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HomeMy WebLinkAboutCommunity Svcs - 2001-04-30COMMUNITY SERVICES COMMITTEE MINUTES APRIL 30, 2001CITY OF KITCHENER The Community Services Committee met this date, chaired by Councillor G. Lorentz, commencing at 2:12 p.m., with the following members present: Mayor C. Zehr and Councillors M. Galloway, J. Smola, C. Weylie and J. Ziegler. Others Present:Ms. P. Houston, Ms. S. Adams, Ms. K. Kugler, Ms. M. Cummins, Ms. D. Gilchrist and Messrs. R. Pritchard, F. Pizzuto, D. Daly, J. Nelson, P. Beaudry, K. Baulk, G. Melanson, M. Hildebrand and S. Saleh. 1. CSD-01-060- SANDHILLS PUBLIC SCHOOL - RESOLUTION OF SPORTSFIELD ISSUES The Committee was in receipt of Community Services Department report CSD-01-060, dated April 23, 2001, recommending a resolution for the sportsfield issue which had developed at Sandhills Public School. Mr. F. Pizzuto introduced the report noting that staff from the Community Services Department along with staff of the Waterloo Region District School Board met with residents adjacent to Sandhills Public School and representatives of the School Parents' Council to resolve the issue which commenced in the fall of 2000, with respect to the placement of a ball diamond in a location on the school property which would intrude into the privacy of abutting residents, increase traffic on their streets, create additional noise and generally be intrusive. The resolution is to remove the backstop and benches, re- sod the infield and install a mini soccer field in the field area, through an expenditure by the City of Kitchener of $12,000. It was also pointed out in the report that the Waterloo Region District School Board will contribute $3,000. to resolving this issue. When questioned by Councillor J. Ziegler, Mr. Pizzuto advised that the initial cost for the ball diamond was part of the construction costs for this school facility. He also noted that the backstop and benches, valued at $6,000. will be used at a new City park on Zeller Drive adjacent to a new school to be located on that street. Mr. Bill Proctor, Principal and Ms. Wanda Post, Co-Chair of the School Parents' Council, appeared as delegations and both spoke in favour of the recommendation contained in the staff report. Mr. Ken Noonan, area resident, appeared as a delegation in support of the staff report and offered his thanks to staff for the work that they have done. He asked the Committee to approve the recommendation contained in the staff report. On motion by Councillor C. Weylie - it was resolved: "That an expenditure of $12,000. be approved to remove the backstop and benches, re-sod the infield and install a mini soccer field in the field area of Sandhills Public School, to be paid from the General Sportsfield Upgrading capital account." Councillor C. Weylie and Councillor G. Lorentz thanked the neighbourhood, the school principal, the school council and staff for resolving this issue. 2. CSD-01-065- GRANT REQUEST - KINGSDALE COMMUNITY CENTRE - STAFFING COSTS JUNE - DECEMBER, 2001 The Committee was in receipt of Community Services Department report CSD-01-065, dated April 19, 2001, recommending a grant to assist the Kingsdale Safe and Sound Committee, Kingsdale Neighbourhood Association and House of Friendship with staffing costs for operating the Kingsdale Community Portable from June - December, 2001. Ms. S. Adams introduced the report noting that staff are recommending a grant for 2001 of $10,000. Mr. Jamie Grant of the Kingsdale Neighbourhood Association appeared as a delegation in support of the staff recommendation. He noted that the community has worked very hard to try and create a neighbourhood in this area and Council's support would allow leverage for additional funds. Ms. D. Schlichter of the House of Friendship was in attendance and advised that she had no presentation to make but is prepared to answer questions in this regard. COMMUNITY SERVICES COMMITTEE MINUTES APRIL 30, 2001- 32 -CITY OF KITCHENER 2. CSD-01-065- GRANT REQUEST - KINGSDALE COMMUNITY CENTRE - STAFFING COSTS JUNE - DECEMBER, 2001 (CONT'D) On motion by Councillor J. Ziegler - it was resolved: "That a grant of $10,000. be approved to assist the Kingsdale Safe and Sound Committee, Kingsdale Neighbourhood Association and House of Friendship with staffing costs to operate the Kingsdale Community Portable from June to December 2001." Councillor Ziegler advised that he appreciated Mr. Grant attending today noting that he is new to this community and has done a lot of work to help the community help itself. 3. CSD-01-063- UPDATE OF CORPORATE SUITES - KITCHENER MEMORIAL AUDITORIUM The Committee was in receipt of Community Services Department report CSD-01-063, dated April 23, 2001, providing information with respect to the sale of corporate suites at the Kitchener Memorial Auditorium Complex. Mr. K. Baulk introduced the report advising that staff have received 20 expressions of interest which have been signed, for these corporate suites. He advised that there will be a marketing and sales meeting held in mid-May and as a result they hope to have signed agreements with deposits after the meeting. 4. CSD-01-059- EXTENSION OF FOOD SERVICES CONTRACT WITH BROWNS FINE FOODS ON MONTH TO MONTH BASIS The Committee was in receipt of Community Services Department report CSD-01-059, dated April 12, 2001, recommending an extension to the food and beverage contract with Browns Fine Foods, on a month to month basis, until a new food and beverage service provider is contracted. Ms. K. Kugler was in attendance to present the report and advised that the figure of $5,000. per month is established because June, July and August are the slowest months of the year at the Auditorium. On motion by Councillor M. Galloway - it was resolved: "That subject to the satisfaction of the City Solicitor, approval be given to extend the food and beverage contract with Browns Fine Foods, effective June 1, 2001 on a month to month basis, until a new food and beverage provider is contracted; with Browns Fine Foods to receive $5,000. per month over and above approved expenses during the extension period." 5. CSD-01-058- MEMORIAL PLAQUES - BOB CROSBY AND GIB WHITE - KITCHENER MEMORIAL AUDITORIUM The Committee was in receipt of Community Services Department report CSD-01-058, dated April 12, 2001, recommending that the 50th Anniversary Committee be permitted to install two plaques in the Kitchener Memorial Auditorium Complex in memory of Bob Crosby and Gib White. Councillor J. Smola presented an overview of the report advising that Mr. Gib White, who passed away in December 2000, was part of the 50th Anniversary Committee and Mr. Bob Crosby was the original manager of the Auditorium. He advised that this matter has been discussed with the families of these gentlemen and they are in agreement with the proposal. On motion by Councillor J. Smola - it was resolved: "That the 50th Anniversary Committee be permitted to install two plaques in the Kitchener Memorial Auditorium Complex in memory of Bob Crosby and Gib White." 6. CSD-01-055- WORK PLAN COMMUNITY SERVICES COMMITTEE MINUTES APRIL 30, 2001- 33 -CITY OF KITCHENER - FOREST HEIGHTS POOL EXPANSION PROJECT The Committee was in receipt of Community Services Department report CSD-01-055, dated April 12, 2001, providing a work plan for the expansion of the Forest Heights Pool. Mr. P. Beaudry was in attendance to present the report and advised that it is anticipated that the project will be completed by the end of September. He noted that there would be an approximate 2 week delay as the architect working on this project has left the architectural firm. When questioned by Councillor C. Weylie, Mr. Beaudry advised that the pool itself will be closed from the first week of August to the end of September. When questioned by Councillor G. Lorentz, Mr. Beaudry advised that there is a complete communications plan to be put in place after staff's meeting with the general contractor. With respect to landscaping the site, Mr. Beaudry advised that there is a landscaping design which is being prepared in co-operation with the Kitchener Public Library and the school board. 7. CSD-01-066- REORGANIZATION - PARKS AND SITES SECTION The Committee was in receipt of Community Services Department report CSD-01-066, dated April 25, 2001, explaining the reorganization taking place in the Parks and Sites Section of the department. Mr. J. Nelson was in attendance and gave a brief overview of the reorganization noting that it is an area service model, and the section is presently operating under this model. He noted that the Parks and Sites Section, through this reorganization, will operate 7 days a week. He then introduced Mr. Rick Fairbairn, Technical Services Unit Facilitator, Mr. Tim Ernst, responsible for the north area, and Mr. Jeff Danylyk, responsible for the south area. 8. CSD-01-061- 2001 ARTIST IN RESIDENCE - ANDREW WRIGHT The Committee was in receipt of Community Services Department report CSD-01-061, dated April 20, 2001, proposing the 2001 Artist in Residence. Mr. F. Pizzuto introduced Ms. Marie Cummins, the new Arts and Culture Co-Ordinator, who had prepared the report. On motion by Councillor C. Weylie - it was resolved: "That Andrew Wright be named the 2001 Artist in Residence, as recommended by the Public Art Committee; and further, That the Mayor and Clerk be authorized to execute a licensing agreement with Andrew Wright for use of City Hall facilities in a form satisfactory to the City Solicitor." 9. CSD-01-067- 200 ARTIST IN RESIDENCE - APPROVAL OF COMMISSION AND ITS LOCATION The Committee was in receipt of Community Services Department report CSD-01-067, dated April 23, 2001, recommending that the final commission of the City's 2000 Artist in Residence, Melissa Doherty, be installed at the main branch of the Kitchener Public Library. On motion by Councillor M. Galloway - it was resolved: "That installation of the final commission of the 2000 Artist in Residence, Melissa Doherty, at the main branch of the Kitchener Public Library, as recommended by the Public Art Committee, be approved; and further, That the Mayor and Clerk be authorized to execute an agreement(s) with Melissa Doherty and the Kitchener Public Library, in a form satisfactory to the City Solicitor." 10. CSD-01-064- THE NEW KITCHENER MARKET COMMUNITY SERVICES COMMITTEE MINUTES APRIL 30, 2001- 34 -CITY OF KITCHENER - APPLICATION TO ONTARIO SUPERBUILD CORPORATION The Committee was in receipt of Community Services Department report CSD-01-064, dated April 23, 2001, with respect to the City's application to the Ontario SuperBuild Corporation for funding for the new Kitchener Market. Mr. F. Pizzuto introduced the report and referred to the 3rd page of the report giving a brief summary statement/fact sheet on the City's application to the Ontario SuperBuild Corporation which contains the 10 key points of the application. Mayor C. Zehr noted that there is considerable discussion and confusion and unanswered questions on how this fund will function. He noted that the City would have to stay on top of the application to keep track of the process, noting that the City of Kitchener is competing with every other project in Ontario which has applied for this funding. Mr. Pizzuto noted that the SuperBuild fund is not giving out dates as to when the applicants can expect a response, although he thought it would possibly be early this summer. He advised that there will be a local consultant for the Ontario SuperBuild Corporation who will be in the City of Kitchener in approximately 2 weeks. Mr. Pizzuto advised that the results of the public consultation process on the new Kitchener Market will be presented at Council next Monday night. He then advised that staff will continue on with the work schedule as previously presented to Council. 11. CSD-01-068- INSURANCE COVERAGE FOR CENTREVILLE CHICOPEE YOUTH RECREATION PILOT PROGRAM The Committee was in receipt of Community Services Department report CSD-01-068, dated April 25, 2001, recommending that the Mayor and Clerk be authorized to execute a Letter of Understanding between the City and the Centreville Chicopee Community Association with respect to providing comprehensive general liability insurance coverage to a maximum of $5M for the Centreville Chicopee Youth Recreation Pilot Project. Mr. M. Hildebrand was in attendance to present the report and advised that it is as a result of receiving funding from the Province that insurance coverage of $5M is required. He noted that staff are recommending this Letter of Understanding as a recreation staff person is an active component in this project. Mr. G. Melanson advised that this is a joint venture and the City of Kitchener is in the best position to provide this required general insurance coverage. On motion by Councillor J. Smola - it was resolved: "That the Mayor and Clerk be authorized to execute a Letter of Understanding with the Centreville Chicopee Community Association, in a form satisfactory to the City Solicitor, for the provision of comprehensive general liability insurance coverage to a maximum of $5M, for the Centreville Chicopee Youth Recreation Pilot Project." 12. ADJOURNMENT On motion the meeting adjourned at 2:45 p.m. Dianne H. Gilchrist Committee Administrator