HomeMy WebLinkAboutFIN-2024-373 - Summary of Bid Solicitations Approved by the Chief Procurement Officer (April 1, 2024 - June 30, 2024)
Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: September 30, 2024
SUBMITTED BY: Ryan Scott, Chief Procurement Officer, 519-741-2200 ext. 7214
PREPARED BY: Ryan Scott, Chief Procurement Officer, 519-741-2200 ext. 7214
WARD(S) INVOLVED: N/A
DATE OF REPORT: July 3, 2024
REPORT NO.: FIN-2024-373
SUBJECT: Summary of Bid Solicitations Approved by the Chief Procurement
Officer (April 1, 2024 June 30, 2024)
RECOMMENDATION:
For Information
REPORT HIGHLIGHTS:
The purpose of this report is to provide a quarterly update on Procurements that have
been approved through delegated authority in accordance with the Procurement By-law
2022-109.
There were twenty-six (26) bid solicitations approved in this quarter.
This report supports the delivery of core services.
BACKGROUND:
In accordance with Procurement By-law 2022-109 (Chapter 170 Municipal Code), section
27.1. The CPO must submit quarterly procurement information reports to Council to provide
a) The circumstances and details of approved procurements exceeding $120,000 in value,
under delegated authority of the CPO; and
b) the circumstances and details of any emergency purchase(s) with a procurement value
exceeding $120,000.
REPORT:
Attachment 1 is a listing of the approved
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
All bid solicitations awarded by the Chief Procurement Officer, were within approved
budgets, or were approved in accordance with the budget control policy.
COMMUNITY ENGAGEMENT:
INFORM with the agenda in advance of
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
ATTACHMENTS:
Attachment 1 Listing of Approved Bid Solicitations April 1, 2024 June 30, 2024
)
****
$300,000*
$223,327 *
$509,207$273,357 **
$2,200,000 *
$2,008,000 **$1,119,616 **$6,424,060
)
Quoted unit rates
Exclusive of HST
Award Amount
(
,000
rates
Funded
760
June 30, 2024
$operating$300,000operating
returned where appropriate.
$2,409,000$1,149,943$8,588,000
Budget
Amount
Funded from Funded from
,or
through rental
April 1, 2024
on future phases
and Evans Limited,
Solicitations (
Awarded Supplier
Steed St. Jacobs, OntarioMTE Consultants Inc., Kitchener, Ontario,410754 Ontario Limited, Cambridge, OntarioGHD Limited, Waterloo, OntarioSQM Janitorial Services Inc., Mississauga, OntarioMoser
Landscape Group Inc., Waterloo, OntarioJ. Weber Contracting Limited, Kitchener, Ontario1458013 Ontario Inc. O/A Aire One Heating & Cooling, Kitchener, Ontario 4 Seasons Heating and
Cooling Ltd., Waterloo, Ontario
(Frederick
tion
Duke Street
Multiple City
-
Name
Ann Street, Becker
Otterbein Sewage
Listing of Approved Bid
-
1
Solicitation
ttachment
A
will remain within the capital account and will be used
-
Downtown Cycling Network Road ReconstructionProfessional Services Pumping Station UpgradesEast Avenue Road Reconstruction Street to Krug Street) and Watermain Replacement (Cameron Street
North to Eugene George Way)Professional Services Street, & Fife Street ReconstrucContract Administration and Inspection ServicesCustodial Services Partner FacilitiesWestwood Park ImprovementsWaterwo
rks Repair Services Authorized Contractors Kitchener Utilities Rental Water Heater Program
5
#
00401201401602303003103
--------
urplus funds
S
Solicitation
Q24Q24Q24Q24Q24Q24Q24Q24
Initial contract term, additional renewals available
***
*
$241,200 *
$151,930 *$298,400 **$566,544 **$194,615 **$209,450 **$568,190 **$192,511 **
$408,661.64 *
$617,969.06 **$218,483.10 **$268,118.40 **
$1,853,933.32 **
operating$175,000$400,000$583,000$300,000$513,000$215,000$828,000$225,000$200,000$275,000
$1,183,129$1,917,000
Funded from
o/a
Car
-
A
-
d.,
Environmental
Triple 8 Plumbing & Heating Inc., Kitchener, OntarioArmstrong Paving and Materials Group Ltd, St. Marys, OntarioEnterprise RentCanada Company, London, OntarioIcon Restoration Services
Inc., Toronto, OntarioComplete Concrete Restoration LtCaledon, OntarioOxford Dodge Chrysler (1992) LTD, London, Ontario410754 Ontario Limited Sousa Concrete, Cambridge, OntarioPRC Group
Limited, Etobicoke, OntarioDambroInc., Oakville, OntarioWork Equipment Ltd., Courtland, OntarioGIP Paving Inc., Petersburg, Ontario,Urban Strategies Inc., Toronto, OntarioWatson & Associates
Economists Ltd., Mississauga, OntarioHemson Consulting Ltd., Toronto, Ontario
-
Official Plan Official Plan Official Plan Non
---
Spot Improvement
Assessment
Multiple Trail ImprovementsRental of Trucks with Landscape Dump BodiesCivic District Parking Garage RepairsKitchener City Hall Parking Garage Ramp RepairsSeven (7) Pickup TrucksLawrence
Avenue (Karn Street to Victoria Street South) Road ReconstructionDoon Pioneer Park Community Centre Accessibility UpgradesClosed Circuit Television (CCTV) InspectionOne (1) Municipal
Tractor2024 Vision Zero ProgramProfessional Services Community EngagementProfessional Services Population & Employment Forecast Update & Housing Needs Professional Services Residential
Technical Background Study
039043050051052053054057062063067068069
-------------
Q24Q24Q24Q24Q24Q24Q24Q24Q24Q24Q24Q24Q24
$167,915 **
$1,051,553 **
$429,976.25 **$452,510.22 **$272,944.10 **
$438,000$175,000$600,000$300,000
$1,317,000
Ltd,
Dillon Consulting Limited, Toronto, OntarioSustainability Solutions Group Workers Cooperative, Tatamagouche, Nova ScotiaTrillium Ford Lincoln Mono, OntarioPremier Equipment Ltd., Ayr,
OntarioZamboni Company Ltd., Brantford, Ontario
-
Canoe
Unit Multi
-
operative
-
Co
-
Official Plan Growth Official Plan Climate
--
Canoe Cooperative
Technical Background Study
Professional Services Scenarios, Intensification, and Infrastructure Technical Background StudyProfessional Services and Energy Supply and Delivery of MultipleCombination Cargo Vans
Waterloo LeadTwelve (12) John Deer Utility Tractors with Attachments Two (2) Zamboni Ice ResurfacersCooperative
075078084
---
070071
--
Q24Q24FPO24FPO24FPO24