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HomeMy WebLinkAboutCOR-2025-393 - 2026 Council and Committee ScheduleStaff Report J IKgc.;i' r� R Corporate Services Department www.kitchener.ca REPORT TO: Finance and Corporate Services Committee DATE OF MEETING: October 27, 2025 SUBMITTED BY: Dianna Saunderson, Manager, Council and Committee Services / Deputy Clerk, 519-904-1410 PREPARED BY: Dianna Saunderson, Manager, Council and Committee Services / Deputy Clerk, 519-904-1410 WARD(S) INVOLVED: N/A DATE OF REPORT: September 10, 2025 REPORT NO.: COR -2025-393 SUBJECT: 2026 Council and Committee Schedule RECOMMENDATION: That the 2026 Council and Committee Calendar, as attached as Appendix `A' to Corporate Services Department report COR -2024-459, be approved; and, That the Mayor in consultation with the Chief Administrative Officer and the Clerk will be delegated the authority to schedule additional Planning and Strategic Initiatives Committee (PSIC) meetings on Council meeting dates, where required, to address legislated Planning Act timelines; and further, That Council be permitted by resolution to reschedule meetings identified on the 2026 calendar where necessary. REPORT HIGHLIGHTS: • The purpose of this report is to establish the Council and Committee Schedule for 2026. • This report supports the delivery of core services. BACKGROUND: Each year, a schedule of Council and Standing Committee meetings is adopted. Meetings are scheduled on rotating Mondays and generally include a one-week recess between Standing Committee and Council. This break provides Council with additional time to consider agenda items and connect with constituents on matters of public interest while also providing an opportunity for staff to gather further information as requested by Committee. Where possible, the 2026 schedule also takes into consideration the Region of Waterloo's Council and Committee meetings. The schedule also considers factors that Council has historically taken into account when scheduling meetings, such as all Statutory Holidays, March Break, a summer break in July, conferences such as Federation of Canadian Municipalities (FCM), Association of Municipalities of Ontario (AMO) and Association of Municipal Clerks and Treasurers of Ontario (AMCTO). *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 35 of 58 REPORT: The proposed 2026 calendar, attached as Appendix `A', was developed based on the factors outlined above, and also incorporates the following list of Holidays, March Break, and municipal conferences: • New Year's Day: Thursday, January 1, 2026 • Family Day: Monday, February 16, 2026 • Good Friday: Friday, April 3, 2026 • Easter Monday: Monday, April 6, 2026 • Victoria Day: Monday, May 18, 2026 • Canada Day: Wednesday, July 1, 2026 • Civic Holiday: Monday, August 3, 2026 • Labour Day: Monday, September 7, 2026 • Thanksgiving Day: Monday, October 12, 2026 • Remembrance Day: Wednesday, November 11, 2026 • Christmas Day: Friday, December 25, 2026 • Boxing Day: Monday, December 28, 2026 (Observed) The calendar also takes feedback from City business units including Planning, Engineering, Procurement, and Financial Planning and Reporting. Additionally, the schedule and staff recommendation continue to take into consideration the timelines of Planning Act Bill 109, More Homes for Everyone Act, 2022 came into effect in April 2022. Bill 109 is a first step response to the Ontario Housing Affordability Task Force Report, which have the following approval requirements: Application Type Approval Requirement Zoning By-law Amendment Decision within 90 days Official Plan Amendment & Decision within 120 days Zoning By-law Amendment (combined) Finally, because 2026 is an election year, the schedule limits the number of meetings after Nomination Day in order to minimize exposure to restrictions on a Council as outlined in Section 275, Restricted Acts After Nomination Day, Municipal Act, 2001, but will still allow for one cycle of Standing Committee and Council meetings in order to attend to Council business. As in previous election years, no meetings will be scheduled for the month of October leading to Election Day. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: Capital Budget — The recommendation has no impact on the Capital Budget. Operating Budget — The recommendation has no impact on the Operating Budget. Page 36 of 58 COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. APPROVED BY: Victoria Raab, General Manager, Corporate Services ATTACHMENTS: Attachment A - Proposed 2025 Council and Standing Committee Schedule Page 37 of 58 JANUARY Mo Su Su Mo Tu We Th Fr Sa 5 2 1 2 5 2 3 4 7 6 7 8 9 10 11 C 13 14 15 16 17 18 19 20 21 22 23 24 25 SaC`. 27 28 29 30 31 APRIL Mo Su Mo Tu We Th Fr Sa 3 4 5 2 1 2 5 4 5 8 7 8 9 10 11 12 C 14 15 16 17 18 19 22 21 22 23 24 25 26 27 28 29 30 mmmmmmm Mml Su Mo I Tu I We Th I Fr I Sa 1 S 3 4 5 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 31 Su Mo I Tu I We Th I Fr I Sa 1 S 3 4 5 1 2 3 4 5 6 7 8 9 10 11 Z 13 14 15 16 17 18 19 20 21 22 23 24 25 E 27 28129 25 30 31 EDCOUNCIL] COMMITTEE OF THE WHOLE HOLIDAYS / STATUTORY LIEU DAY ED ELECTION DAY MARCH BREAK (Mar16-20) AMO CONFERENCE (Aug 16-19) CITY OF KITCHENER 2026 MEETING SCHEDULE FEBRUARY Su Mo Tu We Th Fr Sa 1 S 3 4 5 6 7 8 !� 10 11 12 13 14 15 11 17 18 19 20 21 22 23 24 25 26 27 28 MAY Su Mo Tu We Th Fr Sa .■■■■■M 2 3 4 1 2 3 S 5 6 7 8 9 10 11 12 13 14 15 16 17 20 19 20 21 22 23 24 26 26 27 28 29 30 31 24 25 26 27 mmmmmmm ®wwww�� Mo Tu I We Th I Fr I Sa .■■■■■M 2 3 4 5 6 7 ©IMENEM 9 10 Z 12 13 14 15 1 mmmmm 18 19 20 21 Ommmm®® 23 24 25 26 27 28 ®©®m®mE 1 5"' 23 24 25 26 27 mmmmmmm Mml 30 Su Mo Tu I We Th I Fr I Sa 1 2 3 4 5 6 7 8 9 10 Z 12 13 14 15 1 17 18 19 20 21 22 23 24 25 26 27 28 29 1 5"' 23 24 25 26 27 ❑$ COUNCIL / STRAT SESSION ISTANDING COMMITTEE 1:1INAUGERATION DAY FCM CONFERENCE (June 4-7) AC All Council Meeting (Region) MARCH Su Mo Tu We Th Fr Sa 1 C 3 4 5 6 7 8 ` 10 11 12 13 14 15 16 17 18 19 20 21 22 24 25 26 27 28 29 S61 31 19 20 21 22 Su Mo I Tu JUNE Th I Fr I Sa Su Mo Tu We Th Fr Sa 6 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Mml 30 Su Mo I Tu I We Th I Fr I Sa ■■0©©0© 1 2 3 4 5 6 8 9 10 11 12 13 5 15 16 17 18 19 20 21 22 23 24 25 26 27 mmmmmmm 29 30 wwwwwww ■■0©©0© Mmmmmm® ® mmmmm mmmmmmm mmmmmmm COUNCIL / AUDIT COMMITTEE ❑AMCTO (Jun 7-10) Page 38 of 58