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HomeMy WebLinkAboutCompass Kitchener - 2000-12-14MINUTES COMPASS KITCHENER STEERING COMMITTEE Thursday, December 14 at 12:00 p.m. nd Schmalz Rm, 2 Floor Committee Pat Doherty, Trudi Bunting, George Zador, Don Bourgeois, Wendy MacIntosh, Attendees: Mary Louise McAllister, Trudy Beaulne, Shelley Adams, Carl Zehr, Staff Attendees: Marie Morrison, Brock Stanley, Tammy Schertzer Guests: Sarah Rapley, Imagine Waterloo Absent: Mike Sully, Councillor Berry Vrbanovic, Councillor Christyna Weylie 1.HOUSEKEEPING / ANNOUNCEMENTS – Marie Morrison A Chamber of Commerce representative is yet to be appointed, however Michae Fellet, Board Ø President will attend the January meeting. Grace Bermingham is a student from Wilfrid Lauier Master of Social Work Program who will be Ø working with Compass Kitchener from January to June. She will work 4 days per week and will attend Committee meetings. Members are encouraged to meet with Marie for more information about the background of Ø Compass Kitchener, etc. Christina Weylie and Barry Vrbanovic are the two Councillors appointed to this committee but were Ø unable to attend today. Spines for the binders were handed out to Committee members. Ø The contact list was handed out for Committee members to make any corrections / additions. Ø 2.COMPASS KITCHENER BRIEFING – Carl Zehr Carl extended his welcome and thanks to the committee members. Ø Compass Kitchener was an idea that started in December three years ago about a vision for the Ø community at large through the Community Services Department. A Healthy Communities approach was brought forward and adopted. Carl mentioned that when Compass first came about that Council and himself were all a bit skeptical Ø at first thinking that that the whole project would get bogged down, but it is now recognized as a practical and useful program. 3.WHAT’S NEW?? - Marie Morrison / Carl Zehr Former Compass Kitchener Steering Committee was dissolved in June. The Transition Group was Ø created over the summer and helped put the new Steering Committee in place. All reports with recommendations to Council now have a section that deals with Financial Ø Implications and another section deals with Compass Kitchener Implications. This new report system helps people preparing reports go through a thought process about Compass Kitchener. As we update the Corporate Strategic Plan we need to incorporate the five directions. A draft of the Ø Corporate Strategic Plan will be brought to the group in February. 4.YEAR 2001 MEETINGS – Marie Morrison It was decided that the meetings would be held on the 3rd Thursday of every month from 4:30 - 6:00 Ø for the year 2001. January meeting will be the exception to the rule. It will be held on January 25th at 4:30. Ø 5.TERMS OF REFERENCE REVIEW – All Committee Members Carl noted that Planning Committee should be changed to it’s full name of Planning and Economic Ø Development Committee. This correction will be made with any others and the updated version will be distributed to Committee members prior to the January meeting. 1a) membership note the change in members from 4 to 5 Ø 6.CHAIR AND VICE CHAIR NOMINATIONS – Marie Morrison Brock shared the process, generally used by advisory committees. A neutral Chair runs an election. Ø The Committee itself nominates the Chair and the Vice - if more than one - do a ballot system for Chair then for the Vice. The group decided that the beginning of the next meeting should include a more in depth introduction Ø of members. Discussion following the meeting suggested that we may want to wait a few more meetings to get to know each other better before selecting a Chair - to be discussed at the January meeting. 7.FURTHER DISCUSSION – All Committee Members Don B. gave some positive feedback on the fact that Compass Kitchener is now in reports He is Ø very pleased with our process. Wendy asked if the different Wards would be getting involved, i.e. Compass Chicopee, etc. She Ø feels that we need to do visioning within the individual wards to get feedback. We could talk to Berry to get his reaction to this. It will depend on each individual Councillor. Some neighbourhoods have different requirements. Not sure of the dynamics now that there are only 6 instead of 10 Councillors. Carl said that we really need to work on communications and monitoring our tools. Need to discuss Ø around this table. Only 6 wards now - make sure public has more input into the progress. George mentioned that a plan is needed to get feedback from unstructured groups. Ø Don said lets figure out the decision making process at City Hall. Format the decision making Ø process, i.e. Planning Statutory & some culture. Policy tools for city to take on certain things, ie. community, Economic Development – need a corporation’s pallet (set an example) that council could chose from to make a decision . “What are the possibilities out there?” We need to “move important public issues” Identify parameters on how we are going to give some good feedback to the community. The group Ø will need to put their mind to when and how we will report back to the community. Identify dates for report card items as we need to report back to the community in the spring. Ø Inventory & 1st issue in detail working agenda and then what do we want to achieve?? Ø Meeting adjourned at 1:20 p.m. 8. ACTION LIST Date to beComplete Task to be CompletedPerson ResponsibleCompletedYes / No Meet with Marie for more information and backgroundAll members are encouraged on Compass Kitchenerto do this th Put on agenda for Jan – In-depth introduction ofTammy to put on next agendaJanuary 25Yes members Correct Terms of Reference as per #5 of the DecemberTammyasapYes th 14 minutes THE NEXT MEETING WILL BE HELD ON JANUARY 25, 2001 4:30 p.m. – 6:00 p.m. 9.PROPOSED AGENDA ITEMS: January Agenda possible items: · Select a Chair and Vice · Opportunities 2000 report · Inventory reports (with discussion focused on Direction #1, City & Citizen relationship) · Discuss role committee wishes to take (move to Feb) · Kitchen Table Talks February Agenda · Corporate Action Plan ** Note: Will complete as many items as possible on the January agenda and then move rest of the items to the February agenda.