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Home My WebLink AboutFCS Minutes - 2025-02-24Finance and Corporate Services Committee Minutes February 24, 2025, 4:00 p.m. Council Chambers -Hybrid City of Kitchener 200 King Street W, Kitchener, ON N2G 4G7 Present:Mayor B. Vrbanovic Councillor S. Davey Councillor D. Schnider Councillor J. Deneault Councillor C. Michaud Councillor A. Owodunni Councillor P. Singh Councillor B. Ioannidis Councillor D. Chapman Councillor S. Stretch Absent:Councillor M. Johnston Staff:D. Chapman, Chief Administrative Officer M. May, General Manager, Community Services and Deputy Chief Administrator V. Raab, General Manager, Corporate Services Mark Hildebrand, Director of Neighborhood Programs and Services C.Spere, Director of Engineering K. Hughes, Assistant City Solicitor Angela Mick, Manager, Quality Management and Water Programs J. Readman, General Manager, Development Services J. Lautenbach, Chief Financial Officer, Financial Services D. McGoldrick, General Manager, Infrastructure Services M. Blake, Committee Coordinator M. Mills, Committee Coordinator 1 _____________________________________________________________________ 1.Commencement The Finance and Corporate Services Committee held a meeting this date commencing at 4:05 p.m. 2.Disclosure ofPecuniary Interest and the General Nature Thereof None. 3.Consent Items Pursuant to Chapter 25 (Procedure) of the Municipal Code, a motion was brought forward by Councillor D. Chapman to discuss Consent item 3.3 and 3.6 listed on the agenda, which was voted on and was Carried. 3.1Uncollectable Miscellaneous Receivable Accounts Write-Off December 2024, FIN-2025-023 The Committee considered the Finance Service Department report, FIN-2025- 023, dated January 7, 2025, recommending that the uncollectable miscellaneous receivable accounts amounting to $28,642 be written off against the Allowance for Doubtful Receivables. On motion byCouncillor B. Ioannidis it was resolved: "That uncollectable miscellaneous receivable accounts amounting to $28,642 be written off against the Allowance for Doubtful Receivables, as outlined in Financial Services Department report, FIN-2025-023." Carried 3.2Uncollectable Utility Write-Off December 2024, FIN-2025-022 The Committee considered Financial Services Department report, FIN-2025-022, dated January 7, 2025, recommending that the uncollectable utility accounts amounting to $101,518 be written off against the allowance for doubtful utility receivables. On motion byCouncillor B. Ioannidis it was resolved: 2 "That uncollectable utility accounts amounting to $101,518 be written off against the allowance for doubtful utility receivables, as outlined in Financial Services Department report, FIN-2025-022" Carried 3.32025 Neighbourhood Association Affiliation, CSD-2025-079 The Committee considered Corporate Services Department report, CSD-2025- 079, dated February 24, 2025, recommending approval of the proposed Neighbourhood Associations for affiliation for the year 2025 and inclusion in the -party liability insurance program. M. Hildebrand, Director of Neighbourhood Programs and Services, was present to respond to questions from the Committee. On motion byCouncillor B. Ioannidis it was resolved: "That the list of proposed Neighbourhood Associations, as attached to the Community Services Department report, CSD-2025-079, be approved for -party liability insurance program." Carried 3.42025 Community Grants Tier 2, CSD-2025-047 The Committee considered Community Service Department report, CSD-2025- 047, dated February 10, 2025, recommending approval of the community grants (Tier 2) ) in the amount of $233,653. On motion byCouncillor B. Ioannidis it was resolved: "That 2025 community grants (Tier 2) in the amount of$233,653 be approved as outlined in Attachment A, to Community Services Department report, CSD-2025-047." Carried 3.5Proposed Changes to Kitchener's Great Places Awards Program, DSD- 2025-067 3 The Committee considered Development Service Department report, DSD-2025- 067, dated February 4, 2025, recommending approval of the proposed On motion byCouncillor B. Ioannidis it was resolved: program, as outlined in Development Services Department, report DSD- 2025-067, be endorsed." Carried 3.6Drinking Water Quality Management System (DWQMS) Management Review Summary for 2024, INS-2025-008 The Committee considered InfrastructureServices Department report, INS-2025- 008, dated January 30, 2025, recommending approval that the City of Kitchener Drinking Water Quality Management Standard (DWQMS): Management Review Summary for 2024 be received for information. Angela Mick, Manager, Quality Management and Water Programs was in attendance to respond to questions from the Committee. On motion byCouncillor B. Ioannidis it was resolved: "That the City of Kitchener Drinking Water Quality Management Standard (DWQMS), Management Review Summary for 2024, be received for information, as outlined in Infrastructure Services Department report, INS- 2025-008." Carried 3.7Summary Water Report 2024, INS-2025-009 The Committee considered Infrastructure Services Department report, INS-2025- 009, recommending approval of the 2024 City of Kitchener Summary Drinking Water Report and the distribution of a copy to the Township of Woolwich and the City of Waterloo, as required under Schedule 22 of O.Reg. 170/03. On motion byCouncillor B. Ioannidis it was resolved: 4 "That the 2024 City of Kitchener Summary Drinking Water Report be received for information as required by O.Reg. 170/03 Schedule 22 of the Safe Drinking water Act, as outlined in Infrastructure Services Department report, INS-2025-009; and further, That the City of Kitchener provide a copy of the Summary Drinking Water Report to the Township of Woolwich and the City of Waterloo as required by Schedule 22 of O.Reg. 170/03." Carried 5.Discussion Items 5.1New Dundee Road Local Improvement, DSD-2025-080 The Committee considered Development Services Department report, DSD- 2025-080, dated January 16, 2025, recommending approval of the By-law to undertake the construction of a sanitary sewer and watermain on New Dundee Road, Regional Road 12. C. Spere, Director of Engineering, provided an overview of the report. K. Hughes was also in attendance to respond to questions from the Committee. R. Kelly addressed the Committee in support of the resident initiated local improvement to be undertaken by the City of Kitchener under O.Reg 586/06 for the construction of a sanitary sewer and watermain along New Dundee Road (Between 525 New Dundee and 375 New Dundee). The Committee raised questions about potential impacts to project timelines if the matter were referredfor further discussions with the owners of the affected properties. J. Readman, General Manager of Development Services, stated that staff received authorization at the December 2, 2024, Community and Infrastructure Services Committee meeting to sign the local improvement petition for the stormwater management facility within the petition boundary to allows staff to continue assessing the feasibility of the local improvement request, as outlined in Development Services Department report DSD-2024-518. It was noted a referral beyond the March 3, 2025, Council meeting, would not be recommended as aligning this project with the Region of Waterloo's reconstruction project on New Dundee Road will ensure proper coordination, cost savings, and overall efficiency. Amotion was brought forward by Councillor C. Michaud to refer the recommendation as outlined in Development Services Department report, DSD- 2025-080 to the March 3, 2025 Council meeting, to provide the Ward Councillor 5 the opportunity to engage in further discussions with the owners of the impacted properties. On motion byCouncillor C. Michaud it was resolved: be referred to the March 3, 2025, Council Meetingto provide the Ward Councillor the opportunity to engage in further discussions with the owners of the impacted properties: That a By-law to undertake the construction of a sanitary sewer and watermain on New Dundee Road, Regional Road 12, From Pinnacle Drive to 100m east of Robert Ferrie Drive, as a local improvement with petition in accordance with O.Reg. 586/06 be approved in the form shown attached to Development Services Department report, DSD-2025-080; and further, That the General Manager of Development Services be authorized to approve and execute any agreementsrequired to implement the local improvement project to construct a sanitary sewer and watermain on New Dundee Road as described in Development Services Department report, DSD-2025-080, to the satisfaction of the City Solicitor." Carried 6.Information Items 6.1Belmont BIA Boundary Expansion Update, DSD-2025-065 For information. 7.Adjournment On motion, this meeting adjourned at approximately 4:24 p.m. Mariah Blake Committee Coordinator 6