HomeMy WebLinkAboutCouncil Agenda - 2024-12-16Council Meeting Agenda
Monday, December 16, 2024, 7:00 p.m.
Council Chambers - Hybrid
City of Kitchener
200 King Street W, Kitchener, ON N2G 4G7
People interested in participating in this meeting can register online using the delegation registration
form at www.kitchener.ca/delegation or via email at delegation kitchener.ca. Please refer to the
delegation section on the agenda below for registration in-person and electronic participation
deadlines. Written comments received will be circulated prior to the meeting and will form part of the
public record.
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Pages
1. COMMENCEMENT
The meeting will begin with a Land Acknowledgement given by the Mayor and
the singing of "O Canada."
2. MINUTES FOR APPROVAL
Minutes to be accepted as circulated to the Mayor and Councillors (regular
meeting held November 18, 2024, and special meetings held November 18,
December 2 and December 12, 2024) - Councillor D. Schnider
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
Members of Council and members of the City's local boards/committees are
required to file a written statement when they have a conflict of interest. If a
conflict is declared, please visit www.kitchener.ca/conflict to submit your written
form.
4. COMMUNICATIONS REFERRED TO FILE - NIL
5. PRESENTATIONS - NIL
6. DELEGATIONS
Pursuant to Council's Procedural By-law, delegations are permitted to address
the Committee for a maximum of five (5) minutes. All Delegations where
possible are encouraged to register prior to the start of the meeting. For
Delegates who are attending in-person, registration is permitted up to the start
of the meeting. Delegates who are interested in attending virtually must register
by 5:00 p.m. on December 16, 2024, in order to participate electronically.
6.1 Inclusionary Zoning - Updated Market Analysis, DSD -2024-498, listed
as item 7.2.a
6.1.a Melissa Hughes
6.1.b Melissa Durrell, Build Urban
6.1.c Stephen Litt, Vive Development
6.2 Biehn Drive and Sanitary Trunk Sewer Environmental Assessment,
DSD -2024-374, listed as item 7.1.c
6.2.a Maya Alexandru
6.2.b Frank Moffat
6.2.c Brian Webster
6.2.d Mike Funk
6.2.e Yvonne and Manny Fernandes
6.2.f
Paul Balzer
6.2.g
Bonnie Bender -Vargas
6.2.h
Luca Angod
6.2.i Ray Angod
6.2.j Brittany Woodhall
6.2.k Douglas Drake
7. REPORTS OF COMMITTEES
7.1 COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE -
DECEMBER 2, 2024
7.1.a Modernizing Human Resources Policies 2024, COR -2024-514
That the modernized Human Resources policies, attached as
Appendix A to Corporate Services report COR -2024-514 be
approved; and,
That the redundant Human Resources policy, attached as Appendix B
Page 2 of 42
to Corporate Services report COR -2024-514 be repealed; and further,
That staff be delegated the authority to update relevant Human
Resource policies that may contain dates which are superseded by
negotiated or legislated changes as outlined in Corporate Services
report COR -2024-514.
7.1.b New Dundee Road, Local Improvement, Petition Participation, DSD -
2024 -518
That the General Manager, Infrastructure Services, be authorized to
sign a local improvement petition, specifically related to a city owned
property municipally addressed as 32 Ridgemount Street, which is a
stormwater facility owned by the City of Kitchener and within the
identified local improvement boundary, to allow staff to continue to
review the feasibility of the local improvement request, as outlined in
Development Services Department report DSD -2024-518.
7.1.c Biehn Drive and Sanitary Trunk Sewer Environmental Assessment,
DSD -2024-374
That the Biehn Drive and Trunk Sanitary Sewer Extension Class
Environmental Assessment (EA) - Environmental Study Report (ESR),
prepared by BT Engineering, dated November 2024, attached to
Development Services Department report DSD -2024-374, be
received; and further,
That the Biehn Drive and Trunk Sanitary Sewer Extension
Environmental Study Report (ESR), be filed with the Ministry of the
Environment Conservation and Parks (MECP) for the mandatory thirty
(30) day review period as required by the Environmental Assessment
(EA) Act.
7.2 PLANNING AND STRATEGIC INITIATIVES COMMITTEE -
DECEMBER 2, 2024
7.2.a Inclusionary Zoning - Updated Market Analysis, DSD -2024-498 7
"That the City -initiated Official Plan Amendment OPA24/013/COK/EP
for the purposes of updating Inclusionary Zoning policies within
Protected Major Transit Station Areas be refused, in the form shown
in the Official Plan Amendment attached to Development Services
Department report, DSD -2024-498 as Attachment `A' and accordingly
forwarded to the Region of Waterloo for approval; and further,
That the City -initiated Zoning By-law Amendment ZBA24/028/COK/EP
to amend Zoning By- law 2019-051 and Zoning By- law 85-1, be
refused in the form shown in the Proposed By-law Amendment
attached to Development Services Department report, DSD -2024-498
Page 3 of 42
8.
9.
10.
11.
12.
as Attachment 'B' and Attachment 'C' respectively."
UNFINISHED BUSINESS - NIL
NEW BUSINESS
9.1 - MAYORAL BUSINESS AND UPDATES - MAYOR B. VRBANOVIC
QUESTIONS AND ANSWERS
BY-LAWS
11.1 1ST AND 2ND READING
11.1.a Being a by-law to amend Chapter 375 of The City of Kitchener
Municipal Code with respect to Tariff of Fees - Committee of
Adjustment.
11.1.b Being a by-law to amend Chapter 380 of The City of Kitchener
Municipal Code with respect to Tariff of Fees - Planning Matters.
11.1.c Being a by-law to amend Chapter 110 of The City of Kitchener
Municipal Code regarding By-law Enforcement.
11.1.d To further amend By-law No. 2010-190, being a by-law to prohibit
unauthorized parking of motor vehicles on private property.
11.1.e To further amend By-law No. 88-171, being a by-law to designate
private roadways as fire routes and to prohibit parking thereon.
11.1.f To further amend By-law No. 2008-117, being a by-law to authorize
certain on -street and off-street parking of vehicles for use by persons
with a disability, and the issuing of permits in respect thereof.
11.1.g Being a by-law to provide for a 2025 Interim Tax Levy and for the
payment of 2025 Interim Taxes
11.1.h To confirm all actions and proceedings of the Council for December
16, 2024.
11.2 LATE STARTER BY-LAWS TO BE ADDED TO THE AGENDA,
PENDING APPROVAL OF THE REPORTS OF THE COMMITTEES
11.2.a Being a by-law to adopt Amendment No. 59 to the Official Plan -
Inclusionary Zoning.
11.2.b Being a by-law to amend By-law 2019-051 known as the Zoning By-
law 2019 for the City of Kitchener — Inclusionary Zoning.
11.2.c Being a by-law to amend By-law 85-1 known as the Zoning By-law
for the City of Kitchener— Inclusionary Zoning.
COMMITTEE OF THE WHOLE
12.1 ADMINISTRATIVE REPORTS
12.1.a Increase in Disaster Mitigation and Adaptation Fund (DMAF)
24
Page 4 of 42
13
14
Purchase Orders 215113 and 214720, INS -2024-534
12.1.b Committee Appointments to the Grand River Accessibility Advisory 28
Committee (GRAAC) (2025), CSD -2024-540
12.1.c 2024 Report Back - Queen Victoria Statue, Victoria Park, COR -2024- 30
539
12.2 FOR INFORMATION
12.2.a Indian Road Update, DSD -2024-524 35
12.2.b KW Joint Service Initiatives Committee 2024 Update, CAO -2024-525 38
REPORT OF THE COMMITTEE OF THE WHOLE
BY-LAWS
14.1 3RD READING
14.1.a Being a by-law to amend Chapter 375 of The City of Kitchener
Municipal Code with respect to Tariff of Fees - Committee of
Adjustment.
(By-law 2024-206)
14.1.b Being a by-law to amend Chapter 380 of The City of Kitchener
Municipal Code with respect to Tariff of Fees - Planning Matters.
(By-law 2024-207)
14.1.c Being a by-law to amend Chapter 110 of The City of Kitchener
Municipal Code regarding By-law Enforcement.
(By-law 2024-208)
14.1.d To further amend By-law No. 2010-190, being a by-law to prohibit
unauthorized parking of motor vehicles on private property.
(By-law 2024-209)
14.1.e To further amend By-law No. 88-171, being a by-law to designate
private roadways as fire routes and to prohibit parking thereon.
(By-law 2024-210)
14.1.f To further amend By-law No. 2008-117, being a by-law to authorize
certain on -street and off-street parking of vehicles for use by persons
with a disability, and the issuing of permits in respect thereof.
(By-law 2024-211)
14.1.g Being a by-law to provide for a 2025 Interim Tax Levy and for the
payment of 2025 Interim Taxes
(By-law 2024-215)
Page 5 of 42
14.1.h To confirm all actions and proceedings of the Council for December
16, 2024.
(By-law 2024-216)
14.2 LATE STARTER BY-LAWS TO BE ADDED TO THE AGENDA,
PENDING APPROVAL OF THE REPORTS OF THE COMMITTEES
14.2.a Being a by-law to adopt Amendment No. 59 to the Official Plan -
Inclusionary Zoning.
(By-law 2024-212)
14.2.b Being a by-law to amend By-law 2019-051 known as the Zoning By-
law 2019 for the City of Kitchener — Inclusionary Zoning.
(By-law 2024-213)
14.2.c Being a by-law to amend By-law 85-1 known as the Zoning By-law
for the City of Kitchener— Inclusionary Zoning.
(By-law 2024-214)
15. ADJOURNMENT
Page 6 of 42
Dianna Saunderson
From:
Sent: Monday, December 2, 2024 8:42 PM
To: Delegation
Subject: Inclusionary Zoning Planning and Strategic Committee Meeting Dec. 2, 2024
You don't often get email from Iaura.new.01 @gmail.com. Learn why this is important
Good evening Council and Committee,
I have been watching the discussion on Inclusionary Zoning. I would like to provide my opinion on this matter in two
regards. One is that the Growing Together West upzoning passed by Council was tied to implementation of Inclusionary
Zoning as part of our Housing Accelerator Fund agreement. Therefore, regardless of the impacts on developers, we
should honour our commitment within the agreed upon timeframe.
Second, while the NBLC report talks about declines in the condo market, the graphs in the NBLC report show that rental
construction rates have remained steady in this timeframe. Therefore, this suggests to me that the rental construction
market should be able to absorb the impacts of Inclusionary Zoning and the policy should be implemented on schedule.
Please do not impose any further delay to this policy.
If you do choose to delay, please minimize the length of the delay for a quarter (3 months) at the most and reassess the
market conditions as soon as possible.
Thank you,
Laura New
Kitchener resident
Page 7 of 42
Please note: * indicates that the field is mandatory
First name* Last name
Sine Savoir
Are you speaking on behalf of a group or organization?
r Yes
No
Meeting you wish to attend
r Council
r Finance and Corporate Services committee
Community and Infrastructure services committee
Planning and Strategic Initiatives committee
(' Unknown at this time
Date of applicable meeting (if known)
12/16/2024
0
Page 8 of 42
I will be participating by:
r Video conference
r Telephone
r Submitting written comments
r In-person
1. Have you been in contact with a City staff with regard to your matter of interest?
Yes
u- No
If you need assistance contacting the appropriate staff, call 519-741-2203.
2. Please summarize the information you wish to present as a delegation. Include such information as whether
you are in support or opposition as well as identifying any questions you wish to have addressed, if applicable.
Please note if you have already been a delegate on this matter, you need to specify the new information you
intend on presenting.
Please provide your answer.
II aim uuirgiiing allll of couunciill to iiimplleirneint the Ilinclluusiionary Zoning IPlain that you voted for in IMairclh of this year, aind
IN T defeir it to 2926„ It its alarming, that during a tiiirnne of extreirnne ciriisiis with affordable Ihouusiing iiin Kitchener,
staff chose to Iliiirnniit iiinlpunt oin this issue to irnneinnlbeirs of the devellopirnein't iinduustiry and IKiitclheirneir devellolpirrrnent
Iliiaiisoirn cornirniittees„ IFuuirtlheirirnnoire, staff Ihave irecomirneinded a defeirirall, aind a reduction lin the alliready veiry
conservative inuuirnrnlbeir of allllotted affordable units..
IIt wou.ulld appear the IpNoiriity its to extiract as imuuclh IProfit ouut of the buildings as possible, where only the
devellopeirs, shareholders aind iiinvestoirs Ibenefit„
Ilrnclluusiioirnairy;zoirniing its a sinrnallll stelp ilin Ihelllpiiirng Ipeople find reasonably affordable accommodation. The current
definition of affordable Ihouusiiirng its 80% of aveirage imairlket irein-L iron the iregiioirn„ 'Tlhat hardly guualliifiies as a
saciriifiice to Iprofirtalbiilliity, pairfiicu.ullairNy wlhein so few units acre oin offer.
Renters are irnot coirninnodiitiies„ 'Tlhey are people wlho ineed a Ihoirne„
With tlhat iiin mind, Kitchener allso needs to follllow IHainniilftoin's Ilead aind iiimpllenneint tlhe desperately, uuirgeinrtlly,
ineeded IlReirnoviictiionn Iby-flaw„
We are iiirn a crisis siiQuuatiioirn Iheire iiirn Kitchener, People are suffering.The IlPernoviictiiorn Iby-law, aind ennactiinng the
Ilnnclluusiioirnairy Zoining IPllairn ineed to Ibe implemented iiirninnediiatelly„
Our cii'ty its Ibecoirnniiirng Unsafe.
We meed a irnatiioinall Ihouusiiirng Iplain, suulplpoirtiive Ihouusiiirng, accessible Ihouusiiing, deeply affordable Ihouusiiirng, co-olp
housing, affordable housing, ireirnt control, and protection fironnn Ibad faiitlh landlords.
Municipalities air(-: Iliiirniited iiirn what they can do„ 'Tlhat its wlhy, wlheirn your have the olplpoirtunniity to Ihelllp„ as your do
snow, you irnuust support Ilinclluu'siioinairy Zoiniling aind IPennoviictiioirn Iby-laws..
Thank you..
3. Are there any timing and/or financial implications associated with your request?
Page 9 of 42
Timing implications
Financial implications
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consists of five or more people, two spokespersons may address council/committee, each for a maximum of five minutes.
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I acknowledge and understand the guidelines for being a delegation
f: Yes
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Accessible formats and communication supports are available upon request. If you require assistance to take part in a city
meeting or event, please call 519-741-2345 or TTY 1866-969-9994.
Page 10 of 42
At a recent Committee meeting, Councillor Chapman said that we have nothing to lose by
implementing inclusionary zoning now because "if developers are not going to build, then fine, but if
they are, we'll get some affordable units" Aside from the fact that this assertion seems to ignore
whether proformas and feasibility are impacted, it seems to me that a lot of staff time has been
dedicated to a program that, at best, will create less than 10 attainable units next year, according to
staff.
think in many ways, Kitchener is doing important work on finding ways to incentivize more of the
housing (especially affordable, supportive, and co-operative) that we want to see, even though,
affordable housing is not traditionally a municipal responsibility. I am far more excited about the
potential of programs like the housing grants for not-for-profit affordable rental and co-op housing,
the rental replacement bylaw, and the property tax exemption to support affordable housing, as
well as providing city land to create affordable housing. These programs have the power to make a
real long-term impact on creating affordable housing in our community. I'd also encourage
Kitchener to follow the lead of Toronto and Waterloo in looking at a multi -unit rental acquisition
program.
While I think there is value to staff introducing both the Growing Together plan and Inclusionary
Zoning together, I also understand staff's concerns that given current market volatility, delaying
inclusionary zoning for a short period may be sensible. Again, to respond to Councillor Chapman's
suggestion that there's no harm in pursuing this now, I think that two real risks are that some
projects may no longer `pencil out' and won't get built, impacting overall housing supply, and/or
housing projects will relocate to outside of the IZ area or build just under the IZ requirements
(where we end up with many 49 unit buildings, instead of 50+ units).
Perhaps, a compromise could be that the IZ program is delayed for a short time but when it's
implemented, it's still implemented at the proposed rate (i.e., still increasing the set aside rate in
2027 as currently planned).
In general, though, I support staff's direction on this issue and encourage Council to support it as
well.
Melissa Bauman
Page 11 of 42
Dianna Saunderson
From: noreply@kitchener.ca on behalf of City of Kitchener <noreply@kitchener.ca>
Sent: Friday, December 6, 2024 11:33 AM
To: Delegation
Subject: Inclusionary Zoning
Email Sent By:
It would be a tragedy to postpone the Inclusionary Zoning Bylaw to 2026.
We live in a community where the housing crisis in Kitchener -Waterloo is worsening and affordability slipping further out
of reach. Efforts to meet the needs of many of our citizens are falling short, particularly among women.
Over the past few years, homelessness and affordability have often been neglected by the City of Kitchener. It is time to
reverse that tendency and take on the task of providing homes (not only but certainly including shelters) for those in
need.
Sincerely,
Dr. Gail R. Pool (he/him)
Page 12 of 42
December 5, 2024
200 King Street West
Kitchener, ON
N2G 4G7
Attention: Mayor Vrbanovic and City Councillors
Re: Growing Together and Inclusionary Zoning as it relates to
Church and Benton Limited
39 & 51 Church Street and 69 & 73 Benton Street
Dear Mayor Vrbanovic and City Councillors:
Church and Benton Limited (JD Development Group) acquired the above-mentioned properties back in 2021. This
property is in a Prime Market Area of the Protected Major Transit Station Area.
We have been working diligently with City and Regional staff to develop the existing concept. Over the years,
numerous technical analyses, studies, and drawings have been prepared in support of this proposed development
concept which is inline with the City's Growing Together initiative.
Due to the current market conditions and the timing of the Growing Together approval, it does not favour the
developers that purchased their land prior to the notice of the Inclusionary Zoning parameters.
We understand the great need for affordable housing and look forward to working with the City on this project.
However, since majority of the onus to provide such housing will be put on the developers and with the market
conditions there will be no other way to recoup this loss, we ask that Council extends the Set -Aside Rate transition
from the proposed commencement date of January 2025 to January 2026.
We thank you for your time and hope that you will take our request into consideration.
Should you have any questions please don't hesitate to contact us.
Sincerely,
Hao Zhang
Vice President, Planning & Development
Church and Benton Limited
c/o JD Development Group Corp.
131 McNabb Street, Suite 201, Markham, ON L3R 5V7. • Tel: 905-479-9898 • Fax: 905-479-9890
wwwJddevelopment.ca
Page 13 of 42
Dianna Saunderson
From:
Sent: Thursday, December 12, 2024 5:18 PM
To: Delegation
Subject: Comment on Inclusionary Zoning for 16Dec2024 Council Meeting
Attachments: HJaeger IZ delegation at PSIC Dec 2 2024 with additional analysis .pdf
Greetings, Council.
Please find attached a copy of my delegation on Inclusionary Zoning (IZ) at the December 2, 2024 PSIC
meeting.
I asked that you kindly estimate the anticipated impact of bringing in IZ in 2025 before taking your
decision, as the NBLC and Staff Report speak to some of the macro environment but do not address
the impact of recent policy aimed specifically at development.
To assist in your work, I now offer, on Pages 8 and 9, an analysis of the impact of IZ relative to other
government initiatives on Purpose Built Rental Housing (PBRH). I have considered two examples — a
50 -unit and a 1,000 -unit build. You will note that the net package of incentives overwhelmingly
supports development and that the proposed Year 1 IZ requirement is exceedingly minor in
comparison to the other incentives. I recognize that further study is needed to understand the
impact on the condo market.
This returns me to my original ask: Please estimate the anticipated impact of bringing in IZ in 2025
prior to taking your decision. While the macro economic concerns are of interest, they are insufficient
to a meaningful understanding of needed municipal policy.
I recommend securing a fulsome Staff Report that considers the costs and incentives before deviating
from the plan of March 2024.
Thank you,
Hal Jaeger
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Page 14 of 42
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Staff Report
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Infrastructure Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: December 16, 2024
SUBMITTED BY: Bu Lam, Director, Sanitary and Stormwater Utilities, 519-783-8835
PREPARED BY: Nick Gollan, Manager, Sanitary and Stormwater Utilities, 519-783-8827
Samantha Brickman, Supervisor, Sanitary and Stormwater Utilities, 519-
783-8825
WARD(S) INVOLVED: Ward 2: SWMF197 — Idlewood Greenway
Ward 4: SWMF190 — Millwood Park
Ward 6: SWMF191 — Country Hills Park
Ward 6: SWMF192 — Countryside Park
Ward 7: SWMF193 — Sandrock Hydro Corridor
Ward 9: Schneider and Shoemaker Creek
DATE OF REPORT: November 18, 2024
REPORT NO.: INS -2024-534
SUBJECT: Increase in DMAF Purchase Orders 215113 and 214720
RECOMMENDATION:
That Purchase Order 215113 for Q22-136 DMAF — PARTS - Schneider Creek
Naturalization be increased in the amount of $904,258, plus H.S.T. of $117,553.54, for a
total of $1,021,811.54, as outlined in Infrastructure Services Department report INS -2024-
534; and further,
That Purchase Order 214720 for Q22-051, DMAF Bundle A - New Stormwater Management
Facilities be increased in the amount of $920,398.80 plus H.S.T. of $119,651.84, for a total
of $1,040,050.64.
REPORT HIGHLIGHTS:
This report requests an increase in purchase orders to accommodate the expanded
project scope, which involves coordinating with nearby city projects, environmental
testing and remediation, enhanced engagement, and additional design work to
incorporate required scope changes to maintain the Disaster Mitigation and Adaptation
Fund (DMAF) program schedule.
It includes two contract increases managed by the Sanitary and Stormwater Utilities for
projects vital to the successful implementation of the DMAF:
o Schneider and Shoemaker Creek Naturalization: There is enough funding in the
Capital Budget for DMAF Creek Naturalization (#801009029) to cover this
request and the additional work.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 24 of 42
o DMAF Bundle A - New Stormwater Management Facilities: There are sufficient
funds in the Capital Budget for Park/SWM Enhancements (#901009016) to
support the additional work.
• This report supports the delivery of core services.
BACKGROUND:
In 2016, the city released its Integrated Stormwater Management Master Plan (ISWM-MP) to
comply with the Municipal Class Environmental Assessment Act. This updated plan replaced the
2001 Master Plan and outlined an implementation strategy in six focus areas, including
'Stormwater Management (SWM) Facilities,' identifying twelve park locations for new facilities to
improve drainage.
The PARTS Rockway Plan, developed through community consultation, was approved in 2017
to establish a vision for the Rockway Station area and review floodway solutions.
In 2019, the City received $49.99 million from the Disaster Mitigation and Adaptation Fund to
implement over 95 projects, including SWMF installations and flood improvements. Projects
were bundled into elements and sub -bundles to streamline administration based on similar
construction and design timelines, employing standardized design, construction, and
engagement processes.
Disaster Mitigation and Adaptation Fund Project Management
The Disaster Mitigation and Adaptation Fund (DMAF) agreement requires a duty to consult with
impacted "Aboriginal Groups" and emphasizes ongoing engagement and implementation of
proposed risk management strategies, as needed. To enhance project management efficiency
and flexibility, a number of risk mitigation measures have been implemented to improve duty to
consult, community engagement, aligning legislation, and streamlining the acquisition of
professional services. These strategies are vital for implementing successful projects that can
be delivered within the timelines of the DMAF program, while effectively addressing potential
risks and adapting to evolving policy changes.
Schneider and Shoemaker Creek
• On November 3, 2022, quotation Q22-136 Professional Services - Disaster Mitigation and
Adaptation Fund — PARTS — Schneider Creek Naturalization was awarded to Stantec
Consulting Ltd. at a cost of $1,003,810.22 inclusive of H.S.T, to complete both the
Environmental Assessment and the detailed design and construction oversight of the
project.
• The creek naturalization project depended on completing the Environmental Assessment
(EA). Stantec's initial scope intentionally excluded details on property acquisition and
environmental site assessments for contamination and soil management, which were not
well understood at the time of initial contact award. Now that the EA has been completed,
there is more clarity on this scope and therefore these components are now being
included as part of the PO extension request.
• The PO extension also includes legal surveys, new design components recommended
following community and First Nations engagements such as a new Iron Horse trail
alignment, and geotechnical and engineering investigations related to property
acquisitions.
Page 25 of 42
DMAF Bundle A - New Stormwater Management Facilities
• Consulting services were bundled due to the similar nature of work. Projects include wet
ponds and subsurface storage at Countryside, Country Hills, Millwood, Sandrock Hydro
Corridor (Meadowlane), and Idlewood Greenway Parks.
• On May 17th, 2022, quotation Q22-051 Professional Services - Disaster Mitigation and
Adaptation Fund Bundle A - New Stormwater Management Facilities, was awarded to
Aquafor Beech Limited, Mississauga, Ontario, at a cost of $2,109,139.80 inclusive of
H.S.T.
• The Bundle A project has faced unforeseen increases due to scope changes that have
arisen after significant public and First Nations engagements. These include additional
environmental studies (e.g., hydrological and geotechnical), increased engagement
events, and new/updated designs.
• These additional works have increased costs beyond the original consultant budget but
within the overall project budget.
• Aquafor Beech Ltd. is currently working on tasks, advancing toward the 90% detailed
design stage for all sites included in Bundle A, with construction for Meadowlane Park
and Country Hills Park scheduled to begin in 2025.
REPORT:
In accordance with the Procurement By-law 2022-109 (Chapter 170 Municipal Code), Council's
approval is required to increase the scope of this project as it exceeds the Chief Procurement
Officer's delegated authority.
An increase of $904,258 excl. HST is required to deliver the remainder of the Schneider and
Shoemaker Creek Naturalization project following the completion of the Environmental
Assessment. This increase includes the addition of scope for delivery and contingency as
described above. City staff and Stantec Consulting Ltd. are working to complete the design and
construction by 2027.
An increase of $920,398.80 excl. HST is required to deliver the remainder of the Bundle A
project. This increase includes the addition of new scope for delivery and contingency as
described above. City staff and Aquafor Beech Ltd. are working to complete the design and
construction of all Bundle A projects by 2030.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
There is sufficient budget in the Capital Budget — DMAF Creek Naturalization (#801009029) to
support this request and additional scope of work.
There is sufficient budget in the Capital Budget — Park/SWM Enhancements (#901009016) to
support this request and additional scope of work.
Page 26 of 42
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
INS -2024-129 - Schneider and Shoemaker Creek Naturalization EA
APPROVED BY: Denise McGoldrick, General Manager, Infrastructure Services
ATTACHMENTS: None.
Page 27 of 42
Staff Report
Community Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: December 16, 2024
SUBMITTED BY: LoriAnn Palubeski, Manager, Program & Resource Serv, 5197838058
PREPARED BY: LoriAnn Palubeski, Manager, Program & Resource Serv, 5197838058
WARD(S) INVOLVED: NA
DATE OF REPORT: December 11, 2024
REPORT NO.: CSD -2024-540
SUBJECT: Committee Appointments to the Grand River Accessibility Advisory
Committee (GRAAC) (2025)
RECOMMENDATION:
That the following applicants be appointed to represent a community agency on the
Grand River Accessibility Advisory Committee (GRAAC) for a 4 -year term, on until a
successor is appointed ending December 31, 2028:
Robyn Jackson, Direct Funding Resource Coordinator, Independent Living
Waterloo Region
REPORT HIGHLIGHTS:
• The purpose of this report is to present the proposed slate of community appointments for
the Grand River Accessibility Advisory Committee for Council's consideration.
• The Staff Coordination Committee reviewed the applications using a scoring rubric, based
on the following criteria: experience, qualification, knowledge, diversity, time commitment
acknowledgement and city of residency to make a recommendation for appointment.
• The municipality is required under the Accessibility for Ontarians with Disabilities Act, 2005
(AODA) to have an accessibility advisory committee.
• This report supports the delivery of core services.
BACKGROUND:
Under the requirements of the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), all
municipalities with a population of 10,000 or greater are required to establish an Accessibility
Advisory Committee to advise Council on the prevention, identification, and removal of barriers
for persons with disabilities. The Grand River Accessibility Advisory Committee (GRAAC) is a
joint committee of the City of Kitchener, City of Waterloo, the Regional Municipality of Waterloo,
and the surrounding Townships of North Dumfries, Wellesley, Wilmot, and Woolwich. GRAAC
is appointed the task of advising the participating municipalities on accessibility planning.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 28 of 42
REPORT:
The GRAAC Terms of Reference specify that the Committee will consist of 11-15 members of
which a majority must be persons with a disability. Recruitment was conducted in fall 2024, with
a goal of appointing 6 new members to fill pending vacancies.
A selection committee of staff, representing the participating municipalities, reviewed the
applications with the use of a scoring rubric. Applicants were evaluated and recommendations
for appointment were made based on the following criteria: experience, qualification, knowledge,
diversity, acknowledgement of time commitment, and city of residency. Consideration was also
given, where possible, to try and achieve representation of members from all the participating
municipalities. The members recommended for appointment will be forwarded to the City Clerk's
office for their respective municipalities, which will then be forwarded to their Council's for
consideration and appointment. Pending ratification by each of the participating municipalities,
including the appointments of 6 members, the committee will have a total of 15 members.
Following the conclusion of the appointments the entire list of appointed members will be forward
to the Regional Clerk for the Region of Waterloo, to be shared with their members of Council.
STRATEGIC PLAN ALIGNMENT:
This report supports A Caring Community.
This Grand River Accessibility Advisory Committee provides persons with disabilities the
opportunity to discuss, define and address their shared concerns regarding the identification,
removal, and prevention of barriers in City facilities, programs, policies and services.
Consulting with persons with disabilities in an advisory role increases the capacity of the City to
ensure a greater degree of equity and civic engagement.
FINANCIAL IMPLICATIONS:
Capital Budget — The recommendation has no impact on the Capital Budget.
Operating Budget — The recommendation has no impact on the Operating Budget.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting. The community was informed of the application process for the
Grand River Accessibility Advisory Committee (GRAAC) through postings on participating
Municipalities' websites and social media feeds.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Michael May, Deputy CAO, General Manager, CSD
Page 29 of 42
Staff Report
J
K� R
Corporate Services Department www. kitchen er.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: December 16, 2024
SUBMITTED BY: Victoria Raab, General Manager, Corporate Services
519-783-8991
PREPARED BY: Victoria Raab, General Manager, Corporate Services
519-783-8991
WARD(S) INVOLVED: All Wards
DATE OF REPORT: December 16, 2024
REPORT NO.: COR -2024-539
SUBJECT: Queen Victoria Statue Report Back
RECOMMENDATION:
That Council receive the Queen Victoria Statue report; and,
That staff be directed to take no further action associated with directions from COR -
2022 -253; and further,
That the exploration of a co -led, co -designed commemorative public art installation
in Victoria Park be referred to the Arts and Creative Industries Action Plan, which is
expected to be presented to Council in 04 of 2025.
REPORT HIGHLIGHTS:
• The purpose of this report is to summarize action taken on COR -2022-253 and seek
Council direction to explore a co -led, co -developed commemorative public art
installation in Victoria Park that honours local Indigenous history, promotes an
understanding of the impact of colonization, and can work to bring the community
together in the spirit of reconciliation.
• There are no financial implications associated with this report, however it should be
acknowledged that a co -developed, co -designed commemorative art installation should
be substantial and will have financial implications in future budget years and will be
identified in a future report to Council.
• Community engagement was conducted at the onset of COR -2022-253 and included a
Witnessing Circle group discussion and digital, public "Ask Me Anything" session.
• This report does not contain a recommendation regarding the future of the statue (e.g.
take it down, leave it up, cover it, move it) and as such it will remain in place unless
otherwise directed by Council.
• This report supports the delivery of core services.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 30 of 42
BACKGROUND:
The Queen Victoria Statue in Victoria Park has been the subject of criticism and activism
since July 1, 2021, when the statue was first doused in red paint. The first event occurred
on Canada Day, and shortly after hundreds of unmarked graves were found at former
residential schools across Canada. In total, the statue has been covered in paint six times
since July 2021.
In response to these events, and in response to public calls by members of Indigenous and
racialized communities and allies to remove the statue, in 2022 Council directed staff to
launch an equity -driven community engagement process to gather ideas and feedback from
the community with respect to the Queen Victoria Statue. Council further directed staff to
launch a public education process around the history related to Queen Victoria, the statue
and its impacts, and further, commission new temporary public artwork while the
engagement process occurs.
To advance this work, staff retained Jay Pitter Placemaking, an external consultant and
award-winning placemaker with experience and expertise in city -building projects that
specialize in public space design and inclusive public engagement.
Public engagement launched in November 2022 with an online, interactive digital session.
This was followed by an in-person event. After concluding these two sessions, Ms. Pitter
recommended that future work on this project should proceed more slowly. Staff paused
further engagement at this time and began to do more research on best practices for
public engagement on historically controversial subjects, and best practices on public
engagement in challenging contexts.
REPORT:
Public Consultation
Engagement on this project began with an online interactive public session on the City's
Instagram account called "Ask Jay Anything". Together with city staff, Ms. Pitter held a live,
interactive question and answer forum, designed to both introduce Ms. Pitter to the Kitchener
community as the lead consultant on the project, and to allow members of the community
to ask questions and receive answers about the project in an open and transparent way.
The questions raised and responses to them were posted publicly on the City's Engage
Kitchener website.
In addition to the Ask Jay Anything event, Ms. Pitter organized and led a Witnessing Circle
at the Kitchener Market. This engagement tactic enabled participants from a multitude of
backgrounds and communities an opportunity to unpack different perspectives and share
their own thoughts and feelings related to the statue. The objective of the Witnessing Circle
was to create a safer space for dialogue and discussion, hearing about personal
experiences in relation to the statue, without focusing on a future outcome. The event
focused on listening and learning and understanding the tensions and different experiences
of individuals and communities, recognizing that communities do not share monolithic views.
Approximately 100 individuals registered for the Witnessing Circle, with 56 individuals
attending the event.
Page 31 of 42
Temaorary Public Art Installation
In September, 2022, the Every Child Matters Crosswalk was installed in Victoria Park, a
semi-permanent installation led by a community-based committee of Indigenous community
members and allies who wanted to "honour the children lost and those who still live with the
generational trauma caused by residential schools". The committee also led the installation
of an orange footprint path in Victoria Park, and their efforts were supported by staff through
a Love My Hood matching grant. Following the unveiling ceremony for the crosswalk,
several pairs of children's shoes were added to the base of the Queen Victoria Statue. This
action was led by the Every Child Matters Crosswalk Committee as a way to further visually
represent and mourn the loss of children at residential schools. It was parallel to the
footprints in the park, and an opportunity and invitation for other community members and
park visitors to participate in the event and reflect in a continued way.
After witnessing the positive, organic community interaction with this display, staff discussed
with the Committee leaders the opportunity to leave the shoes in place as a temporary art
installation. A simple ceremony marked this installation, and the story behind the shoes was
communicated publicly on the City's website, and in the media.
Public Education
As staff began to prepare a project plan to move forward on the public education direction
from Council, it became clear that achieving the direction to launch an education process
that would share the history of Queen Victoria, the statue, and its impacts was beyond both
the capability and competencies of municipal employees.
Developing a public education campaign about a colonial figure is complex and requires a
sophisticated approach to ensure that any content developed is historically accurate not just
from a euro -centric, colonial perspective, but reflecting the diverse experiences and histories
of those negatively impacted by colonialism. Any public education campaign about the
Queen, the statue, or its impacts would need to be co -developed by historians, educators
and community leaders from Indigenous and racialized communities in order to present a
fulsome history. The process of developing content would need to create space for a plurality
of views without endorsing or legitimizing harm, or perpetuating erasure. It would also need
to be completed in a culturally appropriate way that would ensure further harm is not
perpetuated in the process of creating a fulsome history. Finally, a public education
campaign is not appropriate for a topic of this magnitude or complexity, where there is the
likelihood that such a campaign could cause further harm and where there is no evidence
that it would be effective or impactful.
Further Review of Best Practices in Public Engagement
Following Ms. Pitter's advice to move more slowly on considerations regarding the statue,
staff paused any further public engagement and began new work to explore best practices
for public engagement on historically controversial subjects, and best practices on public
engagement in challenging contexts.
Since that time, staff have:
• Participated in a Bloomberg -Harvard Civic Engagement Program, which provided
evidence -based and real-life learning on engaging on historically controversial
subjects;
Page 32 of 42
• Completed a best practice review on public engagement in challenging contexts;
• Consulted with other municipalities that have had direct experience with
controversy over statues and monuments;
• Conducted a scan of municipalities that installed new public art, statues,
monuments or other commemorative installations honouring Indigenous history and
heritage; and,
• Completed a scan of other municipalities' comprehensive commemoration
frameworks.
Based on new knowledge and understanding of best practices, proceeding with further
engagement regarding the Queen Victoria statue is not an appropriate path forward.
Engagement is not meaningful or appropriate when it causes harm. No matter how well-
designed, no broad public engagement on the issue of the statue can avoid causing harm
to Black, Indigenous and other racialized communities who are negatively impacted by the
ongoing legacy of colonization; rather, it is far more likely, as evidenced by the experience
of other municipalities, to create and deepen divisions in the community at large. It is for
this reason that staff recommend no further action be taken on broad public engagement
regarding the future of the statue.
Staffs' recommendation to take no further action on a broad public education campaign is
similarly rooted in learning that highlights the complexity of such a recommendation as a
stand-alone body of work. Any public education campaign must incorporate multiple
perspectives and understandings, and go beyond a traditional euro -centric, colonial history
or perspective. It is well beyond the expertise and scope of staff to develop educational
material for such a complex and significant body of work. Further, the allocated budget
and timeline associated with the initial report on this matter are insufficient for such a
complex and emotionally charged topic.
Co -led, Co -designed Commemorative Installation
During the Witnessing Circle phase of engagement, the concept of commissioning a new,
commemorative installation in Victoria Park was proposed. This is a suggestion that has
also been raised in media reports, as well as in direct correspondence to the City. This is
an option that was extensively researched as a proposed path forward, and there are
several examples from other municipalities of the value and positive impact of such
installations, which have served to strengthen relations with Indigenous communities and
invited learning and dialogue on our shared histories and futures. Of note is Niagara
Parks' Landscape of Nations and other installations across the Niagara (Lincoln, Thorold)
region, and in Gravenhurst. These provide examples of successful processes for
community co -led Indigenous public art and memorials that recognize Indigenous heritage
and contributions.
It is therefore staffs' recommendation that the City explore the opportunity for a co -led, co -
developed commemorative public art installation in Victoria Park that honours local
Indigenous history, promotes an understanding of the impact of colonization, and can work
to bring the community together in the spirit of reconciliation. It is important to note that, if
Council supports this recommendation, such an undertaking must move forward explicitly
within the context of reconciliation. This would require a pre -engagement phase to
understand whether local Indigenous communities are supportive of a commemorative
installation, and that they would support an evidence -based, co -led, co -design process to
Page 33 of 42
move forward this significant body of work. Such a project would then need to be scoped
appropriately to allow for the necessary time, and budget, to deliver such an installation.
This pre -engagement will also take time, as relationships will need to be developed, and
trust built, with those whose voices will be most crucial in advancing this work together.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
There are no financial implications
note that the recommendation
commemorative art installation in
budget year/years.
COMMUNITY ENGAGEMENT:
associated with this report; however, it is important to
to refer the opportunity for a co -led, co -designed
Victoria Park will have financial implications in a future
If Council refers the exploration of a commemorative installation in Victoria Park to the Arts
and Culture Action Plan, a co -led, co -designed project is necessary in order to
meaningfully center community voices and build authentic relationships with those most
impacted by the legacy of colonialism — Indigenous, Black and racialized communities.
This would require a pre -engagement phase to understand whether local Indigenous
communities are supportive of a commemorative installation, and that they would support
an evidence -based, co -led, co -design process to move forward this significant body of
work.
PREVIOUS REPORTS/AUTHORITIES:
• COR -2022-253 Queen Victoria Statue — Considerations for Next Steps
APPROVED BY: Victoria Raab, General Manager, Corporate Services
ATTACHMENTS:
None.
Page 34 of 42
Staff Report
J
IKgc.;i' r� R
Development Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: December 16, 2024
SUBMITTED BY: Barry Cronkite, Director, Transportation Services,
519-783-8955
PREPARED BY: Darren Kropf, Manager, Active Transportation and Development,
519-783-8962
WARD(S) INVOLVED: Ward 1
DATE OF REPORT: December 13, 2024
REPORT NO.: DSD -2024-524
SUBJECT: Indian Road Update
RECOMMENDATION:
For information.
REPORT HIGHLIGHTS:
• The purpose of this report is to provide an update to Council on COR -2022-07: Strategy
to Review Renaming Indian Road.
• The key finding of this report is that the renaming of city streets is a complex, multi -
jurisdictional project that should be led as a shared priority by the municipalities of the
Reconciliation Action Partnership.
• There are no financial implications.
• Community engagement included conversations with Grand River Collegiate Institute,
local Indigenous communities and residents/businesses of Indian Road
• This report supports the delivery of core services.
BACKGROUND:
In May of 2021, a group of high school students from Grand River Collegiate Institute (GRCI)
wrote an open letter to the City of Kitchener outlining their call for change and the renaming
of Indian Road, stating "Indian Road is insensitive and offensive to Indigenous Peoples and
should be changed."
On December 8, 2021, Council directed staff to review the renaming of Indian Road through
report COR -2022-007 "Strategy to Review the Renaming of Indian Road". This strategy
directed staff to engage with three audiences: GRCI, local Indigenous communities and
residents/businesses of Indian Road. This engagement occurred in 2022-2023 and was co -
led by Transportation staff and the City's Senior Indigenous advisor. Due to staff departure,
work was paused on this project and staff took time to reflect on lessons learned through
the engagement process.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 35 of 42
REPORT:
Community engagement
City staff hosted a series of engagement efforts to provide information and hear feedback
from the three primary audiences identified in this project: GRCI, local Indigenous
communities and residents/businesses of Indian Road.
City staff and GRCI staff held regular meetings to discuss the project and plan for
engagement activities. Together, City staff and Grand River Collegiate Institute hosted a
feast with students, GRCI staff, and Clarence Cachagee of Crow Shield Lodge, who led a
ceremony of cultural sharing and personal learning.
City staff reached out to First Nations rights holders and Kitchener -based Indigenous groups
to invite their participation in this project. Through this outreach, it became apparent that
prior to proceeding with such a complex and potentially significant project, staff involved in
this initiative would benefit from deeper cross-cultural competency in order to develop
stronger and more intentional relationships with Indigenous communities. Staff also heard
from the Indigenous groups that responded that Indian Road is not the only problematic
name in the City of Kitchener. There was a greater desire from some Indigenous community
members for a broader review of problematic names of City assets like streets, parks or
buildings. Further, the groups recommended a broader renaming convention be presented
that would address concerns holistically rather than a series of one-off "token" projects.
City staff also mailed all affected residents and businesses with addresses along Indian
Road a letter describing the project and inviting them to attend two drop-in Open Houses,
and/or to engage online at Engage Kitchener. During these consultations, some residents
expressed support for this project as an important step in the path towards reconciliation,
but response was limited. Staff also heard concerns related to transparency in the review
process, as well as the potential costs and inconvenience associated with renaming Indian
Road, including changing letterhead, business cards, personal identification, etc..
Next Steps
Based on the feedback received from members of Indigenous communities early on in this
project, staff recommend pausing any further action on COR -2022-007 until such time that
a broader naming convention strategy is prioritized and led by RAP, recognizing that a
holistic, intermunicipal approach to this work is more meaningful than a single street name.
When sharing this recommendation with GRCI leadership, the school administrators
expressed disappointment with this direction and requested that staff continue the renaming
process. They noted that for Indigenous students at GRCI, attending a school that is located
on a street named Indian Road does not create a safe school environment. City staff and
GRCI have discussed the option of re -addressing GRCI so that its address would be from
Heritage Drive, rather than Indian Road. While this does not fully eliminate the existing street
name, it is a relatively simple process, as the school has frontage on both Indian Road and
Heritage Drive. Staff will continue to assist GRCI and the school board with the process to
readdress the property, should they wish to do so.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
Page 36 of 42
FINANCIAL IMPLICATIONS:
Capital Budget — The recommendation has no impact on the Capital Budget.
Operating Budget — The recommendation has no impact on the Operating Budget.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of
the council / committee meeting. Staff has notified the following audiences of this report's
recommendations:
• Grand River Collegiate Institute
• Crow Shield Lodge
• Anishnabeg Outreach
• Residents and businesses fronting on Indian Road.
PREVIOUS REPORTS/AUTHORITIES:
COR -2022-077 Strategy to Review the Renaming of Indian Road
GOV-COR-2025 Equity, Inclusion and Anti -Racism Policy
APPROVED BY: Justin Readman, General Manager, Development Services
Page 37 of 42
Staff Report
a
Chief Administrator's Office
REPORT TO: Committee of the Whole
DATE OF MEETING: December 16, 2024
Ki - NFIR
wwwkitchener.ca
SUBMITTED BY: Margaret Love, Director, Strategy and Corporate Performance, 519-
783-8951
PREPARED BY: Margaret Love, Director, Strategy and Corporate Performance, 519-
783-8951
WARD(S) INVOLVED: All Wards
DATE OF REPORT: November 8, 2024
REPORT NO.: CAO -2024-525
SUBJECT: K -W Joint Service Initiatives Committee - 2024 Update
RECOMMENDATION:
For information.
REPORT HIGHLIGHTS:
• The report provides Council an update on joint service initiatives between Kitchener and
Waterloo.
• Of four joint initiatives undertaken over the last year, one was completed and three will
continue in 2024; one new initiative will begin in 2025.
• There are no financial implications associated with this report.
• The community was informed by posting of the report to the City's website with the
agenda in advance of the Council meeting, and current information on the joint services
page of the City's website.
• This report supports the delivery of core services.
BACKGROUND:
This report provides Council an update on Joint Service Initiatives between Kitchener and
Waterloo. The two Cities have an established history of collaboration, and a formalized
approach through the Kitchener -Waterloo Joint Services Initiatives Committee (JSIC) for
over 16 years. The JSIC seeks to maximize effectiveness and efficiency of resources and
service delivery, collaborate on strategic initiatives, and build capacity from best practices —
all to benefit residents in both cities. Over 80 joint service initiatives have been undertaken,
with some formally completed and others continuing as part of ongoing operations and
service delivery. Staff track progress of the initiatives including service improvements,
efficiencies and cost savings achieved, which are reported to Council annually.
Page 38 of 42
REPORT:
Annual joint service initiatives are identified in the fall for the upcoming year by the JSIC (the
CAOs and senior leadership teams of each municipality) by selecting several initiatives
which best:
• Enhance the ability of either city to deliver or develop a service or program outside of
its resources,
• Create service -level improvements, while maintaining costs or producing future
savings,
• Provide operational and/or capital opportunities, and/or
• Feature best practices of one or both organizations.
2024 Joint Services Initiative Accomplishments
One initiative was successfully completed and three will continue into 2025; key
accomplishments and progress updates are highlighted below.
Vision Zero: COMPLETED with collaboration to continue as part of ongoing
operations and core service delivery
• Vision Zero is a strategy to eliminate traffic fatalities and severe injuries while
increasing safe, healthy, equitable mobility for all; this joint service initiative is about
adopting the philosophy of Vision Zero and implementing strategies focused on
engineering, evaluation and education.
• Both cities continue to work on the coordination for the 30km/h and 40km/h speed
limits along municipal boundary roads, which has led to an overall reduction in
operating speeds on most neighbourhood streets.
• Two new videos for pedestrian crossover education and aggressive driving have
been developed; the last local Vision Zero video received 6 million impressions,
demonstrating reach to a large audience.
• A Vision Zero update report went to Kitchener Council in May 2024, including the
next round of "hotspot" improvements and a list of Vision Zero 2024 construction
work; videos were unveiled to Council at that time.
• A total cost savings of $100,000 is estimated between 2022 - 2024 through cost
sharing on research and educational campaigns/videos, and through grant
contributions.
• Staff will continue to work collaboratively on Vision Zero safety initiatives as part of
core service delivery, however, this initiative will not be reported on in future JSIC
annual reports.
Page 39 of 42
Inclusionary Zoning — Affordable Housing: Continuing into 2025
• This multi-year initiative is assessing, through a coordinated approach, the impact
and opportunity of Inclusionary Zoning within Protected Major Transit Station Areas.
• Kitchener's Council approved its version of the shared Inclusionary Zoning policy
Framework in March 2024 (Waterloo approved theirs in June 2024), and directed
staff to undertake additional financial analysis and stakeholder consultation before
the end of 2024.
• The cities hired consultants to conduct a review of current market conditions to
assess if implementation should be adjusted or delayed.
• The cities met with development industry stakeholders to discuss market conditions
in October 2024.
• Staff will present a report to Kitchener Council in December (Waterloo Council in
January 2025) to bring forward the market research and findings, highlights from the
development industry consultation and make a recommendation regarding pausing
or continuing with implementation in 2025.
• An estimated cost savings of $120,000 is anticipated for Kitchener through joint
funding of consultants, peer review, engagement, and financial modeling.
Official Plan Comprehensive Reviews: Continuing into 2025
• The Cities of Kitchener and Waterloo are both undertaking comprehensive reviews
and updates to their respective Official Plans. These key enabling land use planning
strategies will guide future growth and development across the communities and it is
important to pursue them in a coordinated manner and toward consistent frameworks
and outputs.
• Kitchener launched Phase 1 of its Official Plan update — Kitchener 2051 - through a
report to Council in February 2024.
• Throughout June and July five consultant teams were retained for technical aspects
and community engagement for Kitchener 2051. This work is well underway.
• Community engagement is underway, and to -date has included pre -engagement with
communities of interest, the recruitment and commencement of a community working
group that is central to Kitchener 2051, and the Kitchener 2051 Gaukel Block Party
to launch this work with the community. Pop-up engagement opportunities across
the city are planned for the balance of 2024, the first speaker in the Kitchener 2051
speaker series is scheduled for November, and digital opportunities are available on
engageWR and youth engagement modules.
• Kitchener staff intend to report to council on work to date and what we heard through
community engagement in December 2024.
• Policy discussion at bi-monthly meetings help coordinate priorities and inform policy
decision.
• Waterloo undertook community consultation over the summer/fall to receive
community input into their draft Official Plan policy, and staff hosted a statutory open
house and public meeting for the Official Plan Review. Phase 1 of the Waterloo
Official Plan will be presented to Council for consideration in December 2024.
Sport and Recreation Joint Services Committee: Continuing into 2025
• Kitchener and Waterloo both liaise with a variety of community, sport and recreation
groups and organizations to deliver programming and services to residents. The
Page 40 of 42
purpose of this initiative is to bring consistency to the approach of sport and recreation
service delivery through information sharing, understanding best practices, joint
training and development, and maximizing resources with the potential for the
initiative to expand beyond the two Cities to include other local municipalities.
• Staff identified a number of current or potential shared service areas as sport and
recreation opportunities and have developed a set of actions to further explore to
bring enhance collaboration, improve service delivery and consistency (e.g., policy
development, event bids, facility coordination, facility studies, fees and charges
study, etc.).
New Joint Service Initiative to Begin in 2025: Fleet Innovation
In addition to the three continuing initiatives, the JSIC added one new initiative to the
formal program; updates will provided in the next annual report.
The cities of Waterloo and Kitchener will collaborate in the following two areas:
(1) Fleet Sustainability: Sustainable fleet strategy; shifting to lower GHG emitting
fuels using life -cycling and emerging opportunities (e.g. hydrogen) and identifying
charging needs across facilities to align with electrification; engaging Enova and
opportunities for joint conversations; leveraging grant funding for strategy
development and implementation; and
(2) Leveraging technology: Leveraging new and emerging autonomous/robotics
technologies in fleet for more efficient operations (e.g., Waterloo grass -cutting at
cricket pitch; Kitchener's use of robotic line painting at sports facilities); exploring
new/other opportunities — e.g., sidewalk snow clearing; as these technologies
advance, how to leverage into operations
Broader Collaboration
Outside of the formal JSIC program, both municipalities collaborate informally with one
another and with other area municipalities and the Region of Waterloo as project partners.
Recent examples of local municipal collaboration outside the formal annual JSIC program
include:
• Information -sharing on area municipal Strategic Plan progress and
implementation including sharing knowledge on approaches to tracking and key
indicators as well as looking for collaborative opportunities for the next iteration of the
plan.
• Participation in the Reconciliation Action Partnership, a collaborative group of
municipal representatives working to coordinate efforts to support Indigenous -
centred initiatives across Waterloo Region.
• Harmonized approach to green development standards for all urban -area
municipalities in the region, in partnership with a wide range of local stakeholders.
• Review of cricket facilities and programming to respond to growing local interest
and participation in this sport (also includes Cambridge).
• Consistent public safety communication content and timing to local residents for,
e.g., severe weather event declarations and emergency preparedness week.
Page 41 of 42
• Development of guidelines for honoraria and compensation for advisory and quasi-
judicial committees.
• Government relations and advocacy on a number of projects including delegation
meetings at the Association of Municipalities of Ontario Annual Conference and
continued advocacy to the Province on legislative priorities.
• Exploration of further regulations on, and alternatives to, fireworks to establish
a unified approach that enhances the effectiveness and consistency of policies
across our cities, with the goal of providing safe, environmentally responsible, and
community -oriented celebrations.
• Area municipal CAOs identify broader collaboration opportunities to improve service
effectiveness and efficiency for citizens, with an emphasis on enhanced collaboration
between the Region and local municipalities.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
The ongoing collaboration creates operational and capital costs savings, which vary in
amount from year to year.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance
of the council / committee meeting. Both Cities maintain current information about active
joint service initiatives and upcoming projects at: www.kitchener.ca/jointservices and
www.waterloo.ca/mointservices.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Dan Chapman, Chief Administrative Officer
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