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POLICY HUM-VAC-225
SPECIFIED HOLIDAYS Category
HUM - Human
Resources
Sub-category
VAC - Vacation,
Leave & Hours of
Work
Approval Type
COUNCIL
Department/Division
Corporate
Services/Human
Resources
Author and Position
Human Resources
Date Approved
May 15, 1992
Last
Reviewed/Amended
December 16, 2024
Next Review Date
June 1, 2029
Related Policies or Procedures
• HUM-HIR-100 Employee Status – Definitions
• HUM-VAC-245 Vacation
Policy Purpose
To provide employees with specified days as paid holidays throughout the year.
Definitions
Public/statutory holiday: Paid day off as legislated through provincial government. There
are nine public/statutory holidays in Ontario.
Specified holiday: Paid day off as determined by the City of Kitchener, including all Ontario
public/statutory holidays.
Policy Scope
Where terms of a Collective Agreement differ from this Policy, the terms of the Collective
Agreement will apply.
Specified Holidays:
Application
☒ Employees (Indicate below which categories apply: All employees, Permanent full-time, Temporary full-time, Continuous part-
time, Casual, Probationary, Student, Management, Non-union)
• All employees
☐ Unions (Indicate below which categories apply: All Unions, CUPE 68 Civic, CUPE 68 Mechanics, CUPE 791, IATSE, IBEW, KPFFA)
• Click or tap here to enter text.
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☐ Council
☐ Specified Positions: Click or tap here to enter text.
☐ Other: Local Boards and Advisory Committees
Floating Holiday:
Application
☒ Employees (Indicate below which categories apply: All employees, Permanent full-time, Temporary full-time, Continuous part-
time, Casual, Probationary, Student, Management, Non-union)
• Permanent full-time, Management, Non-union
☐ Unions (Indicate below which categories apply: All Unions, CUPE 68 Civic, CUPE 68 Mechanics, CUPE 791, IATSE, IBEW, KPFFA)
• Click or tap here to enter text.
☐ Council
☐ Specified Positions: Click or tap here to enter text.
☐ Other: Local Boards and Advisory Committees
Policy Content
Employees shall be eligible for twelve (12) specified holidays per year.
New Year’s Day Victoria Day Thanksgiving Day
Family Day Canada Day Remembrance Day
Good Friday Civic Holiday Christmas Day
Easter Monday Labour Day Boxing Day
When any of the above-named holidays fall on a Saturday or Sunday, the City designates an
alternate day.
In addition to the above Specified Holidays, a half (½) day Christmas Eve and a half (½) day
New Year’s Eve will be granted when Christmas Eve or New Year’s Eve fall between Monday
and Friday. Half (½) day for this purpose will be defined as commencing at 12:00 noon and
shall apply to employees working day shift only.
An employee must work on the Specified Holiday if scheduled to do so.
Temporary full-time, continuous part-time, casual, and student employees:
The provisions of the Employment Standards Act apply to all twelve (12) Specified Holidays.
Payment for work performed on a Specified Holiday:
1. For employees in Job Grade 11 and above, refer to HUM-BEN-185 Overtime and
Premium Compensation.
2. For employees in Job Grade 10 and below, payment at the rate of time and one half
(1 ½) shall be paid for all work performed on a regularly scheduled shift which falls on
a Specified Holiday listed herein plus the normal day’s pay for the Holiday.
3. No premiums or holiday pay shall apply if an employee is required to work on the half
day Christmas Eve or half day New Year’s Eve.
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Floating Holiday
In addition to the Specified Holidays, an additional paid holiday called a Floating Holiday shall
be granted to all permanent full-time non-union employees to be taken upon mutual
agreement of the employee and the employee’s Department Head or designate.
Qualifications for Floating Holiday:
1. It must be taken during the calendar year.
2. Failure to take the Floating Holiday forfeits all entitlements to the Holiday.
3. It will be scheduled on a first request basis.
4. An employee must have sixty (60) days’ service with the City to qualify for the Floating
Holiday.
General:
An employee on an approved and unpaid leave of absence in excess of thirty (30) calendar
days shall not be eligible for payment of any Specified Holiday occurring during the period of
such absence.
An employee in receipt of Long-Term Disability benefits, Employment Insurance benefits
and/or Workplace Safety and Insurance Board (WSIB) payments is not eligible for payment
of Specified Holidays as outlined in this policy.
Results of Review
☐ No Edits Required
☐ Housekeeping Edits
☒ Substantial Edits
☐ Repeal/Replace
Policy History
Administrative and Housekeeping Changes
Date Nature of Change
2016-06-01 Policy II-225 template reformatted to new numbering system and given
number HUM-VAC-225.
Substantial Changes
Date Council/CLT Directive
2001-12-10 Resolution passed by Council
2008-08-30 Resolution passed by Council
2010-06-14 Resolution passed by Council
2011-02-07 Resolution passed by Council
2024-12-16 Resolution passed by Council, see report COR-2024-514