HomeMy WebLinkAboutCSD-2024-505 - Waterloo Region Nordic Ski Club Licence Agreement Extension
Community Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: November 18, 2024
SUBMITTED BY: Bob Cheyne, Manager of Sport Development & Golf, 519-741-2200 x7689
PREPARED BY: Lisa Collins, Manager of Sport Development & Golf, 519-741-2200 x7688
WARD(S) INVOLVED: Ward 9
DATE OF REPORT: November 12, 2024
REPORT NO.: CSD-2024-505
SUBJECT: Waterloo Region Nordic Ski Club Licence Agreement Extension
RECOMMENDATION:
That the Deputy CAO or designate be authorized to execute an amendment to extend
the license agreement term to five years and any subsequent five-year renewals for the
Waterloo Region Nordic Sports Club use of Rockway Golf Course for the purpose of
cross country ski programming; and, said amendment to the license agreement be to
the satisfaction of the City Solicitor.
REPORT HIGHLIGHTS:
- The purpose of this report is to present a request from the Waterloo Region Nordic
SportsClub (WRNSC) to amend their existing license agreement for the use of
Rockway Golf Course.
- The key finding of this report is that WRNSC requires a five-year extension to the
license term to secure external funding for operational improvements.
- Community engagement included consultation with WRNSC to understand their long
term operational needs and how this amendment aligns with their goals.
- This report supports the delivery of core services related to community recreation and
facility use.
BACKGROUND:
The Waterloo Region Nordic Ski Club (WRNSC) is an affiliated minor sport group with the City
of Kitchener, providing programs and opportunities for youth and adults to learn and enjoy
recreational and competitive cross country skiing. The WRNSC provide groomed cross country
ski trails for club member and the general public use.
WRNSC has been operating out of the Rockway Golf Course since moving in 2019. The club
was previously based out of Bechtel park in the City of Waterloo. The current agreement is a
one-year term renewable annually set to expire at the end of November 2024. WRNSC has
requested an amendment to the license agreement, specifically seeking a five-year extension.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
REPORT:
City Staff have worked with he WRNSCover thepast 4 seasonsat Rockway Golf Course to help
address expanding operational needs. This extension will allow WRNSC to secure external
funding for improvements to their trail grooming operations and ensure the continued
development on cross country ski programming.
The amendment seeks to extend the license term to five years, which is a requirement for
WRNSC to access Ontario Trillium Foundation capital funding. This extension will ensure the
continued operation and enhancement of the skiing trails and programs.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services related to community recreation and facility
use.
FINANCIAL IMPLICATIONS:
Capital Budget The recommendation has no impact on the Capital Budget.
Operating Budget The recommendation has no impact on the Operating Budget.
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
CONSULT WRNSC was consulted regarding their operational needs and the requested
amendment to the license agreement.
PREVIOUS REPORTS/AUTHORITIES:
- CSD-19-034 Nordic Sports License Agreement
APPROVED BY: Michael May, General Manager, Community Services Dept.