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POLICY GOV-BOA-067
LONG SERVICE AWARD - BOARDS &
COMMITTEES
Category
GOV -
Governance
Sub-category
BOA - Board &
Committee
Approval Type
COUNCIL
Department/Division
Finance & Corporate
Services, Legislated
Services
Author and Position
City Clerk, Director of Legislated
Services
Date Approved
March 2, 2009
Last
Reviewed/Amended
November 18, 2024
Next Review Date
June 2, 2027
Related Policies or Procedures
• Municipal Act, 2001, S.O. 2001, c. 25.
• GOV-BOA-063: Appointments to Boards and Committees Policy
Policy Purpose
To recognize the commitment made by citizen volunteers who were appointed by Council to
sit on City Advisory Committees, Quasi-Judicial Tribunals and Local Boards save and except
for members of the Kitchener Downtown Business Improvement Area Board of Management,
Belmont Business Improvement Area Board of Management, Grand River Accessibility
Advisory Committee and, Enova Power Corporation.
Definitions
“Advisory Committees” those committees, whose members are appointed by Council, to
provide advice and recommendations to Council as requested on areas within their mandates
with no authority for decision making or independent actions.
“City” the Corporation of the City of Kitchener.
"Clerk" the person appointed by Council under Section 228 of the Municipal Act, 2001, S.O.
2001, c. 25).
“Local Boards” those established by legislation and members are appointed by Council. They
have authority to address their responsibilities as determined under the relevant legislation.
Examples include the Kitchener Public Library Board, Kitchener Housing Inc. Board, Centre
in the Square Board of Management, Downtown Kitchener Business Improvement Area
Board of Management and the Belmont Business Improvement Area Board of Management.
"Member" an individual who has been appointed by Council as a member of an Advisory
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Committee, Quasi-Judicial Tribunal or Board.
“Quasi-Judicial Tribunals” operate independently from the City and hold hearings to resolve
disputes, regulate activities, adjudicate on matters and determine legal rights and benefits.
"Staff" the City staff member(s) who provide administrative and legislative assistance.
“Statutory Committees” those permitted or required by provincial legislation and perform
functions as specified in the relevant legislation. Examples include the Committee of
Adjustment, Property Standards Committee, Municipal Election Audit Compliance
Committee, Accessibility Advisory Committee, and the Heritage Kitchener Committee.
Policy Scope
This Policy applies to Members that have resigned or retired from an appointment and meet
the eligibility requirements provided in Section 1.
Application
☐ Employees (Indicate below which categories apply: All employees, Permanent full-time, Temporary full-time, Continuous part-
time, Casual, Probationary, Student, Management, Non-union)
• Click or tap here to enter text.
☐ Unions (Indicate below which categories apply: All Unions, CUPE 68 Civic, CUPE 68 Mechanics, CUPE 791, IATSE, IBEW, KPFFA)
• Click or tap here to enter text.
☒ Council
☐ Specified Positions: Click or tap here to enter text.
☒ Other: Local Boards and Advisory Committees
Policy Content
1. Recognition Criteria
a) The following recognition will be given to citizen volunteers appointed to Boards,
Tribunals and/or Committees under the jurisdiction of City Council:
i) A Certificate of Service suitably displayed, for those whose accumulated
service is at least 2 years and less than 5 years; or,
ii) An Award of Merit such as wooden plaque or other appropriate display for
those whose accumulated service is 5 years or more.
iii) In addition, the volunteer must have attended at least 70% of the regularly
scheduled Board or Committee meetings.
b) The City Clerk or designate will consult with the Chair of each committee, tribunal
or board and the council representative to ascertain if there are any extenuating
circumstances that should be considered in determining for eligibility for
presentation.
2. Presentation
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a) The above-noted recognition will be given to the citizen volunteer when they have
met the criteria and are no longer appointed to a committee, tribunal or board.
b) Presentations will be made at a Council meeting and the respective presentations
be made by the member of Council who participated on the said committee,
tribunal or board during the previous year or, by the Mayor where there was no
Council representative on the committee.
Results of Review
☐ No Edits Required
☐ Housekeeping Edits
☒ Substantial Edits
☐ Repeal/Replace
Policy History
Administrative and Housekeeping Changes
Date Nature of Change
2016-06-01 I-067 policy template re-formatted to new numbering system and given
number GOV-BOA-067.
Substantial Changes
Date Council/CLT Directive
2024-11-18 As Per Council/CLT Directive - Report COR-2024-018