HomeMy WebLinkAboutCOR-2024-459 - 2025 Council and Committee ScheduleStaff Report
Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: October 21, 2024
SUBMITTED BY: Dianna Saunderson, Manager, Council and Committee Services / Deputy
Clerk, 519-741-2200 ext 7278
PREPARED BY: Dianna Saunderson, Manager, Council and Committee Services / Deputy
Clerk, 519-741-2200 ext 7278
WARD(S) INVOLVED: N/A
DATE OF REPORT: September 17, 2024
REPORT NO.: COR -2024-459
SUBJECT: 2025 Council and Committee Schedule
RECOMMENDATION:
That the 2025 Council and Committee Calendar, as attached as Appendix `A' to Corporate
Services Department report COR -2024-459, be approved; and,
That the Mayor in consultation with the Chief Administrative Officer and the Clerk will be
delegated the authority to schedule additional Planning and Strategic Initiatives Committee (PSIC)
meetings on Council meeting dates, where required, to address legislated Planning Act timelines;
and further,
That Council be permitted by resolution to reschedule meetings identified on the 2025 calendar
where necessary.
REPORT HIGHLIGHTS:
The purpose of this report is to establish the Council and Committee Schedule for 2025.
This report supports the delivery of core services.
BACKGROUND:
Each year, a schedule of Council and Standing Committee meetings is adopted. Meetings are scheduled
on rotating Mondays and generally include a one-week recess between Standing Committee and Council.
This break provides Council with additional time to consider agenda items and connect with constituents
on matters of public interest while also providing an opportunity for staff to gather further information as
requested by Council. Where possible, the 2025 schedule also takes into consideration the Region of
Waterloo's Council and Committee meetings.
The schedule also considers factors that Council has historically taken into account when scheduling
meetings, such as all Statutory Holidays, March Break, a summer break in July, conferences such as
Federation of Canadian Municipalities (FCM), Association of Municipalities of Ontario (AMO) and
Association of Municipal Clerks and Treasurers of Ontario (AMCTO).
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
The proposed 2025 calendar, attached as Appendix `A', was developed based on the factors outlined
above, and also incorporates the following list of Holidays, March Break, and municipal conferences:
• New Year's Day: Wednesday, January 1, 2025
• Family Day: Monday, February 17, 2025
• Good Friday: Friday, April 18, 2025
• Easter Monday: Monday, April 21, 2025
• Victoria Day: Monday, May 19, 2025
• Canada Day: Tuesday, July 1, 2025
• Civic Holiday: Monday, August 4, 2025
• Labour Day: Monday, September 1, 2025
• Thanksgiving Day: Monday, October 13, 2025
• Remembrance Day: Tuesday, November 11, 2025
• Christmas Day: Thursday, December 25, 2025
• Boxing Day: Friday, December 26, 2025
The calendar also takes feedback from City business units including Planning, Engineering,
Procurement, and Financial Planning and Reporting.
Additionally, the schedule and staff recommendation continue to take into consideration the timelines of
Planning Act Bill 109, More Homes for Everyone Act, 2022 came into effect in April 2022. Bill 109 is a
first step response to the Ontario Housing Affordability Task Force Report, which have the following
approval requirements:
Application Type
Approval Requirement
Zoning By-law Amendment
Decision within 90 days
Official Plan Amendment &
Decision within 120 days
Zoning By-law Amendment
(combined)
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
Capital Budget — The recommendation has no impact on the Capital Budget.
Operating Budget — The recommendation has no impact on the Operating Budget.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
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APPROVED BY: Victoria Raab, General Manager, Corporate Services
ATTACHMENTS:
Attachment A - Proposed 2025 Council and Standing Committee Schedule
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CITY OF KITCHENER
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MARCH BREAK
(Mar 10-14)
[::IAMCTO (Jun 8-11)
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CA CAPITAL BUDGET
FCM CONFERENCE
(May 28 -Jun 1)
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AMO CONFERENCE
(Aug 17-21)
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