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HomeMy WebLinkAboutComm Svcs - 2005-05-16 COMMUNITY SERVICES COMMITTEE MINUTES MAY 16,2005 CITY OF KITCHENER The Community Services Committee met this date commencing at 3:50 p.m. Present: Councillor J. Smola - Vice-Chair Mayor C. Zehr and Councillors B. Vrbanovic, C. Weylie, J. Gazzola and M. Galloway. Staff: C. Ladd, Chief Administrative Officer P. Houston, General Manager of Financial Services & City Treasurer G. Stewart, General Manager of Development & Technical Services K. Currier, Interim General Manager of Community Services R. Browning, Fire Chief L. Macdonald, Director of Legal Services & City Solicitor K. Baulk, Director of Enterprises R. Pitfield, Director of Communications & Marketing M. Hildebrand, Director of Aquatics & Athletics C. Sadeler, Acting Director of Community Programs & Services R. Kalan, Chief Fire Prevention Officer L. Palubeski, Supervisor of Programs & Resource Services C. Goodeve, Committee Administrator 1. CSD-05-062 - SALE OF PLACEMAT ADVERTISING TO PRIVATE SECTOR BUSINESS - ADULT 50+ MEAL PROGRAM The Committee was in receipt of Community Services Department report CSD-05-062, dated April 27, 2005 regarding the sale of placemat advertising to support the Adult 50+ Meal Program. Staff were directed to provide information as to why the GST is now applied to each meal sold at the Adult 50+ programs and provide a statement of the program's costs at the May 30, 2005 Council meeting. On motion by Councillor B. Vrbanovic- it was resolved: "That the sale of placemat advertising to private sector business be approved to support Adult 50+ Meal Programs at Rockway and Victoria School Centres." 2. CSD-05-067 - REQUEST FOR DESIGNATION AS A COMMUNITY FESTIVAL - 2005 TAPESTRY FESTIVAL The Committee was in receipt of Community Services Department report CSD-05-067, dated May 11, 2005 concerning the designation of the 2005 Tapestry Festival as a community festival. On motion by Councillor B. Vrbanovic- it was resolved: "That the 2005 Tapestry Festival be designated as a Community Festival for the purposes of recognizing its significance to the community and meeting the grant criteria of the Heritage Canada grant program; and further, That the 2005 Tapestry Festival and all of its financial aspects be managed by the Special Events division." 3. CSD-05-063 - 2005 INTEREST FREE LOAN - KIWANIS CLUB The Committee was in receipt of Community Services Department report CSD-05-063, dated May 9, 2005 regarding a request by the Kiwanis Club for a $15,000. interest-free loan to assist with the 2005 Kiwanis Park summer start-up costs. Mr. Tom Bevenborn, Kiwanis Club, advised that in 2003 and 2004 the park experienced a significant decline in participation, due to 2 consecutive cold and wet summers. He COMMUNITY SERVICES COMMITTEE MINUTES MAY 16,2005 - 50 - CITY OF KITCHENER 3. CSD-05-063 - 2005 INTEREST FREE LOAN - KIWANIS CLUB (CONT'Dl stated that the Kiwanis Club had developed a reserve fund financed by previous season's profits, but due to the significant losses suffered in 2003 and 2004, the reserve fund has been completely depleted. As a result, the Club is unable to fund start-up costs for the 2005 summer season and is requesting an interest-free loan of $15,000. to assist with the costs associated with running the park in the first month. In response to questions, Mr. T. Bevenborn advised that as a means of reducing costs for the 2005 season, the Kiwanis Club will be moving back to a management structure similar to what they had in 2001. He stated that the overall management of the park will be assumed by a member of the Kiwanis Club for the summer, adding that this will be the same individual who managed the park prior to 2002. Mr. Bevenborn advised that they should be capable of maintaining this management structure in the future. He stated that some maintenance costs will be contracted out, which will be a cheaper alternative than what is currently in place. Mr. M. Hildebrand advised that no park maintenance is being eliminated and that the grass cutting is being contracted out at a cheaper rate. He stated that the potential savings from this change provides an opportunity to afford more resources to pool maintenance, which is otherwise financed on an as needed basis through the profits of the park. On motion by Councillor B. Vrbanovic- it was resolved: "That a $15,000. interest free loan be approved for the Kiwanis Club, to assist with the 2005 Kiwanis Park summer start-up costs, to be re-paid by October 31, 2005." 4. CSD-05-045 - PROPOSED DONATION OF FIRE FIGHTERS MEMORIAL AND PLAY EQUIPMENT - CIVIC CENTRE PARK The Committee was in receipt of Community Services Department report CSD-05-045, dated May 9, 2005 regarding the proposed donation of the Fire Fighters Memorial and play equipment for installation at the Civic Centre Park. Ms. L. Palubeski advised that the project team, consisting of staff from Community Services, Fire and Downtown Development, is requesting that the proposed donation of a Fire Fighters Memorial and playground equipment to be installed at the Civic Centre Park, be endorsed. She noted that after its installation the memorial will become a part of the City's Public Art Collection and will be maintained accordingly. Mr. R. Kalan advised that since the events of September 11, 2001, the City's Fire Fighters have wanted to develop a means of honouring their fallen local comrades. He stated that they commissioned Timothy Schmaltz who developed a sculpture that they believe captures the values associated with their profession. He added that a major focus is also to educate children about fire safety, which is why they included a fire-themed playground centre. He advised that at present they have received $100,000. in donations and $25,000. of donated in- kind services, noting that the Kitchener Professional Fire Fighters Association (KPFFA) will be mounting a fundraising campaign to further subsidize this project. The completion of the memorial sculpture has been commissioned for September 2005 and the KPFFA is requesting approval for installation in time for 'Fire Prevention Week' and dedication in October 2005. He added that the donation and installation of the artwork will be at the full cost of the KPFFA including all insurance required until final acceptance of the installation by the City of Kitchener. Mayor C. Zehr requested a site plan and an artist's concept of the playground equipment to be provided to Council at its May 30,2005 meeting. In response to questions, Mr. R. Kalan advised that the KPFFA have worked with the City's Legal Department to ensure that the proper legal term of 'paid the ultimate sacrifice' was used as a part of this sculpture. Councillor J. Gazzola spoke in opposition to the staff COMMUNITY SERVICES COMMITTEE MINUTES MAY 16,2005 4. CSD-05-045 - PROPOSED DONATION OF FIRE FIGHTERS MEMORIAL AND PLAY EQUIPMENT - CIVIC CENTRE PARK (CONT'Dl - 51 - CITY OF KITCHENER recommendation, expressing concerns that the memorial may be misleading in who it intends to represent. The following motion was carried on a recorded vote, with Mayor C. Zehr and Councillors J. Smola, B. Vrbanovic, C. Weylie, and M. Galloway all voting in favour and Councillor J. Gazzola voting in opposition. Councillor G. Lorentz was absent this date and accordingly, did not vote. On motion by Councillor B. Vrbanovic- it was resolved: "That the proposed donation of the Fire Fighter Memorial and play equipment be endorsed for installation at the City's Civic Centre Park in consultation with staff of the City's Community Services Department; and further, That the Mayor and Clerk be authorized to sign an Agreement, satisfactory to the City Solicitor, with a representative from the Kitchener Professional Fire Fighters Association regarding the donation of artwork, conditions of delivery, installation and acceptance of this donation, and as set out in the Community Services Department report CSD-05-045." 5. CSD-05-064 - PROPOSAL TO DEVELOP A BUSINESS CASE FOR MULTI-YEAR GRANT PROGRAM TO SUPPORT NEIGHBOURHOOD INFRASTRUCTURE AND CAPACITY DEVELOPMENT The Committee was in receipt of Community Services Department report CSD-05-064, dated May 9, 2005 concerning the development of a business case of a multi-year grant to support neighbourhood infrastructure and capacity development. Ms. C. Sadeler advised that at the May 2, 2005 Committee meeting, staff were directed to investigate opportunities for long-term funding for substantial community development efforts to complement or replace the current Community Development Infrastructure Program (CDIP) grant. Accordingly, staff are proposing to develop a business case for a multi-year grant program that can enhance and support neighbourhood infrastructure developments. She stated that the business case would base its study partly on the grant models developed by other municipalities. Ms. Sadeler advised that the business case will be brought forward in conjunction with any grant allocation review recommended in the Leisure Facilities Master Plan. On motion by Mayor C. Zehr - it was resolved: "That staff be directed to develop a business case for a multi-year grant program that can enhance and support neighbourhood infrastructure developments; and further, That this business case be brought forward in conjunction with any grant allocation review recommended in the Leisure Facilities Master Plan (LFMP Recommendation #10: 2) such that, it could be incorporated into a larger grant allocation strategy." 6. ADJOURNMENT On motion, this meeting adjourned at 4:15 p.m. Colin Goodeve Committee Administrator