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Council Meeting Minutes
March 3, 2025, 7:00 p.m.
Council Chambers - Hybrid
City of Kitchener
200 King Street W, Kitchener, ON N2G 4G7
Present: Mayor B. Vrbanovic
Councillor S. Davey
Councillor D. Schnider
Councillor J. Deneault
Councillor C. Michaud
Councillor A. Owodunni
Councillor P. Singh
Councillor B. loannidis
Councillor M. Johnston
Councillor D. Chapman
Councillor S. Stretch
Staff: D. Chapman, Chief Administrative Officer
V. Raab, General Manager, Corporate Services
J. Readman, General Manager, Development Services
J. Lautenbach, Chief Financial Officer, Financial Services
D. McGoldrick, General Manager, Infrastructure Services
L. MacDonald, City Solicitor
C. Spere, Director, Engineering
G. Stevenson, Director, Development & Housing Approvals
A. Fusco, Director Legislated Services / City Clerk
D. Saunderson, Deputy Clerk
E. Schneider, Senior Planner
1. COMMENCEMENT
The meeting began with a Land Acknowledgement given by the Mayor and the
singing of "O Canada."
Councillor P. Singh entered the meeting at this time.
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1.1 International Women's Day on March 8, 2025
Mayor B. Vrbanovic acknowledged International Women's Day on March 8, 2025.
2. MINUTES FOR APPROVAL
On motion by Councillor B. loannidis the minutes of the regular meeting held
February 10, 2025 as mailed to the Mayor and Councillors, were accepted.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None.
4. COMMUNICATIONS REFERRED TO FILE
4.1 Flag Request under Policy MUN-FAC-442
4.1.a Copropcanada - Dominican Republic Independence Day - February 27, 2025
4.1.b Bulgarian Folklore Club - Kitchener - National Day of the Republic of Bulgaria -
March 3 - 5, 2025
4.1.c The Period Purse - Menstrual Health Day - May 28, 2025
5. PRESENTATIONS - NIL
6. DELEGATIONS
6.1 Official Plan Amendment Application OPA24/012/K/ES and Zoning By-law
Amendment Application ZBA24/024/K/ES, 4611 King Street East, Imperial
Oil Ltd. c/o LJM Developments, DSD -2025-025, and addendum reports DSD -
2025 -053 and DSD -2025-104, listed as Item 8.1
Council considered Official Plan Amendment Application OPA24/012/K/ES and
Zoning By-law Amendment Application ZBA24/024/K/ES, 4611 King Street East,
Imperial Oil Ltd. c/o LJM Developments, DSD -2025-025, and addendum reports
DSD -2025-053 and DSD -2025-104, listed as Item 8.1 on the agenda this date. In
addition Council was in receipt of a written submission from Mike Milloy on behalf
of the Pinegrove Neighbourhood Association.
Brandon Flewwelling, GSP Group, advised a further revised development
concept has been submitted, from 726 units to 545 units and the internal tower
has been reduced from the original 22 to 14 storeys, a reduction from the original
33 to 26 storeys at the front of the subject property, the parking ratio has been
amended 0.85 spaces per unit, and a removal of the proposed office use from
the proposal to lessen the overall activity on the site and increased the proposed
affordable units from 10 to 20 and while the amenity space hasn't been changed,
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and will be subject to site plan approval and will be addressed at a later date.
The delegate requested that Council approve the revised applications. The
delegate then responded to questions from Council.
Rollie Galbraith, delegated in opposition of the recommendation noting a lack of
amenities spaces, lack of walkability for the proposed affordable housing units
and unsafe traffic concerns in the absence of sidewalks. Garett Stevenson,
Director, Development and Housing Approvals, L. MacDonald, City Solicitor and
Eric Schneider, Senior Planner, then responded to questions from Council.
Councillor P. Singh brought forward a motion, which was seconded by Councillor
D. Chapman to approve the recommendation as outlined in the addendum
Report DSD -2025-104 included on the agenda this date.
Moved by Councillor P. Singh
Seconded by Councillor D. Chapman
"That Official Plan Amendment Application OPA/24/012/K/ES for Imperial
Oil Limited c/o LJM Developments requesting to add Policy 15.D.12.80 to
Section 15.D.12 and to add Specific Policy Area 80 to Map 5 — Specific
Policy Areas in the Official Plan to facilitate a mixed use development
having 545 residential dwelling units and 650 square metres of
commercial space within two towers atop a shared podium with building
heights of 14 and 26 storeys and a Floor Space Ratio (FSR) of 6.3, be
approved, in the form shown in the Official Plan Amendment attached to
Report DSD -2025-104025 as Attachments 'Al' and `A2', and,
That Zoning By-law Amendment Application ZBA24/024/K/ES for Imperial
Oil Limited c/o LJM Developments be approved in the form shown in the
`Proposed By-law', and `Map No. 1', attached to Report DSD -2024-104 as
Attachments `B1' and `132', and further,
That pursuant to Section 34(17) of the Planning Act, R.S.O. 1990, c. P. 13,
as amended, further notice is not required to be given in respect to Zoning
By-law Amendment ZBA24/024/K/ES."
In Favour (3): Mayor B. Vrbanovic, Councillor P.
Singh, and Councillor S. Stretch
Contra (8): Councillor S. Davey, Councillor D.
Schnider, Councillor J. Deneault, Councillor C.
Michaud, Councillor A. Owodunni, Councillor B.
loannidis, Councillor M. Johnston, and Councillor D.
Chapman
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LOST (3 to 8)
6.2 New Dundee Road Local Improvement, DSD -2025-080, listed at item 7.2.h.
Council considered New Dundee Road Local Improvement, DSD -2025-080,
listed at item 7.2.h.
Councillor S. Davey left and returned to the meeting at this time.
Councillor S. Stretch left the meeting at this time.
Councillor J. Deneault left the meeting at this time.
Councillor A. Owodunni left the meeting at this time.
Charles Ormston, delegated in opposition to the recommendation noting the
heritage designation of the property and efforts and resources undertaken to
restore and preserve the property including the septic system and well. The
delegate then responded to questions from Council.
Councillor A. Owodunni returned to the meeting at this time.
Councillor S. Stretch returned to the meeting at this time.
Councillor J. Deneault returned to the meeting at this time.
Paul Grespan, delegated on behalf of Charles Ormston, noting the property at
508 New Dundee Road is not suitable to residential development and the
proposed services pose challenges to the heritage property and requested that
the charge applicable to the subject property be reduced to zero and charged to
the property owners to the east of the development at Pinnacle Drive and Robert
Ferrie Drive. The delegate then responded to questions from Council.
Chris Spere, Director of Engineering, Garett Stevenson, Director, Development
and Housing Approvals, Lesley MacDonald, City Solicitor and Dianna
Saunderson, Deputy Clerk then responded to questions from Council.
Councillor D. Schnider left and returned to the meeting at this time.
Councillor J. Deneault left and returned to the meeting at this time.
Moved by Councillor S. Davey
Seconded by Councillor B. loannidis
"That a By-law to undertake the construction of a sanitary sewer and
watermain on New Dundee Road, Regional Road 12, From Pinnacle Drive
to 100m east of Robert Ferrie Drive, as a local improvement with petition
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in accordance with O.Reg. 586/06 be approved in the form shown
attached to Development Services Department report, DSD -2025-080;
and further,
That the General Manager of Development Services be authorized to
approve and execute any agreements required to implement the local
improvement project to construct a sanitary sewer and watermain on New
Dundee Road as described in Development Services Department report,
DSD -2025-080, to the satisfaction of the City Solicitor."
Carried
7. REPORTS OF COMMITTEES
7.1 FINANCE AND CORPORATE SERVICES COMMITTEE - FEBRUARY 24, 2025
Councillor C. Michaud left the meeting at this time.
Moved by Councillor S. Davey
Seconded by Councillor B. loannidis
"That the report of the Finance and Corporate Services Committee, dated
February 24, 2025, listed as items 7.2.a to 7.2.h on the agenda this date,
be adopted."
Carried
7.1.a Uncollectable Miscellaneous Receivable Accounts Write -Off December 2024,
FIN -2025-023
"That uncollectible miscellaneous receivable accounts amounting to
$28,642 be written off against the Allowance for Doubtful Receivables, as
outlined in Financial Services Department report, FIN -2025-023."
Carried
7.1.b Uncollectable Utility Write -Off December 2024, FIN -2025-022
"That uncollectable utility accounts amounting to $101,518 be written off
against the allowance for doubtful utility receivables, as outlined in
Financial Services Department report, FIN -2025-022"
Carried
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7.1.c 2025 Neighbourhood Association Affiliation, CSD -2025-079
"That the list of proposed Neighbourhood Associations, as attached to the
Community Services Department report, CSD -2025-079, be approved for
affiliation for the year 2025 and added to the City's third -party liability
insurance program."
Carried
7.1.d 2025 Community Grants Tier 2, CSD -2025-047
"That 2025 community grants (Tier 2) in the amount of $233,653 be
approved as outlined in Attachment A, to Community Services Department
report, CSD -2025-047."
Carried
7.1.e Proposed Changes to Kitchener's Great Places Awards Program, DSD -2025-067
"That the proposed amendments to Kitchener's Great Places Awards
program, as outlined in Development Services Department, report DSD -
2025 -067, be endorsed."
Carried
7.1.f Drinking Water Quality Management System (DWQMS) Management Review
Summary for 2024, INS -2025-008
"That the City of Kitchener Drinking Water Quality Management Standard
(DWQMS), Management Review Summary for 2024, be received for
information, as outlined in Infrastructure Services Department report, INS -
2025 -008."
Carried
7.1.g Summary Water Report 2024, INS -2025-009
"That the 2024 City of Kitchener Summary Drinking Water Report be
received for information as required by O.Reg. 170/03 Schedule 22 of the
Safe Drinking water Act, as outlined in Infrastructure Services Department
report, INS -2025-009; and further,
n.
That the City of Kitchener provide a copy of the Summary Drinking Water
Report to the Township of Woolwich and the City of Waterloo as required
by Schedule 22 of O.Reg. 170/03."
Carried
7.1.h New Dundee Road Local Improvement, DSD -2025-080
Carried, under Delegations
7.2 HERITAGE KITCHENER - FEBRUARY 4, 2025
Moved by Councillor D. Chapman
Seconded by Councillor M. Johnston
"That the report of Heritage Kitchener, dated February 4, 2025, listed as
item 7.1.a on the agenda this date, be adopted."
Carried
7.2.a Kitchener's Great Places Awards Program Update - Mike and Pat Wagner
Heritage Awards, DSD -2025-037
"That Heritage Kitchener endorse program amendments to the Kitchener's
Great Places Awards with respect to the award recipient selection for the
Mike and Pat Wagner Heritage Awards as recommended in Development
Services Department report, DSD -2025-037."
Carried
8. UNFINISHED BUSINESS
8.1 Official Plan Amendment Application OPA24/012/K/ES and Zoning By-law
Amendment Application ZBA24/024/K/ES, 4611 King Street East, Imperial
Oil Ltd. c/o LJM Developments, DSD -2025-025, and addendum reports DSD -
2025 -053 and DSD -2025-104, DSD -2025-104
LOST, Dealt with under Delegations
9. NEW BUSINESS
9.1 - MAYORAL BUSINESS AND UPDATES - MAYOR B. VRBANOVIC
Councillor C. Michaud returned to the meeting at this time.
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Mayor B. Vrbanovic acknowledged the enactment of a tariff framework that will
affect Canadian and United States economies as of midnight and the subsequent
response by all levels of government is expected on a stimulus program to assist
local municipalities. Dan Chapman, Chief Administrative Officer then responded
to questions from Council.
Councillor S. Stretch left and returned to the meeting at this time.
Councillor S. Davey left the meeting at this time.
9.2 Notice of Motion - D. Chapman - Recorded Votes
Councillor S. Davey returned to the meeting at this time.
Councillor P. Singh left and returned to the meeting at this time.
Councillor D. Chapman brought forward a Notice of Motion, which was seconded
by Councillor J. Deneault, recommending an amendment to the City's Procedural
By-law to conduct electronic votes for the majority of Council business, save and
except those items of a procedural nature.
A recorded vote was requested.
Moved by Councillor D. Chapman
Seconded by Councillor J. Deneault
"WHEREAS Kitchener City Council strives to be accountable and
transparent to the needs of the community;
WHEREAS the City's procedural by-law (Chapter 25 of the Municipal
Code) deems the minutes to be the formal public record for the meeting;
WHEREAS the Council Chamber has been retrofitted with an enhanced
audio-visual conferencing system with new features that allow for
improved voting processes for members that attend virtually to vote in the
same manner as those that are present in the Council Chamber;
WHEREAS there would be greater transparency to the meetings and to
the minutes if all votes conducted within meetings were recorded through
the conferencing system and reflected within the minutes;
THEREFORE, BE IT RESOLVED that the City Clerk be directed to
prepare an amendment to the procedure by-law to require that when an
electronic voting system is available every Member of Council or
Committee present and participating in a vote on a motion, excluding
n.
procedural motions, vote on consent items, and by-laws, shall vote
electronically.
THEREFORE BE IT FURTHER RESOLVED that when an electronic
voting system is used for a vote, the results will be displayed and recorded
in the minutes of the proceedings.
THEREFORE BE IT FINALLY RESOLVED that when an electronic voting
system is not available every Member of Council or Committee present
shall vote by a show of hands."
In Favour (5): Councillor J. Deneault, Councillor A.
Owodunni, Councillor M. Johnston, Councillor D.
Chapman, and Councillor S. Stretch
Contra (6): Mayor B. Vrbanovic, Councillor S. Davey,
Councillor D. Schnider, Councillor C. Michaud,
Councillor P. Singh, and Councillor B. loannidis
LOST (5 to 6)
10. QUESTIONS AND ANSWERS
Questions were raised regarding the ability to use snow removing equipment and
removal of driveway windrows and potholes, Denise McGoldrick, General
Manager, Infrastructure Services responded to questions from Council.
Councillor J. Deneault left and returned to the meeting at this time.
11. BY-LAWS
11.1 1ST AND 2ND READING
Moved by Councillor D. Chapman
Seconded by Councillor J. Deneault
"That leave be given the Mover and Seconder to introduce the following
by-laws, namely:
11.1.a Being a by-law to amend Chapter 110 of The City of Kitchener Municipal
Code regarding By-law Enforcement.
11.1.b To further amend By-law No. 88-171, being a by-law to designate private
roadways as fire routes and to prohibit parking thereon.
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11.1.c To further amend By-law No. 2010-190, being a by-law to prohibit
unauthorized parking of motor vehicles on private property.
11.1.d Being a By-law to amend By-law No. 2022-109 regarding the Procurement
of Goods and Services.
11.1.e To authorize the construction of certain works on New Dundee Road,
Kitchener as local improvements.
11.1.f To confirm all actions and proceedings of the Council for March 3. 2025.
Carried
12. COMMITTEE OF THE WHOLE
On motion, Council resolved itself into the Committee of the Whole to consider its
agenda and was Chaired by Councillor B. loannidis.
12.1 ADMINISTRATIVE REPORTS
12.1.a 2025 Council Schedule Amendment, COR -2025-102
Moved by Councillor D. Schnider
it was resolved:
"That that 2025 Council and Committee schedule be amended to
reschedule the Audit Committee meeting date of March 3, 2025 to April 7,
2025, as outlined in Corporate Services Department report COR -2025-
102; and further,
The Council meeting and Audit Committee meeting date of June 30, 2025
be scheduled to June 23, 2025."
Carried
12.1.b Request to Extend Timeline to Pass Designating By-law for 53 Church Street,
DSD -2025-097
Moved by Councillor D. Schnider
it was resolved:
"That the 120 -day period of time referred to in paragraph 1 of subsection
29(8) of the Ontario Heritage Act (being the period between the Notice of
Intention to Designate and the passing of the Designating By-law), be
extended to June 30, 2025 in accordance with paragraph 1 of subsection
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2(1) of Ontario Regulation 385/21 for the property municipally addressed
as 53 Church Street, Kitchener."
Carried
13. REPORT OF THE COMMITTEE OF THE WHOLE
On motion, Council rose from the Committee of the Whole.
Moved by Councillor B. loannidis
Seconded by Councillor J. Deneault
"That the proceedings and the recorded pecuniary interests and conflicts
taken in the meeting of the Committee of the Whole held this date, as
attached hereto and forming part of these minutes are hereby adopted
and confirmed."
Carried
14. BY-LAWS
14.1 3RD READING
Moved by Councillor A. Owodunni
Seconded by Councillor C. Michaud
"That the by-laws be given third reading, namely:
14.1.a Being a by-law to amend Chapter 110 of The City of Kitchener Municipal
Code regarding By-law Enforcement.
(By-law 2025-024)
14.1.b To further amend By-law No. 88-171, being a by-law to designate private
roadways as fire routes and to prohibit parking thereon.
(By-law 2025-025)
14.1.c To further amend By-law No. 2010-190, being a by-law to prohibit
unauthorized parking of motor vehicles on private property.
(By-law 2025-026)
14.1.d Being a By-law to amend By-law No. 2022-109 regarding the Procurement
of Goods and Services.
(By-law 2025-027)
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PMFIMM
(By-law 2025-028)
14.1.E To confirm all actions and proceedings of the Council for March 3. 2025.
... .......
ayor
. . .............
(By-law 2025-029)
.................................... ...........
erk
III