HomeMy WebLinkAboutCouncil Agenda - 2025-12-15Council Meeting Agenda
Monday, December 15, 2025, 7:00 p.m.
Council Chambers - Hybrid
City of Kitchener
200 King Street W, Kitchener, ON N2G 4G7
People interested in participating in this meeting can register online using the delegation registration
form at www.kitchener.ca/delegation or via email at delegation kitchener.ca. Please refer to the
delegation section on the agenda below for registration in-person and electronic participation
deadlines. Written comments received will be circulated prior to the meeting and will form part of the
public record.
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Pages
1. COMMENCEMENT
The meeting will begin with a Land Acknowledgement given by the Mayor and
the singing of "O Canada."
2. MINUTES FOR APPROVAL
Minutes to be accepted as circulated to the Mayor and Councillors (regular
meeting held November 10, 2025, and special meetings held November 10,
December 1, December 11, 2025) - Councillor M. Johnston.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
Members of Council and members of the City's local boards/committees are
required to file a written statement when they have a conflict of interest. If a
conflict is declared, please visit www.kitchener.ca/conflict to submit your written
form.
4. COMMUNICATIONS REFERRED TO FILE
5.
Q
7.
4.1 Flag / Illumination Request under Policy MUN-FAC-442
4.1.a Illumination - International Childhood Cancer Awareness Day -
February 15, 2026
4.1.b Illumination - Long Covid Awareness Day - March 15, 2026
4.1.c Flag & Illumination - Independence of the State of Israel - April 22,
2026
PRESENTATION - NIL
DELEGATIONS
Pursuant to Council's Procedural By-law, delegations are permitted to address
the Committee for a maximum of five (5) minutes. All Delegations where
possible are encouraged to register prior to the start of the meeting. For
Delegates who are attending in-person, registration is permitted up to the start
of the meeting. Delegates who are interested in attending virtually must register
by 5:00 p.m. on December 15, 2025, in order to participate electronically.
6.1 Centre in the Square (CITS) Appointments and Board of Director
Amendments, COR -2025-498, listed as item 11.1.b
6.1.a Eric Lariviere, Executive Director, Centre in the Square
6.2 Heritage Permit Application HPA-2025-IV-024 - 1385 Bleams Road,
DSD -2025-462, listed as item 7.1.a
6.2.a Alina and loan Solomes
6.3 Notice of Motion - Inclusionary Zoning Set-aside Rates - Councillor B.
loannidis, listed as item 9.2.
6.3.a Sam Nabi
[0n @�MMM- 0e]�Melin
6.3.c Larry Masseo, Waterloo Region Home Builders' Association
(WRHBA)
REPORTS OF COMMITTEES
7.1 HERITAGE KITCHENER - DECEMBER 2, 2025
7.1.a Heritage Permit Application HPA-2025-IV-024 - 1385 Bleams Road,
DSD -2025-462
That pursuant to Section 34 of the Ontario Heritage Act, Heritage
Permit Application HPA-2025-IV-024 be approved to permit the
demolition of a shed, two additions, and belfry at the property
municipally addressed as 1385 Bleams Road, in accordance with the
supplementary information submitted with this application, and subject
10
Page 2 of 48
to the following conditions as outlined in Development Services
Department Report, DSD -2025-462:
1. That the Heritage Impact Assessment Addendum be
approved by the Director of Development and Housing
Approvals prior to the issuance of this permit;
2. That the Owners enter into a heritage easement agreement
with the City in accordance with Section 37 of the Ontario
Heritage Act for the restoration/reconstruction of the belfry prior
to the issuance of this permit;
3. That the building permit be reviewed, and heritage clearance
be provided by Heritage Planning staff prior to the issuance of a
building permit to facilitate the restoration/reconstruction of the
belfry;
4. The heritage clearance be provided by heritage planning staff
prior to the issuance of a demolition permit for the demolition of
the shed and c.1920s and 1987 addition.
7.1.b Heritage Permit Application HPA-2025-V-025 - 50-56 Weber Street
West and 107 Young Street, DSD -2025-464
That pursuant to Section 42 of the Ontario Heritage Act, Heritage
Permit Application HPA-2025-V-025 be approved to permit the
demolition of the rear porch at 107 Young Street, and the construction
of an 8 -storey building at the properties municipally addressed as 50-
56 Weber Street West and 107 Young Street, in accordance with the
supplementary information submitted with the application, and subject
to the following conditions as outlined in Development Services
Department report DSD -2025-464:
That the final Phase II Heritage Impact Assessment be
approved by the Director of Development and Housing
Approvals prior to final site plan approval;
That the final building elevations be reviewed and approved by
the City's Heritage Planner prior to the issuance of this heritage
permit; and
That the final building permit be reviewed, and heritage
clearance be provided by Heritage Planning staff prior to the
issuance of the building permit for the building.
7.1.c Update to Delegated Approval Authority By-law, DSD -2025-465
That the draft by-law attached as Appendix 'A' to Development
Services Department report, DSD -2025-465 be enacted, as amended
Page 3 of 48
by Heritage Kitchener, to repeal and replace Chapter 642 of the City
of Kitchener Municipal Code regarding the delegation of power to
consent to alterations to properties designated under Part IV and Part
V of the Ontario Heritage Act.
7.2 PLANNING AND STRATEGIC INITIATIVES COMMITTEE -
DECEMBER 1, 2025
7.2.a Elimination of Return Envelopes, FIN -2025-407
That the City of Kitchener discontinue the practice of including return
envelopes with mailed paper bills effective February 1, 2026, as
outlined by Financial Services Department report, FIN -2025-407.
7.2.b 2025 Victus Hockey Academy LP Agreement at Sportsworld Arena,
CSD -2025-472
That the General Manager, Community Services and Deputy Chief
Administrative Officer be authorized to execute a license agreement
and any amendments or renewals with Victus Academy LP for space
at Sportsworld Arena, municipally known as 35 Sportsworld Crossing
Road, said agreement to be satisfactory to the City Solicitor, as
outlined in Community Services Department report, CSD -2025-472.
7.2.c Modernizing Human Resource (HR) Policies, COR -2025-449
That the modernized Human Resources policies, attached as
Appendix A to Corporate Services report COR -2025-449 be
approved; and further,
That the redundant Human Resources policies, attached as Appendix
B to Corporate Services report COR -2024-449 be repealed.
7.2.d Municipal Act Section 357(g) Applications - Repairs and Renovations,
FIN -2025-453
That Council approve the draft policy attached as Appendix A to
Financial Services Department report, FIN -2025-453.
7.2.e Municipal Act Section 357(1)(d.1) Application for Sickness or Extreme
Poverty, FIN -2025-451
That the draft by-law attached to Financial Services Department
report, FIN -2025-451 as Appendix "A" to delegate authority to the
Assessment Review Board for determining the eligibility for property
tax relief for applications received under Section 357(1)(d.1) of the
Municipal Act, 2001 be approved; and further,
That staff forward a certified copy of the by-law to the Registrar of the
Assessment Review Board and the Municipal Property Assessment
Page 4 of 48
Corporation, as required under Section 357(12) of the Municipal Act,
2001 and thereafter forward a copy of every application received to
which this by-law applies.
7.2.f Project Funding Increase for Dundee Secondary Plan and
Environmental Assessment, DSD -2025-469
That Purchase Order 213285 — Dundee Secondary Plan and
Environmental Assessment, be increased in the amount $200,000,
plus HST of $26,000, for a total of $226,000, as outlined in
Development Services Department report, DSD -2025-469.
7.2.g Q24-016 - Professional Services — Ann Street, Becker Street, & Fife
Street Reconstruction — Purchase Order Extension, DSD -2025-437
That the Purchase Order for providing contract administration and
inspection for the reconstruction of Ann Street, Becker Street and Fife
Street, issued to GHD Limited (GHD) be increased by $496,400.34
funded by the Ministry of Transportation (MTO) and an existing
surplus in the project account, as outlined in Development Services
Department report, DSD -2025-437.
7.2.h 2025 Community Engagement Policy, COR -2025-454
That the Community Engagement Policy (GOV-COU-2010), be
amended, to make the changes indicated in Attachment `A' and
outlined in Corporate Services report, COR -2025-454.
7.3 PLANNING AND STRATEGIC INITIATIVES COMMITTEE -
DECEMBER 15, 2025
7.3.a Missing Middle and Affordable Housing Community Improvement Plan
Update, DSD -2025-494
Note: Council is requested to consider the following recommendation
arising from the Planning and Strategic Initiatives Committee meeting
earlier this date.
8. UNFINISHED BUSINESS - NIL
9. NEW BUSINESS
9.1 - MAYORAL BUSINESS AND UPDATES - MAYOR B. VRBANOVIC
9.2 Notice of Motion - B. loannidis - Inclusionary Zoning Set-aside Rates
Councillor B. loannidis has given notice to introduce the following
motion for consideration this date:
"WHEREAS Staff retained N. Barry Lyons Consulting (NBLC) land
economists to conduct an updated 2025 Residential Market
Assessment ("report") which analyzed the recent local market
Page 5 of 48
activity and conditions;
WHEREAS the updated 2025 Residential Market Assessment
("report") reinforced multiple key indicators, the market and
economic context for investing in new high density residential
development in Protected Major Transit Station Areas (PMTSA) is
markedly more challenging than it was in 2024 when Inclusionary
Zoning was approved by Council; and,
WHEREAS the City's residential market continues to experience
limited activity, to date, there have been no 50+ unit housing
developments started this year within the City's PMTSAs (50+ unit
developments trigger IZ); and,
WHEREAS population growth, development feasibility;
condominium market trends and the rental market outlooks are all
factors that are adding challenges to high density developments in
the PMTSA; and,
WHEREAS the development community has expressed concerns
that Inclusionary Zoning now is ill-timed due to the current
stagnation of the housing market, noting suggestions that the
requirements only begin once the number of housing starts are
above historic averages; and,
WHERESAS set-aside rates were established for 2026, but may
have a negative impact on the construction of new units;
THEREFORE BE IT RESOLVED that staff be directed to prepare
a City initiated Official Plan Amendment and Zoning By-law
Amendment to change the Inclusionary Zoning set aside rate from
2% to 0.5% and from 1 % to 0.25% in their respective PMTSA;
THEREFORE BE IT FURTHER RESOLVED that these set aside
rates be maintained for 2026 and 2027;
THEREFORE BE IT FURTHER RESOLVED that the effective
date of the Zoning By-law amendment shall be the effective date
for the purpose of section 8(1)(d) of O.Reg 232/18; and
THEREFORE BE IT FINALLY RESOLVED that staff be directed to
report back on local market conditions occur in 2027, 2029, and
2031."
10. QUESTIONS AND ANSWERS
11. STAFF REPORTS
11.1 ADMINISTRATIVE REPORTS
11.1.a Request for Additional Funding - Q25-079 Professional Services - 11
Huron Road Improvements, FIN -2025-499, FIN -2025-499
11.1.b Centre in the Square (CITS) Appointments and Board of Director 14
Amendments, COR -2025-498
Page 6 of 48
11.2 FOR INFORMATION
11.2.a 2025 September Variance Report, FIN -2025-495
24
11.2.b K -W Joint Service Initiatives Committee - 2025 Update, CAO -2025- 44
466
12. BY-LAWS
12.1 THREE READINGS
12.1.a Being a by-law to close the public highway known as Part Lane, Plan
82, abutting Lots 25 to 33 inclusive, in the City of Kitchener.
(By-law 2025-139)
12.1.b Being a by-law to provide for the widening of Woolwich Street as a
public highway in the City of Kitchener.
(By-law 2025-140)
12.1.c Being a by-law to provide for the establishing and laying out of part of
River Road as a public highway in the City of Kitchener.
(By-law 2025-141)
12.1.d To further amend By-law No. 88-169, being a by-law to regulate,
supervise and govern the parking of vehicles on municipal off-street
parking facilities (Schedule A).
(By-law 2025-142)
12.1.e To further amend By-law No. 88-169, being a by-law to regulate,
supervise and govern the parking of vehicles on municipal off-street
parking facilities (Schedule B).
(By-law 2025-143)
12.1.f Being a by-law to amend Chapter 375 of The City of Kitchener
Municipal Code with respect to Tariff of Fees - Committee of
Adjustment.
(By-law 2025-144)
12.1.g Being a by-law to designate the property municipally addressed as
35 Roos Street, in the City of Kitchener as being of historic and
cultural heritage value or interest.
(By-law 2025-145)
12.1.h Being a by-law to designate the property municipally addressed as
2219 Ottawa Street Southin the City of Kitchener as being of historic
and cultural heritage value or interest.
(By-law 2025-146)
Page 7 of 48
12.1.1 Being a by-law to exempt certain lots from Part Lot Control — Blocks
4 and 6 and Part Block 5, Registered Plan 58M-424 — Hesh
Crescent.
(By-law 2025-147)
12.1.j To further amend By-law No. 2010-190, being a by-law to prohibit
unauthorized parking of motor vehicles on private property.
(By-law 2025-148)
12.1.k To further amend By-law No. 88-171, being a by-law to designate
private roadways as fire routes and to prohibit parking thereon.
(By-law 2025-149)
12.1.1 To further amend By-law No. 2008-117, being a by-law to authorize
certain on -street and off-street parking of vehicles for use by persons
with a disability, and the issuing of permits in respect thereof.
(By-law 2025-150)
12.1.m Being a by-law to amend Chapter 110 of The City of Kitchener
Municipal Code regarding By-law Enforcement.
(By-law 2025-151)
12.1.n Being a by-law to provide for a 2026 Interim Tax Levy and for the
payment of 2026 Interim Taxes.
(By-law 2025-152)
12.1.o To confirm all actions and proceedings of the Council for December
15, 2025.
(By-law 2025-158)
12.2 LATE STARTER BY-LAWS TO BE ADDED TO THE AGENDA,
PENDING APPROVAL OF THE REPORTS OF THE COMMITTEES
12.2.a Being a by-law to authorize the Assessment Review Board to
exercise certain powers and functions of Council under Section 357
(1) paragraph (d.1) and (5) of the Municipal Act, 2001, as amended.
(By-law 2025-153)
12.2.b Being a by-law to designate a Community Improvement Project Area
in the City of Kitchener for the Missing Middle and Affordable
HousingCommunity Improvement Plan.
(By-law 2025-154)
12.2.c Being a by-law to adopt a Community Improvement Project Plan in
the City of Kitchener known as the Missing Middle and Affordable
Housing Community Improvement Plan.
(By-law 2025-155)
12.2.d Being a by-law to repeal By-law 2009-089 and to replace it with a by-
law to delegate certain authority of Council to consent to permits for
the alteration of property designated under Parts IV and V of the
Ontario Heritage Act.
(By-law 2025-156)
12.2.e Being a by-law respecting the composition of The Centre In The
Square Inc.
(By-law 2025-157)
13. ADJOURNMENT
Page 9 of 48
Thank you for the opportunity to send a written delegation. My name is Kimiko Shibata. I would like to
voice my strong support for implementing inclusionary zoning in Kitchener as soon as possible as an
essential tool to address our growing housing affordability crisis.
Kitchener is a city that prides itself on being welcoming, innovative, and future -focused. Yet right now,
too many residents are being priced out of the very community they help sustain... I've spoken with
seniors on fixed incomes, young families, newcomers, and essential workers in the community who are
all struggling with housing affordability.
We know that market forces alone will not correct this gap. Inclusionary zoning gives the City a
responsible, predictable, and evidence -based way to secure affordable homes when new development
happens, rather than relying on one-off negotiations or hoping that the private market will deliver
affordability on its own.
Inclusionary zoning works because it pairs growth with fairness. As our city continues to intensify—
especially around major transit—we have a unique opportunity to ensure that prosperity is shared.
Requiring a modest percentage of affordable units in larger developments helps create mixed -income
communities where people of all backgrounds can live near jobs, schools, transit, and services. That's
not just good planning; it's good city -building and good community -building.
I want to acknowledge what developers often raise: concerns about viability. Municipalities across
Ontario and across North America have shown that inclusionary zoning, when designed with clear
expectations and stable rules, does not stop development. Developers adapt just like with any other
requirement—whether that's parking, sustainability standards, or parkland contributions.
What it does do is prevent the long-term social and financial costs of deepening inequality. The cost of
inaction is far greater.
By adopting inclusionary zoning as soon as possible, Kitchener sends a clear message: growth will
continue, but it must be inclusive growth.
Affordability cannot be an optional add-on. It has to be built into the very foundation of how our city
develops.
Inclusionary zoning reduces displacement, gives residents access to walkable and transit -oriented
neighbourhoods, and helps ensure that Kitchener remains a city where people can build their lives—
not just a place they pass through.
I urge you to adopt a meaningful inclusionary zoning framework and to implement it without delay.
Housing affordability is one of the defining issues of our time, and this is one of the most effective tools
we have to shape a fairer future for everyone.
Thank you for reading, and for your continued leadership during a challenging time.
Kimiko Shibata
Page 10 of 48
Staff Report
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Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: December 15, 2025
SUBMITTED BY: Ryan Scott, Chief Procurement Officer
PREPARED BY: Sarah Pethick, Procurement Specialist
WARD(S) INVOLVED: N/A
DATE OF REPORT: December 3, 2025
REPORT NO.: FIN -2025-499
SUBJECT: Request for Additional Funding - Q25-079 Professional Services - Huron
Road Improvements
RECOMMENDATION:
That $415,000 be transferred from the Development Charges reserve funds for Roads and
Water to the Huron Road Improvements capital account to allow the project to proceed.
REPORT HIGHLIGHTS:
The purpose of this report is to obtain approval to transfer funds to the Huron Road
Improvements project to allow the award of a procurement in accordance with Procurement
By-law 2022-109;
The impact of not approving the transfer would be canceling the solicitation and delaying
the project until at least 2028;
This report supports the delivery of core services.
BACKGROUND:
The City intends to urbanize Huron Road from its current rural cross-section to include curb and
gutter and storm sewers. The scope of work for professional services includes the complete the
pre -design, final design, coordinating related project needs, tendering, contract
administration/inspection and resident/business services during construction of improvements
to the roadway, underground services, drainage and other related infrastructure.
Construction is expected to begin Spring 2027.
REPORT:
In accordance with the Procurement By-law 2022-109 (Chapter 170 Municipal Code), Council's
approval is required if any one or more of the conditions of Section 10 — Delegated Approval
Authority are not met.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 11 of 48
Specific to the project listed, the City has conducted an open competitive process which resulted
in nine (9) responses being received, and the intent is to award to the highest rated response.
Staff have concluded that:
• Market pricing has been received for the listed deliverables; and
• Based on the significant number of bids received through this competitive process, staff
do not believe better pricing would be received by canceling this solicitation and waiting
at least another year; and
• It would be in the City's best interest to proceed ahead with the project.
However:
• There is insufficient funding to award the procurement under delegated authority; and
• Additional funds are being requested to facilitate an award.
Failing to transfer additional funds would lead to canceling the solicitation and delaying the
project until at least 2028.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
The table below shows the proposed transfer and the revised project budget that would allow
the procurement to be awarded within the Procurement By -Law.
Summary of Proposed Action
This project is completely funded by roads and water development charges (DCs). The
increased costs in this phase of the project will hopefully be offset by savings in the construction
portion of the project.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
Page 12 of 48
Account
Amount
Approved Budget
Professional Services - Huron Road
$681,500
Improvements
Recommended Transfer
Development Charges reserve funds
$415,000
Revised Budget
Professional Services - Huron Road
$1,096,500
Improvements
This project is completely funded by roads and water development charges (DCs). The
increased costs in this phase of the project will hopefully be offset by savings in the construction
portion of the project.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
Page 12 of 48
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
Page 13 of 48
Staff Report
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Corporate Services Department www.kitchener.ca
REPORT TO: Council Meeting
DATE OF MEETING: December 15, 2025
SUBMITTED BY: Amanda Fusco, Director, Legislated Services/City Clerk
PREPARED BY: Amanda Fusco, Director, Legislated Services/City Clerk
WARD(S) INVOLVED: All
DATE OF REPORT: November 20, 2025
REPORT NO.: COR -2025-498
SUBJECT: Centre in the Square (CITS) Appointments and Board of Directors
Amendments
RECOMMENDATION:
That Tony Giovinazzo be appointed as a Centre In The Square, Board Director for a three-
year term, expiring November 19, 2028; and further,
That the appointment of Alex Kinsella and Kayleigh Platz, Board Directors be renewed for
a second three-year term, expiring November 15, 2028; and further,
That the appointment of Dan Carli, Chair, be renewed for a two-year term, expiring
January 1, 2028; and further,
That the by-law attached as Appendix A to Corporate Services report COR -2025-498, to
expand the number of Board Directors from fourteen to fifteen members, be adopted.
REPORT HIGHLIGHTS:
• The purpose of this report is to seek Council support for appointments to board of directors
for the Centre in the Square (CITS).
• The key finding of this report is CITS is shifting towards a governing board, increasing the
role and responsibilities towards strategic priorities, stakeholder engagement and
stewardship, and capacity building, requiring broader representation, diversity of
perspective, increased community support, and additional expertise to effectively guide the
organization and requires such appointments and increases to its board of directors.
• The financial implications are none.
• This report supports the delivery of core services.
BACKGROUND:
The city's local boards, as defined by the Municipal Act (the Act), the Kitchener Public Library
and Centre in the Square (CITS), conduct their own recruitment and facilitate their own
appointment processes. The Act requires require Council approval of members recommended
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 14 of 48
to be appointed to the boards. Council approved appointments to the Board in 2025 to fill a
remaining vacant spot with the appointment of Bill (William) Mc Bay.
REPORT:
On November 20, 2025, staff received correspondence from Centre in the Square (CITS)
(attached as Appendix B) regarding CITS' Board of Directors recommendations to;
• Appoint Tony Giovinazzo as Centre In The Square, Board Director
• Renew a second term for Alex Kinsella and Kayleigh Platz, Board Directors
• Request for Extension of Chair Term, and
• Recommend of the Expansion of the Board of Directors.
In receipt of the correspondence, staff in Legislated and Legal Services reviewed the Act, CITS
governing legislation and previous by-law amendments (2006-182) to increase the number of
directors and confirmed council's authority to increase the number of directors to 15, as
requested by the board, by by-law.
Council approval of the appointments and by-law amendment is being sought.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
Capital Budget — The recommendation has no impact on the Capital Budget.
Operating Budget — The recommendation has no impact on the Operating Budget.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
CONSULT and COLLABORATE —
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter. OR
• COR -2025-238: Appointments to AdvisoaLlQuasi-Judicial Committees and Local
Rnarrl z
• Municipal Act, 2001
• Planning Act
APPROVED BY: Victoria Raab, General Manager, Corporate Services Department
ATTACHMENTS:
Page 15 of 48
Appendix A — Proposed By-law respecting the composition of The Centre In The
Square Inc.
Appendix B — Centre in the Square Letters of Support from Board
Page 16 of 48
Appendix A to COR -2025-498
I:yCW_\TJI►IrJ►VA11.1: 1:4
OF THE
CORPORATION OF THE CITY OF KITCHENER
(Being a by-law respecting the composition of
The Centre In The Square Inc.)
WHEREAS The Centre In The Square Inc. was established as a corporation
without share capital with a board of directors pursuant to the City of Kitchener Act,
1981, S.O. 1981, chap. 90; as subsequently amended from time to time;
AND WHEREAS The Centre In The Square Inc. is a local board as prescribed
by Ontario Regulation 582/06;
AND WHEREAS in accordance with sections 196 and 216 of the Municipal Act,
2001, as amended, municipalities have the power to change a local board including
passing a by-law to provide for the composition of the board;
AND WHEREAS on December 15, 2025, the Council of the City of Kitchener
considered and passed a resolution to increase the current fourteen member board of
directors for The Centre In The Square Inc. by the addition of one lay appointee for a
term not to exceed four years;
NOW THEREFORE the Council of The Corporation of the City of Kitchener
enacts as follows:
1. By-law 2006-182 of the Corporation of the City of Kitchener is hereby
repealed.
2. "The Board of The Centre in The Square Inc. shall be composed of:
a) fifteen (15) directors, with voting rights, the composition of which is
as follows:
i. The mayor of the City of Kitchener
ii. Three directors, other than the mayor of the City, who shall be
members of council.
Page 17 of 48
Appendix A to COR -2025-498
iii. Eleven directors who shall not be members of council, for a
term not to exceed four years, and
b) the position of Past Chair, ex —officio, without voting rights, to be filled
from time to time by the outgoing Chair of the Board, for a one year
term following the completion of term as Chair, for the purposes of
providing assistance to the newly elected Chair in transitioning into
the position and to act as a resource for the Board and new Chair.
3. This by-law to become effective immediately upon passing thereof.
PASSED at the Council Chambers in the City of Kitchener this day of
December, 2025.
Mayor
Clerk
Page 18 of 48
Appendix B to COR -2025-498
IN THE SQUARE
CENTRE IN THE SQUARE INC, BOARD OF DIRECTORS
RESOLUTION: Nomination To Appoint A Board Director
DATE: Wednesday, November 19, 2025
WHEREAS, the Board of Directors of Centre In The Square Inc. convened a meeting on the above
date in accordance with the organization's bylaws;
WHEREAS, the Board of Directors of Centre In The Square Inc. seeks to fill a vacancy on the Board
in accordance with the bylaws of the organization;
NOW, THEREFORE, BE IT RESOLVED THAT, the Board of Directors nominates Tony Giovinazzo to
assume the role of Board Director of Centre In The Square, contingent upon approval by the City of
Kitchener Council, to serve a term of 3 years or until a successor is duly elected and qualified, in
accordance with the regulations and bylaws of the organization;
The newly elected Board Director shall assume the duties of the position immediately upon
election, or as specified by the organization's bylaws.
BE IT FURTHER RESOLVED THAT:
The Executive Director of the Centre In The Square Inc. is hereby directed to ensure that all
necessary steps for conducting the election are followed, including notifying members of the
election, and recording the results.
Moved: Mary D'Alton
Second: Bit loannidis
Approved
101 Queen Street North, Kitchener, Ontario N2H 6P7 T519 578 5660 F519 578 8910
Page 19 of 48
IN THE SQUARE
CENTRE IN THE SQUARE INC, BOARD OF DIRECTORS
RESOLUTION: Renewal of Term, Board Director
DATE: Wednesday, November 19, 2025
WHEREAS, the term of Alex Kinsella as a member of the Board of Directors is scheduled to expire
on November 15; and
WHEREAS, Alex has demonstrated continued commitment, leadership, and valuable service to the
organization; and
WHEREAS, the Board wishes to retain his expertise and contributions to support the ongoing
governance and strategic goals of the organization;
BE IT RESOLVED THAT, the Board of Directors hereby elects to renew the term of Alex Kinsella as
a Director for an additional term of three (3) years, contingent upon approval by the City of
Kitchener Council, effective from November 15, 2025 through to November 15, 2028.
Moved: Jody Stecho
Second: Bit loannidis
Approved
101 Queen Street North, Kitchener, Ontario N2H 6P7 T519 578 5660 F519 578 8910
Page 20 of 48
IN THE SQUARE
CENTRE IN THE SQUARE INC, BOARD OF DIRECTORS
RESOLUTION: Renewal of Term, Board Director
DATE: Wednesday, November 19, 2025
WHEREAS, the term of Kayleigh Platz as a member of the Board of Directors is scheduled to expire
on November 15; and
WHEREAS, Kayleigh has demonstrated continued commitment, leadership, and valuable service
to the organization; and
WHEREAS, the Board wishes to retain his expertise and contributions to support the ongoing
governance and strategic goals of the organization;
BE IT RESOLVED THAT, the Board of Directors hereby elects to renew the term of Kayleigh Platz as
a Director for an additional term of three (3) years, contingent upon approval by the City of
Kitchener Council, effective from November 15, 2025 through to November 15, 2028.
Moved: Emily Durst
Second: Alex Kinsella
Approved
101 Queen Street North, Kitchener, Ontario N2H 6P7 T519 578 5660 F519 578 8910
Page 21 of 48
IN THE SQUARE
To: The Corporation of the City of Kitchener, Council
From: Centre In The Square, Board of Directors
Date: Wednesday, November 19th, 2025
Subject: Request for Extension of Chair Term
Background:
The term of the current Chair, Dan Carli, is scheduled to expire on Wednesday, December 31, 2025.
During his tenure, Dan has provided consistent and effective leadership, ensuring that the Centre In
The Square Board of Directors continues to meet its objectives and operate efficiently.
Rationale for Extension:
Given the ongoing nature of several key initiatives such as Strategic Plan, Governance, and the
value of maintaining leadership continuity, it is recommended that the term of Dan Carli as Chair
be extended for an additional period of up to two (2) years. This extension will allow the Chair to
continue overseeing the completion of ongoing projects and to support a smooth transition in
future leadership.
Recommendation:
It is the Board's recommendation that Council approve the extension of Dan Carli's term as Chair
of the Centre In The Square Board of Directors for a further period of up to two (2) years, effective
Thursday, January 1St, 2026.
Prepared by:
Alex Kinsella, Vice -Chair
Centre In The Square, Board of Directors
101 Queen Street North, Kitchener, Ontario N2H 6P7 T519 578 5660 F519 578 8910
Page 22 of 48
IN THE SQUARE
To: The Corporation of the City of Kitchener, Council
From: Centre In The Square, Board of Directors
Date: Wednesday, November 19th, 2025
Subject: Recommendation of the Expansion of the Board of Directors
WHEREAS, the Centre In The Square Inc. currently operates with fourteen (14) members on its
Board of Directors; and
WHEREAS, the organization is shifting towards a governing board, increasing the role and
responsibilities towards strategic priorities, stakeholder engagement and stewardship, and
capacity building, requiring broader representation, diversity of perspective, increased community
support, and additional expertise to effectively guide the organization; and
NOW, THEREFORE, BE IT RESOLVED that the Board of Centre In The Square Inc. recommends to
The Corporation of the City of Kitchener Council that the composition of the Board of Directors be
expanded from fourteen (14) members to fifteen (15) members; and
BE IT FURTHER RESOLVED that the process for appointing or electing additional members be
initiated in accordance with the organization's bylaws and governance policies; and
BE IT FURTHER RESOLVED that the expansion take effect upon December 15th, 2025.
Prepared By:
Dan Carli, Chair
Centre In The Square, Board of Directors
101 Queen Street North, Kitchener, Ontario N2H 6P7 T519 578 5660 F519 578 8910
Page 23 of 48
Staff Report
J
IKgc.;i' r� R
Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: December 15, 2025
SUBMITTED BY: Ryan Hagey, Director of Financial Planning & Asset Management,
519-904-9347
PREPARED BY: Debbie Andrade, Manager of Budgets, 519-904-9344
WARD(S) INVOLVED: All Wards
DATE OF REPORT: December 10, 2025
REPORT NO.: FIN -2025-495
SUBJECT: September 2025 Variance Report
RECOMMENDATION:
For Information
REPORT HIGHLIGHTS:
• The purpose of this report is to provide an update on financial results for City operations.
• Tax supported operations are projecting a surplus of $110,000.
• All enterprise operations (non -tax supported business lines) are projecting positive variances.
• This report supports the delivery of core services.
EXECUTIVE SUMMARY:
This is the second variance report to Council regarding the City's financial performance versus
the 2025 budget. The report and attached schedules include information regarding:
• Tax supported operations
Rate supported enterprises/utilities, and
Supplementary information related to investment income
REPORT:
Overall staff is projecting the City's tax supported results for 2025 will be a surplus of $110,000.
Details about each of the City's tax supported divisions are provided in the report below and in
Schedule 1.
The City's enterprise (non -tax supported business lines) results to the end of September show all of
the enterprises are projecting results that are better than budgeted. More details about each of the
City's enterprises are provided in the report below and in Schedules 2-8.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 24 of 48
Significant projected tax supported variances (over $200,000) are summarized below. Additional
details are provided in Schedule 1 for projected variances that exceed $100,000.
Operating Fund — Tax Base (Schedule 1)
Staff is projecting the City's tax supported results for 2025 will be a positive variance of $110,000.
Significant projected tax supported variances (over $200,000) are summarized below. Additional
details are provided in Schedule 1 for projected variances that exceed $100,000.
Significant Proiected Variances (over $200, 000)
Community Services Department:
Sport is projecting a negative variance of $314,000 due to higher than budgeted facility
maintenance costs and snow clearing expenses.
Development Services Department:
• Engineering is projecting a negative variance of $913,000 due to lower than anticipated
site plan and new subdivision revenue.
Planning is projecting a negative variance of $685,000 due to lower than anticipated site
plan revenue.
General Expense:
• Contract Services is projecting a deficit of $377,000 primarily due to reduced licensing
revenue from the KW Humane Society.
• Gapping is projecting a surplus of $1,800,000 due to staff savings resulting from regular
vacancies.
General Revenue:
• Penalties and Interest is projecting a surplus of $2,111,000 due to higher tax receivable
balances.
Infrastructure Services Department:
Facilities Management is projecting a negative variance of $319,000 due to increased
maintenance requirements at pools and critical facilities.
Parks and Cemeteries is projecting a deficit of $950,000 due to higher than budgeted
wages and equipment charges for maintenance of playgrounds & trails and in the
downtown core.
Page 25 of 48
Enterprises — (Schedules 2 to 8)
All of the City's enterprises are projecting year-end positive variances to budget. Details of
each enterprise are noted below.
Building Enterprise (Schedule 2)
The Building Enterprise is projecting a positive variance to budget of $964,000 due to higher
than expected residential building permit revenues and cost savings due to staff vacancies.
Golf Enterprise (Schedule 3
The Golf Enterprise is projecting a positive variance to budget of $651,000 due to higher than
anticipated green fee and golf cart revenues from a very successful golf season.
Parking Enterprise (Schedule 4)
The Parking Enterprise is essentially on budget and is projecting a small positive variance to
budget of $10,000.
Water Utilitv (Schedule 5
The Water Utility is projecting a positive variance to budget of $1,717,000 due to increased
volume of water sold as a result of the warmer weather.
Sanitary Sewer Utility (Schedule 6)
The Sanitary Sewer Utility is projecting a positive variance to budget of $5,215,000 due to
higher than budgeted revenues, which is consistent with increased volume sales also noted in
the Water utility.
Stormwater Utility (Schedule 7)
The Stormwater Utility is projecting a positive variance to budget of $124,000 due to higher
revenues from increased development.
Gas Utilitv (Schedule 8
The Gas Utility (Total) is projecting a positive variance to budget of $1,506,000.
• Gas Delivery is projecting a positive variance to budget of $1,765,000 due to higher
volumes of gas sold because of the colder winter.
• Other Programs (Rental Water Heaters and KU Dispatch) is projecting a positive
variance to budget of $11,000 due to higher rental revenues.
• Gas Supply is projecting a negative variance to budget of $270,000 due to higher
volumes of gas purchased.
Investment Resort (Schedule 9
All investments made were in accordance with the City's investment policy. Short-term
investment yields to date have averaged 3.9% which is lower than the average interest rate of
5.68% for all of 2024.
Page 26 of 48
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
Financial implications are discussed above and detailed in the attached schedules.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer
ATTACHMENTS:
• Schedule 1: Statement of Operations
— Tax Supported Services
• Schedule 2: Statement of Operations
— Building
• Schedule 3: Statement of Operations
— Golf
• Schedule 4: Statement of Operations
— Parking
• Schedule 5: Statement of Operations
— Water
• Schedule 6: Statement of Operations
— Sanitary Sewer
• Schedule 7: Statement of Operations
— Stormwater
• Schedule 8: Statement of Operations
— Gas
• Schedule 9: Investment Report
Page 27 of 48
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Staff Report
J
IKgc.;i' r� R
Chief Administrator's Office www.kitchener.ca
REPORT TO
DATE OF MEETING:
Committee of the Whole
December 15, 2025
SUBMITTED BY: Margaret Love, Director, Strategy and Corporate Performance, 519-783-
8951
PREPARED BY: Margaret Love, Director, Strategy and Corporate Performance, 519-783-
8951
WARD(S) INVOLVED: Ward(s)
DATE OF REPORT: November 28, 2025
REPORT NO.: CAO -2025-466
SUBJECT: K -W Joint Service Initiatives Committee - 2025 Update
RECOMMENDATION:
For Information.
REPORT HIGHLIGHTS:
• The report provides Council an update on joint service initiatives between Kitchener and
Waterloo.
• All four joint initiatives will carry over into 2026 and four new initiatives have been added and
will commence in 2026.
• There are no financial implications associated with this report.
• The community was informed by posting of the report to the City's website with the agenda
in advance of the Council meeting, and current information on the joint services page of the
City's website.
• This report supports the delivery of core services.
BACKGROUND:
This report provides Council an update on Joint Service Initiatives between Kitchener and
Waterloo. The two Cities have an established history of collaboration, and a formalized approach
through the Kitchener -Waterloo Joint Service Initiatives Committee (JSIC) for over 17 years. The
JSIC seeks to maximize effectiveness and efficiency of resources and service delivery,
collaborate on strategic initiatives, and build capacity from best practices — all to benefit residents
in both cities. Over 80 joint service initiatives have been undertaken, with some formally
completed and others continuing as part of ongoing operations and service delivery. Staff track
progress of the initiatives including service improvements, efficiencies and cost savings
achieved, which are reported to Council annually.
REPORT:
Annual joint service initiatives are identified in the fall for the upcoming year by the JSIC (the
CAOs and senior leadership teams of each municipality) by selecting several initiatives which:
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 44 of 48
• Enhance the ability of either city to deliver or develop a service or program outside of its
resources;
• Create service -level improvements, while maintaining costs or producing future savings;
• Provide operational and/or capital opportunities; and/or
• Feature best practices of one or both organizations.
2025 Joint Services Initiative Accomplishments
All four 2025 initiatives will continue in 2026. Key accomplishments and progress updates for
each initiative are highlighted below.
Fleet Innovation: Continuing into 2026
• Staff from Kitchener and Waterloo continue to assess autonomous mower
implementation, including electrical infrastructure needs at key sports fields.
• Waterloo is exploring Kitchener's telematics system to track and audit Hours of Service
based on regulations from the Ministry of Transportation.
• While no savings have been realized to date, early estimates suggest autonomous
mowers may reduce maintenance costs by up to 70%, with potential annual fuel savings
of $900 and 1.5 metric tons of CO2 per unit.
Inclusionary Zoning — Affordable Housing: Continuing into 2026
• This multi-year initiative is assessing, through a coordinated approach, the impact and
opportunity of Inclusionary Zoning within Protected Major Transit Station Areas.
• On June 23, Waterloo Council passed a resolution that the implementation timing of IZ
remain as "an undetermined date in the future" and directed staff to undertake an
additional market evaluation in association with the City of Kitchener, the City of
Cambridge, and the Region of Waterloo. Staff plan to bring a report to council with
recommendations for the timing of IZ implementation in early 2026.
• Kitchener retained NBLC to update its market assessment. Kitchener's presentation of
NBLC's findings and IZ framework recommendations were received at Standing
Committee on December 1, 2025.
• A decision was made by the Minister on October 27, 2025 to approve the City of Kitchener
Official Plan amendment, which modified the implementation date for Inclusionary Zoning
policies within Protected Major Transit Station Areas, changing it from January 1, 2025 to
January 1, 2026.
• Through coordinated consultant work and shared engagement efforts, each municipality
has realized estimated savings of $130,000+.
Official Plan Comprehensive Reviews: Continuing into 2026
• The Cities of Kitchener and Waterloo are both undertaking comprehensive reviews and
updates to their respective Official Plans. These key enabling land use planning strategies
will guide future growth and development across the communities and it is important to
pursue them in a coordinated manner and toward consistent frameworks and outputs.
• Planning staff from Kitchener, Waterloo, Cambridge, and the Region continue to meet bi-
monthly to align on Official Plan policies and share learnings across jurisdictions.
• Waterloo awaits Ministry approval on Phase 1 (OPA 58) and has initiated Phase 2 work,
while Kitchener has completed all supporting studies and has drafted its new Official Plan,
with public engagement planned for late 2025 and adoption targeted for early 2026.
Page 45 of 48
• Joint efforts on integrating the Regional Official Plan policies - particularly around source
water protection and natural heritage - have led to preliminary staff resource savings
through shared approaches and reduced duplication.
Sport and Recreation Joint Services Committee: Continuing into 2026
• Kitchener and Waterloo both liaise with a variety of community, sport and recreation
groups and organizations to deliver programming and services to residents. The purpose
of this initiative is to bring consistency to the approach of sport and recreation service
delivery through information sharing, understanding best practices, joint training and
development, and maximizing resources with the potential for the initiative to expand
beyond the two Cities to include other local municipalities.
• Municipal staff across Waterloo Region have initiated planning for the 2026 Ontario
Summer Games and continue to collaborate on affiliate education sessions and special
events like the Presidents Dinner.
• Ongoing inter -municipal dialogue is helping clarify alignment opportunities and rationale
across key areas including sport affiliation, space allocation, Indigenous rentals, and
resident priority policies.
• Cricket strategy work is complete, with action items advancing to respective Councils.
• Phase 3 of the Sports Hall of Fame is underway, focusing on digitization and restarting
the induction process with a READI lens.
New Joint Service Initiatives to Begin in 2026
In addition to the four continuing initiatives, the JSIC added four new initiatives to the formal
program; updates will provided in the next annual report.
The cities of Waterloo and Kitchener will collaborate in the following areas:
(1) Zoning By -Law Review
The joint review of zoning by-laws between Kitchener and Waterloo aims to explore
opportunities for greater alignment where feasible, with the goal of providing a more
consistent regulatory framework across both cities. This includes potential consistency in
areas such as setbacks; enabling zoning that permits CMHC housing design catalogue
designs as of right; built form regulations (e.g., density and height), and streamlined
zoning categories/regulations. While recognizing that each municipality has unique
planning contexts that may not always allow for full alignment, both cities are committed
to identifying and advancing areas of shared interest.
(2) Excess Soils Feasibility Study
Kitchener and Waterloo are jointly exploring more sustainable and cost-effective
approaches to managing excess soils generated through municipal projects. Kitchener is
initiating a study focused on reusing soils on city -owned lands to reduce the need for
offsite disposal. Both cities are interested in identifying alternatives to traditional gravel pit
disposal, including the potential use of vacant municipal lands or strategic land acquisition
for beneficial reuse and future redevelopment. This collaboration offers an opportunity to
align strategies and share insights on excess soil management across both cities.
(3) Streaming Services in City Sport and Recreation Facilities
Page 46 of 48
The cities of Kitchener and Waterloo are collaborating on a clear and consistent policy
framework for live streaming services in recreation facilities. This would include
establishing shared guidelines on when and how streaming is activated, ownership and
maintenance of camera equipment, and key privacy considerations.
(4) OneWater Initiative
Kitchener and Waterloo are jointly exploring the feasibility of transitioning from
conventional water and wastewater systems toward a more circular model that
prioritizes reuse before discharge into the environment. The initiative seeks to identify
scalable, locally grounded pilot projects that could engage large water users - such as
industry and post -secondary institutions - and leverage municipal assets like stormwater
infrastructure. The overarching goal is to extend water system capacity and defer costly
investments in new supply infrastructure.
Broader Collaboration
Outside of the formal JSIC program, both municipalities collaborate informally with one another
and with other area municipalities and the Region of Waterloo as project partners. Recent
examples of local municipal collaboration outside the formal annual JSIC program include:
• Information -sharing on area municipal Strategic Plan progress and implementation
including sharing knowledge on approaches to tracking and key indicators as well as
looking for collaborative opportunities for the next iteration of the plan.
• Participation in the Reconciliation Action Partnership, a collaborative group of
municipal representatives working to coordinate efforts to support Indigenous -centred
initiatives across Waterloo Region.
• Consistent public safety communication content and timing to local residents for, e.g.,
severe weather event declarations and emergency preparedness week.
• Government relations and advocacy on a number of projects including delegation
meetings at the Association of Municipalities of Ontario Annual Conference and continued
advocacy to the Province on legislative priorities.
• Area municipal CAOs identify broader collaboration opportunities to improve service
effectiveness and efficiency for citizens, with an emphasis on enhanced collaboration
between the Region and local municipalities.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
The ongoing collaboration creates operational and capital costs savings, which vary in amount
from year to year. Estimated savings are included under each initiative, where available.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting. Both Cities maintain current information about active joint service
initiatives and upcoming projects at: www.kitchener.ca/mointservices and
www.waterloo.ca/mointservices.
Page 47 of 48
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Dan Chapman, Chief Administrative Officer
Page 48 of 48