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POLICY HUM-HIR-100
EMPLOYEE STATUS – DEFINITIONS Category
HUM - Human
Resources
Sub-category
HR - Hiring &
Termination/Retirement
Approval Type
COUNCIL
Department/Division
Corporate
Services/Human
Resources
Author and Position
Human Resources
Date Approved
March 13, 2001
Last
Reviewed/Amended
December 16, 2024
Next Review Date
June 1, 2029
Related Policies or Procedures
• HUM-HIR-195 Probation – Non-Union, Management
Policy Purpose
To set out a definition of the categories of employees retained by the Corporation.
Definitions
See Policy Content below.
Policy Scope
Where terms of a Collective Agreement differ from this Policy, the terms of the Collective
Agreement will apply.
Application
☒ Employees (Indicate below which categories apply: All employees, Permanent full-time, Temporary full-time, Continuous part-
time, Casual, Probationary, Student, Management, Non-union)
• All employees
☐ Unions (Indicate below which categories apply: All Unions, CUPE 68 Civic, CUPE 68 Mechanics, CUPE 791, IATSE, IBEW, KPFFA)
• Click or tap here to enter text.
☐ Council
☐ Specified Positions: Click or tap here to enter text.
☐ Other: Local Boards and Advisory Committees
Policy Content
Permanent full-time employee: A union or non-union employee hired to work the regular
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number of hours in the hiring department (minimum of thirty-five (35) hours per week) and
who has completed their probationary period. The period of employment is of indefinite
duration.
Temporary full-time employee: A union or non-union employee hired to work the regular
number of hours in the hiring department (minimum of thirty-five (35) hours per week) for a
specified period of time as outlined in the respective employment letter or Collective
Agreement, where the role is graded against a permanent full-time union or non-union role.
Continuous part-time employee: A union or non-union employee hired to work on a regular
basis not to exceed twenty-four (24) hours per week, or as outlined in the respective
employment letter or Collective Agreement; where the role is graded against a full-time
permanent union or non-union role. The period of employment is of indefinite duration.
Casual employee (9000 series job codes): A non-union employee hired to occupy a role
that is not graded against a permanent full-time union or non-union role, and where
hours of employment are not guaranteed, and:
•Is hired to work on an infrequent basis with no set schedule or time, not to exceed
twenty-four (24) hours per week, or as set out in the employment letter, where the
period of employment may be definitive or indefinite; or
•Is hired to work on a temporary basis not to exceed thirty -five (35) or forty (40) hours
per week, or as set out in the employment letter, where the period of employment is
definitive.
Probationary employee: A newly hired, permanent full-time union or non-union employee
who has not completed the probation period as outlined in the respective policy, employment
letter or Collective Agreement.
Student employee: A non-union employee working the same regular number of hours as
the employee’s permanent full-time counterpart. Employee must currently be enrolled at or
have made application to a recognized educational institution for full -time studies, and the
term of employment the student accepted with the City of Kitchener is for their school vacation
or work term. Student employees must be returning to school following completion of the co -
op term or summer employment period.
Results of Review
☐No Edits Required
☐Housekeeping Edits
☒Substantial Edits
☐Repeal/Replace
Policy History
Administrative and Housekeeping Changes
Date Nature of Change
2016-06-01 Policy II-100 template reformatted to new numbering system and given
number HUM-HIR-100.
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Substantial Changes
Date Council/CLT Directive
2001-12-10 Resolution passed by Council
2002-07-04 Resolution passed by Council
2008-08-30 Resolution passed by Council
2010-06-14 Resolution passed by Council
2024-12-16 Resolution passed by Council, see report COR-2024-514