help with any situation brought to the committee for discussion. As a follow up to having Ottawa here in October of last year, one of the main contacts in Ottawa has requested that we come to Ottawa and share the same information with a select group of people, including the mayor. It was noted that they would cover any expenses other than traveling expenses. The exchange would take place on June 16th, 1 7th and 18th. A suggestion was made that specific people who can share what the committee has done and is currently working on should be sent. Coun. Karen Taylor-Harrison indicated that she would speak with specific individuals who she thought should be sent when further details are received. 146 Julie Dean indicated that there were 3 separate attachments to the agenda with regards to her job description (also attached). She explained that the first attachment entitled "Safe City Co-ordinator - Job Description is a list of her actual duties. The second attachment entitled "Safe City Co-ordinator- Community Liaison & Support" includes those items, which give her a step by step process on what she feels she should be doing. She added that she felt that this was an elaboration to the third part entitled "Appendix 1" which is included within the Terms of Reference. A motion was made that the first part entitled "Safe City Co-ordinator - Job Description" should be included within Appendix 1 of the Terms of Reference. It was added that the second part entitled "Safe City Co-ordinator - Community Liaison & Support" should be referenced within Appendix 1. Moved by: Nancy Brawley Seconded by: Trudy Beaulne CARRIED Coun. Karen Taylor-Harrison indicated that the Bar Hearing would be held on June 16 & 17, 1999, 9:30 am at City Hall and requested that members attend the hearing. She explained that support was needed from specific committees. Cards will be available for those who are unable to attend to indicate who they are representing and what they support. Karen summarized the process to date by explaining that the task force developed is going very well. A number of small sub-committees have been developed to help address some of the concerns and issues surrounding the bars in the downtown and have met with bar owners. 147 Julie indicated that the Kitchener & Waterloo Community Foundation Grant was not approved to have Jamie Austin continue to work on the Community Safety and Crime Prevention Profile. Julie inquired if the committee wished to offer an honorarium to Jamie in return for continuing to work on the project. A motion was made that the committee assign a maximum of $4,000.00 to cover the completion of the project. This would also include any other costs other than Jamie's time to complete the project. Staff will work out the details on how best to distribute the money. Moved by: MarkYantzi Seconded by: Trudy Beaulne CARRIED. After some discussion it was decided to cancel the August meeting. Coun. Karen Taylor-Harrison asked Sandro Bassanese for an evaluation of the events of the meeting. Sandro indicated that he felt the meeting ran smoothly. NEXT MEETING: Meeting Adjourned: Tuesday, June 1, 1999, Human Resources Learning Rm 4:00 pm - 6:00 pm 6:00PM. List of Attachments 1. Safe City Co-ordinator's Report- May 1999. 2. Safe City Committee Presentation. 3. St. Joseph School Proposal. 4. Amy Awnings and Signs. 5. Citizen's Responding to Citizen's Program. 6. Safe City Co-ordinator Job Description. 148 SUBMITTED BY: Avril Tanner, Committee Secretary