HomeMy WebLinkAboutHeritage Kitchener - Terms of Reference - GOV-BOA-110Page 1 of 4
POLICY GOV-BOA-110
APPOINTMENTS - BOARD OF DIRECTORS -
ENOVA POWER CORPORATION
Category
GOV -
Governance
Sub-category
BOA - Board &
Committee
Approval Type
COUNCIL
Department/Division
Corporate Services
Department /
Legislated Services
Division
Author and Position
City Clerk, Director of Legislated
Services
Date Approved
September 30, 2002
Last
Reviewed/Amended
November 18, 2024
Next Review Date
June 1, 2027
Related Policies or Procedures
• Ontario Heritage Act, R.S.O. 1990, c. O.18
Policy Purpose
Heritage Kitchener advises Council on matters involving conservation of heritage resources
within Kitchener, both publicly and privately owned. Heritage Kitchener is a local architectural
conservation advisory committee, as defined in the Ontario Heritage Act.
Definitions
"Chair/Co-Chair" the individual(s) appointed by a Committee to act as the Chair/Co-Chair
of the Committee at any given meeting.
“City” the Corporation of the City of Kitchener.
"Clerk" the person appointed by Council under Section 228 of the Municipal Act, 2001, S.O.
2001, c. 25. d).
"Member" an individual who has been appointed by Council as a member of an Advisory
Committee, Quasi-Judicial Tribunal or Board.
"Staff" the City staff member(s) who provide administrative and legislative assistance.
Policy Scope
Application
☐ Employees (Indicate below which categories apply: All employees, Permanent full-time, Temporary full-time, Continuous part-
time, Casual, Probationary, Student, Management, Non-union)
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• Click or tap here to enter text.
☐ Unions (Indicate below which categories apply: All Unions, CUPE 68 Civic, CUPE 68 Mechanics, CUPE 791, IATSE, IBEW, KPFFA)
• Click or tap here to enter text.
☒ Council
☐ Specified Positions: Click or tap here to enter text.
☒ Other: Local Boards and Advisory Committees
Policy Content
Committee Composition and Reporting
The composition of the Committee will be:
a) 1 Member of Council
b) 5-6 Sector-specific members
c) 2-3 Members of the community-at-large
d) 1 Representative of the Upper Doon Conservation District
e) 1 Representative of the Victoria Park Area Heritage Conservation District
f) 1 Representative of the St. Mary’s Heritage Conservation District
g) 1 Representative of the Civic Centre Heritage Conservation District
In filling the sector-specific positions, Council shall endeavour to include, but not be limited
to, at least one representative from each of the following areas:
• Professional Architect; Building Industry (builder, developer, renovator etc.);
Professional Planner; Historian (i.e. history teacher, member of historical society);
Museum Specialist or Conservator; Landscape Specialist and an Archaeologist.
Members will be appointed for a term of two years ending November 30. The Committee
shall, from amongst its members, choose a Committee Co-Chair who is not a member of
Council, to co-chair the committee with the appointed Council Co-Chair.
Meetings will be held monthly or at the call of the Chair and minutes will be kept by the
Clerk of designate who will distribute the minutes to all of Council and the Corporate
Leadership Team. All meetings shall be conducted in accordance with Council’s
Procedure By-law.
The Committee may report directly to Council or through the Planning & Strategic
Initiatives Committee.
Should the Committee feel a sub-committee is required to deal with specific issues, such
sub-committee shall be ad hoc in nature, with specific, clearly articulated mandate. All sub-
committees shall be reviewed annually to determine whether they need to continue.
Membership on sub-committees may be expanded to include people who are not advisory
committee members, to take advantage of individual expertise.
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Quorum
When executing the duties prescribed by the Ontario Heritage Act quorum is 5 members
and for all other matters, including the composition of sub-committees, quorum shall be a
majority of members appointed to Heritage Kitchener.
Responsibilities
a) Advise Council on the following matters pursuant to the Ontario Heritage Act:
i) all matters under Part IV of the Ontario Heritage Act (individual property
designation); and,
ii) passing of a by-law to define the municipality or one or more areas thereof as an
area to be examined for future designation as a heritage conservation district; and,
iii) passing of a by-law to designate heritage conservation districts, to adopt heritage
conservation district plans which will constitute Council’s intent with respect to
conservation of the heritage conservation district.
b) Examine, research develop and prepare a detailed inventory of:
i) those properties within in the municipality it feels should be designated as being of
historic and/or architectural interest pursuant to Part IV of the Ontario Heritage Act;
and,
ii) those areas within the municipality that it feels should be defined as areas to be
examined for future designation as heritage conservation districts pursuant to Part
V of the Ontario Heritage Act.
c) Recommend to Council approval of grants pursuant to the Municipal Designated
Heritage Property Grant Program.
d) Recommend properties for Mike Wagner Heritage Awards.
e) Annually review local issues, propose committee priorities and develop workplans
based upon the identified priorities of the Committee. In some cases, it may be
appropriate to refer to other standing and advisory committees, community groups or
staff for action or to establish working groups/sub-committees to address specific
issues.
f) To promote greater public awareness of our built heritage and heritage conservation
issues through exhibits and openings, posters, the plaquing program, guides, and
special events such as the annual Heritage Showcase display and the Mike Wagner
Heritage Awards.
g) To assist and lend advice to owners of heritage properties in terms of good
conservation practice.
h) Prepare and present, in co-operation with staff, bi-annual updates to the Development
& Technical Services Committee and Council, including recommendations on priority
issues identified by the Committee and/or community concerns brought to the
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Committee by Council, community members or groups.
Results of Review
☐ No Edits Required
☐ Housekeeping Edits
☒ Substantial Edits
☐ Repeal/Replace
Policy History
Administrative and Housekeeping Changes
Date Nature of Change
2016-06-01 Policy template re-formatted to new numbering system and given number
GOV-BOA-110.
2018-04-03 Department name change due to corporate re-organization.
Substantial Changes
Date Council/CLT Directive
2002-09-30 As per Council/CLT directive.
2004-09-20 As per Council/CLT directive.
2008-02-25 As per Council directive, designation by-law No. 2008-039
2017-02-27 As per Council/CLT directive.
2024-11-18 As Per Council/CLT Directive - Report COR-2024-018