Loading...
HomeMy WebLinkAboutEconomic Development Advisory Committee - Terms of Reference - GOV-BOA-095Page 1 of 4 POLICY GOV-BOA-095 ECONOMIC DEVELOPMENT ADVISORY COMMITTEE - TERMS OF REFERENCE Category GOV - Governance Sub-category BOA - Board & Committee Approval Type COUNCIL Department/Division Development Services Department / Economic Development Author and Position Author Unknown Date Approved August 4, 2005 Last Reviewed/Amended November 18, 2024 Next Review Date June 1, 2027 Related Policies or Procedures • Policy Purpose The primary purpose of the Economic Development Advisory Committee is to advise Council and the Economic Development Division of the City of Kitchener in the development and on- going implementation of economic development strategies and initiatives. Definitions "Ad Hoc Committee" or "Sub Committee" means a committee created with a defined ending, that shall not constitute quorum. "Advisory Committee" means a committee created by Council, to report to Staff or a designated Committee on a specific subject. "Chair" means the role to facilitate and chair meetings. "Quorum" the number of members comprising a majority of a committee that must be present at any of its meetings to make the proceedings of that meeting valid. "Vice-Chair" a role that assumes the authority and performs all the duties of the Chair in the absence of the Chair. Page 2 of 4 Policy Scope Application ☐ Employees (Indicate below which categories apply: All employees, Permanent full-time, Temporary full-time, Continuous part- time, Casual, Probationary, Student, Management, Non-union) • Click or tap here to enter text. ☐ Unions (Indicate below which categories apply: All Unions, CUPE 68 Civic, CUPE 68 Mechanics, CUPE 791, IATSE, IBEW, KPFFA) • Click or tap here to enter text. ☐ Council ☐ Specified Positions: Click or tap here to enter text. ☒ Other: Local Boards and Advisory Committees Policy Content The goal of the composition is to ensure representation across sectors while maintaining flexibility to align membership with the Make It Kitchener 2.0 (MIK2.0) Strategy, current sectors are guidelines only. Three (3) Members of City Council One (1) Member of the Community at Large One (1) Representative from each of the Following Business Sectors: High Tech Manufacturing Marketing Financial (Banking) Downtown Retail Business Downtown Office Owner Consultant Industry Hospitality/Convention/Tourism Industry ICI Realtor Health Sciences Major Retail (Outside of Downtown) Education Housing Development Arts & Culture Labour Council Members will be appointed to 4 years terms staggered with an overlap 50/50 split to ensure that the committee has continuous coverage. The Committee shall, from amongst its members, choose Committee Co-Chairs which may or may not include one member of Council. Meetings will be held monthly or at the call of the Chair and minutes will be kept by the committee administrator who will distribute the minutes to all of Council and the Corporate Leadership Team. All meetings shall be conducted in accordance with Council’s Procedure By-law and as such, a quorum is defined as half plus one (1) of current committee members. In accordance with the Procedure By-law and upon recommendations to Council from the Committee any member of the Committee who fails to attend three successive regular meetings without being authorized, may be removed from the committee. Notwithstanding the foregoing, the Committee may at any time recommend to Council that a member of the Committee be removed when that member has failed to attend more than three regular meetings without authorization. Page 3 of 4 The Committee shall report through the Finance & Corporate Services Committee unless Co- Chairs deem it expedient that a report be made directly to Council. Should the Committee feel a sub-committee is required to deal with specific issues, such sub- committee shall be ad hoc in nature, with specific, clearly articulated mandate. All sub- committees shall be reviewed annually to determine whether they need to continue. Membership on sub-committees may be expanded to include people who are not advisory committee members, to take advantage of individual expertise. Responsibilities • To advise Council and staff in the development and implementation of an economic development policy, including both long-term and short-term objectives. • To identify emerging economic conditions/new trends/niche markets that will assist in shaping the strategic plan for Economic Development. • To vet new policy matters and specific studies, reports or publications. • To advocate for economic development. • To recommend changes to the City’s policies and economic development climate. • To partner with City staff in hosting incoming missions/dignitaries, visitation programs and other initiatives which contribute to economic wealth of the community. EDAC members are emissaries/ambassadors of the business community and of the City of Kitchener. • To assist in the review and monitoring of the City’s initiatives for reuse of existing infrastructure, buildings and employment lands. • To assist the Economic Development Division in aligning its annual work with Kitchener’s economic development strategy: Make it Kitchener 2.0. • To advise the Economic Development Division about its marketing plan and initiatives (i.e. trade shows, web page, newsletters, events, market research information, publications and best practices from across North America, etc.). • To play a key role in the development of partnerships such as Waterloo Region Economic Development Corporation, Communitech, Greater Kitchener-Waterloo Chamber of Commerce, Small Business Centres, other municipalities, and the Province to advance the City’s economic strategy. • To propose programs for the enhancement of the image of the community and the development of other amenities and services related to economic development. Results of Review ☐ No Edits Required Page 4 of 4 ☐ Housekeeping Edits ☒ Substantial Edits ☐ Repeal/Replace Policy History Administrative and Housekeeping Changes Date Nature of Change 2016-06 Policy I-095 template re-formatted to new numbering system and given number GOV-BOA-095. 2018-04-03 Department name change due to corporate re-organization. 2021-10-28 Administrative updates. Substantial Changes Date Council/CLT Directive 2006-12-04 As per Council directive 2012-08-27 As per Council directive 2024-11-18 As Per Council/CLT Directive - Report COR 2024-018