HomeMy WebLinkAboutOvertime and Premium Compensation - HUM-BEN-185Page 1 of 3
POLICY HUM-BEN-185
OVERTIME AND PREMIUM COMPENSATION Category
HUM - Human
Resources
Sub-category
BEN - Benefits &
Compensation
Approval Type
COUNCIL
Department/Division
Corporate
Services/Human
Resources
Author and Position
Human Resources
Date Approved
December 17, 1990
Last
Reviewed/Amended
December 16, 2024
Next Review Date
June 1, 2029
Related Policies or Procedures
• HUM-WOR-135 Hours of Work and Rest Periods
Policy Purpose
To establish parameters for the compensation of overtime and premiums.
Definitions
Normal daily hours: the normal daily hours of work specified in the employee’s collective
agreement and/or employment letter.
Overtime: Authorized work performed beyond the normal hours of work per day or normal
hours of work per week.
Shift premiums: Additional compensation provided to employees where the majority of their
scheduled shift falls outside of their normal daily hours.
Stand-by (on-call): Authorized employees who are scheduled on a rotational basis to be
available to respond by telephone and/or to attend a work site outside of their normal working
hours.
Call-in/call-out: Authorized employees who are on stand-by call (on-call) and are called out
on emergency call.
Policy Scope
Where terms of a Collective Agreement differ from this Policy, the terms of the Collective
Agreement will apply.
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Application
☒ Employees (Indicate below which categories apply: All employees, Permanent full-time, Temporary full-time, Continuous part-
time, Casual, Probationary, Student, Management, Non-union)
• All employees
☐ Unions (Indicate below which categories apply: All Unions, CUPE 68 Civic, CUPE 68 Mechanics, CUPE 791, IATSE, IBEW, KPFFA)
• Click or tap here to enter text.
☐ Council
☐ Specified Positions: Click or tap here to enter text.
☐ Other: Local Boards and Advisory Committees
Policy Content
1. The authorization and control of individual employee overtime and on-call
arrangements shall be the responsibility of the Department Head concerned who shall
also be responsible for ensuring compliance with related terms of the Employment
Standards Act.
2. With prior written authority of the Director, Human Resources or designate, a
Department Head may make special arrangements with respect to overtime payments
for employees who, due to the nature of their job, need to work flexible hours as
opposed to being paid for overtime or having time off in lieu of.
FOR NON-UNION, PERMANENT FULL-TIME EMPLOYEES, & MANAGEMENT
GRADE 10 OR BELOW
Overtime and premium payments for stand-by (on-call), call-in/call-out pay, shift
premiums and meal allowances will be in accordance with the C.U.P.E. Local #791
contract or, in the case of first line supervisors of hourly rated bargaining unit employees,
the provisions of the respective Collective Agreements for their employees.
At the discretion of the Department Head, time off regular working hours in lieu of overtime
payment may be allowed when requested by the employee and at a time mutually
agreeable. If time off is granted it shall be calculated at the appropriate overtime rates.
Lieu time earned must be used within twelve (12) months from the day it was earned. Any
lieu time outstanding at the end of twelve (12) months will be paid out at the employee’s
pay rate at the time of payment.
All payments for overtime must be authorized by the employee’s immediate supervisor
and/or the Department Head.
FOR MANAGEMENT AT GRADE 11 OR ABOVE (OTHER THAN DEPARTMENT
HEADS AND CAO)
Premium payments for stand-by (on-call) will be set to the rate of pay established in the
C.U.P.E. Local #791 contract. Management Grade 11 and above do not qualify for call-
in/call-out pay, shift premiums or meal allowances.
There will be no monetary payout for overtime worked. At the discretion of Department
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Heads, time off regular working hours in lieu of overtime payment will be granted on a
straight time basis to a yearly maximum of 35 hours for a 35-hour work week or 40 hours
for a 40-hour work week. This accumulated lieu time may be taken as time off at a time
mutually agreeable to the employee and their immediate supervisor. This lieu time will be
taken within twelve (12) months from the day it is earned. There will be no carry over or
monetary payouts of this lieu time.
FOR EMPLOYEES CLASSIFIED AS TEMPORARY, PART-TIME AND STUDENT
Overtime payments will be in accordance with the Employment Standards Act.
Results of Review
☐ No Edits Required
☐ Housekeeping Edits
☒ Substantial Edits
☐ Repeal/Replace
Policy History
Administrative and Housekeeping Changes
Date Nature of Change
2016-06-01 Policy II-185 template reformatted to new numbering system and given
number HUM-BEN-185.
Substantial Changes
Date Council/CLT Directive
2001-12-10 Resolution passed by Council, see report SSD-01-016
2010-06-14 Resolution passed by Council, see report CAO-10-05
2011-02-07 Resolution passed by Council, see report FCS-11-029
2017-06-26 Resolution passed by Council, see report FCS-17-100
2024-12-16 Resolution passed by Council, see report COR-2024-514