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HomeMy WebLinkAboutCouncil Agenda - 2025-12-15Council Meeting Agenda Monday, December 15, 2025, 7:00 p.m. Council Chambers - Hybrid City of Kitchener 200 King Street W, Kitchener, ON N2G 4G7 People interested in participating in this meeting can register online using the delegation registration form at www.kitchener.ca/delegation or via email at delegation kitchener.ca. Please refer to the delegation section on the agenda below for registration in-person and electronic participation deadlines. Written comments received will be circulated prior to the meeting and will form part of the public record. The meeting live -stream and archived videos are available at www.kitchener.ca/watchnow *Accessible formats and communication supports are available upon request. If you require assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994.* Pages 1. COMMENCEMENT The meeting will begin with a Land Acknowledgement given by the Mayor and the singing of "O Canada." 2. MINUTES FOR APPROVAL Minutes to be accepted as circulated to the Mayor and Councillors (regular meeting held November 10, 2025, and special meetings held November 10, December 1, December 11, 2025) - Councillor M. Johnston. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF Members of Council and members of the City's local boards/committees are required to file a written statement when they have a conflict of interest. If a conflict is declared, please visit www.kitchener.ca/conflict to submit your written form. 4. COMMUNICATIONS REFERRED TO FILE 5. Q 7. 4.1 Flag / Illumination Request under Policy MUN-FAC-442 4.1.a Illumination - International Childhood Cancer Awareness Day - February 15, 2026 4.1.b Illumination - Long Covid Awareness Day - March 15, 2026 4.1.c Flag & Illumination - Independence of the State of Israel - April 22, 2026 PRESENTATION - NIL DELEGATIONS Pursuant to Council's Procedural By-law, delegations are permitted to address the Committee for a maximum of five (5) minutes. All Delegations where possible are encouraged to register prior to the start of the meeting. For Delegates who are attending in-person, registration is permitted up to the start of the meeting. Delegates who are interested in attending virtually must register by 5:00 p.m. on December 15, 2025, in order to participate electronically. 6.1 Centre in the Square (CITS) Appointments and Board of Director Amendments, COR -2025-498, listed as item 11.1.b 6.1.a Eric Lariviere, Executive Director, Centre in the Square 6.2 Heritage Permit Application HPA-2025-IV-024 - 1385 Bleams Road, DSD -2025-462, listed as item 7.1.a 6.2.a Alina and loan Solomes 6.3 Notice of Motion - Inclusionary Zoning Set-aside Rates - Councillor B. loannidis, listed as item 9.2. 6.3.a Sam Nabi [0n @�MMM- 0e]�Melin 6.3.c Larry Masseo, Waterloo Region Home Builders' Association (WRHBA) REPORTS OF COMMITTEES 7.1 HERITAGE KITCHENER - DECEMBER 2, 2025 7.1.a Heritage Permit Application HPA-2025-IV-024 - 1385 Bleams Road, DSD -2025-462 That pursuant to Section 34 of the Ontario Heritage Act, Heritage Permit Application HPA-2025-IV-024 be approved to permit the demolition of a shed, two additions, and belfry at the property municipally addressed as 1385 Bleams Road, in accordance with the supplementary information submitted with this application, and subject 10 Page 2 of 48 to the following conditions as outlined in Development Services Department Report, DSD -2025-462: 1. That the Heritage Impact Assessment Addendum be approved by the Director of Development and Housing Approvals prior to the issuance of this permit; 2. That the Owners enter into a heritage easement agreement with the City in accordance with Section 37 of the Ontario Heritage Act for the restoration/reconstruction of the belfry prior to the issuance of this permit; 3. That the building permit be reviewed, and heritage clearance be provided by Heritage Planning staff prior to the issuance of a building permit to facilitate the restoration/reconstruction of the belfry; 4. The heritage clearance be provided by heritage planning staff prior to the issuance of a demolition permit for the demolition of the shed and c.1920s and 1987 addition. 7.1.b Heritage Permit Application HPA-2025-V-025 - 50-56 Weber Street West and 107 Young Street, DSD -2025-464 That pursuant to Section 42 of the Ontario Heritage Act, Heritage Permit Application HPA-2025-V-025 be approved to permit the demolition of the rear porch at 107 Young Street, and the construction of an 8 -storey building at the properties municipally addressed as 50- 56 Weber Street West and 107 Young Street, in accordance with the supplementary information submitted with the application, and subject to the following conditions as outlined in Development Services Department report DSD -2025-464: That the final Phase II Heritage Impact Assessment be approved by the Director of Development and Housing Approvals prior to final site plan approval; That the final building elevations be reviewed and approved by the City's Heritage Planner prior to the issuance of this heritage permit; and That the final building permit be reviewed, and heritage clearance be provided by Heritage Planning staff prior to the issuance of the building permit for the building. 7.1.c Update to Delegated Approval Authority By-law, DSD -2025-465 That the draft by-law attached as Appendix 'A' to Development Services Department report, DSD -2025-465 be enacted, as amended Page 3 of 48 by Heritage Kitchener, to repeal and replace Chapter 642 of the City of Kitchener Municipal Code regarding the delegation of power to consent to alterations to properties designated under Part IV and Part V of the Ontario Heritage Act. 7.2 PLANNING AND STRATEGIC INITIATIVES COMMITTEE - DECEMBER 1, 2025 7.2.a Elimination of Return Envelopes, FIN -2025-407 That the City of Kitchener discontinue the practice of including return envelopes with mailed paper bills effective February 1, 2026, as outlined by Financial Services Department report, FIN -2025-407. 7.2.b 2025 Victus Hockey Academy LP Agreement at Sportsworld Arena, CSD -2025-472 That the General Manager, Community Services and Deputy Chief Administrative Officer be authorized to execute a license agreement and any amendments or renewals with Victus Academy LP for space at Sportsworld Arena, municipally known as 35 Sportsworld Crossing Road, said agreement to be satisfactory to the City Solicitor, as outlined in Community Services Department report, CSD -2025-472. 7.2.c Modernizing Human Resource (HR) Policies, COR -2025-449 That the modernized Human Resources policies, attached as Appendix A to Corporate Services report COR -2025-449 be approved; and further, That the redundant Human Resources policies, attached as Appendix B to Corporate Services report COR -2024-449 be repealed. 7.2.d Municipal Act Section 357(g) Applications - Repairs and Renovations, FIN -2025-453 That Council approve the draft policy attached as Appendix A to Financial Services Department report, FIN -2025-453. 7.2.e Municipal Act Section 357(1)(d.1) Application for Sickness or Extreme Poverty, FIN -2025-451 That the draft by-law attached to Financial Services Department report, FIN -2025-451 as Appendix "A" to delegate authority to the Assessment Review Board for determining the eligibility for property tax relief for applications received under Section 357(1)(d.1) of the Municipal Act, 2001 be approved; and further, That staff forward a certified copy of the by-law to the Registrar of the Assessment Review Board and the Municipal Property Assessment Page 4 of 48 Corporation, as required under Section 357(12) of the Municipal Act, 2001 and thereafter forward a copy of every application received to which this by-law applies. 7.2.f Project Funding Increase for Dundee Secondary Plan and Environmental Assessment, DSD -2025-469 That Purchase Order 213285 — Dundee Secondary Plan and Environmental Assessment, be increased in the amount $200,000, plus HST of $26,000, for a total of $226,000, as outlined in Development Services Department report, DSD -2025-469. 7.2.g Q24-016 - Professional Services — Ann Street, Becker Street, & Fife Street Reconstruction — Purchase Order Extension, DSD -2025-437 That the Purchase Order for providing contract administration and inspection for the reconstruction of Ann Street, Becker Street and Fife Street, issued to GHD Limited (GHD) be increased by $496,400.34 funded by the Ministry of Transportation (MTO) and an existing surplus in the project account, as outlined in Development Services Department report, DSD -2025-437. 7.2.h 2025 Community Engagement Policy, COR -2025-454 That the Community Engagement Policy (GOV-COU-2010), be amended, to make the changes indicated in Attachment `A' and outlined in Corporate Services report, COR -2025-454. 7.3 PLANNING AND STRATEGIC INITIATIVES COMMITTEE - DECEMBER 15, 2025 7.3.a Missing Middle and Affordable Housing Community Improvement Plan Update, DSD -2025-494 Note: Council is requested to consider the following recommendation arising from the Planning and Strategic Initiatives Committee meeting earlier this date. 8. UNFINISHED BUSINESS - NIL 9. NEW BUSINESS 9.1 - MAYORAL BUSINESS AND UPDATES - MAYOR B. VRBANOVIC 9.2 Notice of Motion - B. loannidis - Inclusionary Zoning Set-aside Rates Councillor B. loannidis has given notice to introduce the following motion for consideration this date: "WHEREAS Staff retained N. Barry Lyons Consulting (NBLC) land economists to conduct an updated 2025 Residential Market Assessment ("report") which analyzed the recent local market Page 5 of 48 activity and conditions; WHEREAS the updated 2025 Residential Market Assessment ("report") reinforced multiple key indicators, the market and economic context for investing in new high density residential development in Protected Major Transit Station Areas (PMTSA) is markedly more challenging than it was in 2024 when Inclusionary Zoning was approved by Council; and, WHEREAS the City's residential market continues to experience limited activity, to date, there have been no 50+ unit housing developments started this year within the City's PMTSAs (50+ unit developments trigger IZ); and, WHEREAS population growth, development feasibility; condominium market trends and the rental market outlooks are all factors that are adding challenges to high density developments in the PMTSA; and, WHEREAS the development community has expressed concerns that Inclusionary Zoning now is ill-timed due to the current stagnation of the housing market, noting suggestions that the requirements only begin once the number of housing starts are above historic averages; and, WHERESAS set-aside rates were established for 2026, but may have a negative impact on the construction of new units; THEREFORE BE IT RESOLVED that staff be directed to prepare a City initiated Official Plan Amendment and Zoning By-law Amendment to change the Inclusionary Zoning set aside rate from 2% to 0.5% and from 1 % to 0.25% in their respective PMTSA; THEREFORE BE IT FURTHER RESOLVED that these set aside rates be maintained for 2026 and 2027; THEREFORE BE IT FURTHER RESOLVED that the effective date of the Zoning By-law amendment shall be the effective date for the purpose of section 8(1)(d) of O.Reg 232/18; and THEREFORE BE IT FINALLY RESOLVED that staff be directed to report back on local market conditions occur in 2027, 2029, and 2031." 10. QUESTIONS AND ANSWERS 11. STAFF REPORTS 11.1 ADMINISTRATIVE REPORTS 11.1.a Request for Additional Funding - Q25-079 Professional Services - 11 Huron Road Improvements, FIN -2025-499, FIN -2025-499 11.1.b Centre in the Square (CITS) Appointments and Board of Director 14 Amendments, COR -2025-498 Page 6 of 48 11.2 FOR INFORMATION 11.2.a 2025 September Variance Report, FIN -2025-495 24 11.2.b K -W Joint Service Initiatives Committee - 2025 Update, CAO -2025- 44 466 12. BY-LAWS 12.1 THREE READINGS 12.1.a Being a by-law to close the public highway known as Part Lane, Plan 82, abutting Lots 25 to 33 inclusive, in the City of Kitchener. (By-law 2025-139) 12.1.b Being a by-law to provide for the widening of Woolwich Street as a public highway in the City of Kitchener. (By-law 2025-140) 12.1.c Being a by-law to provide for the establishing and laying out of part of River Road as a public highway in the City of Kitchener. (By-law 2025-141) 12.1.d To further amend By-law No. 88-169, being a by-law to regulate, supervise and govern the parking of vehicles on municipal off-street parking facilities (Schedule A). (By-law 2025-142) 12.1.e To further amend By-law No. 88-169, being a by-law to regulate, supervise and govern the parking of vehicles on municipal off-street parking facilities (Schedule B). (By-law 2025-143) 12.1.f Being a by-law to amend Chapter 375 of The City of Kitchener Municipal Code with respect to Tariff of Fees - Committee of Adjustment. (By-law 2025-144) 12.1.g Being a by-law to designate the property municipally addressed as 35 Roos Street, in the City of Kitchener as being of historic and cultural heritage value or interest. (By-law 2025-145) 12.1.h Being a by-law to designate the property municipally addressed as 2219 Ottawa Street Southin the City of Kitchener as being of historic and cultural heritage value or interest. (By-law 2025-146) Page 7 of 48 12.1.1 Being a by-law to exempt certain lots from Part Lot Control — Blocks 4 and 6 and Part Block 5, Registered Plan 58M-424 — Hesh Crescent. (By-law 2025-147) 12.1.j To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of motor vehicles on private property. (By-law 2025-148) 12.1.k To further amend By-law No. 88-171, being a by-law to designate private roadways as fire routes and to prohibit parking thereon. (By-law 2025-149) 12.1.1 To further amend By-law No. 2008-117, being a by-law to authorize certain on -street and off-street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. (By-law 2025-150) 12.1.m Being a by-law to amend Chapter 110 of The City of Kitchener Municipal Code regarding By-law Enforcement. (By-law 2025-151) 12.1.n Being a by-law to provide for a 2026 Interim Tax Levy and for the payment of 2026 Interim Taxes. (By-law 2025-152) 12.1.o To confirm all actions and proceedings of the Council for December 15, 2025. (By-law 2025-158) 12.2 LATE STARTER BY-LAWS TO BE ADDED TO THE AGENDA, PENDING APPROVAL OF THE REPORTS OF THE COMMITTEES 12.2.a Being a by-law to authorize the Assessment Review Board to exercise certain powers and functions of Council under Section 357 (1) paragraph (d.1) and (5) of the Municipal Act, 2001, as amended. (By-law 2025-153) 12.2.b Being a by-law to designate a Community Improvement Project Area in the City of Kitchener for the Missing Middle and Affordable HousingCommunity Improvement Plan. (By-law 2025-154) 12.2.c Being a by-law to adopt a Community Improvement Project Plan in the City of Kitchener known as the Missing Middle and Affordable Housing Community Improvement Plan. (By-law 2025-155) 12.2.d Being a by-law to repeal By-law 2009-089 and to replace it with a by- law to delegate certain authority of Council to consent to permits for the alteration of property designated under Parts IV and V of the Ontario Heritage Act. (By-law 2025-156) 12.2.e Being a by-law respecting the composition of The Centre In The Square Inc. (By-law 2025-157) 13. ADJOURNMENT Page 9 of 48 Thank you for the opportunity to send a written delegation. My name is Kimiko Shibata. I would like to voice my strong support for implementing inclusionary zoning in Kitchener as soon as possible as an essential tool to address our growing housing affordability crisis. Kitchener is a city that prides itself on being welcoming, innovative, and future -focused. Yet right now, too many residents are being priced out of the very community they help sustain... I've spoken with seniors on fixed incomes, young families, newcomers, and essential workers in the community who are all struggling with housing affordability. We know that market forces alone will not correct this gap. Inclusionary zoning gives the City a responsible, predictable, and evidence -based way to secure affordable homes when new development happens, rather than relying on one-off negotiations or hoping that the private market will deliver affordability on its own. Inclusionary zoning works because it pairs growth with fairness. As our city continues to intensify— especially around major transit—we have a unique opportunity to ensure that prosperity is shared. Requiring a modest percentage of affordable units in larger developments helps create mixed -income communities where people of all backgrounds can live near jobs, schools, transit, and services. That's not just good planning; it's good city -building and good community -building. I want to acknowledge what developers often raise: concerns about viability. Municipalities across Ontario and across North America have shown that inclusionary zoning, when designed with clear expectations and stable rules, does not stop development. Developers adapt just like with any other requirement—whether that's parking, sustainability standards, or parkland contributions. What it does do is prevent the long-term social and financial costs of deepening inequality. The cost of inaction is far greater. By adopting inclusionary zoning as soon as possible, Kitchener sends a clear message: growth will continue, but it must be inclusive growth. Affordability cannot be an optional add-on. It has to be built into the very foundation of how our city develops. Inclusionary zoning reduces displacement, gives residents access to walkable and transit -oriented neighbourhoods, and helps ensure that Kitchener remains a city where people can build their lives— not just a place they pass through. I urge you to adopt a meaningful inclusionary zoning framework and to implement it without delay. Housing affordability is one of the defining issues of our time, and this is one of the most effective tools we have to shape a fairer future for everyone. Thank you for reading, and for your continued leadership during a challenging time. Kimiko Shibata Page 10 of 48 Staff Report J IKgc.;i' r� R Financial Services Department www.kitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: December 15, 2025 SUBMITTED BY: Ryan Scott, Chief Procurement Officer PREPARED BY: Sarah Pethick, Procurement Specialist WARD(S) INVOLVED: N/A DATE OF REPORT: December 3, 2025 REPORT NO.: FIN -2025-499 SUBJECT: Request for Additional Funding - Q25-079 Professional Services - Huron Road Improvements RECOMMENDATION: That $415,000 be transferred from the Development Charges reserve funds for Roads and Water to the Huron Road Improvements capital account to allow the project to proceed. REPORT HIGHLIGHTS: The purpose of this report is to obtain approval to transfer funds to the Huron Road Improvements project to allow the award of a procurement in accordance with Procurement By-law 2022-109; The impact of not approving the transfer would be canceling the solicitation and delaying the project until at least 2028; This report supports the delivery of core services. BACKGROUND: The City intends to urbanize Huron Road from its current rural cross-section to include curb and gutter and storm sewers. The scope of work for professional services includes the complete the pre -design, final design, coordinating related project needs, tendering, contract administration/inspection and resident/business services during construction of improvements to the roadway, underground services, drainage and other related infrastructure. Construction is expected to begin Spring 2027. REPORT: In accordance with the Procurement By-law 2022-109 (Chapter 170 Municipal Code), Council's approval is required if any one or more of the conditions of Section 10 — Delegated Approval Authority are not met. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 11 of 48 Specific to the project listed, the City has conducted an open competitive process which resulted in nine (9) responses being received, and the intent is to award to the highest rated response. Staff have concluded that: • Market pricing has been received for the listed deliverables; and • Based on the significant number of bids received through this competitive process, staff do not believe better pricing would be received by canceling this solicitation and waiting at least another year; and • It would be in the City's best interest to proceed ahead with the project. However: • There is insufficient funding to award the procurement under delegated authority; and • Additional funds are being requested to facilitate an award. Failing to transfer additional funds would lead to canceling the solicitation and delaying the project until at least 2028. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: The table below shows the proposed transfer and the revised project budget that would allow the procurement to be awarded within the Procurement By -Law. Summary of Proposed Action This project is completely funded by roads and water development charges (DCs). The increased costs in this phase of the project will hopefully be offset by savings in the construction portion of the project. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. Page 12 of 48 Account Amount Approved Budget Professional Services - Huron Road $681,500 Improvements Recommended Transfer Development Charges reserve funds $415,000 Revised Budget Professional Services - Huron Road $1,096,500 Improvements This project is completely funded by roads and water development charges (DCs). The increased costs in this phase of the project will hopefully be offset by savings in the construction portion of the project. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. Page 12 of 48 APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department Page 13 of 48 Staff Report J IKgc.;i' r� R Corporate Services Department www.kitchener.ca REPORT TO: Council Meeting DATE OF MEETING: December 15, 2025 SUBMITTED BY: Amanda Fusco, Director, Legislated Services/City Clerk PREPARED BY: Amanda Fusco, Director, Legislated Services/City Clerk WARD(S) INVOLVED: All DATE OF REPORT: November 20, 2025 REPORT NO.: COR -2025-498 SUBJECT: Centre in the Square (CITS) Appointments and Board of Directors Amendments RECOMMENDATION: That Tony Giovinazzo be appointed as a Centre In The Square, Board Director for a three- year term, expiring November 19, 2028; and further, That the appointment of Alex Kinsella and Kayleigh Platz, Board Directors be renewed for a second three-year term, expiring November 15, 2028; and further, That the appointment of Dan Carli, Chair, be renewed for a two-year term, expiring January 1, 2028; and further, That the by-law attached as Appendix A to Corporate Services report COR -2025-498, to expand the number of Board Directors from fourteen to fifteen members, be adopted. REPORT HIGHLIGHTS: • The purpose of this report is to seek Council support for appointments to board of directors for the Centre in the Square (CITS). • The key finding of this report is CITS is shifting towards a governing board, increasing the role and responsibilities towards strategic priorities, stakeholder engagement and stewardship, and capacity building, requiring broader representation, diversity of perspective, increased community support, and additional expertise to effectively guide the organization and requires such appointments and increases to its board of directors. • The financial implications are none. • This report supports the delivery of core services. BACKGROUND: The city's local boards, as defined by the Municipal Act (the Act), the Kitchener Public Library and Centre in the Square (CITS), conduct their own recruitment and facilitate their own appointment processes. The Act requires require Council approval of members recommended *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 14 of 48 to be appointed to the boards. Council approved appointments to the Board in 2025 to fill a remaining vacant spot with the appointment of Bill (William) Mc Bay. REPORT: On November 20, 2025, staff received correspondence from Centre in the Square (CITS) (attached as Appendix B) regarding CITS' Board of Directors recommendations to; • Appoint Tony Giovinazzo as Centre In The Square, Board Director • Renew a second term for Alex Kinsella and Kayleigh Platz, Board Directors • Request for Extension of Chair Term, and • Recommend of the Expansion of the Board of Directors. In receipt of the correspondence, staff in Legislated and Legal Services reviewed the Act, CITS governing legislation and previous by-law amendments (2006-182) to increase the number of directors and confirmed council's authority to increase the number of directors to 15, as requested by the board, by by-law. Council approval of the appointments and by-law amendment is being sought. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: Capital Budget — The recommendation has no impact on the Capital Budget. Operating Budget — The recommendation has no impact on the Operating Budget. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. CONSULT and COLLABORATE — PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. OR • COR -2025-238: Appointments to AdvisoaLlQuasi-Judicial Committees and Local Rnarrl z • Municipal Act, 2001 • Planning Act APPROVED BY: Victoria Raab, General Manager, Corporate Services Department ATTACHMENTS: Page 15 of 48 Appendix A — Proposed By-law respecting the composition of The Centre In The Square Inc. Appendix B — Centre in the Square Letters of Support from Board Page 16 of 48 Appendix A to COR -2025-498 I:yCW_\TJI►IrJ►VA11.1: 1:4 OF THE CORPORATION OF THE CITY OF KITCHENER (Being a by-law respecting the composition of The Centre In The Square Inc.) WHEREAS The Centre In The Square Inc. was established as a corporation without share capital with a board of directors pursuant to the City of Kitchener Act, 1981, S.O. 1981, chap. 90; as subsequently amended from time to time; AND WHEREAS The Centre In The Square Inc. is a local board as prescribed by Ontario Regulation 582/06; AND WHEREAS in accordance with sections 196 and 216 of the Municipal Act, 2001, as amended, municipalities have the power to change a local board including passing a by-law to provide for the composition of the board; AND WHEREAS on December 15, 2025, the Council of the City of Kitchener considered and passed a resolution to increase the current fourteen member board of directors for The Centre In The Square Inc. by the addition of one lay appointee for a term not to exceed four years; NOW THEREFORE the Council of The Corporation of the City of Kitchener enacts as follows: 1. By-law 2006-182 of the Corporation of the City of Kitchener is hereby repealed. 2. "The Board of The Centre in The Square Inc. shall be composed of: a) fifteen (15) directors, with voting rights, the composition of which is as follows: i. The mayor of the City of Kitchener ii. Three directors, other than the mayor of the City, who shall be members of council. Page 17 of 48 Appendix A to COR -2025-498 iii. Eleven directors who shall not be members of council, for a term not to exceed four years, and b) the position of Past Chair, ex —officio, without voting rights, to be filled from time to time by the outgoing Chair of the Board, for a one year term following the completion of term as Chair, for the purposes of providing assistance to the newly elected Chair in transitioning into the position and to act as a resource for the Board and new Chair. 3. This by-law to become effective immediately upon passing thereof. PASSED at the Council Chambers in the City of Kitchener this day of December, 2025. Mayor Clerk Page 18 of 48 Appendix B to COR -2025-498 IN THE SQUARE CENTRE IN THE SQUARE INC, BOARD OF DIRECTORS RESOLUTION: Nomination To Appoint A Board Director DATE: Wednesday, November 19, 2025 WHEREAS, the Board of Directors of Centre In The Square Inc. convened a meeting on the above date in accordance with the organization's bylaws; WHEREAS, the Board of Directors of Centre In The Square Inc. seeks to fill a vacancy on the Board in accordance with the bylaws of the organization; NOW, THEREFORE, BE IT RESOLVED THAT, the Board of Directors nominates Tony Giovinazzo to assume the role of Board Director of Centre In The Square, contingent upon approval by the City of Kitchener Council, to serve a term of 3 years or until a successor is duly elected and qualified, in accordance with the regulations and bylaws of the organization; The newly elected Board Director shall assume the duties of the position immediately upon election, or as specified by the organization's bylaws. BE IT FURTHER RESOLVED THAT: The Executive Director of the Centre In The Square Inc. is hereby directed to ensure that all necessary steps for conducting the election are followed, including notifying members of the election, and recording the results. Moved: Mary D'Alton Second: Bit loannidis Approved 101 Queen Street North, Kitchener, Ontario N2H 6P7 T519 578 5660 F519 578 8910 Page 19 of 48 IN THE SQUARE CENTRE IN THE SQUARE INC, BOARD OF DIRECTORS RESOLUTION: Renewal of Term, Board Director DATE: Wednesday, November 19, 2025 WHEREAS, the term of Alex Kinsella as a member of the Board of Directors is scheduled to expire on November 15; and WHEREAS, Alex has demonstrated continued commitment, leadership, and valuable service to the organization; and WHEREAS, the Board wishes to retain his expertise and contributions to support the ongoing governance and strategic goals of the organization; BE IT RESOLVED THAT, the Board of Directors hereby elects to renew the term of Alex Kinsella as a Director for an additional term of three (3) years, contingent upon approval by the City of Kitchener Council, effective from November 15, 2025 through to November 15, 2028. Moved: Jody Stecho Second: Bit loannidis Approved 101 Queen Street North, Kitchener, Ontario N2H 6P7 T519 578 5660 F519 578 8910 Page 20 of 48 IN THE SQUARE CENTRE IN THE SQUARE INC, BOARD OF DIRECTORS RESOLUTION: Renewal of Term, Board Director DATE: Wednesday, November 19, 2025 WHEREAS, the term of Kayleigh Platz as a member of the Board of Directors is scheduled to expire on November 15; and WHEREAS, Kayleigh has demonstrated continued commitment, leadership, and valuable service to the organization; and WHEREAS, the Board wishes to retain his expertise and contributions to support the ongoing governance and strategic goals of the organization; BE IT RESOLVED THAT, the Board of Directors hereby elects to renew the term of Kayleigh Platz as a Director for an additional term of three (3) years, contingent upon approval by the City of Kitchener Council, effective from November 15, 2025 through to November 15, 2028. Moved: Emily Durst Second: Alex Kinsella Approved 101 Queen Street North, Kitchener, Ontario N2H 6P7 T519 578 5660 F519 578 8910 Page 21 of 48 IN THE SQUARE To: The Corporation of the City of Kitchener, Council From: Centre In The Square, Board of Directors Date: Wednesday, November 19th, 2025 Subject: Request for Extension of Chair Term Background: The term of the current Chair, Dan Carli, is scheduled to expire on Wednesday, December 31, 2025. During his tenure, Dan has provided consistent and effective leadership, ensuring that the Centre In The Square Board of Directors continues to meet its objectives and operate efficiently. Rationale for Extension: Given the ongoing nature of several key initiatives such as Strategic Plan, Governance, and the value of maintaining leadership continuity, it is recommended that the term of Dan Carli as Chair be extended for an additional period of up to two (2) years. This extension will allow the Chair to continue overseeing the completion of ongoing projects and to support a smooth transition in future leadership. Recommendation: It is the Board's recommendation that Council approve the extension of Dan Carli's term as Chair of the Centre In The Square Board of Directors for a further period of up to two (2) years, effective Thursday, January 1St, 2026. Prepared by: Alex Kinsella, Vice -Chair Centre In The Square, Board of Directors 101 Queen Street North, Kitchener, Ontario N2H 6P7 T519 578 5660 F519 578 8910 Page 22 of 48 IN THE SQUARE To: The Corporation of the City of Kitchener, Council From: Centre In The Square, Board of Directors Date: Wednesday, November 19th, 2025 Subject: Recommendation of the Expansion of the Board of Directors WHEREAS, the Centre In The Square Inc. currently operates with fourteen (14) members on its Board of Directors; and WHEREAS, the organization is shifting towards a governing board, increasing the role and responsibilities towards strategic priorities, stakeholder engagement and stewardship, and capacity building, requiring broader representation, diversity of perspective, increased community support, and additional expertise to effectively guide the organization; and NOW, THEREFORE, BE IT RESOLVED that the Board of Centre In The Square Inc. recommends to The Corporation of the City of Kitchener Council that the composition of the Board of Directors be expanded from fourteen (14) members to fifteen (15) members; and BE IT FURTHER RESOLVED that the process for appointing or electing additional members be initiated in accordance with the organization's bylaws and governance policies; and BE IT FURTHER RESOLVED that the expansion take effect upon December 15th, 2025. Prepared By: Dan Carli, Chair Centre In The Square, Board of Directors 101 Queen Street North, Kitchener, Ontario N2H 6P7 T519 578 5660 F519 578 8910 Page 23 of 48 Staff Report J IKgc.;i' r� R Financial Services Department www.kitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: December 15, 2025 SUBMITTED BY: Ryan Hagey, Director of Financial Planning & Asset Management, 519-904-9347 PREPARED BY: Debbie Andrade, Manager of Budgets, 519-904-9344 WARD(S) INVOLVED: All Wards DATE OF REPORT: December 10, 2025 REPORT NO.: FIN -2025-495 SUBJECT: September 2025 Variance Report RECOMMENDATION: For Information REPORT HIGHLIGHTS: • The purpose of this report is to provide an update on financial results for City operations. • Tax supported operations are projecting a surplus of $110,000. • All enterprise operations (non -tax supported business lines) are projecting positive variances. • This report supports the delivery of core services. EXECUTIVE SUMMARY: This is the second variance report to Council regarding the City's financial performance versus the 2025 budget. The report and attached schedules include information regarding: • Tax supported operations Rate supported enterprises/utilities, and Supplementary information related to investment income REPORT: Overall staff is projecting the City's tax supported results for 2025 will be a surplus of $110,000. Details about each of the City's tax supported divisions are provided in the report below and in Schedule 1. The City's enterprise (non -tax supported business lines) results to the end of September show all of the enterprises are projecting results that are better than budgeted. More details about each of the City's enterprises are provided in the report below and in Schedules 2-8. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 24 of 48 Significant projected tax supported variances (over $200,000) are summarized below. Additional details are provided in Schedule 1 for projected variances that exceed $100,000. Operating Fund — Tax Base (Schedule 1) Staff is projecting the City's tax supported results for 2025 will be a positive variance of $110,000. Significant projected tax supported variances (over $200,000) are summarized below. Additional details are provided in Schedule 1 for projected variances that exceed $100,000. Significant Proiected Variances (over $200, 000) Community Services Department: Sport is projecting a negative variance of $314,000 due to higher than budgeted facility maintenance costs and snow clearing expenses. Development Services Department: • Engineering is projecting a negative variance of $913,000 due to lower than anticipated site plan and new subdivision revenue. Planning is projecting a negative variance of $685,000 due to lower than anticipated site plan revenue. General Expense: • Contract Services is projecting a deficit of $377,000 primarily due to reduced licensing revenue from the KW Humane Society. • Gapping is projecting a surplus of $1,800,000 due to staff savings resulting from regular vacancies. General Revenue: • Penalties and Interest is projecting a surplus of $2,111,000 due to higher tax receivable balances. Infrastructure Services Department: Facilities Management is projecting a negative variance of $319,000 due to increased maintenance requirements at pools and critical facilities. Parks and Cemeteries is projecting a deficit of $950,000 due to higher than budgeted wages and equipment charges for maintenance of playgrounds & trails and in the downtown core. Page 25 of 48 Enterprises — (Schedules 2 to 8) All of the City's enterprises are projecting year-end positive variances to budget. Details of each enterprise are noted below. Building Enterprise (Schedule 2) The Building Enterprise is projecting a positive variance to budget of $964,000 due to higher than expected residential building permit revenues and cost savings due to staff vacancies. Golf Enterprise (Schedule 3 The Golf Enterprise is projecting a positive variance to budget of $651,000 due to higher than anticipated green fee and golf cart revenues from a very successful golf season. Parking Enterprise (Schedule 4) The Parking Enterprise is essentially on budget and is projecting a small positive variance to budget of $10,000. Water Utilitv (Schedule 5 The Water Utility is projecting a positive variance to budget of $1,717,000 due to increased volume of water sold as a result of the warmer weather. Sanitary Sewer Utility (Schedule 6) The Sanitary Sewer Utility is projecting a positive variance to budget of $5,215,000 due to higher than budgeted revenues, which is consistent with increased volume sales also noted in the Water utility. Stormwater Utility (Schedule 7) The Stormwater Utility is projecting a positive variance to budget of $124,000 due to higher revenues from increased development. Gas Utilitv (Schedule 8 The Gas Utility (Total) is projecting a positive variance to budget of $1,506,000. • Gas Delivery is projecting a positive variance to budget of $1,765,000 due to higher volumes of gas sold because of the colder winter. • Other Programs (Rental Water Heaters and KU Dispatch) is projecting a positive variance to budget of $11,000 due to higher rental revenues. • Gas Supply is projecting a negative variance to budget of $270,000 due to higher volumes of gas purchased. Investment Resort (Schedule 9 All investments made were in accordance with the City's investment policy. Short-term investment yields to date have averaged 3.9% which is lower than the average interest rate of 5.68% for all of 2024. Page 26 of 48 STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: Financial implications are discussed above and detailed in the attached schedules. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. APPROVED BY: Jonathan Lautenbach, Chief Financial Officer ATTACHMENTS: • Schedule 1: Statement of Operations — Tax Supported Services • Schedule 2: Statement of Operations — Building • Schedule 3: Statement of Operations — Golf • Schedule 4: Statement of Operations — Parking • Schedule 5: Statement of Operations — Water • Schedule 6: Statement of Operations — Sanitary Sewer • Schedule 7: Statement of Operations — Stormwater • Schedule 8: Statement of Operations — Gas • Schedule 9: Investment Report Page 27 of 48 Q F 1 p W M Z O `w u, m = W Q Lu V DC aj F�' W� Y V t LL % `O Q c C s V � w N E 0 U L l4 U � Q7 111 -a Q N O W N � 3 �O CL a � Ln N L U w Ln ++ N fC E N > m Q o Nf U NLn r - m E Ts O 'L +w+ > 4J Ln G7 Ln113 �+ -0 N 3 E N a a (7 Ln 0 Ln N O H N 3 m Q m 0) N m O O O 00 r -I r-1 0 W 0 06 3 cc Lu w O Q) � 0 C N a ri CC WOf N m 00 LO M N lO -1 rn M U w > U o w C ri C N -V) al Ln Q) � U cZ U C � d •L � � N O r -I •L (4 -1 .� (n � 'N > L Y N > o v +� O Q coO M 0 C LU z Ln = Q) = U 0 `u > !? 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O — = O Q a) a> 2 N U cn U CO C/)°6 "-' WN U �' W C L C U fn O O N O p p Q H (D L C) U) U Q H O J � 1 1 Staff Report J IKgc.;i' r� R Chief Administrator's Office www.kitchener.ca REPORT TO DATE OF MEETING: Committee of the Whole December 15, 2025 SUBMITTED BY: Margaret Love, Director, Strategy and Corporate Performance, 519-783- 8951 PREPARED BY: Margaret Love, Director, Strategy and Corporate Performance, 519-783- 8951 WARD(S) INVOLVED: Ward(s) DATE OF REPORT: November 28, 2025 REPORT NO.: CAO -2025-466 SUBJECT: K -W Joint Service Initiatives Committee - 2025 Update RECOMMENDATION: For Information. REPORT HIGHLIGHTS: • The report provides Council an update on joint service initiatives between Kitchener and Waterloo. • All four joint initiatives will carry over into 2026 and four new initiatives have been added and will commence in 2026. • There are no financial implications associated with this report. • The community was informed by posting of the report to the City's website with the agenda in advance of the Council meeting, and current information on the joint services page of the City's website. • This report supports the delivery of core services. BACKGROUND: This report provides Council an update on Joint Service Initiatives between Kitchener and Waterloo. The two Cities have an established history of collaboration, and a formalized approach through the Kitchener -Waterloo Joint Service Initiatives Committee (JSIC) for over 17 years. The JSIC seeks to maximize effectiveness and efficiency of resources and service delivery, collaborate on strategic initiatives, and build capacity from best practices — all to benefit residents in both cities. Over 80 joint service initiatives have been undertaken, with some formally completed and others continuing as part of ongoing operations and service delivery. Staff track progress of the initiatives including service improvements, efficiencies and cost savings achieved, which are reported to Council annually. REPORT: Annual joint service initiatives are identified in the fall for the upcoming year by the JSIC (the CAOs and senior leadership teams of each municipality) by selecting several initiatives which: *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 44 of 48 • Enhance the ability of either city to deliver or develop a service or program outside of its resources; • Create service -level improvements, while maintaining costs or producing future savings; • Provide operational and/or capital opportunities; and/or • Feature best practices of one or both organizations. 2025 Joint Services Initiative Accomplishments All four 2025 initiatives will continue in 2026. Key accomplishments and progress updates for each initiative are highlighted below. Fleet Innovation: Continuing into 2026 • Staff from Kitchener and Waterloo continue to assess autonomous mower implementation, including electrical infrastructure needs at key sports fields. • Waterloo is exploring Kitchener's telematics system to track and audit Hours of Service based on regulations from the Ministry of Transportation. • While no savings have been realized to date, early estimates suggest autonomous mowers may reduce maintenance costs by up to 70%, with potential annual fuel savings of $900 and 1.5 metric tons of CO2 per unit. Inclusionary Zoning — Affordable Housing: Continuing into 2026 • This multi-year initiative is assessing, through a coordinated approach, the impact and opportunity of Inclusionary Zoning within Protected Major Transit Station Areas. • On June 23, Waterloo Council passed a resolution that the implementation timing of IZ remain as "an undetermined date in the future" and directed staff to undertake an additional market evaluation in association with the City of Kitchener, the City of Cambridge, and the Region of Waterloo. Staff plan to bring a report to council with recommendations for the timing of IZ implementation in early 2026. • Kitchener retained NBLC to update its market assessment. Kitchener's presentation of NBLC's findings and IZ framework recommendations were received at Standing Committee on December 1, 2025. • A decision was made by the Minister on October 27, 2025 to approve the City of Kitchener Official Plan amendment, which modified the implementation date for Inclusionary Zoning policies within Protected Major Transit Station Areas, changing it from January 1, 2025 to January 1, 2026. • Through coordinated consultant work and shared engagement efforts, each municipality has realized estimated savings of $130,000+. Official Plan Comprehensive Reviews: Continuing into 2026 • The Cities of Kitchener and Waterloo are both undertaking comprehensive reviews and updates to their respective Official Plans. These key enabling land use planning strategies will guide future growth and development across the communities and it is important to pursue them in a coordinated manner and toward consistent frameworks and outputs. • Planning staff from Kitchener, Waterloo, Cambridge, and the Region continue to meet bi- monthly to align on Official Plan policies and share learnings across jurisdictions. • Waterloo awaits Ministry approval on Phase 1 (OPA 58) and has initiated Phase 2 work, while Kitchener has completed all supporting studies and has drafted its new Official Plan, with public engagement planned for late 2025 and adoption targeted for early 2026. Page 45 of 48 • Joint efforts on integrating the Regional Official Plan policies - particularly around source water protection and natural heritage - have led to preliminary staff resource savings through shared approaches and reduced duplication. Sport and Recreation Joint Services Committee: Continuing into 2026 • Kitchener and Waterloo both liaise with a variety of community, sport and recreation groups and organizations to deliver programming and services to residents. The purpose of this initiative is to bring consistency to the approach of sport and recreation service delivery through information sharing, understanding best practices, joint training and development, and maximizing resources with the potential for the initiative to expand beyond the two Cities to include other local municipalities. • Municipal staff across Waterloo Region have initiated planning for the 2026 Ontario Summer Games and continue to collaborate on affiliate education sessions and special events like the Presidents Dinner. • Ongoing inter -municipal dialogue is helping clarify alignment opportunities and rationale across key areas including sport affiliation, space allocation, Indigenous rentals, and resident priority policies. • Cricket strategy work is complete, with action items advancing to respective Councils. • Phase 3 of the Sports Hall of Fame is underway, focusing on digitization and restarting the induction process with a READI lens. New Joint Service Initiatives to Begin in 2026 In addition to the four continuing initiatives, the JSIC added four new initiatives to the formal program; updates will provided in the next annual report. The cities of Waterloo and Kitchener will collaborate in the following areas: (1) Zoning By -Law Review The joint review of zoning by-laws between Kitchener and Waterloo aims to explore opportunities for greater alignment where feasible, with the goal of providing a more consistent regulatory framework across both cities. This includes potential consistency in areas such as setbacks; enabling zoning that permits CMHC housing design catalogue designs as of right; built form regulations (e.g., density and height), and streamlined zoning categories/regulations. While recognizing that each municipality has unique planning contexts that may not always allow for full alignment, both cities are committed to identifying and advancing areas of shared interest. (2) Excess Soils Feasibility Study Kitchener and Waterloo are jointly exploring more sustainable and cost-effective approaches to managing excess soils generated through municipal projects. Kitchener is initiating a study focused on reusing soils on city -owned lands to reduce the need for offsite disposal. Both cities are interested in identifying alternatives to traditional gravel pit disposal, including the potential use of vacant municipal lands or strategic land acquisition for beneficial reuse and future redevelopment. This collaboration offers an opportunity to align strategies and share insights on excess soil management across both cities. (3) Streaming Services in City Sport and Recreation Facilities Page 46 of 48 The cities of Kitchener and Waterloo are collaborating on a clear and consistent policy framework for live streaming services in recreation facilities. This would include establishing shared guidelines on when and how streaming is activated, ownership and maintenance of camera equipment, and key privacy considerations. (4) OneWater Initiative Kitchener and Waterloo are jointly exploring the feasibility of transitioning from conventional water and wastewater systems toward a more circular model that prioritizes reuse before discharge into the environment. The initiative seeks to identify scalable, locally grounded pilot projects that could engage large water users - such as industry and post -secondary institutions - and leverage municipal assets like stormwater infrastructure. The overarching goal is to extend water system capacity and defer costly investments in new supply infrastructure. Broader Collaboration Outside of the formal JSIC program, both municipalities collaborate informally with one another and with other area municipalities and the Region of Waterloo as project partners. Recent examples of local municipal collaboration outside the formal annual JSIC program include: • Information -sharing on area municipal Strategic Plan progress and implementation including sharing knowledge on approaches to tracking and key indicators as well as looking for collaborative opportunities for the next iteration of the plan. • Participation in the Reconciliation Action Partnership, a collaborative group of municipal representatives working to coordinate efforts to support Indigenous -centred initiatives across Waterloo Region. • Consistent public safety communication content and timing to local residents for, e.g., severe weather event declarations and emergency preparedness week. • Government relations and advocacy on a number of projects including delegation meetings at the Association of Municipalities of Ontario Annual Conference and continued advocacy to the Province on legislative priorities. • Area municipal CAOs identify broader collaboration opportunities to improve service effectiveness and efficiency for citizens, with an emphasis on enhanced collaboration between the Region and local municipalities. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: The ongoing collaboration creates operational and capital costs savings, which vary in amount from year to year. Estimated savings are included under each initiative, where available. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. Both Cities maintain current information about active joint service initiatives and upcoming projects at: www.kitchener.ca/mointservices and www.waterloo.ca/mointservices. Page 47 of 48 PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. APPROVED BY: Dan Chapman, Chief Administrative Officer Page 48 of 48