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Home My WebLink AboutActive Transportation and Trails Advisory Committee - Terms of Reference - GOV-BOA-114Page 1 of 4 POLICY GOV-BOA-114 Active Transportation and Trails Advisory Committee - Terms of Reference Category GOV - Governance Sub-category BOA - Board & Committee Approval Type COUNCIL Department/Division Development Services / Transportation Services Author and Position Director, Transportation Date Approved April 3, 2018 Last Reviewed/Amended April 13, 2026 Next Review Date April 13, 2031 Related Policies or Procedures • Code of Conduct for Members of Council, Local Boards & Advisory Committees (GOV- COU-005) • Appointments to Board and Committees (GOV-BOA-063) • Code of Conduct for Members of Council, Local Boards & Advisory Committees (GOV- COU-005) • Municipal Code Chapter 25 (Procedure By-law) 1. Policy Purpose 1.1. To provide community input and assist Council in creating a livable and environmentally friendly City that is accessible and safe for people of all ages and abilities to walk, roll and cycle on city streets and trails. 1.2. To advise Council and Staff on the design, development and delivery of active transportation and trail policies, programs and facilities in order to promote and enhance safe walking, rolling and cycling (active transportation) in the City of Kitchener. 1.3. To serve as a forum for the public and/or agencies to raise their viewpoints on particular active transportation, street safety and trail use issues or topics. 2. Definitions “Active Transportation” includes any form of human-powered movement for transportation or recreational purposes, including walking, hiking, cycling, rolling, pushing a stroller, using a mobility aid, etc. “Quorum” shall consist of a Majority of the voting members appointed to the Committee. Page 2 of 4 3. Policy Scope Application ☐ Employees (Indicate below which categories apply: All employees, Permanent full-time, Temporary full-time, Continuous part- time, Casual, Probationary, Student, Management, Non-union) • Click or tap here to enter text. ☐ Unions (Indicate below which categories apply: All Unions, CUPE 68 Civic, CUPE 68 Mechanics, CUPE 791, IATSE, IBEW, KPFFA) • Click or tap here to enter text. ☐ Council ☐ Specified Positions: Click or tap here to enter text. ☒ Other: Local Boards and Advisory Committees 4. Policy Content Responsibilities 4.1. Assist Council and Staff in developing active transportation and trails policies, strategies and programs. 4.2. Advise Council and staff on current issues, measures and policies required to implement the City's commitment to a healthy and livable city through active transportation and assist in implementing the policies and objectives of the Transportation Master Plan, Cycling and Trails Master Plan, Complete Streets guidelines, the Pedestrian Charter, Official Plan policies, and similar street and active transportation initiatives. 4.3. Advise Council and Staff in addressing issues related to active transportation and trails received from other governments and agencies (i.e. Studies, policies, programs, legislation etc.) 4.4. Liaise with other municipalities, governments and agencies with regards to programs, policies, legislation, continuity and connectivity. 4.5. Assist in monitoring the extent and effectiveness of active transportation and trail infrastructure. 4.6. Support active transportation and trail programming (encouragement, education, events, culture of active living, etc.) 4.7. Serve as a forum for the public and/or agencies to discuss all matters regarding active transportation, trails and street safety within the City. 4.8. Act as an advocate for active transportation and recreation and the use of active transportation and trail infrastructure in the City, promoting and increasing public awareness of active transportation as sustainable and healthy forms of transportation. 4.9. Celebrate successes in active transportation and trails. Page 3 of 4 Composition 4.10. The composition of the Committee will be: a) 1 member of Council; and b) 7 to 9 members of the Community-at-large. 4.11. In filling the community-at-large positions Council will endeavor to include as membership in the Committee, private citizens from throughout the City. The membership is drawn from residents with skills, interest and demonstrated expertise in the areas of active transportation and trails. 4.12. Members will be appointed for a term of two years. 4.13. The Committee shall, from amongst its members, choose a Chair and Vice Chair. 4.14. Quorum shall be reduced when a member has formally resigned from the Committee or when fewer than maximum number of members have been appointed to the Committee. If quorum is not achieved at a meeting, the meeting may continue but no decisions may be made, and no resolutions may be passed. Any items on the agenda requiring a decision or resolution of the Committee will be referred to the next scheduled meeting. For any member participating virtually, where possible cameras are encouraged to be on, to ensure quorum is maintained. 4.15. Where Committee feels that a sub-committee is required, said sub-committee is to be ad hoc in nature with a specific, clearly articulated mandate. Each sub -committee's mandate is to be reviewed annually to determine whether it needs to continue. Membership on sub-committees may be expanded to include people who are not advisory committee members, to take advantage of added expertise and perspectives. 4.16. Any member of the Committee who fails to attend three successive regular meetings, without communicating with the coordinating municipality, or designate, may be removed from the Committee. Committee member attendance may be taken into consideration when considering members for reappointment. Meetings 4.17. Meetings shall be conducted in accordance with Municipal Code Chapter 25 (Procedures) as adopted by Council. 4.18. The Committee shall endeavour to meet monthly, for approximately two hours. 4.19. Pursuant to Chapter 25 (Procedures), all meetings are open to the public, except as permitted by the Municipal Act, 2001. Minutes 4.20. Minutes shall be kept by the Committee Administrator and will be distributed to all members of Council and the Corporate Leadership Team. Page 4 of 4 Reporting 4.21. The Active Transportation and Trails Advisory Committee is an advisory committee established by Kitchener City Council in accordance with these adopted Terms of Reference. Members are bound by these Terms of Reference and are responsible to Council. 4.22. The Committee shall report through the Community and Infrastructure Services Committee unless the Council representative, in consultation with staff, deems it expedient that a report be made directly to Council. 5. Results of Review ☐ No Edits Required ☐ Housekeeping Edits ☒ Substantial Edits ☐ Repeal/Replace 6. Policy History Administrative and Housekeeping Changes Date Nature of Change 2016-06-01 1-114 policy template re-formatted to new numbering system and given number GOV-BOA-114. 2018-04-03 Department name change due to corporate re-organization. Substantial Changes Date Council/CLT Directive 2014-06-30 Resolution to repeal & replace passed by Council, see report INS-14-021. 2021-09-13 (Proposed) Expanded mandate to active transportation and updated formatting. 2026-04-13 As Per Council/CLT Directive - Report # COR-2026-131.