HomeMy WebLinkAboutCouncil Agenda - 2025-04-24 SSpecial Council Meeting
Agenda
Thursday, April 24, 2025, 8:30 a.m.
Electronic Meeting
People interested in participating in this meeting can register online using the delegation registration
form at www. kitchen er.ca/delegation or via email at delegation @kitchener.ca. Written comments
received will be circulated prior to the meeting and will form part of the public record.
The meeting live -stream and archived videos are available at www.kitchener.ca/watchnow
Accessible formats and communication supports are available upon request. If you require
assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994.*
Pages
1. Commencement
The meeting will begin with a Land Acknowledgement given by the Mayor.
1.1 Live Stream Link
For direct access to the meeting livestream, please visit the following
link: https://youtube.com/live/FPx4ge9ULxo?feature=share
2. Disclosure of Pecuniary Interest and the General Nature Thereof
Members of Council and members of the City's local boards/committees are
required to file a written statement when they have a conflict of interest. If a
conflict is declared, please visit www.kitchener.ca/conflict to submit your written
form.
3. Delegations
Pursuant to Council's Procedural By-law, delegations are permitted to address
the Committee for a maximum of five (5) minutes. All Delegations where
possible are encouraged to register prior to the start of the meeting. Delegates
who are interested in attending virtually must register by 4:30 p.m. on
Wednesday April 23, 2025, in order to participate electronically.
3.1 None at this Time.
4. Staff Reports
4.1 Building Code Services, DSD -2025-201 5 m 3
5. Mayoral Business and Updates - Mayor B. Vrbanovic
6. In -camera Meeting Authorization
Note: Any member of Council may question the appropriateness of a listed in -
camera item. This may be done during the special Council meeting or at the
beginning of the in -camera session.
Council is asked to enact the following resolution to authorize an in -camera
meeting:
"That an in -camera meeting of City Council be held immediately following
the special council meeting this date to consider a labour relations matter
as authorized by Sections 239 (d) of the Municipal Act, 2001,
respectively."
6.1 Contract Negotiations (Labour relations or 20 m
employee negotiations - Section 239 (2) (d))
Staff will provide information and seek direction on this matter.
7. By-laws
7.1 Three Readings
7.1.a To confirm all actions and proceedings of the Council for April 24,
2025.
(By-law 2025-041)
8. Adjournment
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Staff Report
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Development Services Department www.kitchener.ca
REPORT TO: Special Council
DATE OF MEETING: April 24, 2025
SUBMITTED BY: Mike Seiling, Director of Building 519-783-8252
PREPARED BY: Mike Seiling, Director of Building 519-783-8252
WARD(S) INVOLVED: Ward(s)
DATE OF REPORT:
REPORT NO.:
SUBJECT:
RECOMMENDATION:
April 17, 2025
DSD -2025-201
Building Code Services
That the CAO, or the General Manager of Development Services be authorized to
execute agreements with municipalities in Ontario requiring the provision of Building
Code Act related services under the Building Code Act, 1992 for a limited period of
time provided Kitchener's Chief Building Official determines that Kitchener has the
capacity to provide such services; said agreements to be to the satisfaction of the
City Solicitor.
REPORT HIGHLIGHTS:
• The purpose of this report is to inform Council on the opportunity to provide Building
Enterprise services including plan review to other municipalities.
• The key finding of this report is to offer Building Code Act services beyond City of
Kitchener when another municipality is experiencing staff resource issues or high levels
of permit activity.
• The financial implications for the Building Enterprise will be increased revenue when
Enterprise resources are offered to support another municipality.
• Community engagement included posting on the City website and a future Kitchener
Development Liaison Committee meeting.
• This report supports the delivery of core services.
BACKGROUND:
In 2001, the City of Kitchener Building Division offered staff resources to an adjacent
municipality because of lack of staff resources for approximately a one-year period.
Recently, another municipality contacted the City of Kitchener to seek assistance as they
are presently experiencing staff resource issues.
REPORT:
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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Under the Building Code Act, 1992 (the "Act"), municipalities may enter into agreements
with each other to provide for administration and enforcement of the Act, recovery of
associated costs and the appointment of a Chief Building official and inspectors.
The Building Enterprise is open to helping another municipality as short-term solution and
to support Building Code safety. When the Building Enterprise offers resource support to
another municipality, the Building Enterprise will be reimbursed financially for the services
provided i.e. plan review and/or building inspections. The approval is not intended to be a
long-term solution for other municipalities and will be offered when the Kitchener Building
Enterprise has resource capacity.
Should Council endorse the staff recommendation, the Building Enterprise will continue to
operate as normal and will enter into an agreement to provide Building Code enforcement
resources to help another municipality for a limited time period. Rather than request Council
support each time a new request is made to the Building Enterprise, this report is seeking
Council support on all future and similar requests for the Building Enterprise to help another
municipality. Staff will inform Council when these requests arise.
If Council does not support this report, the Building Enterprise will continue to focus on
Kitchener development projects and will advise the municipality who requested help that the
City of Kitchener is not able to assist at this time.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core service.
FINANCIAL IMPLICATIONS:
Capital Budget — The recommendation has no impact on the Capital Budget.
Operating Budget — The recommendation will have a positive impact on the Operating
Budget as the Building Enterprise will be reimbursed when providing resources to another
municipality.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of
the council / committee meeting.
INFORM — At the next scheduled Waterloo Region Home Builders' Association, Kitchener
Development Liaison Committee (KDLC) meeting, Building staff will share this information.
The next scheduled KDLC meeting is April 25, 2025.
PREVIOUS REPORTS/AUTHORITIES:
There is a previous report and authority related to this matter.
• BPS -01-058 Council Report (dated April 17, 2001)
• Building Code Act
APPROVED BY: Justin Readman, General Manager, Development Services
ATTACHMENTS: N/A
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