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HomeMy WebLinkAboutCouncil - 2005-01-31 SSPECIAL COUNCIL MINUTES JANUARY 31, 2005 CITY OF KITCHENER A special meeting of City Council was held at 1:43 p.m. this date, Chaired by Mayor C. Zehr and with all members present. Notice of this special meeting had been previously given to all members of Council by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code. Councillor G. Lorentz advised that although he was not present at the January 24, 2005 in-camera meeting of Council, in accordance with the Conflict of Interest Act he is disclosing a pecuniary interest regarding a matter subject to solicitor-client privilege and which was discussed that date. It is noted for the record that pursuant to Section 25.8.9 (Council Procedure) of the Municipal Code, Councillor J. Smola disclosed a pecuniary interest at the in-camera meeting of Council held on January 24, 2005 in respect to a matter involving labour relations. As well, Mayor C. Zehr declared a pecuniary interest at the special meeting of the Finance and Corporate Services Committee held this date in respect to the Stonegate Drive Slope Stabilization Project as he owns a residence that will be affected by the Project. Council considered the report arising from the special Finance and Corporate Services Committee meeting held earlier this date with respect to the 2005 Operating and Capital Budgets. Councillor M. Galloway requested that the clauses contained in the report regarding the approvals for the Operating Budget, the Capital Budget and the Economic Development Investment Fund be voted on separately and that a recorded vote be taken. Moved by Councillor B. Vrbanovic Seconded by Councillor M. Galloway "That the report of the special Finance and Corporate Services Committee regarding the 2005 Operating and Capital Budgets be adopted." Voted on Clause by Clause. Clause 1 - Carried on a Recorded Vote In Favour: Mayor C. Zehr, Councillors J. Smola, B. Vrbanovic, M. Galloway, G. Lorentz and C. Weylie. Contra: Councillor J. Gazzola Clause 3 - Carried on a Recorded Vote In Favour: Mayor C. Zehr, Councillors J. Smola, B. Vrbanovic, M. Galloway, G. Lorentz and C. Weylie. Contra: Councillor J. Gazzola Clause 17 - Carried on a Recorded Vote In Favour: Mayor C. Zehr, Councillors J. Smola, B. Vrbanovic, G. Lorentz and C. Weylie. Contra: Councillors J. Gazzola and M. Galloway Balance of Report - Carried. Mayor C. Zehr advised of an additional item for in-camera discussion this date arising from the special Finance and Corporate Services Committee meeting held earlier this date regarding a land acquisition / disposition matter. The Mayor also advised that one of the matters subject to solicitor- client privilege that was scheduled to be heard in-camera has now been withdrawn. Moved by Councillor B. Vrbanovic Seconded by Councillor M. Galloway "That an in-camera meeting of City Council this date to consider a land acquisition / disposition matter and a matter subject to solicitor-client privilege." Carried. JANUARY 31, 2005 SPECIAL COUNCIL MINUTES -16 - CITY OF KITCHENER On motion, the meeting adjourned at 1:47 p.m. MAYOR CLERK SPECIAL COUNCIL MINUTES JANUARY 31, 2005 -17- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL 2005 Operatin.q Bud.qet That the 2005 Department Operating Budget, resulting in a 2005 levy for general purposes of $72,401,1 20 be approved. (Carried on a Recorded Vote) That an increase in the 2005 tax rate, excluding tax policy changes, be approved at an estimate of 1.94%. That a special capital levy of $2,517,500 which results in a 1.82% increase in the 2005 tax rate to be allocated to the Economic Development Investment Fund, be approved, with the understanding that this levy represents the second year of a 10 year investment program. (Carried on a Recorded Vote) 4. That assessment growth be budgeted at 3.17% for 2005. That in 2005, a $50.00 Tax Credit pursuant to the Municipal Elderly Residents Assistance Credit Program be approved, but that no new names be added to the present list. 6. That the following 2005 Budgets for municipal enterprises be approved: Revenues Expenses Surplus (Deficit) Building $ 2,929,472 $ 2,924,765 $ 4,707 Fleet $ 7,885,815 $ 7,885,815 $ 0 Doon Golf Course $ 1,664,433 $ 1,505,409 $ 159,024 Rockway Golf Course $ 1,621,001 $ 1,574,091 $ 46,910 Water $24,433,298 $25,130,268 $ (696,970) Sewer $22,541,729 $25,568,884 $(3,027,155) Gasworks $84,743,479 $92,678,107 $(7,934,628) $145,819,227 $157,267,339 $(11,448,112) That effective March 1, 2005, the water rate be set at $1.0736 per cubic metre and the sewer rate be set at $1.0273 per cubic metre. 8. That the following 2005 net transfer to/from Reserves be approved' ($ooo's) Arbitration 33 Asset Management 785 Auditorium Tickets 23 Computer 61 Development Charges 2,270 Election 203 Equipment 7,664 Fa~;ade Improvements 672 Flood Damage Golf Cart Replacement 13 Hydro Capital Investment 824 Insurance 385 Maintenance Facility Expansion 77 Market 37 Mediation 61 Oktoberfest Float 28 Public Art 57 Recreational Land 74 Sick Leave 2,366 Tax Stabilization 7,235 Telephone 359 Training General 83 JANUARY 31, 2005 SPECIAL COUNCIL MINUTES -18 - REPORTS ADOPTED BY COUNCIL 2005 Operating Budget - (Cont'd) 8. (Cont'd) Training Senior Management Victoria Park Ice Working Capital Workplace Safety & Insurance Brd 2 16 2,960 142 26,430 CITY OF KITCHENER 10. 11. 12. 13. 14. That the following 2005 Board Appropriations be approved: · Kitchener Public Library Board · Centre in the Square $7,405,840 $1,21 2,985 That 2005 funding for Communiteq be approved at $30,000, which includes the cost of a 2005 membership for the City of Kitchener in this organization. That 2005 funding for Canada's Technology Triangle be approved at $134,000. That 2005 base funding for the Business Enterprise Centre be approved at $25,000; and further, That should the Cities of Waterloo and Cambridge approve 2005 base funding for the Business Enterprise Centre at the requested amount, the City of Kitchener will provide an additional $25,000 in base funding. That consideration of the request of the Joint Medical Resources Planning Committee of the Grand River General Hospital and the St. Mary's General Hospital for funding from the City of Kitchener in 2005, of $20,675.00 to assist with the cost of hiring a business manager/co- ordinator for their Physician specialist Recruitment Program, be deferred until further consultation takes place with all related/affected parties; and further, That should the City of Kitchener determine later in 2005, to provide funding for this purpose, the funds may have to be considered as an unbudgeted item and possible over-expenditure of the grants budget. That the 2005 Annual Operating Grants Budget be approved at $1,280,289; and further, That the following grant appeals be approved (the value of each of these grants is included in the total noted above): (a) That the request of the K-W Performing Arts Association / Theatre & Company to increase their 2005 annual operating grant to $54,200. ($50,000. cash and $4,200. in-kind) from $6,500. ($2,500. cash and $4,000 in-kind), be approved; and, That staff negotiate with the Association for provision of an appropriate method to acknowledge the City's funding contributions. (b) That the request of the Homer Watson House and Gallery to increase their 2005 annual operating grant to $132,000. from $106,212., be approved; and, (c) That the request of the Kitchener-Waterloo Symphony Orchestra to increase their 2005 annual operating grant to $161,337. from $146,670., be approved; and, (d) That the request of the Kitchener Horticultural Society to increase their 2005 annual operating grant to $165,493. from $158,791., be approved; and, SPECIAL COUNCIL MINUTES JANUARY 31, 2005 -19 - CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL 2005 Operatin.q Bud.qet - (Cont'd) 14. (Cont'd) (e) That the request of the Kitchener Blues Community Inc. for a 2005 annual operating grant of $10,200. ($5,100. cash and $5,100. in-kind) and a one-time contribution in 2005 of $14,800. ($7,400. cash and $7,400. in-kind) to support event growth, for the Blues, Brews and BBQ's Festival, be approved; and, (f) That the 2005 annual operating grant for the Business & Education Partnership of Waterloo Region be increased to $5,685 ($5,000 cash and $685 in-kind) from $685, on the basis that the City is a major corporate employer in the Region who will benefit by the development of potential new employees; and, (g) That the annual operating grant for The MT (Multicultural Theatre) Space be increased to $6,000 from $1,000; and, (h) That a 2005 annual operating grant of $7,500 be approved for Leadership Waterloo Region; and, (i) That a 2005 annual operating grant of $81,185 be approved for the Social Planning Council of Kitchener-Waterloo; and further, That staff be directed to undertake discussions with staff of the City of Waterloo regarding the disproportionate variance in grant funding between the two Cities for the Social Planning Council; and further, (j) That the 2005 annual operating grant for the Volunteer Action Centre of Kitchener- Waterloo & Area be increased to $15,500 ($12,000 cash and $3,500 in-kind) from $13,318. 15. That the Urban Design Awards remain bi-annual and the Mike Wagner Heritage Awards become bi-annual, and be combined as one bi-annual Planning Awards program, potentially including Environmental awards, with annualized costs of $5,500, and an increase of $2,500 to the 2005 Operating Budget. 16. That the mileage rate per kilometer be increased to $0.42 for the first 5000 km and $0.36 for each additional km, effective February 1,2005, based on CCRA tiered rates. 2005 Capital Budget and 10 Year Capital Forecast 2005-2014 17. That the Capital Forecast 2005-2014 be approved, with expenditures in the years 2005-2014 totaling $715,657,000. (Carried on a Record Vote) 18. That $535,000 of debenture financing be approved for Road Resurfacing included in the Capital Forecast for the year 2005, for a term not to exceed 10 years. 19. That a total $8,900,000 of debenture financing be approved as follows, for a term not to exceed 15 years: · Road Resurfacing · Wilson Ave Bridge Replacement · Duke/Ontario Garage Repairs · Sidewalks · Streetlighting · Guelph St. Sewer Outlets · Stonegate Slope Stabilization · Victoria St/Walnut to King · Chestnut St/Frederick to Victoria · Onward Ave/King to Weber · Spadina Rd/Glen to Queen $2,061,000 $1,458,OOO $1,2OO,OOO $ 285,000 $ 267 000 $ 247 000 $ 253 000 $ 972 000 $ 241 000 $ 206 000 $ 348 000 SPECIAL COUNCIL MINUTES JANUARY 31, 2005 - 20 - CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL 2005 Capital Budqet and 10 Year Capital Forecast 2005-2014 - (Cont'd) 19. (Cont'd) · Road Reconstruction $ 110,000 · Gaukel/King to Joseph $ 350,000 · Joseph St/Queen to End $ 530,000 · Lancaster St/Queen to Frederick $ 372,000 20. That the following projects included in the Capital Forecast for 2005 be financed from the Development Charges Reserve Fund, in the following priority order, namely: Engineering Proiects: ($'ooo's) · Victoria St. N. Pumping Station Storage368 · Huron Rd/Trillium to Westmount 1,741 · Stoke Drive Pumping Station 280 · New Watermains 232 · City Share of Subdivisions 253 · Engineering Studies 152 Intensification Allowance 269 · Heritage Impact Assessments 19 $3,314 Non-Engineering Proiects: · Country Hills Library 625 · Fire Station #7 389 · Opticom 44 · Chandler Mowat Community Centre 1,093 · VHCC Addition 525 · Major Park Development 208 · General Park Development 116 · Soccer Facilities 68 · Community Trails 36 · Equipment Acquisitions 274 $3,378 $6,692 And further, it is understood that none of the above noted projects will be commenced unless there are sufficient uncommitted monies in the Development Charges Reserve Fund to complete them; otherwise the above projects will be front end financed by the appropriate developers. Proiects with Development Charge Funding - Front End Financing With Credit: ($'ooo's) · Grand River South Sewage Facility · Lower Hidden Valley Pumping Station · Doon South Sanitary Trunk Sewer · Detweiler Greenway 1,486 2,104 3 79 $3,672 SPECIAL COUNCIL MINUTES JANUARY 31, 2005 - 21 - CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL 2005 Capital Budqet and 10 Year Capital Forecast 2005-2014 - (Cont'd) 21. That a Business Case be developed for the Twin Pad Arena outlining the full range of options and the recommended course of action based on the results of a Demand Analysis combined with direction in the Leisure Facility Master Plan, the same to be presented to Council as soon as possible in 2005; and further, That final decisions occur in concert with the Demand Analysis, the Business Case and upgrade costs availability (spring 2005). 22. That the costs for the Duke and Ontario Streets Parking Garage Post Tensioning Tendon Repairs be included in the Years 2005 to 2012 of the 10 Year Capital Forecast, as recommended by the Administration; and further, That final approval to commence these repairs not be given until staff submit a Downtown Parking Plan and a report on the potential for selling this parking garage. 23. That $250,000 be included in the year 2005 of the 10 Year Capital Forecast 2005-2014 for sidewalks on Regional Roads, until an agreement to transfer this responsibility to the Region has been reached. 24. That funding for a central maintenance facility be included in the 10 Year Capital Forecast 2005- 2014, as recommended by the Administration; and further, That staff consider other possible locations for a central maintenance facility.