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HomeMy WebLinkAboutCouncil Agenda - 2025-10-20Council Meeting Agenda Monday, October 20, 2025, 7:00 p.m. Council Chambers - Hybrid City of Kitchener 200 King Street W, Kitchener, ON N2G 4G7 People interested in participating in this meeting can register online using the delegation registration form at www.kitchener.ca/delegation or via email at delegation kitchener.ca. Please refer to the delegation section on the agenda below for registration in-person and electronic participation deadlines. Written comments received will be circulated prior to the meeting and will form part of the public record. The meeting live -stream and archived videos are available at www.kitchener.ca/watchnow *Accessible formats and communication supports are available upon request. If you require assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994.* Pages 1. COMMENCEMENT The meeting will begin with a Land Acknowledgement given by the Mayor and the singing of "O Canada." 2. MINUTES FOR APPROVAL Minutes to be accepted as circulated to the Mayor and Councillors (regular meeting held September 29, 2025, and special meetings held September 29 and October 6, 2025) - Councillor A. Owodunni 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF Members of Council and members of the City's local boards/committees are required to file a written statement when they have a conflict of interest. If a conflict is declared, please visit www.kitchener.ca/conflict to submit your written form. 4. COMMUNICATIONS REFERRED TO FILE - NIL 5. Q FA PRESENTATIONS 5.1 Certificate of Achievement 5.2 Kitchener Blues Festival - 25th Anniversary 5.3 Affiliated Groups Long Service Volunteer Award Presentation 5.4 Certificates of Service and Awards of Merit 5.5 Tova Davidson, Sustainable Waterloo Region DELEGATIONS Pursuant to Council's Procedural By-law, delegations are permitted to address the Committee for a maximum of five (5) minutes. All Delegations where possible are encouraged to register prior to the start of the meeting. For Delegates who are attending in-person, registration is permitted up to the start of the meeting. Delegates who are interested in attending virtually must register by 5:00 p.m. on October 20, 2025, in order to participate electronically. 6.1 None at this time REPORTS OF COMMITTEES 7.1 AUDIT COMMITTEE - SEPTEMBER 29, 2025 7.1.a External Audit Planning Report for Fiscal Year 2025, FIN -2025-394 That the Audit Planning Report for the year ended December 31, 2025 prepared by KPMG, attached as Attachment 'A' to Financial Services Department report FIN -2025-394, be approved. 7.2 HERITAGE KITCHENER - OCTOBER 7, 2025 7.2.a Notice of Intention to Demolish - 11 Irvin Street, DSD -2025-380 That, in accordance with Section 27(9) of the Ontario Heritage Act, the Notice of Intention to Demolish received on August 28, 2025, regarding the property municipally addressed as 11 Irvin Street, be received as information and that the notice period run its course, as outlined in Development Services Department report, DSD -2025-380; and further, That the City arrange to have the property municipally addressed as 11 Irvin Street properly documented through photographs prior to any demolition activity. 7.3 FINANCE AND CORPORATE SERVICES COMMITTEE - OCTOBER 6, 2025 7.3.a Upper Canada Park Public Art Commission, DSD -2025-358 5 Page 2 of 46 8. 9. 10. 11. 12. That the commission and creation of a new public artwork, "The Seams," by Javid Jah and his organization JAH Cube, to be installed at Upper Canada Park as part of the final phase of its current facility improvements, be approved; and further, That the Mayor and Clerk be authorized to implement an agreement, satisfactory to the City Solicitor, with the artist team, outlining the obligations of the commission, as outlined in Development Services Department report DSD -2025-358. 7.3.b Racialized and Indigenous Supports for Equity (RISE) Fund, 3 Year Update, COR -2025-386 That Council endorse the revisions to the Racialized and Indigenous Supports for Equity (RISE) Grant funding framework to align with the evolving needs of equity -denied communities in the City of Kitchener, as outlined in Corporate Services Department report COR -2025-038. 7.3.c 2025-2026 Gas Supply and Delivery Rates, INS -2025-399 That Kitchener Utilities' natural gas variable and fixed delivery rates be approved as proposed in Infrastructure Services Department report INS -2025-399 - Attachment 'A', for all Kitchener delivery customers effective January 1, 2026. UNFINISHED BUSINESS - NIL NEW BUSINESS 9.1 - MAYORAL BUSINESS AND UPDATES - MAYOR B. VRBANOVIC QUESTIONS AND ANSWERS STAFF REPORTS 11.1 ADMINISTRATIVE REPORTS 11.1.a Dog Designation Process Enhancements, CSD -2025-381 23 11.1.b NSP 25-175 Multiyear Non -Standard Procurement Suppliers, FIN- 34 2025-444, FIN -2025-444 11.1.c Notice of Intention to Designate 2219 Ottawa St S and 808 Trussler 38 Rd Resolution Amendment, DSD -2025-442 11.2 FOR INFORMATION 11.2.a Summary of Bid Solicitations Approved by the Chief Procurement 42 Officer (July 1, 2025 - September 30, 2025), FIN -2025-440, FIN - 2025 -440 BY-LAWS Page 3 of 46 12.1 THREE READINGS 12.1.a To further amend By-law No. 2019-113, being a by-law to regulate traffic and parking on highways under the jurisdiction of the Corporation of the City of Kitchener. (By-law 2025-115) 12.1.b Being a by-law to designate the property municipally addressed as 14 Irvin Street, in the City of Kitchener as being of historic and cultural heritage value or interest. (By-law 2025-116) 12.1.c Being a by-law to designate the property municipally addressed as 18 Irvin Street, in the City of Kitchener as being of historic and cultural heritage value or interest. (By-law 2025-117) 12.1.d Being a by-law to designate the property municipally addressed as 69 Agnes Street, in the City of Kitchener as being of historic and cultural heritage value or interest. (By-law 2025-118) 12.1.e Being a by-law to designate the property municipally addressed as 80-86 Union Boulevard/571 York Street, in the City of Kitchener as being of historic and cultural heritage value or interest. (By-law 2025-119) 12.1.f To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of motor vehicles on private property. (By-law 2025-120) 12.1.g To further amend By-law No. 88-171, being a by-law to designate private roadways as fire routes and to prohibit parking thereon. (By-law 2025-121) 12.1.h To further amend By-law No. 2008-117, being a by-law to authorize certain on -street and off-street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. (By-law 2025-122) 12.1.1 To confirm all actions and proceedings of the Council for October 20, 2025. (By-law 2025-123) 13. ADJOURNMENT Page 4 of 46 QO It 0 00 3 0) co n mw ILO QO It 0 00 3 0) co n I�IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII QO It 4- 0 N 0) co n uillmuuumu imm01 uuuu Im������� m umm uuuuuuu i mm� uuumuu uuuuuuuu uuuuuuuu m Viu uuuuuuuu U 0 air r `wrn/ E E E 0 u v ew c U 2 W 00 UWA an ON I QO It 4- 0 CN co f) 0 0'03 SOUUO.L 1� U, 52 ul 0 0'03 SOUUO.L 1� u�uw!lu�u'uu�u, ; ulu�mum ��� �rrruuan,�� HIM ��Vu�uuuu�uu�,� n 1u1� illllllminvi iimno�uwwuwn�im� w�unwiwiwuunn�t 1010110 Q UIN rrarrrrarm�I�I�I�I�I�IUIu�, ml�l�l�l�l�l�l�l�l�y�l fm�l�l�l�l�l�l�l�l�l�l�l�lu�lq ����wummmmmmmluu � �mimuimuimuimiu� ��muimuimu�iuu�iiu ��mr�rrrrrr�mi�iim�u�ulU� �uou r J, m � � � loioioioioiool�� �iirmnm2���2�22aaomf E cm E M m 0fam�11��1��1 l� �����muauJUuauuauU0 1 D�uuuuuUu�uu�k,�� ���4�u0000000000U� QO It 4- 0 LO N co d �rNenmrcr�uup� �� ����mr�000000000000al�u QO It 4- 0 N co d 173 .... .. ........................................................................................ ... 4-J 0 4-J u 4-J 4-J 4-J 0 ............... 0 1 0 EMOR QO It 4- 0 00 co f) ■ co 0 m ry) C. Z NONNI co tp ■ co 0 m 0 0) Ou I � QO It 0 C\l 3 � _ f l, • §< Co 0� � /� � |� d : allill cu. � 1111111 •. Z Im _. , - � �mw �» � |6 0iiiiiiiiiiiiiiiiiiiii r ' . .n ! ° 0111110 /\ r « 11110 'fillill12 , ,c � QO It 0 C\l 3 � _ f Staff Reort � ) Community Services Department www.kitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: October 20, 2025 SUBMITTED BY: Gloria MacNeil, Director of Enforcement, 519-783-8516 PREPARED BY: Gloria MacNeil, Director of Enforcement, 519-783-8516 WARD(S) INVOLVED: Ward(s) All DATE OF REPORT: August 29, 2025 REPORT NO.: CSD -2025-381 SUBJECT: Dog Designation Process Enhancements RECOMMENDATION: That Council approve the improvements to the dog designation process outlined in CSD - 2025 -381. REPORT HIGHLIGHTS: The purpose of this report is to review the conditions imposed on dog owners by the Dog Designation Committee and identify opportunities for enhancement. To improve public access to information by updating and streamlining website content related to dog bite incidents. To enhance the notification process following the designation of a dog, ensuring timely and effective communication with all relevant parties. BACKGROUND: On August 25, 2025, Council passed a motion directing staff to investigate and report back on several potential process enhancements to the dog designation process including but not limited to: • Notification from By-law Enforcement Staff to the Ward Councillor, Mayor, Office of Mayor and Council staff when the Humane Society issues a "dangerous" or "prohibited" dog order, • Periodic reports from By-law Enforcement staff to Council on actions and investigations undertaken by the Humane Society to ensure Owners of designated dogs are complying with the designation requirements; • Revising content on the city's website to clearly direct search inquiries on reporting dangerous dogs to the Humane Society; • Collaborating with the Humane Society on a process to share permitted information once a complaint has been received, in accordance with the Municipal Freedom of Information and Protection of Privacy Act; and, *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 23 of 46 • Legislative challenges with the Dog Owners Liability Act (DOLA) that would improve the city's ability to obtain an interim order permitting the Humane Society to hold a dog seized under a warrant in a pound until the DOLA hearing." BACKGROUND: The City of Kitchener contracts The Humane Society of Kitchener Waterloo and Stratford Perth to investigate and enforce all provisions of the Dog Designations By-law, Chapter 420 and the Responsible Dog Ownership By-law, Chapter 421, and to take appropriate action including enforcement of the by-law. The Humane Society on behalf of the City of Kitchener, may on their own initiative or as the result of a complaint received by a resident, conduct an inquiry/investigation into whether a dog should be designated a potentially dangerous dog, a dangerous dog, a restricted dog, or a prohibited dog, where there are reasonable grounds to believe that the dog fits the definition. Designations can include additional requirements or terms on the dog owner which address public safety, and which must be adhered to, including muzzling the dog when off the property, ensuring adequate fencing around the property, notification of moving, etc. It is important to note that not all dog designations are appealed or come before the Dog Designation Committee. When a designation is issued, the dog owner has five working days to appeal the designation. The Dog Designation/Animal Designation Committee, which is currently made up of three Councillors, are responsible to consider, without bias, evidence provided at the appeal hearing, and to make a decision to uphold, rescind, or alter the dog designation or conditions of the dog designation. The decision of the Committee is then forwarded to the first available Council meeting for ratification. The dog owner/appellant may appeal the decision of Council within 30 days through a Judicial Review. When a dog is designated prohibited, the owner is required to surrender the dog to the Humane Society within six working days or to provide proof satisfactory to the Humane Society that the dog has been removed from the City to a location not prohibited by the Dog Owners' Liability Act, or has been disposed of in a humane manner. REPORT: This report presents the findings from staff's review of the dog designation process along with additional context and information related to the specific areas raised by City Council in its August 25, 2025 motion. 1. Notification from By-law Enforcement Staff to the Ward Councillor, Mayor, Office of Mayor and Council staff when the Humane Society issues a "dangerous" or "prohibited" dog order: Staff have met with the Humane Society and have no concerns with providing notification to the ward Councillor, Mayor and Officer of Mayor and Council when a prohibited dog designation occurs. Upon completion of an investigation whereby the Humane Society has Page 24 of 46 designated a prohibited dog, they will notify the Director of By-law Enforcement and will provide a summary of the investigation and reason for the designation. The Director of By- law Enforcement will then send an email to the ward Councillor, Mayor, and Office of Mayor and Council staff advising the particulars associated with the designation to inform them and assist in responding to resident and media inquiries. 2. Periodic reports from By-law Enforcement staff to Council on actions and investigations undertaken by the Humane Society to ensure Owners of designated dogs are complying with the designation requirements: Cases are investigated by the Humane Society and remain open and active as most designations have conditions placed on the owner that are ongoing for the life of the dog. The severity of the bite determines the frequency of how often Humane Society follows up with the property, however all properties with conditions are inspected at least once per year and properties with more severe bites are inspected more frequently. The Humane Society will notify Legal Services once the conditions imposed on dangerous or prohibited dogs have been satisfied. This may include, for example, confirmation that fencing has been installed or that a dog has been neutered following a hearing. Legal Services will also be advised when a prohibited dog has been surrendered in accordance with the Committee's decision. Upon receiving this information, Legal staff will update the Dog Designation Committee to ensure they are informed and to facilitate closure of the file. 3. Revising content on the city's website to clearly direct search inquiries on reporting dangerous dogs to the Humane Society: Staff are currently working to enhance the City's webpage, making it easier for residents to access information related to dog -bite incidents. Updates will include clear guidance on how to report an incident, relevant contact information, and details on who to reach out to for follow-up inquiries. In addition, the Humane Society has updated its website to include a guide outlining what to do if a dog bites a person or another animal. The guide provides contact details and suggested information to include such as photos of injuries, medical documentation, and other information that may support the investigation process. 4. Collaborating with the Humane Society on a process to share permitted information once a complaint has been received, in accordance with the Municipal Freedom of Information and Protection of Privacy Act: While there is an active investigation, staff are limited in the information they can share publicly. If there is a concern for public safety, a brief update may be provided to the area Ward Councillor and the Mayor, outlining the nature of the situation. Staff recognize that residents may become frustrated by the lack of publicly available information. However, it is essential to ensure that any communication does not create bias, particularly in cases where the dog owner may appeal the designation. Additionally, staff Page 25 of 46 must be mindful of legal privacy considerations and avoid disclosing personal information about individuals. In the early stages of an investigation, the only update that may be provided is confirmation that an incident has occurred and that it is under active investigation. 5. Legislative challenges with the Dog Owners Liability Act (DOLA) that would improve the city's ability to obtain an interim order permitting the Humane Society to hold a dog seized under a warrant in a pound until the DOLA hearing: The Dog Owners' Liability Act is provincial legislation governed by the Province of Ontario. Any proposed amendments to this Act would require Council to formally advocate to the provincial government. Staff, in collaboration with the Humane Society, the Dog Designation Committee, and Council, remain committed to enhancing processes related to dog bite incidents and improving communication wherever possible. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: N/A COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. APPROVED BY: Michael May, DCAO ATTACHMENTS: Attachment — COR -2025-111 — 2025 Dog Designation Appeal Committee Composition Review Page 26 of 46 Staff Report J IKgc.;i' r� R Corporate Services Department www.kitchener.ca REPORT TO: Finance and Corporate Services Committee DATE OF MEETING: March 17, 2025 SUBMITTED BY: Amanda Fusco, Director, Legislated Services/City Clerk, 519-904-1402 PREPARED BY: Dianna Saunderson, Manager, Council and Committee Services / Deputy Clerk, 519-904-1410 WARD(S) INVOLVED: All DATE OF REPORT: February 24, 2025 REPORT NO.: COR -2025-111 SUBJECT: 2025 Dog Designation Appeal Committee Composition Review RECOMMENDATION: That staff be directed to proceed with as the preferred committee structure/composition as outlined in Corporate Services Department report COR -2025- 111; and further, That staff be directed to prepare the necessary council policy or by-law to implement the preferred committee structure/composition, prior to June 2025 for Council's consideration. REPORT HIGHLIGHTS: • The purpose of this report is to review the current composition of the Animal Designation Appeal Committee and the Dog Designation Appeal Committee. • The Animal Designation Appeal Committee and the Dog Designation Appeal Committee convene hearings and make recommendations to Council on dog designations appeals and restricted animal exemption requests (as outlined in Chapter 408 (Animal Regulation) and Chapter 420 (Dog - Designation) and Chapter 421 (Dog - Responsible Ownership) of the City of Kitchener Municipal Code). • Dog Designation Committee and Animal Designation Appeals generally are infrequent. • The Dog Designation Committee is responsible for hearing and deciding appeals against decisions made by The Humane Society of Kitchener Waterloo and Stratford Perth to designate a dog as dangerous or restricted. • The Animal Designation Appeal Committee is responsible for rendering decisions related amending the restricted/prohibited list of animals as outlined within the By-law. BACKGROUND: The City currently has five Quasi -Judicial Committees/Tribunals of which two meet regularly; Committee of Adjustment and Property Standards, and three meet infrequently; the Licensing Appeal Tribunal, the Animal Designation Appeal Committee and Dog Designation Appeal Committee. All five of the Quasi -Judicial Committees render decisions based on various *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 27 of 46 legislation, specifically the Statutory Powers of Procedure Act, Planning Act, Building Code and Municipal Act. The term "quasi-judicial tribunal" refers to a body created by law with a mandate to settle matters in an impartial manner by applying rules of law without regard for expediency or administrative policy. The Committee of Adjustment and Property Standards Appeal Committee render final decisions on behalf of the City and their appeal mechanisms are to the Ontario Land Tribunal or Superior Court. Decisions made by the Licensing Appeal Tribunal, Animal Designation Appeal Committee and Dog Designation Appeal Committee are ratified by Council. Dog Designation/Animal Designation Appeal Committee The Dog Designation/Animal Designation Appeal Committee is made up of three Councillors (currently two appointed members and two alternate members). The Committee's responsibility is to consider, without bias, evidence provided at the appeal hearing, and make a decision to uphold, rescind, or alter the dog designation or conditions of the dog designation. The decision of the Committee is forwarded to the first available Council meeting for ratification. Typically, the Committee convenes approximately four meetings each year, and currently there is no associated fee for pursuing an appeal. Since 2017, there have been 32 (thirty-two) dog designation appeals and 0 (zero) animal designation appeals, on average the Tribunal meets 5 times. It is important to note that the same members who serve on the Dog Designation Appeal Committee also serve on Council for ratification of the decision. REPORT: At Special Council meeting earlier this year, Council considered Council and Committee appointments and directed staff to review the current committee composition of the Dog Designation/Animal Designation Appeal Committee, noting previously the Committee had an individual that was a Canadian Kennel Club member who has since resigned and since that time there have been challenges conducting the hearings from an adjudicative or animal behaviourist perspective. The existing structure for the Dog Designation/Animal Designation Appeal Committee also presents further challenges, specifically related to matters including but not limited to: hearing scheduling, expertise in animal behaviour, expertise in by-law interpretation and establishing enforceable decisions/conditions that are within the authority of the Committee, familiarity with the provisions in the Statutory Powers and Procedures Act, procedural fairness and potentially bias. In some instances, members of Council hear from constituents related to the incidents, which could also result in concerns about impartiality. Based on the current practice, Dog designation appeals are supposed to be scheduled for consideration by the Committee within 45 days and are usually held on the same day as Council. The current schedule has also become problematic as there have been a number of other priority meetings that identified for similar scheduling, resulting in the need to find alternative dates for the Committee to meet, often beyond the preferred guidelines of 45 days. In 2023 and 2024 there were 10 hearings scheduled and of those hearings; none of which were within the preferred 45 -day timeline, and only three of the meetings proposed on the 2024 schedule were able to be maintained on the Monday morning of Council. Page 28 of 46 Additionally, the Committee composition previously included one appointment reserved for an individual who was a member of the Canadian Kennel Club, to bring experience with dog/animal behaviour to the Committee. The appointment of the member was ad hoc in nature as the By- law previously identified the appointment of a Canadian Kennel Club member but did not require appointment of a specific individual. That requirement was removed from the By-law when it was revised in 2014. Since that revision, Council members make up the entirety of the Committee. While the Dog Designation/Animal Designation Appeal Committee meetings are public meetings and are open to the public to attend, there is discretion taken with meeting records due to the sensitive nature of the matters being discussed. Following the Committee meeting, the decision of the Committee is forwarded to the next available Council meeting for ratification. Additionally, the Committees receive a copy of the meeting minutes, as well as a public staff report, outlining the Committee's recommendation the Committee and a summary of the hearing proceedings. Council at their meeting, then consider the Committee's decision and can ratify or amend the decision. By virtue of the matter being referred to the Council meeting, procedurally, there is nothing procedurally to prevent parties to the hearing appearing as delegates to address Council and potentially seek changes to the Committee's recommendation. For delegations, this step can be very confusing, as the Dog Appeal hearing is conducted in an informal court like fashion, whereas delegating at Council, delegations are subject to the procedural by-law time allocation of 5 -minutes. Since 2017, Council has considered all decisions of the Committee and have approved all decisions as recommended, save and except for one, that resulted in an amendment to the deadline for spay / neutering. In hopes to sway Council to amend the Committee's decision, delegations typically share a significant amount of personal information during the Council meeting, which would be available in the Council meeting minutes and on the archived livestream. A summary of the current process for Dog Designation Appeal Committee is below: Current Process 1. Appeal the Dog Designation 2. Attend Dog Designation Appeal Hearing — Committee renders a decision 3. Appellant may attend Council to address the Committee decision 4. Council renders a decision 5. Appellant may appeal a Council decision through Judicial Review Staff are proposing three options to amend the current structure of the Dog Designation/Animal Designation Appeal Committee: Option 1: Implement a Hearing Officer as the Animal Designation Appeal Committee, the Dog Designation Committee A hearing officer could be appointed as the Animal and Dog Designation Appeal Committee for the purpose of dealing with any dog or animal designation appeals. The Hearing Officer would be an independent, impartial individual who is trained in the relevant legal and procedural matters. They would hear evidence, make findings of fact, issue their own procedural rulings as required and issue a decision. The decision of the Hearing Officer would be final and would not come to Council for ratification. Staff propose that the already approved Hearing Officer Page 29 of 46 contracted by By-law Enforcement for the Administrative Monetary Penalty System (AMPS) could be utilized on an ad hoc basis, for any dog and/or animal appeal requests. This proposed process would be similar to the City of Kitchener's By-law Enforcement's use of the Hearing Officer through AMPS which transfers parking disputes from the courtroom to the municipality. This has resulted in a streamlined process for both staff and the citizens and has reduced the administrative impact on the court system. There are numerous advantages to aligning both the animal and dog designation appeals with AMPS, these benefits include: • Impartiality: A Hearing Officer is a neutral third -party who is not involved in the enforcement or regulatory process. They can provide an objective perspective on the case, ensuring fairness in the decision-making process. • Expertise: A Hearing Officer would have experience in the adjudication process and by- law interpretation which would add fairness and consistency to the decision-making process. • Red -Tape Reduction: The use of a Hearing Officer will expedite the timing and decision- making process, while also ensuring a fair and just hearing for the Appellant. • Timeliness: Hearing Officers are currently scheduled two times a month for current business, including Dog Designation/Animal Designation appeals to that schedule would help to improve the timeliness of their consideration. • Efficiency: Utilizing a Hearing Officer would allow Council members to save valuable time and resources that would otherwise have been allocated towards participation in the tribunal process. Council's involvement in the decision-making process is minimized, allowing them to focus on other constituent matters. The appeal process would also offer an online option, facilitated by the Hearing Officer, to provide greater convenience for the person requesting the appeal. • Transparency: The use of a Hearing Officer can provide greater transparency in the decision-making process, as the hearing and the decision are usually public. This can increase confidence in the regulatory system and ensure accountability. By utilizing a Hearing Officer, appeals can be resolved in a manner that is both fair and efficient and is consistent with the way other city by-laws are handled under AMPS. Option 1 — Hearing Officer - Process 1. Appeal the Dog Designation or Restricted Animal request 2. Attend Dog Designation Appeal Hearing — Hearing Officer renders a decision 3. Appellant may appeal a Hearing Officer decision through Judicial Review This option is being used currently by other municipalities including but not limited to Richmond Hill and London. Option 2: Amend the structure of the Animal and Dog Designation Appeal Committee to have a total of 5 members, 3 members with expertise in adjudication and/or animal/dog behaviour expertise and 2 members of Council Page 30 of 46 The Committee could operate in a similar fashion as it is currently operating to date, but rather than being comprised solely of members of Council, staff could be directed to build a Terms of Reference for the Committee, that would confirm the operational function of the Committee and confirm the membership of the Committee and preferred expertise. The Terms of Reference would be brought back to Council for further consideration and once approved, the hearings could be scheduled to always ensure that there is one Council member and one animal behaviourist in attendance at each meeting. This option would still result in the Committee's decision being forwarded to the next available Council meeting for ratification. For individuals that decide to delegate at Council meetings, it typically results in sharing information beyond what was presented during the hearing that hearing that may be sensitive in nature, in a public forum. Council since 2017 ratified all but one decision of the Committee unchanged. Following Council's ratification of the decision, the Appellant would have the opportunity to appeal Council's decision to Divisional Court if they were unsatisfied. Option 2 — Councillor & Expert Appeal Committee - Process 1. Appeal the Dog Designation 2. Attend Dog Designation Appeal Hearing — Committee renders a decision 3. Appellants may attend Council to address the Committee decision 4. Council renders a decision 5. Appellant may appeal a Council decision through Judicial Review Option 3: Amend the structure of the Animal and Dog Designation Appeal Committee to have a total of 5 members who are proposed to be all citizen members with adjudication and/or animal/dog behaviour expertise The Committee could operate in a similar fashion as it is currently operating to date, but rather than being comprised members of Council, staff could be directed to build a Terms of Reference for the Committee, that would confirm the operational function of the Committee and would confirm the membership of the Committee and preferred expertise. The Terms of Reference would be brought back to Council for further consideration and once approved, the hearings could be scheduled. This option would still result in the Committee's decision being forwarded to the next available Council meeting for ratification. For individuals that decide to delegate at Council meetings, it typically results in sharing information beyond what was presented during the hearing that may be sensitive in nature, in a public forum. Council since 2017 ratified all but one decision of the Committee unchanged. Following Council's ratification of the decision, the Appellant would have the opportunity to appeal Council's decision to the Divisional Court if they were unsatisfied. While staff are supportive of all three options, it would be staff's recommendation that the Dog Designation Appeal Committee structure be replaced with a Hearing Officer, given the ability to expedite the timing and decision-making process, while also ensuring a fair and just hearing for the Appellant. Pending Council's decision, staff will continue to seek opportunities to improve the administration of the Committee and report back to Council where additional approvals may be required. Page 31 of 46 Option 3 — Citizen Experts Appeal Committee - Process 1. Appeal the Dog Designation 2. Attend Dog Designation Appeal Hearing — Committee renders a decision 3. Appellants may attend Council to address the Committee decision 4. Council renders a decision 5. Appellant may appeal a Council decision through Judicial Review STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: There is an operating budget of $1,000.00 for the Dog Designation/Animal Designation Appeal Committee that is likely to cover the majority of the expenses related to the Committee. There is no current fee to request an appeal, as the cost is mainly involved the time commitment of various city staff, council members, and committee members. Pending Council's decision, staff following the implementation of a potential new structure may seek to make a minor increase to the budget in future years, or review whether a modest appeal fee should be imposed. Previously, the budget was used to provide a honourarium to the Canadian Kennel Club member prior to their resignation from the Committee. Option 1: Implement a Hearing Officer as the Animal Designation Appeal Committee, the Dog Designation Committee The proposed recommendation is expected to have a negligible effect on the operating budget. If a dog appeal is requested, the cost of a Hearing Officer would be $260 per half day or $520 per full day. There is currently no fee to request an appeal, as the cost is mainly involved the time commitment of various city staff, council members, and committee members. The use of the Hearing Officer would significantly reduce this temporal cost. Option 2: Amend the structure of the Animal and Dog Designation Appeal Committee to have a total of 5 members, 3 members with adjudication and/or animal/dog behaviour expertise and 2 members of Council AND Option 3: Amend the structure of the Animal and Dog Designation Appeal Committee to have a total of 5 members who are proposed to be all citizen members with adjudication and/or animal/dog behaviour expertise The proposed recommendations to amend the committee composition to include citizen members is expected to have a negligible effect on the operating budget. The Committee currently has its own operating budget that is allocated $1,000 to cover honourariums. To ensure the Committee is in line with the previously approved honourariums, it is recommended that any citizen members scheduled to attend a meeting, be paid the same rate that is paid to members of the Property Standards Committee, $125 Chair (s) and $100 Member (s). COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. Page 32 of 46 PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. APPROVED BY: Victoria Raab, General Manager, Corporate Services Page 33 of 46 Staff Report Financial Services Department www.kitchener.ca REPORT TO: Council Meeting DATE OF MEETING: October 20, 2025 SUBMITTED BY: Ryan Scott, Chief Procurement Officer, 519-741-2200 ext. 7214 PREPARED BY: Brad Kowaleski, Procurement Specialist, 519-741-2200 ext. 7063 WARD(S) INVOLVED: N/A DATE OF REPORT: October 15, 2025 REPORT NO.: FIN -2025-444 SUBJECT: NSP25-175 Multiyear Non -Standard Procurement Suppliers RECOMMENDATION: That the City proceed with non-standard procurement and enter into agreements with the suppliers listed in Attachment 1 for a period of up to five (5) years, as outlined in Financial Services Department report FIN -2025-444. REPORT HIGHLIGHTS: • The purpose of this report is to obtain approval to proceed with non-standard procurement in accordance with Procurement By-law 2022-109; • The City has arrangements with the suppliers named in Attachment 1 for many years and continuing these partnerships will allow the City to continue standardization of products and delivery of services both internally and externally; • This report supports the delivery of core services. :11_[4]:(r]:Tell] Ll 113 The City has standardized a range of products and services over time to enhance internal operations and public service delivery. To continue leveraging these efficiencies, staff recommend longer-term agreements with select suppliers under non-standard procurement provisions. These suppliers have been identified based on the following criteria: • Sole distribution rights in Canada; • Exclusive availability of specialized equipment or parts; • Standardization requirements based on previous procurements; • Proven service compatibility and long-standing partnerships. These arrangements provide multiple operational benefits, including improved pricing, reduced procurement lead times, streamlined administration, and enhanced cost control. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 34 of 46 While actual expenditures will vary based on operational activity, the non-standard approach is consistent with the City's procurement framework. The actual spend will depend on the level of activity throughout the term of the contracts. REPORT: In accordance with the Procurement By-law 2022-109, Section 15 — Non -Standard Procurement, Council's approval is required as the total value of the deliverables for this non-standard procurement exceeds the delegated authority. A non-standard procurement is the acquisition of goods, services or construction through a process or method other than the process and method normally required for the type and value of the required deliverables, as identified below: Requirement Procurement Value Excluding Taxes Procurement Process Approval Authority Goods, Services or $40,001 - Non -Competitive or Chief Procurement Construction under the $250,000 Limited Competition Officer circumstances included in Schedule "C". Goods, Services or $250,001 or more Non -Competitive or Council Construction under the Limited Competition circumstances included in Schedule "C". In accordance with the Procurement By-law 2022-109, Schedule "C", The City may acquire goods, services and construction through a non-standard procurement process within specific circumstances listed. Below are the applicable clauses within Schedule "C" and additional information providing justification supporting their use: 2. Where only one supplier is able to meet the requirements of a procurement in order to: a) ensure compatibility with existing products The City has partnered with specific suppliers over the past decade and in some instances, theses partnerships are multiple decades old. To ensure compatibility and standardization with existing products and services being delivered, only one supplier is able to meet specific requirements. The City has run open competitive procurement several times, however, only receive one response from the sole supplier whom can meet the requirements with existing products and service levels. The costs for these products and services are funded in full by a third party via the business model that the division is operating at the end user level. 3. Where there is an absence of competition for technical reasons and the goods or services can only be supplied by one particular supplier and no alternative or substitute exists. Page 35 of 46 The City has partnered through a joint venture known as The Waterloo Region Education and Public Network (WREPNet). The dark fibre network has been provisioned, supplied and supported by one supplier. For that reason, an absence of competition exists and the product or services can only be provided by one supplier and the City procures from those suppliers directly. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: Funding for these goods and services are available in the approved annual operating and capital budgets. It is anticipated that the total estimated annual value through these agreements represent approximately $685,000. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department ATTACHMENTS: Attachment 1 — Listing of Non -Standard Procurement Suppliers Page 36 of 46 � § a .CL � U) � 0 E 0 � U 2 a. � % � � ■ U) 1� 0 2 0 � � � -j CD � 0 rl- co ¢ D n � U) � _ -0 - o- 2 o k \ 0 7 Q 7" o E E 0-E o ECL 0 o CL 0 0 Cl O . o [ .S o / 0-o / m m n§ -o 3 F x @ x m._2 5 m.2 = -a )C ]C 2 22 c% ƒ 2 2 ƒ§ 3 3 3 n 0- n � � c ■ k 2 k § cu>CD 2 E k k / 0 0 � q q 2 LU (& (& 69, (Ak F � n .ECD 2 v0 o.\/ /2° a 9 tf p U) % e =.o � > 0 = �_ m 3 5 = ® 0 2 « @ � mo o : %� % L 0) LU 'k m (D mo o ® li -D-§7 ° 0� 0 ° ❑ 2-5 0 U)M Q 2 Lu ° -0 ƒ ƒƒk� Co �2§k� / .0 7 § c \ 0 §E 2 0 ® OL U!E m � ƒ § ƒ o E 2 _3 L) b � 0- U) c 0 $ % S_ � k = k 3 m Q Q E ■ . q co CD � 0 rl- co ¢ D n � Staff Report J IKgc.;i' r� R Development Services Department www.kitchener.ca REPORT TO: Council Meeting DATE OF MEETING: October 20, 2025 SUBMITTED BY: Garett Stevenson, Director of Development & Housing Approvals, 519-783-8922 PREPARED BY: Victoria Grohn, Heritage Planner, 519-783-8912 WARD(S) INVOLVED: Ward 5 DATE OF REPORT: October 16, 2025 REPORT NO.: DSD -2025-442 SUBJECT: Notice of Intention to Designate 2219 Ottawa Street South Resolution Amendment RECOMMENDATION: That the resolution ratified at the August 25, 2025 Council meeting regarding the Notice of Intention to Designate 2219 Ottawa Street South & 808 Bleams Road under Part IV of the Ontario Heritage Act be amended to delete reference to "808 Bleams Road", as outlined in Development Services Department report DSD -2025-442; and further; That the Notice of Intention to the designate would specifically apply to part of 2219 Ottawa Street South, which is identified as Part of Lot 129, German Company Tract, being Part 1 on Plan 58R-22352 to facilitate the designation of a partition of the property with a more accurate description. REPORT HIGHLIGHTS: • The purpose of this report is to amend a resolution regarding the Notice of Intention to Designate the property municipally addressed as 2219 Ottawa Street South. • The key finding of this report is the incorrect address was used in the resolution to publish the Notice of Intention to Designate as there is now a more accurate description of the lands which will facilitate compliance with the requirements in subsections 29(4) and 29(4.1) of the Ontario Heritage Act. There is now a reference plan identifying the block to which the designation is to apply and the legal address has been corrected. • There are no financial implications associated with this report. • Community engagement included posting the report online with the agenda in advance of the City Council meeting. • This report supports the delivery of core services. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 38 of 46 BACKGROUND: The Notice of Intention to Designate the subject property was considered by the Heritage Kitchener committee at its August 5, 2025 meeting. The resolution to publish a Notice of Intention to Designate the property municipally addressed as 2219 Ottawa Street South and 808 Bleams Road was passed by Council at its August 25, 2025 meeting. However, the address noted in this resolution is incorrect. To comply with the Ontario Heritage Act and given that there is now a registered reference plan with an accurate location, the resolution should be amended to include the correct address of 2219 Ottawa Street South. The subject property is referred to this correct address throughout the report. REPORT: The subject property has been evaluated and determined to meet the criteria for designation under the Ontario Heritage Act. The original Notice of Intention to Designate referenced a large parcel of land with the municipal address 2219 Ottawa Street South and 808 Bleams Road. This address is incorrect and should have been referred to as 2219 Ottawa Street South and 808 Trussler Road. Since the passing of the resolution to publish the Notice of Intention to Designate, the City has received a registered reference plan that clearly identifies the block encompassing the heritage resource. To ensure accuracy and clarity, the designation is only to apply to the block encompassing the heritage resource, as identified in registered reference plan 58R- 22352, received and deposited on August 26, 2025, and included as Attachment `A' to this report. Staff request that Council pass an amendment to the resolution adopted in August 2025 to correct the municipal address to refer to 2219 Ottawa Street South and to update the legal description to reflect the information shown on the registered reference plan. Pending Council's approval the Notice of Intention to Designate will also be readvertised in the Newspaper to ensure compliance with the notice provisions of the Ontario Heritage Act. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: Capital Budget — The recommendation has no impact on the Capital Budget. Operating Budget — The recommendation has no impact on the Operating Budget. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council meeting. Page 39 of 46 PREVIOUS REPORTS/AUTHORITIES: DSD -2025-243 Notice of Intention to Designate 2219 Ottawa Street South & 808 Bleams Road under Part IV of the Ontario Heritage Act Ontario Heritage Act APPROVED BY: Justin Readman, General Manager, Development Services ATTACHMENTS: Attachment A — Reference Plan Page 40 of 46 r w 9 Staff Report J IKgc.;i' r� R Financial Services Department www.kitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: October 20, 2025 SUBMITTED BY: Ryan Scott, Chief Procurement Officer PREPARED BY: Ryan Scott, Chief Procurement Officer WARD(S) INVOLVED: N/A DATE OF REPORT: October 13, 2025 REPORT NO.: L'IIII' . imm°art Illl iiii.:m Illber�.j SUBJECT: Summary of Bid Solicitations Approved by the Chief Procurement Officer (July 1, 2025 — September 30, 2025) RECOMMENDATION: For Information REPORT HIGHLIGHTS: • The purpose of this report is to provide a quarterly update on Procurements that have been approved through delegated authority in accordance with the Procurement By-law 2022-109. • There were twenty (20) bid solicitations approved in this quarter. • This report supports the delivery of core services. BACKGROUND: In accordance with Procurement By-law 2022-109 (Chapter 170 Municipal Code), section 27.1. "The CPO must submit quarterly procurement information reports to Council to provide the following information about the City's procurement activities: a) The circumstances and details of approved procurements exceeding $133,800 in value, under delegated authority of the CPO; and b) the circumstances and details of any emergency purchase(s) with a procurement value exceeding $133,800." REPORT: Attachment 1 is a listing of the approved bid solicitations for Council's information. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 42 of 46 STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: All bid solicitations awarded by the Chief Procurement Officer, were within approved budgets, or were approved in accordance with the budget control policy. 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