HomeMy WebLinkAboutFCS Minutes - 2025-06-16
Finance and Corporate Services
Committee Minutes
June 16, 2025, 1:30 p.m.
Council Chambers
City of Kitchener
200 King Street W, Kitchener, ON N2G 4G7
Present: Mayor B. Vrbanovic
Councillor S. Davey
Councillor D. Schnider
Councillor J. Deneault
Councillor C. Michaud
Councillor A. Owodunni
Councillor P. Singh
Councillor B. Ioannidis
Councillor M. Johnston
Councillor D. Chapman
Councillor S. Stretch
Staff: D. Chapman, Chief Administrative Officer
M. May, General Manager, Community Services and Deputy
Chief Administrator
V. Raab, General Manager, Corporate Services
J. Readman, General Manager, Development Services
J. Lautenbach, Chief Financial Officer, Financial Services
D. McGoldrick, General Manager, Infrastructure Services
A. Fusco, Director Legislated Services / City Clerk
R. Bustamante, Director Planning & Housing Policy/City Planner
R. Hagey, Director, Financial Planning & Asset Management
S. Saleh, Director Revenue
D. Saunderson, Deputy Clerk
S. Van Schyndel, Real Estate Specialist
M. Blake, Committee Coordinator
_____________________________________________________________________
1. Commencement
1
The Finance and Corporate Services Committee held a meeting this date
commencing at 1:31 p.m.
2. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
3. Consent Items
3.1 Brownfield Remediation Program Application - 120 Victoria Street South,
DSD-2025-276
The Committee considered Development Services Department report DSD-2025-
276, dated authorizing the Mayor and Clerk to execute an agreement with 114-
120 Victoria Street South Inc. and Glovebox (2019) Inc. for 120 Victoria Street
South related to Brownfield remediation and a tax incremental grant.
S. Van Schyndel, Real Estate Specialist, R. Bustamante, Director, S. Saleh and
J. Readman, General Manager, Development Services were in attendance and
responded to questions from the Committee.
Mayor B. Vrbanovic and Councillor P. Singh entered the meeting at this time.
Councillor P. Singh left the meeting at this time.
Councillor S. Stretch and M. Johnston entered the meeting at this time.
Questions were raised about the Brownfield Remediation program as it relates to
both Item 3.1 and 3.2 for the properties municipally addressed as 20 Victoria
Street South and 108 Garment Street on the agenda this date. In response to
questions, J. Readman provided an overview of the Region of Waterloo's
involvement in the program, noting that the City would only fund the city's
property tax portion, that the Regional portion of property taxes would need to be
addressed by the Region of Waterloo.
On motion by Councillor A. Owodunni
It was resolved:
"That the Brownfield Remediation Program Application for 120 Victoria
Street South, received from 114-120 Victoria Street South Inc. and
Glovebox (2019) Inc. dated July 6, 2018, be approved; and,
That in exchange for a completed and filed Record of Site Condition for
the subject property, the owner will be provided a tax incremental grant on
the redevelopment of the property in the form of a rebate issued on a
2
proportionate basis, annually, on City taxes in an amount equal to 100% of
the City of Kitchener Tax Increment; and,
That the City Tax Increment be defined as the difference between the City
of Kitchener portion of real property taxes for the 2018 taxation year and
the new City of Kitchener portion of real property taxes levied as a result
of a new assessment by the Municipal Property Assessment Corporation
(MPAC) following completion of the project as compensation for the
remediation of the above subject lands; and,
That the City property tax increment grant is not to exceed $346,552.00
based on today’s estimated City tax increment; payable over a 3-year
period; and,
That the Region of Waterloo Brownfield Coordinator be circulated a copy
of any decision made by Kitchener City Council regarding this Application;
and further,
That the Mayor and Clerk be authorized to execute an Agreement, subject
to the satisfaction of the City Solicitor, with 114-120 Victoria Street South
Inc. and Glovebox (2019) Inc., to implement the provisions of the
Brownfield Financial Incentive Program Application for 120 Victoria Street
South, as outlined in the Development Services Department report DSD-
2025-276."
Carried
3.2 Brownfield Remediation Program Application - 108 Garment Street, DSD-
2025-275
The Committee considered Development Services Department report DSD-2025-
275, dated May 9, 2025, authorizing the Mayor and Clerk to execute an
agreement with t114-120 Victoria Street South Inc. for 108 Garment Street
related to Brownfield remediation and a tax incremental grant.
On motion by Councillor A. Owodunni
It was resolved:
"That the Brownfield Remediation Program Application for 108 Garment
St, received from 114-120 Victoria Street South Inc. dated November,
2018, be approved; and,
That in exchange for a completed and filed Record of Site Condition for
the subject property, the owner will be provided a tax incremental grant on
3
the redevelopment of the property in the form of a rebate issued on a
proportionate basis, annually for a period not to exceed 2 years, on City
taxes in an amount equal to 100% of the City of Kitchener’s portion of the
Tax Increment; and,
That the City Tax Increment be defined as the difference between the City
of Kitchener portion of real property taxes for the 2018 taxation year and
the new City portion of real property taxes levied as a result of a new
assessment by the Municipal Property Assessment Corporation (MPAC)
following completion of the project as compensation for the remediation of
the above subject lands; and,
That the City of Kitchener property tax grant is not to exceed $404,778.00
based on current estimated City tax increment; payable over a 2-year
period and,
That the Region of Waterloo Brownfield Coordinator be circulated a copy
of any decision made by Kitchener City Council regarding this Application;
and further,
That the Mayor and Clerk be authorized to execute an Agreement, subject
to the satisfaction of the City Solicitor, with 114-120 Victoria Street South
Inc., to implement the provisions of the Brownfield Financial Incentive
Program Application for 108 Garment Street, as outlined in the
Development Services Department report DSD-2025-275."
Carried
3.3 Corporate Policy Update -Amended and Repealed Policies, COR-2025-269
On motion by Councillor A. Owodunni
it was resolved:
"That the corporate policies listed in Appendix 'A' to Corporate Services
Department report COR-2025-269 be amended and repealed; and further,
That the by-law attached as Appendix 'B' to Corporate Services
Department report COR-2025-269, to amend Chapter 620 of The City of
Kitchener Municipal Code with respect to Demolition Control, be enacted."
Carried
3.4Customer Service Software Implementation Vendor, CSD-2025-254
4
The Committee considered Community Services Department report CSD-2025-
254, dated May 1, 2025, recommending MuniPaaS Corporation, King City,
Ontario, as the sole implementation vendor for the City's customer relationship
management platform.
On motion by Councillor A. Owodunni
it was resolved:
"That MuniPaaS Corporation, King City, Ontario, be the sole source
provider for licensing, implementation and support services for Salesforce
Case Management as the City’s customer relationship management
platform, at their quoted price of $327,000, plus H.S.T. of $42,510, for a
total of $369,510, for a three (3) year term plus two (2) optional one (1)
year terms, provided a satisfactory contract is executed, as outlined in
Community Services Department report CSD-2025-254."
Carried
3.5 Carson Drive Sanitary Pumping Station Purchase Order Increase, DSD-
2025-278
The Committee considered Development Services Department report DSD-2025-
278, dated June 5, 2025, recommending approval of the purchase order increase
issued to Sona Constructor for additional costs related to the rehabilitation of the
Carson Drive Sanitary pumping Station.
On motion by Councillor A. Owodunni
it was resolved:
"That the Purchase Order issued to Sona Constructor be increased by
$75,000.00 to account for additional construction costs related to the
rehabilitation of the Carson Drive Sanitary Pumping Station, as outlined in
Development Services Department report DSD-2025-278."
Carried
4. Discussion Items
4.1 Asset Management Plans (AMPs) - Proposed Levels of Service, FIN-2025-
255
5
The Committee considered Financial Services Department report FIN-2025-255,
dated May 20, 2025, recommending approval of the Asset Management Plans as
outlined in the report.
R. Hagey, Director, Financial Planning & Asset Management, provided an
overview of the report and responded to questions from the Committee. D.
McGoldrick, General Manager, Infrastructure Services was also in attendance to
respond to questions from the Committee.
Councillor P. Singh entered the meeting at this time.
On motion by Councillor P. Singh
it was resolved:
"That the Asset Management Plans for all City of Kitchener assets as
attached to Financial Services Department report FIN-2025-255, be
approved."
Carried
4.2 Fee for Paper Billing, FIN-2025-274
The Committee considered Financial Services Department report FIN-2025-274,
dated May 14, 2025, regarding direction for enhancing the City's e-billing
promotion efforts as outlined in Option #3 in the Report.
S. Saleh, Director, Revenue Division, provided an overview of the report and
responded to questions from the Committee
It was suggested that special events would be a good audience to help further
promote e-billing and further suggested potentially running a contest between the
wards to try to promote and achieve uptake in e-billing. In response to further
questions, S. Salah stated staff could review options for a bill credit for those
people who do opt-in to electronic billing.
A motion was brought forward by Councilor P. Singh to approve the
recommendation as outlined in report FIN-2025-274, including an amendment to
direct staff to report back prior to the end of 2027 on the progress related to
targeted marketing campaigns and the continued uptake on e-billing.
On motion by Councillor P. Singh
it was resolved:
6
"That staff be directed to enhance the City’s e-billing promotion efforts
(Option #3) through targeted marketing campaigns to further increase the
adoption of paperless billing, as outlined in Financial Services Department
report FIN-2025-274; and further,
That staff be directed to report back prior to the end of 2027 on the
progress related to targeted marketing campaigns and the continued
uptake on e-billing."
Carried, as amended
5. Information Items
5.1 None.
6. Adjournment
On motion, this meeting adjourned at 2:24 p.m.
Dianna Saunderson
Manager of Council/Committee Services & Deputy Clerk
7