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POLICY HUM-WOR-090
EMPLOYEE COMPUTER PURCHASE PLAN Category
HUM - Human
Resources
Sub-category
Workplace
Practices
Approval Type
COUNCIL
Department/Division
Financial Services /
Financial Operations
Author and Position
Financial Operations
Date Approved
February 14, 2005
Last
Reviewed/Amended
December 16, 2024
Next Review Date
June 1, 2029
Related Policies or Procedures
• HUM-HIR-100 Employee Status - Definitions
Policy Purpose
To establish a plan that will enable employees to purchase or upgrade personal computers
for their home.
Definitions
Corporation or City: Refers to the Corporation of the City of Kitchener.
Employee status definitions used throughout this policy are available in policy HUM-HIR-
100 Employee Status – Definitions which should be read alongside this policy for correct
application.
Policy Scope
Application
☒ Employees (Indicate below which categories apply: All employees, Permanent full-time, Temporary full-time, Continuous part-
time, Casual, Probationary, Student, Management, Non-union) • Permanent full-time, Continuous part-time, Management
☐ Unions (Indicate below which categories apply: All Unions, CUPE 68 Civic, CUPE 68 Mechanics, CUPE 791, IATSE, IBEW, KPFFA)
• Click or tap here to enter text.
☐ Council
☐ Specified Positions: Click or tap here to enter text.
☐ Other: Local Boards and Advisory Committees
Policy Content
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1. Eligibility
All permanent full-time employees and any continuous part-time employees with at
least six months of continuous employment service with the Corporation.
2. Plan Description
The plan provides an interest free loan to an employee for the purchase of computer
equipment and software. The maximum loan is $3,000 for permanent full-time
employees and $1,500 for continuous part-time employees.
Maximum access to the computer purchase plan is once per year and only once prior
balances have been paid in full.
The following items are not supported by the Plan:
• Smart phone
• Smart watch
• Fitbit
• Internet connection/monthly charges
• Gaming systems
• Digital cameras
• Any other item deemed inappropriate by Finance
The loan repayment will be made through payroll deductions.
Maximum repayment terms are:
• One year for permanent full-time employees for purchases between $750 and
$1500,
• Three years for permanent full-time employees for purchases over $1500,
• One year for continuous part-time employees
An outstanding loan balance can be paid off at any time. If an outstanding balance
exists when an employee leaves the City, the outstanding balance must be paid in full.
Fraudulent violations or abuse of this policy are serious and may result in disciplinary
action up to and including termination of employment.
Results of Review
☐ No Edits Required
☐ Housekeeping Edits
☒ Substantial Edits
☐ Repeal/Replace
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Policy History
Administrative and Housekeeping Changes
Date Nature of Change
2016-06-01 Policy II-90 template reformatted to new numbering system and given
number HUM-WOR-090.
Substantial Changes
Date Council/CLT Directive
2010-06-14 Resolution passed by Council
2024-12-16 Resolution passed by Council, see report COR-2024-514