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HomeMy WebLinkAboutDSD-2024-325 - Private Street Naming - 980 and 1018 Hidden Valley RoadStaff Report r NJ :R Development Services Department www.kitchener.ca REPORT TO: Planning and Strategic Initiatives Committee DATE OF MEETING: October 7, 2024 SUBMITTED BY: Garett Stevenson, Director of Development and Housing Approvals, 519-741-2200 ext. 7070 PREPARED BY: Ben Suchomel, Student Planner, 519-741-2200 ext. 7074 WARD(S) INVOLVED: Ward 3 DATE OF REPORT: September 17, 2024 REPORT NO.: DSD -2024-325 SUBJECT: 980 and 1018 Hidden Valley Road— Private Street Naming RECOMMENDATION: That the City of Kitchener acknowledge that Evaya Developments Inc. intends to name a private street: "Bridlewood Crescent" within a multiple residential development located at 980 and 1018 Hidden Valley Road; and further, That the City's Legal Services division be directed to proceed with the required advertising, preparation, and registration of the necessary By-law for the naming of "Bridlewood Crescent". REPORT HIGHLIGHTS: • The purpose of this report is the applicant is seeking Council approval to name a private street within the residential development located at 980 and 1018 Hidden Valley Road. • The key finding of this report is that the applicant is proposing to name the private street as "Bridlewood Crescent" Staff are satisfied that the proposed private street names are appropriate and support the street naming request. • There are no financial implications as there is no impact to the capital or operating budget. • Community engagement included the information posted to the City's website with the agenda in advance of the council/committee meeting. • This report supports the delivery of core services. BACKGROUND: Evaya Developments Inc. is seeking Council approval to name a private street within the residential development located at 980 and 1018 Hidden Valley Road. The proposed multiple residential development received conditional approval of Site Plan Application SP24/028/H/BB for 26 units (lots) intended to each accommodate a single detached dwelling on June 3rd, 2024. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 3 of 224 REPORT: The applicant is proposing to name the private streets shown on Appendix `D' as "Bridlewood Crescent". The naming of the private streets will eliminate the need for a Multiple Unit Identification Sign at the entrance to the site, and offers improved site navigation for emergency services, residents, and visitors. The proposal has been circulated to internal departments and all concerns have been addressed. The dwellings will be addressed in accordance with the City's Street Naming and Addressing Policy. The Region has approved the proposed street names. Staff are satisfied that the proposed private street names are appropriate and support the street naming request. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: Capital Budget — The recommendation has no impact on the Capital Budget. Operating Budget — The recommendation has no impact on the Operating Budget. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. REVIEWED BY: Malone -Wright, Tina — Manager of Development Approvals APPROVED BY: Readman, Justin — General Manager, Development Services ATTACHMENTS: Appendix A — Site Plan Application SP24/028/H/BB - 980 and 1018 Hidden Valley Road Appendix B — Applicant Request — 980 and 1018 Hidden Valley Road Appendix C —Agency Comments — 980 and 1018 Hidden Valley Road Appendix D — Private Street Name Plan - 980 and 1018 Hidden Valley Road Page 4 of 224 /I I I �I I z�0 o � aOtN I i �odR �E1= p Ial ` i I I QmK Ys ` S �� 3 NOON II � I ��as`x4�ms`xe`x-s 6�E im pa a s- a a� �............. -------------- aa�a� U. ii, H. a u.om�A,«n_coass �,e=4�a /I I I �I I z�0 o � aOtN I i �odR qo N p Ial ` i I I II � I r I I Ia I ! I �e a $mmm Q j IFI a%66 ed�slB 6 �_ II Nd,d o3a3�s o3a _KITCHENER I WOODBRIDGE I LONDON I BARRIE I HAMILTON ♦���� PLANNING IIIURBAN DESIGN & LANDSCAPE MHBC ARCHITECTURE June 17, 2024 Garret Stevenson Director of Development and Housing Approvals City of Kitchener Planning Division, 6` Floor 200 King Street West Kitchener, ON N2G 4G7 Dear Mr. Stevenson: RE: Private Street Naming Request Lands Subject to Draft Approval of Plan of Condominium Application 30CDM-23204 980 and 1018 Hidden Valley, City of Kitchener OUR FILE 21221'A' On behalf of our client, Evaya Developments Inc., please accept this letter as our request for the creation of one private street for the development at the lands municipally known as 980 and 1018 Hidden Valley Road in the City of Kitchener (Lots 5 and 7, Plan 1519 and Blocks 59 and 60, Plan 58M- 422). These lands were recently subject to the approval of an Official Plan Amendment (OPA 46), passing of a Zoning By-law Amendment (By-law No. 2024-060), draft approval of a Plan of Condominium (Application 30CDM-23204) and conditional approval of a Site Plan Application (SP24/028/H/BB). We kindly ask the City to consider "Bridlewood Crescent" as the preferred private street name for the right-of-way extending through the subject lands. We confirm that our firm has reserved this street name with the Region of Waterloo and we have confirmed with the City of Kitchener Addressing Analyst that only one street name is required. Our client is requesting this name to provide municipal addressing to the residential units within the proposed development (i.e. eliminate the need for a Multiple Unit Identification Sign). The following materials have been attached to our submission package to support our request for a private street name: 1. A copy of the Proposed Private Street Naming Plan; 2. A copy of the Draft Plan of Vacant Land Condominium, prepared by MHBC and signed by J.D. Barnes Limited (surveyor); 3. A digital copy of the cheque payable to the City of Kitchener in the amount of $1,375.00 representing the 2024 fee for Private Street naming; and 4. A digital copy of the cheque payable to the City of Kitchener in the amount of $1,650.00 representing the legal fees required to process the application and creation of a private street. 200-540 Bingemans Centre Drive Kitchener, ON I N2B 3X9 519-576-3650 www.mhbcplan.com Page 6 of 224 We kindly ask that Staff prepare a report to support the approval of a private street within the subject lands and we ask that this report be brought to the next available Planning and Strategic Initiatives Committee meeting. We furthermore request confirmation of this meeting date when it is known. Should you require any additional information, please contact the undersigned. Yours truly, MHBC Rachel Neiser, MSc Intermediate Planner CC. Andrea Sinclair, MHBC Brian Bateman, City of Kitchener Damian and Danielle Jaworski, Evaya Developments Inc. Page 7 of 224 RE: Private Street Naming Request -980 and 1018 Hidden Valley R.. Derrick Hambly < DHambly Q t I _F;1 Fix] - To 0 Ben Suchornel 6128120e - Cc Arwa Alzoor; Chris Rumig; Dave Seller; Beth Bruno; Jennifer Arends; +4 others This sender DHambly@regionofwaterloo.ca is from outside your organization. Start your reply all with: Wonderful, thank you! Great, thanks for the update. Great, thanks! Hi Ben, I can confirm that MHBC has already reserved Bridlewood Crescent for this development, so they may proceed with using the name. Regards, Derrick Derrick Hambly, GIS Analyst Region of Waterloo I dhamblyCcDregionofwaterloo.ca RE: Private Street Naming Request -980 and 1018 Hidden Valley R... .. Beth Bruno F7 t is ... To 0 Ben Suchornel; crurnig@region ofwaterloo.ca; 6128/2024 dhamhly@regionofwaterloo.ca; +6 others Cc Arwa Alzoor (') You replied to this message on 7/3/2024 8:41 AM. Hi Ben, I believe we need a Reference Plan to provide a registerable legal description for the lands that will form part of the private road, in order to prepare and register the By-law. This is typically one of the documents included in the submission package.. Kind Regards, Beth Bruno Legal Services Administrator I Legal Services I The Corporation of the City of Kitchener 519-741-2200, Ext. 7713 1 TTY 1-866-969-9994 1 beth.brunoo),kitchener.ca I www.kitchener.ca Page 8 of 224 RE: Private Street Naming Request -980 and 1018 Hidden Valley Road- Comments Ben Suchomel @ 47 Reply 0j Reply All Forward • To Seth Br— Wed7/3f20248:42AM Good morning, Beth, wanted to reach out to you this morning to confirm that the 2. 980 and 1018 Maiden Volley Rnad Omft Plan of Vacant Land Condominium Signed Apn12024 is the reference plan. Thank you, Kind regards, Ben Suchomel Student Planner I Planning and Housing Policy I City of Kitchener 519-741-2200 ext. 70741 ben.suchomel@kitchenal I =hZf3�IwZoI••hl�; RE: Private Street Naming Request -980 and 1018 Hidden Valley Road- Comments 0 Beth Bruno To O Hen Suchomel @You forwarded this message o n7/3/202410:24AM. Goad Morning Ben, .FQ— F} Reply 4E Reply All Forward ® H Wed 7/3/2024 9:52 AM Areyou sure- I don't think it is? The private street naming by-lawwould normally need to be registered on title before the Condominium Plan is registered, so a separate reference plan would be used. If I'm wrong or missing something let me know. Kind Regards, Beth Bruno Legal Services Administrator I Legal Services I The Corporation of the City of Kitchener 519-741.-2200, Ext- 7713 I TTY 1 -WG -969-9994 I beth.bmnl3(uikilchener.ca I www.ldtchener.ca Q0BenSuchomel To rneiserRmhhcplan.com Cc A -s Alzoor Good morning, Rachel, I hope this message finds you well. I am reaching out to request for you to submit a Draft Reference Plan for Private Street Please let me know if you have anyadditienal questions or concerns. Kind regards, Ben Suchomet Student Planner t Planning and Housing Policy I City of Kitchener 519-741-2200 ext. 70741 ben.suchomel@kitchenecea I RE: Private Street Naming Request - 980 and 1018 Hidden Valley Road- Follow Up Rachel Neiser <rneiser@mhbcplarmm> To O Ben Suchomel Cc Arwa Alzoor; Andrea Sinclair OThis sentler rnei—iarrhbcplancom is from outs lde your organization. O You replied to this message on 7/9/20242,00 PM. o I f'j Reply 14b Reply All I - Froward I M Lil Fri 7f5/20241Q28AM f'3 Reply Reply All Fonxard ® E Tue7/9RO241:41 PM Hi nen, Is the draft reference plan required before the request is considered by the Planning and Strategic Initiatives Committee or is it an rtem for finalizing the implementation of the street nine (i.e. can come after]? Also, please CC Andrea Sinclair on all communications for this the as I will be leaving for maternity leave at the beginning of August. Thank you, RACHEL NEISER, MSc I Intermediate Planner M H i Planning, Urban Design & Landscape Architecture 540 Bingemari Centre Drive, Suite 200 1 Kitchener I ON I N213 3X9 I T 519 576 3650 X 818 1 F 519 576 0121 1 meiserPmhhcplan core Follow us: Webpal I Linkedin I Facebook I X I Vimeo I Instagram u PLANNING URBAN DESIGN & LANDSCAPE Ml ARCHITECTURE This cormaunicalian is intended sekly for the named addresecals) and may,.chin information that is privileged, confidential, polechd or ot--emptfran disclosure. No mivaof confiders, privilege, protection or othanice is mada if yeti are not the intended reopieni of 0 -communication, please advise us iraredialdy and delete Ihis emalwilhouheadi. 3, copying orforvraidng d b arywre. Page 9 of 224 RE: Private Street Naming Request- 980 and 1018 Hidden VaIIey Road- Follow Up QBen Suchomel Q I l Reply An ->F-r— ® ❑ To Rachel Neiser Tue 7/9/20242.00 PM Cc A— Alzoor, -. Andrea Sinclair Hi Rachel, Adroit reference plan is required by our legal department in order to prepare the private street naming report. After the meeting, the registered reference plan can be submitted to legal, however we do require the draft plan to be included within the report. Please let me know the timing of the submission and if we can make the next PSIC meeting, otherwise we, may have to delay until a later date. Kind regards, Ben Suchomct Student Planner t Planning and Housing Policy I City of Kitchener 519-741-2200 ext. 70741 ben.suchomel[Akitchener.ca I RE: Prlvate Street Naming Request - 980 and 1018 Hidden Valley Road- Follow Up �Al Q C7 Reply Reply All rorwa d ® ElTn V-7Cc RachelNeiser,OBenSuchomel Tue 7/16/20242: SA PM Cc Andrea Sinclair O You replied to this message on 7!30!20241:22 PM. Hi Rachel, Thank you for getting back to me on this. We would requirethe documents earlier to provide enough time far aur legal staff and other agencies to review and provide comments. Meeting the review time and finalizing the report for the August meeting might he challenging. Therefore., I recommend deferring the application to the September meeting. Please let me know "d ycu have any concerns Regards, Area Al— Planner I Development & Housing Approvals I City of IOlchener 519-741-2200 ext. 78471 arwa.alzaorfa kilchenar.ca I =TI•Z�FTi�Z•U RE: Private Street Naming Request - 980 and 1018 Hidden Valley Road- Follow Up Ben Suchomel O Te Raehel Neiser Cc Andrea Sind—,, A— All Good afterncan, Rachel, Q E] Reply GC] Reply All 3 Forward ® E] T_ 7/34120241:23 PM As we have yeti to receive the required documents at the appropriate time to provide enough time for our legal staff and other agencies to review and provide comments, meeting the circulation deadline and finalizing the report for August will not be possible. Therefore, the private street naming application for 980 and 1018 Hidden Valley Road will he deferred to the September meeting as long as the requested documents are provided. Please feel free to reach out if you have any questions or concerns. Thankyoul Kind regards,. Ben Suchomet Student Planner I Planning and Housing Policy I City of Kitchener 519-741-2200 ext. 70741 bel uchome Mitch ener.ca I � -��'TfZ�TaI0I4,•IQI�� Page 10 of 224 RE: Private Street Naming Request - 980 and 1018 Hidden Valley Road- Follow Up Hi Be., We are working to have the reference plan prepared. In this instance, can you please confirm the cut-off date for inclusion on the September PSIC meeting. Nso, India (ccd) will he taking over this file alongside Andrea after this week (I am going on matemny leave). Please include hes on applicable communications. Thank. you, RACHEL NEISER, MSc. I Intermediate Planner MHIll Planning, Urban Design & Landscape Architecture 540 Bingemans Centre Drive, Suite 200 1 Kitchener I ON I N26 3X9 I T 519 576 3650 X 818 1 F 519 576 0121 1 on eiser mhbe la n. com Follow us: Webpage I Linkedin I Facebook I X I Vimela I Instagram moPLANNING URBAN DESIGN & LANDSCAPE MHBC ARCHITECTURE oars eomnuricceticn is mionded saki 6. named addreues(a) and may curtain infometion that is pri+ileged, mnfdentid, pmteekd or odwraiae eremptfrun dmdmure. No waiverrd confidence, piiuieye, Protececn er o+henrwse is ma& k yow are notthe intended ,scipiard of&iscommunication, pleare adviseusinima iatety and dded this emailwithoutroadiry,cepymg or forwardingimanyone. RE: Private Street Naming Request - 980 and 1018 Hidden Valley Road- Follow Up Ben Suchomel O To -.. Rachel Neiser; .Luisa Vacondio Cc Andrea Sinclair, .`Aria Alzoor Goad afternoon, Rachel & Luisa, The cut-off date for inclusion on the September PSIC meeting is August 08, 2024. Please let me know if you have any questions or concerns. Kind regards, Ben Suchomel Student Planner I Planning and Housing Policy I City of Kitchener 519-741-2200 ext.. 70741 ben.suchome lCoWtichener.ca I IEIfTVIoI0I,&*1L RE: Private Street Nami ng Request - 980 and 1018 Hidden Val ley Road- Follow Up Aiwa To O Ben ucen SUChomel; Andrea Sinclair, Luisa Vacondio Cc Ra he Ne— Good morning, Andrea and Luisa, d Reply Reply Al[ 3 Forward ® ❑ Tue 7130/2024 3:38 PM O f-3 Reply 0) Reply All Forward ® C Tue 9/10/2024 & 37 AM I trust this email find s you well. I am following up on this application as planning did not hear hack regarding the Hidden Valley private street naming. Let me know if I am missing anything Thank you & have a great day] Regards, Arwa Alzoor Plan her I Development d Housing Approvals I City of IRchener 519-741-2200 ext. 78471 anxa. al irci,aTkachener.ca1 ,IZ3ZfTill QZ••ZoI�� Page 11 of 224 �] RePIy j Reply An Foexard ® C Rachel Neiser rneiSer@rnhbcplan.com, To 0 Be, Suchomel Toe 7/30/217242:27 PI Cc Andrea Sinclair, - Anva Al—or, Luisa Vacondio OThis sender rneiser@mhbcplan, com Is from outside your organization. You replied to this message on 7/30J2024 3:38 PM. Hi Be., We are working to have the reference plan prepared. In this instance, can you please confirm the cut-off date for inclusion on the September PSIC meeting. Nso, India (ccd) will he taking over this file alongside Andrea after this week (I am going on matemny leave). Please include hes on applicable communications. Thank. you, RACHEL NEISER, MSc. I Intermediate Planner MHIll Planning, Urban Design & Landscape Architecture 540 Bingemans Centre Drive, Suite 200 1 Kitchener I ON I N26 3X9 I T 519 576 3650 X 818 1 F 519 576 0121 1 on eiser mhbe la n. com Follow us: Webpage I Linkedin I Facebook I X I Vimela I Instagram moPLANNING URBAN DESIGN & LANDSCAPE MHBC ARCHITECTURE oars eomnuricceticn is mionded saki 6. named addreues(a) and may curtain infometion that is pri+ileged, mnfdentid, pmteekd or odwraiae eremptfrun dmdmure. No waiverrd confidence, piiuieye, Protececn er o+henrwse is ma& k yow are notthe intended ,scipiard of&iscommunication, pleare adviseusinima iatety and dded this emailwithoutroadiry,cepymg or forwardingimanyone. RE: Private Street Naming Request - 980 and 1018 Hidden Valley Road- Follow Up Ben Suchomel O To -.. Rachel Neiser; .Luisa Vacondio Cc Andrea Sinclair, .`Aria Alzoor Goad afternoon, Rachel & Luisa, The cut-off date for inclusion on the September PSIC meeting is August 08, 2024. Please let me know if you have any questions or concerns. Kind regards, Ben Suchomel Student Planner I Planning and Housing Policy I City of Kitchener 519-741-2200 ext.. 70741 ben.suchome lCoWtichener.ca I IEIfTVIoI0I,&*1L RE: Private Street Nami ng Request - 980 and 1018 Hidden Val ley Road- Follow Up Aiwa To O Ben ucen SUChomel; Andrea Sinclair, Luisa Vacondio Cc Ra he Ne— Good morning, Andrea and Luisa, d Reply Reply Al[ 3 Forward ® ❑ Tue 7130/2024 3:38 PM O f-3 Reply 0) Reply All Forward ® C Tue 9/10/2024 & 37 AM I trust this email find s you well. I am following up on this application as planning did not hear hack regarding the Hidden Valley private street naming. Let me know if I am missing anything Thank you & have a great day] Regards, Arwa Alzoor Plan her I Development d Housing Approvals I City of IRchener 519-741-2200 ext. 78471 anxa. al irci,aTkachener.ca1 ,IZ3ZfTill QZ••ZoI�� Page 11 of 224 RE: Private Street Naming Request - 980 and 1018 Hidden Valley Road- Follow Up Luisa Vacandio <Ivacordi❑@mhhcplap.com, To A-, AIz—,, O Ben Suchomel; Andrea Sindair O This sender Ivacondio@mhbcplan.com is from outside your organization. O Follow up, Comp feted u n Wednesday, September 11, 2024, • 22-M 716 00 pnv ruaoI 534 KB Start your reply all with: Received, thank yau. Thankyou, l will letyou know. Will da, thank you. (DFeedback Hi Arwa, Q f-� Reply 1K) Reply Ali 3 Forward ® El Tue 9/102024 5.00 PM Please find attached the reference plan forthe private street naming. Kindly advise when you expectto bringthis item to Council for approval. Thankyou, Luisa LUISA VACONDIO, BES, MCIP, RPP i Senior Planner L A N N I N G 540 Bin gemans Centre Drive, Suite 200, Kitchen or ON, IURBAN noP DESIGN T: 519.57&3650 MHBC & LANDSCAPE ARCHITECTURE 1;519-729-8564 0000 RE: Private Street Naming Request - 980 and 1018 Hidden Valley Road- Follow Up Arwa Alzoor ToTo Luisa Vacondio; 0 Ben Suchomel; Andrea Sinclair Hello Luisa, This can be added to the Oct 07 Planning and Strategic Initiatives Committee (PSI) agenda Please let me know if that works Thank you Regards, Aria Alxoar Planner I Development & Housing Approvals I City of Witchener 519-741-2200 ext 78471 a— at -6o ktichimer.ca I `hlfTj1TQT=Z••�®�� RE: Private Street Naming Request -980 and 1018 Hidden Valley Road- Comments QOBen Such omel To Beth Bruno Cc Arwa Alzaor 22-40-716-00 priv raad.pdf v 542 K& Goad afternoon, Beth, V (7 epi, Ob Reply All 3 Forward ® E Wed 9/112424 11:50 AM O f7 Reply Reply Alf Forward ® E Wed9111/20240.29PM Now in Tara's absence, both Arwa Alzoor, Planner, Bced, and I will be handlingthe private road naming request for 980 and 1018 Hidden Valley Road. I have attached the revised R -Plan for your reference.,. As for the status of the application, Planning Staff have now scheduled the application to be added to the agenda for the PSIC meeting on October 7th. Please let me know if you have any additional questions or concerns. Kind regards, Ben Suchomel Student Planner L Planning and Housing Policy i City of Kitchener 519-741-2200 ext. 7074 i hen.suchomel@kitchener.ca i : ,ZfIyI4I�I••ZoZ � Page 12 of 224 Frain: Dave Seller <D—Seller6Dkitchener.ca> Sent: Thursday, September 12, 202410:07 AM To: Ben Suchomel <Ben.Suchomel@kitchener.ca> Subject: TS comments: private Street Naming Request -980 and 1018 Hidden Valley Road No can Dave Seller, CE T_ Transportation Planning Analyst I Transportation Services I City of Kitchener 519-793-81521 TTY 1-866-969-9994 1 davesellerMitchener. ca The City of Kitchener is modernizing its phone system, and beginning August 19, 2024 you can reach me directly at 519-783-8152. RE Private Street Naming Request -980 and 1018 Hidden Valley Road- Comments Derrick Hambly <DHamhly@regionotwaterlco.ca> Q 'E} Repy Qb Reply All Fnrvvara To OBar Suchomel Fri9/13120242:39 PM Cc A—Alzoor; - Dave Seller, Jennifer Arends; Beth B—u, Jennifer Wilson; 'Canada Port -Brad B'iskaborn (brad.biskaborn�ranadaport.portesanada.ca)'; David Heuchert; F'ireprevention(SM);; Chris Rum'ig OThis sender DHambly@regionof—terloo.ca Is from outside your organization. Startyourreplyallwith: wonderful, th ankyou! Gremt,thanksfertheupdate] Great, thanksi. �reedback Hi Ben, I can confirm that MHBC has already reserved Bridlevmod Crescent far this development, so they may go ahead with using this name. Regards, Derrick Derrick Hambly, GIS Analyst Region of Waterloo [ tlhamWv�reoionafvraterioo.w Page 13 of 224 J LL p Q d U CO m m co p O _ �cy) CV 1N30S3HO ,l3llVA N3441H 0- zw . 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