HomeMy WebLinkAboutAudit Minutes - 2025-12-15
Audit Committee
Minutes
December 15, 2025, 2:30 p.m.
Council Chambers
City of Kitchener
200 King Street W, Kitchener, ON N2G 4G7
Present: Mayor B. Vrbanovic
Councillor S. Davey
Councillor D. Schnider
Councillor J. Deneault
Councillor P. Singh
Councillor C. Michaud
Councillor A. Owodunni
Councillor B. Ioannidis
Councillor D. Chapman
Councillor S. Stretch
Absent: Councillor M. Johnston
Staff: D. Chapman, Chief Administrative Officer
M. May, General Manager, Community Services and Deputy
Chief Administrator
V. Raab, General Manager, Corporate Services
J. Readman, General Manager, Development Services
J. Lautenbach, Chief Financial Officer, Financial Services
D. McGoldrick, General Manager, Infrastructure Services
C. Tasker, Internal Auditor
D. Saunderson, Deputy Clerk
M. Mills, Committee Coordinator
_____________________________________________________________________
1. Commencement
The Audit Committee held a meeting this date commencing at 2:27 p.m.
2. Disclosure of Pecuniary Interest and the General Nature Thereof
There were no conflicts disclosed.
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3. Discussion Items
3.1 2026 Internal Audit Work Plan, CAO-2025-477
The Committee considered Chief Administrator's Office report CAO-2025-477,
entitled '2026 Internal Audit Work Plan', dated November 19, 2025, providing an
outline of the proposed assurance and consulting activities to be conducted by
the Internal Auditor in 2026.
C. Tasker, Internal Auditor, presented the report advising her work falls into two
categories, assurance services and consulting service. C. Tasker stated for the
2026 Work Plan she has a mixture of both types of audits, summarizing the list of
her proposed projects for 2026.
Councillors D. Schnider, S. Davey and B. Ioannidis entered the meeting at this
time.
C. Tasker stated her work plan for the beginning of 2026 is to full capacity, but
there would be additional opportunity at the end of the year to include additional
audits if necessary.
On motion by Councillor P. Singh
it was resolved:
"That the 2026 Internal Audit work plan be approved as outlined in Chief
Administrator's Office report CAO-2025-477."
Carried
4. Status Updates
4.1 4th Quarter 2025 Audit Status Report, CAO-2025-478
The Committee considered Chief Administrator's Office report CAO-2025-478,
entitled '4th Quarter 2025 Audit Status Report', dated December 3, 2025,
providing a summary of the Internal Audit assurance and consulting services
completed or underway during the period of July to December 2025.
C. Tasker, Internal Auditor, presented the 4th quarter status report, highlighting
the internal audits completed in 2025, including the methodologies challenges
and recommendations. C. Tasker provided a status update on the custodial
services review and responded to questions from Committee. D. McGoldrick,
General Manager, Infrastructure Services also responded to questions from the
Committee.
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C. Tasker then presented the physical inventory count audit, noting total write-
downs are 1.7% of total inventory purchases; adjustments are small in value and
expected; ongoing cycle counts to proactively identify and fix variances; and,
inventory process is in control.
Councillors A. Owodunni and P. Singh left the meeting at this time.
C. Tasker further presented a status update on SAP - Separation of Duties Audit,
which included an overview of the methodology, findings and recommendations.
5. Adjournment
On motion, this meeting adjourned at 2:58 p.m.
Dianna Saunderson
Manager, Council and Committee Services/Deputy Clerk
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