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HomeMy WebLinkAboutCouncil Minutes - 2024-12-16 SSpecial Council Meeting Minutes December 16, 2024, 4:00 p.m. Council Chambers - Hybrid City of Kitchener 200 King Street W, Kitchener, ON N2G 4G7 Present: Mayor B. Vrbanovic Councillor S. Davey Councillor D. Schnider Councillor J. Deneault Councillor C. Michaud Councillor A. Owodunni Councillor P. Singh Councillor B. loannidis Councillor M. Johnston Councillor D. Chapman Councillor S. Stretch Staff: D. Chapman, Chief Administrative Officer M. May, General Manager, Community Services and Deputy Chief Administrator V. Raab, General Manager, Corporate Services J. Readman, General Manager, Development Services J. Lautenbach, Chief Financial Officer, Financial Services D. McGoldrick, General Manager, Infrastructure Services A. Fusco, Director Legislated Services / City Clerk D. Saunderson, Deputy Clerk 1. Commencement A meeting of City Council was held at 4 p.m. this date, chaired by Mayor B. Vrbanovic. Notice of this meeting had been previously given to all members of Council by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code. The meeting began with a Land Acknowledgement given by the Mayor. 1 2. Disclosure of Pecuniary Interest and the General Nature Thereof Councillor P. Singh declared a conflict with Legal Advice - Housing Accelerator Fund (Solicitor Client Privilege - Section 239 2 (f)), on the in -camera meeting agenda this date, as relates to properties that are owned by himself or his family members and accordingly, he did not participate in any voting or discussion on this matter. Councillor S. Stretch declared a conflict with Council Member Appointments to Boards and Committees, COR -2024-526, specifically related to the Arts and Culture Advisory Committee as her partner is recommended for appointment and accordingly, she did not participate in any voting or discussion in regard to the Arts and Culture Advisory Committee. 3. Mayoral Business and Updates - Mayor B. Vrbanovic 4. Waive Notice It was requested to waive notice to add an additional urgent matter to the in - camera meeting this date related to personal matter about an identifiable individual as authorized by Section 239 (2) (b) of the Municipal Act, 2001. To approve the additional item 2/3 of the Whole of Council is required. Moved by Councillor D. Schnider Seconded by Councillor B. loannidis "That pursuant to Section 25.4.4 (f) of Chapter 25 (Council Procedure) of the City of Kitchener Municipal Code requirement for notice to be waived to an additional item to the in -camera meeting this date related to a personal matter about an identifiable individual as authorized by Section 239 (2) (b) of the Municipal Act, 2001, be approved." Carried, with 2/3 of the Whole of Council 5. In -camera Meeting Authorization Moved by Councillor A. Owodunni Seconded by Councillor S. Stretch "That an in -camera meeting of City Council be held immediately following the special council meeting this date to consider one solicitor client privilege matter, a matter having materials provided in confidence by a third party, as well as the additional item added this date related to personal matters about an identifiable individual, including municipal E employees as authorized by Sections 239 (b) (c) and (i) of the Municipal Act, 2001, respectively." Carried 6. Recess and Reconvene The Special Council meeting then recessed at 4:07 p.m. and reconvened at 11:33 p.m., chaired by Mayor B. Vrbanovic, with all members present, with Councillor D. Chapman participating virtually. 7. Staff Reports 7.1 Council Member Appointments to Boards and Committees, COR -2024-526 Councillor S. Stretch declared a conflict on this item. (Arts and Culture - due to her Partner being on the appointments) Council considered Corporate Services Department report COR -2024-526, entitled Nominating Committee — 2024 Appointments to Advisory/Quasi-Judicial Committees and Boards (2024-2026), dated October 25, 2024, recommending appointments to various Advisory and Quasi-judicial Committee vacancies for the 2025-2026 Committee Term. Mayor B. Vrbanovic suggested, and it was agreed, that all of the current Council appointments be re -appointed for all of the Boards and Committees, save and except the Wilfrid Laurier University - Board of Governors, Grand River Accessibility Advisory Committee and Multicultural Centre of K -W Board of Directors, as changes to those appointments were requested. It was noted that there were a few omissions on the appointment document that needed correction, Councillor S. Davey was currently appointed to Climate Change & Environmental Committee, and expressed interest in being reappointed for the 2024-2026 term. Councillor D. Chapman was currently appointed to the Downtown Advisory Committee and the Kitchener Downtown Business Improvement Association, and expressed interest in reappointment. Councillors D. Schnider and P. Singh were currently appointed to the Kitchener in Bloom Committee, and expressed interest in reappointment. The following appointments were brought forward and were voted on and Carried. Standing Committees of Council 3 Community & Infrastructure Services Committee Chair - Councillor M. Johnston Vice -Chair - Councillor D. Schnider Finance & Corporate Services Committee Chair - Councillor S. Davey Vice -Chair - Councillor B. loannidis Planning & Strategic Initiatives Committee Chair - Councillor P. Singh Vice -Chair - Councillor D. Chapman Quasi -Judicial Committees Committee of Revision Councillor S. Davey Councillor R Singh Councillor B. loannidis Kitchener -Waterloo Art Gallery - Board of Directors Councillor D. Schnider Grand River Hospital — Board of Trustees Appointment no longer required Homer Watson House Foundation Councillor C. Michaud Horticultural Society - Kitchener - Board of Directors Councillor D. Chapman Huron Natural Area Joint Ventures Committee Councillor J. Deneault Councillor A. Owodunni 2 Kitchener in Bloom Committee Councillor P. Singh Councillor D. Schnider Oktoberfest Inc. -Advisory Council - K -W Councillor C. Michaud Councillor D. Schnider Centre In The Square Inc. — Board of Directors Councillor P. Singh Councillor B. loannidis Councillor S. Davey Kitchener Downtown Business Improvement Association Councillor D. Chapman Councillor S. Stretch Belmont Business Improvement Area Board of Directors Councillor M. Johnston Advisory Committees Active Transportation Advisory Committee Councillor P. Singh Arts and Culture Advisory Committee Councillor D. Schnider Climate Change & Environmental Committee Councillor S. Stretch Councillor S. Davey Downtown Action Advisory Committee Councillor D. Chapman Councillor S. Stretch l Heritage Kitchener Committee Councillor D. Chapman Councillor C. Michaud Councillor D. Schnider left and returned to the meeting at this time. The Mayor noted Council would need to consider the balance of the appointments outstanding including Multicultural Centre of K -W Board of Directors, Wilfrid Laurier University — Board of Governors, Grand River Accessibility Advisory Committee (GRAAC) and the Dog and Animal Designation Appeal Committees. Multicultural Centre of K -W Board of Directors Appointed: Councillor S. Stretch Grand River Accessibility Advisory Committee (GRAAC) Appointed: Councillor S. Stretch Wilfrid Laurier University — Board of Governors Appointed: Councillor S. Davey Dog and Animal Designation Appeal Committees Councillor J. Deneault Councillor A. Owodunni Councillor M. Johnston (Alternate) Councillor C. Michaud (Alternate) Carried Citizen Member Appointments to Boards and Committees Council then considered the Nominating Committees recommendation related to Citizen Member Appointments to Boards and Committees as outlined in COR - 2024 -526. It was noted Matthew Halladay was being recommended for appointment to the Heritage Kitchener Advisory Committee and was no longer able to patriciate. It was requested and Council agreed to remove their name from the list of recommended appointments. It was further noted, prior to consideration, that there are three members that exceeded the permitted term limits, outlined in Clause 3.3 of Council Policy GOV- BOA-63 (Appointments to Boards and Committees) and would need an exemption from the policy to be reappointed: • Judy Stephen -Wells; • Lori Trumper; and, • Peter Ciuciura. Moved by Councillor D. Schnider Seconded by Councillor J. Deneault "That notwithstanding the provisions of Clause 3.3 of Council Policy GOV- BOA-63 (Appointments to Boards and Committees), we hereby confirm the following appointment(s), namely: o Judy Stephen -Wells; o Lori Trumper; and, o Peter Ciuciura." A motion was brought forward by Councillor D. Schnider, which was seconded by Councillor M. Johnston to approved the recommendation as outlined Corporate Services Department report COR -2024-526. Councillor S. Davey brought forward an amendment, which was seconded by Councillor B. loannidis to amend the recommended appointments for the Committee of Adjustment to substitute Amanda Brennan, Neha Garg, Robert Hannah, Bob McColl and Brian Santos, with Amanda Brennan, Neha Garg, Marco Gambetti, Bob McColl and Brian Santos, which was voted on and was Carried. The following amended motion was then voted on. Moved by Councillor D. Schnider Seconded by Councillor M. Johnston "That the list of recommended candidates for Advisory and Quasi-judicial Committee vacancies, attached to staff Corporate Services Department report COR -2024-526 in Appendix A, and as amended this date, be approved; and further, 7 That the candidate for the Board of Centre in the Square, as attached to staff report COR -2024-526 in Appendix C, be approved," Carried, as amended 8. y® 8.1 Three Readings "That the by-laws be given third reading, namely: 8.1.a To confirm all actions and proceedings of the Council for December 16, 2024. 9100��N Dn motion the meeting adjourned at 11 :58 p.rff . .. .. . ......... Mayor