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HomeMy WebLinkAboutCompass Kitchener - Terms of Reference - GOV-BOA-077Page 1 of 3 POLICY GOV-BOA-077 Compass Kitchener - Terms of Reference Category GOV - Governance Sub-category BOA - Board & Committee Approval Type COUNCIL Department/Division Chief Administrator’s Office / Administration Author and Position Click here to enter text. Date Approved March 31, 2003 Last Reviewed/Amended June 23, 2025 Next Review Date June 1, 2030 Related Policies or Procedures 1. Policy Purpose Compass Kitchener provides advice to Council on Guiding Principles, Values, and Strategic Priorities on a regular basis, with the community’s input and participation. This Committee creates and leads public engagement processes with staff to determine community concerns. It identifies community priorities for action, and to monitors p rogress toward achieving the community vision and in implementing the Strategic Plan. The community priorities comprise an integral component of the City of Kitchener Strategic Plan. Compass Kitchener serves as a liaison between the City of Kitchener and residents, providing advice to Council on the community’s vision and priorities during the development of the city’s strategic plan. The committee also delivers an annual report to Cou ncil evaluating the implementation of the strategic plan with advice and recommendations. 2. Definitions None. 3. Policy Scope Application ☐ Employees (Indicate below which categories apply: All employees, Permanent full-time, Temporary full-time, Continuous part- time, Casual, Probationary, Student, Management, Non-union) • Click or tap here to enter text. ☐ Unions (Indicate below which categories apply: All Unions, CUPE 68 Civic, CUPE 68 Mechanics, CUPE 791, IATSE, IBEW, KPFFA) • Click or tap here to enter text. ☐ Council ☐ Specified Positions: Click or tap here to enter text. ☒ Other: Local Boards and Advisory Committees Page 2 of 3 4. Policy Content 4.1 Goals (a) To identify and evaluate community values, and goals and priorities in, and with, the community. (b) To e provide advice and recommendations to Council on strategic priorities. (c) To evaluate and report on progress and implementation of the strategic plan to Council and the community. (d) To ensure communication and collaboration among Advisory Committees of Council. 4.2 Specific Duties (a) To attend and actively participate in Compass Kitchener meetings. (b) To assist city staff in designing implementing and facilitating community engagement processes prior to each municipal election that identify and validate the community’s vision and strategic priorities contributing to the development of the city’s strategic plan. (c) To develop an evaluation framework in collaboration with city staff for the purpose of evaluating the implementation of the Strategic Plan. (d) To prepare and present regular report cards to Council and the community on Compass Kitchener’s assessment of strategic plan implementation. (e) To convene two yearly all advisory committee meetings for the purpose of information sharing and identifying opportunities for collaboration, one for Chairs and Vice Chairs and the second for all Committees’ full membership. 4.3 Committee Composition, Reporting and Decision Making (a) The Compass Kitchener Committee will be composed of no less than 8 and no more than 12 community members, supported by City of Kitchener staff. It is desired that the Committee have diverse representation reflective of the current community context and the City's demographic make-up as follows: I. All Council (Ex Officio), and II. 8-12 community members representing the diversity of the City of Kitchener (b) Normally, appointments will be made through Council's annual appointment meeting in November of each year. (c) Members will serve for a period of 2 years, up to a maximum of 8 years. Page 3 of 3 (d) The Committee shall choose a Chair and Vice -Chair at the beginning of each new term, which commences in January every two years. (e) Meetings will be held monthly or at the call of the Chair. (f) The Committee shall report directly to Council. (g) The Committee strives to make decisions through consensus. If consensus cannot be reached, the decision will be made by vote and a simple majority is required. 5. Results of Review ☐ No Edits Required ☐ Housekeeping Edits ☒ Substantial Edits ☐ Repeal/Replace 6. Policy History Administrative and Housekeeping Changes Date Nature of Change 2016-06 Policy I-77 template re-formatted to new numbering system and given number GOV-BOA-077. 2018-04-03 Department name change due to corporate re-organization. Substantial Changes Date Council/CLT Directive 2006-12-04 As per Council directive 2009-08-24 As per Council directive 2018-08-27 As per Council directive 2025-06-23 As per Council directive.