Loading...
HomeMy WebLinkAboutCommunity Svcs - 2001-06-25COMMUNITY SERVICES COMMITTEE MINUTES JUNE 25, 2001CITY OF KITCHENER The Community Services Committee met this date, chaired by Councillor G. Lorentz, commencing at 2:15 p.m., with the following members present: Councillors M. Galloway, J. Smola, B. Vrbanovic, C. Weylie and J. Ziegler. Mayor C. Zehr was in attendance for part of the meeting. Others Present:Ms. R. Willms, Ms. J. Hutchison, Ms. L. Zitzelberger, Ms. S. Adams, Ms. P. Houston, Ms. D. Gilchrist and Messrs. F. Pizzuto, S. Saleh, G. Melanson, D. Chapman, K. Baulk, D. Daly, P. Beaudry, G. Nixon and G. Sosnoski. 1.CSD-01-095-DOON VALLEY GOLF COURSE -APPROVAL OF CONCEPTUAL LAYOUT FOR 18-HOLE ADDITION -CONTINUATION OF WORK PLAN PHASES 3 - 9 The Committee was in receipt of Community Services Department report CSD-01-095, dated June 14, 2001, recommending approval of the conceptual layout for the 18-hole addition at Doon Valley Golf Course and continuation with the Expansion Work Plan, phases 3 through 9, having been revised and attached to the staff report. Mr. K. Baulk was in attendance to introduce Messrs. Owen Scott and Shawn Watters of the firm Shawn Watters & Associates, the architects for the golf course addition. Mr. Scott advised that the golf course addition is now in phases 4, 5 and 6 of a 9 phase work plan; noting that construction is anticipated to start late this year, once all approvals have been received, with opening of the addition anticipated in May 2003. He then displayed the concept plan showing the addition on both sides of Highway 401, noting that the environmental features have been the key to designing the addition, which has involved working with the neighbours and approval authorities. Mr. Waters noted that construction of the addition will result in their being one long course and one short course; which will allow for all levels of play and ability. There is also a proposal for a new clubhouse, parking and practice areas. Councillor C. Weylie questioned the report of the Ministry of Natural Resources with respect to a requirement to move the trail because of a bald eagle nesting area. Mr. Waters advised that the bald eagle is only there in the winter, so use of a trail in that area in the winter would not be desirable. He advised that there is no proposal for the trail at this time, pending a decision from the Ministry of Natural Resources; although there is opportunity for a trail along the river. On motion by Councillor C. Weylie - it was resolved: "That the conceptual layout for the 18-hole addition at Doon Valley Golf Course, as presented by Shawn Watters & Associates at the Community Services Committee meeting of June 25, 2001, be approved; and further, That staff continue with the Expansion Work Plan phases 3 - 9, as revised and attached to Community Serivces Department report CSD-01-095." 2.CENTRAL FREDERICK NEIGHBOURHOOD ASSOCATIONS SUMMER FESTIVAL - GRANT APPLICATION AND REQUEST FOR EXEMPTION TO POLICY I-249 (ALCOHOL MANAGEMENT) The Committee was in receipt of two staff reports, the first being Community Services Department Report CSD-01-102, dated June 15, 2001, requesting the Committee's direction with respect to a grant application received from the Central Frederick Neighbourhood Association for financial assistance to hold their Summer Festival at Weber Park on August 19, 2001. The second report, Corporate Services Department report CRPS-01-101, dated June 21, 2001, identifies the request received from the Central Frederick Neighbourhood Association for permission to serve alcoholic beverages at Weber Park for the same Summer Festival. It is noted that Council's Policy I-249 does not allow the serving of alcoholic beverages at Weber Park. Ms. Stefanie Clarke of the Central Frederick Neighbourhood Association was in attendance to COMMUNITY SERVICES COMMITTEE MINUTES JUNE 25, 2001- 46 -CITY OF KITCHENER represent these requests. She noted that the Central Frederick Neighbourhood Association 2.CENTRAL FREDERICK NEIGHBOURHOOD ASSOCATIONS SUMMER FESTIVAL - GRANT APPLICATION AND REQUEST FOR EXEMPTION TO POLICY I-249 (ALCOHOL MANAGEMENT) (CONT'D) does not have the benefit of operating from the community centre. If there was a community centre in this area from which to operate, the facilities for which they are requesting financial assistance would already be available. With respect to comments in the staff report, Ms. Clarke noted that this is a fundraising function undertaken by the Neighbourhood Association in conjunction with, and not on behalf of, Anselma House. Half the profits from this fundraiser belong to Anselma House. Councillor J. Smola put forward a motion to provide the requested grant, noting that this association does not have the benefit of a community centre, which makes it difficult for them to conduct fundraising events. On motion by Councillor J. Smola - it was resolved: "That the request of the Central Frederick Neighbourhood Association for a grant in the amount of $550.00 to cover the cost of delivery of picnic tables and garbage cans and rental of a sound system for the Summer Festival to be held at Weber Park on August 19, 2001, be approved." On motion by Councillor B. Vrbanovic - it was resolved: "That the request of the Central Frederick Neighbourhood Association for an exemption from Council Policy I-249 (Alcohol Management) to allow alcoholic beverages to be served at Weber Park on August 19, 2001, during the neighbourhood's Summer Festival, be approved." 3.CSD-01-096-GRANT APPLICATION -THEATRE & COMPANY -COMMUNITY BASED AND IN-SCHOOL YOUTH EDUCATION PROGRAMS The Committee was in receipt of Community Services Department report CSD-01-096, dated June 15, 2001, with respect to a grant application received from the K-W Performing Arts Association, operating as Theatre & Company, requesting financial support for its community based and in-school education programs for youth. Mr. Stuart Scadron-Wattles was in attendance to support this grant request. He noted that Theatre & Company has established its position as an arts educator and has existing, successful programs. He noted that they have approached the City of Waterloo for financial assistance in this regard and are still working with them. Councillor Vrbanovic noted that the request being made is for $50,000. in funding over three years. He stated that although he believes the programs are beneficial, Council must balance this request with other requests for funding. Councillor Vrbanovic put forward a motion to provide a grant of $10,000. in 2001 and again in 2002. Councillor Galloway spoke in support of this motion stating that it shows substantial support by the City; however, he believes other funding sources need to be explored. On motion by Councillor B. Vrbanovic - it was resolved: "That a grant of $10,000. in each of 2001 and 2002 be approved for the K-W Performing Arts Association operating as Theatre & Company, to assist with the cost of providing community based and in-school education programs for youth." COMMUNITY SERVICES COMMITTEE MINUTES JUNE 25, 2001- 47 -CITY OF KITCHENER 4.CSD-01-103-GRANT APPLICATION -Y.W.C.A./MARY'S PLACE -ROOFTOP GARDEN The Committee was in receipt of Community Services Department report CSD-01-103, dated June 15, 2001, recommending that the request of the Y.W.C.A. for a grant in the amount of $14,900. to assist with the cost of constructing a rooftop garden for Mary's Place, not be approved. Ms. Taralea DeMeuleneare of the Y.W.C.A. appeared to represent the grant request. She noted that there is no outdoor area for the women and children resident at Mary's Place, except the Frederick Street sidewalk, where they are often solicited and verbally abused. Ms. DeMeuleneare advised that they have received a grant from Friends of the Environment for the plant material for the garden, but they still need funds for the garden itself. Councillor Ziegler put forward a motion to adopt the staff recommendation, noting that this request does not meet the grant criteria. Several Committee members spoke in support of the motion, and directed staff to assist the YWCA in finding other funding sources at the regional and provincial levels, such as the Trillium Foundation and the Kitchener-Waterloo Community Foundation. On motion by Councillor J. Ziegler - it was resolved: "That the request of the Y.W.C.A. for a grant of $14,900. to assist with the cost of constructing a rooftop garden for Mary's Place, be denied." 5.CSD-01-098-GRANT APPLICATION -K-W SOCIETY OF ARTISTS -ANNUAL JURIED ART SHOW The Committee was in receipt of Community Services Department report CSD-01-098, dated June 15, 2001, requesting the Committee's direction with respect to a grant application received from the Kitchener-Waterloo Society of Artists for financial assistance for their annual juried art show. The report points out that Budd Canada has, for the last 15 years, provided sponsorship for this event in the amount of $3,000. annually and only informed the Society in March of 2001 that it was no longer interested in supporting this show. The staff report also advised that the Society has received a contribution of $400.00 from the City of Waterloo and recommends that the City of Kitchener provide a grant in the amount of $800.00. Ms. Marilyn Sykes, Ms. Robin Hamel and Mr. Gary Heuvel appeared to support the request of the Kitchener-Waterloo Society of Artists for a grant to assist with the cost of the Society's annual juried art show. A brief history of the Society was provided, including the long history of support for the juried art show by Budd Canada, who only recently advised that they will not be supporting the show this year. Mr. Heuvel advised that they have tried to obtain funding from the private sector but have not been successful due to the shortness of time. Ms. Hamel, the Society's Treasurer, advised that their budget is not sufficient to cover the shortfall, noting they have no debts and intend to become incorporated. She stated that they find themselves in an unusual situation this year, and will be working toward funding next year's show themselves. She also stated that because of the late date at which they were advised of Budd Canada's withdrawal of support, they have not had an opportunity to explore all possible funding sources. On motion by Councillor M. Galloway - it was resolved: "That a grant of $800.00 be approved for the Kitchener-Waterloo Society of Artists to assist with the cost of their annual juried art show to be held from July 5 - August 12, 2001." COMMUNITY SERVICES COMMITTEE MINUTES JUNE 25, 2001- 48 -CITY OF KITCHENER 6.CSD-01-105-LETTER OF UNDERSTANDING WITH KITCHENER PORTUGUESE CLUB -MAINTENANCE AND USE OF SOCCER PITCH The Committee was in receipt of Community Services Department report CSD-01-105, dated June 19, 2001, advising of the partnership established with the Kitchener Portuguese Club Inc. for use of their soccer pitch. On motion by Councillor J. Ziegler - it was resolved: "That the Mayor and Clerk be authorized to execute a Letter of Understanding with the Kitchener Portuguese Club Inc. (the "Club"), dated June 19, 2001, which will permit the City to enter upon and maintain the club's soccer pitch and to reserve community use of the soccer pitch." 7.CSD-01-091-REQUEST FOR FUNDING OF TRAIL FENCING -97, 101, 105 & 109 DEER RIDGE DRIVE The Committee was in receipt of Community Services Department report CSD-01-091, dated June 14, 2001, advising of the request received from the owners of 97, 101, 105 & 109 Deer Ridge Drive for financial assistance to construct a chain-link fence along the rear lot lines of their properties, which abut a City trail. The residents have advised that pets and children are wondering off the adjacent trail onto their properties. The report also points out that there are approximately 40 homes in the subject neighbourhood and upon site inspections staff note that a number of the home owners have already fenced their backyards, done without City financial assistance. Mr. D. Daly presented the report noting that it has not been the City's practice to fund such requests and noting the financial implications should the City choose to take up this practice. On motion by Councillor M. Galloway - it was resolved: "That the request of the owners of 97, 101, 105 & 109 Deer Ridge Drive for financial assistance to construct fencing at the rear of their properties adjacent to a City trail, be denied." 8.CSD-01-100-AMENDED MEMORANDUM OF UNDERSTANDING -BITS & BYTES COMPUTER CLUB AT VICTORIA SCHOOL CENTRE The Committee was in receipt of Community Services Department report CSD-01-100, dated June 15, 2001, recommending an amended Memorandum of Understanding with the Bits & Bytes Computer Club at the Victoria School Centre. It is noted in the report that the Memorandum of Understanding clearly outlines the roles and responsibilities of both parties in ensuring a mutually beneficial relationship; the changes to the agreement are minor in nature and are intended to simplify the arrangement, and direct funding derived from the club towards seniors programming. On motion by Councillor M. Galloway - it was resolved: "That the Mayor and Clerk be authorized to execute an amended Memorandum of Understanding with the Bits & Bytes Computer Club, Victoria School Centre, substantially in the form as attached to Community Services Department report CSD-01-100, and satisfactory to the City Solicitor." 9.CSD-01-092-CKDS DRAMA SCHOOL -RENTAL AGREEMENT WITH WILFRID LAURIER UNIVERSITY STUDENTS' UNION The Committee was in receipt of Community Services Department report CSD-01-092, dated June 18, 2001, recommending that the General Manager of Community Services be authorized to sign a rental agreement with the Wilfrid Laurier University Students' Union for use of space by COMMUNITY SERVICES COMMITTEE MINUTES JUNE 25, 2001- 49 -CITY OF KITCHENER 9.CSD-01-092-CKDS DRAMA SCHOOL -RENTAL AGREEMENT WITH WILFRID LAURIER UNIVERSITY STUDENTS' UNION (CONT'D) the City of Kitchener's Drama School. On motion by Councillor M. Galloway - it was resolved: "That Frank Pizzuto, General Manager of Community Services, be authorized to sign a rental agreement with Wilfrid Laurier University Students' Union for the 2001 use of space by the City of Kitchener's Drama School (CKDS)." 10.CSD-01-093-INDUSTRIAL ARTIFACTS FROM KAUFMAN FOOTWEAR AND ARROW SHIRTS -ASSIGNMENT TO APPROPRIATE CONSERVATION FACILITIES The Committee was in receipt of Community Services Department report CSD-01-093, dated June 18, 2001, recommending that the industrial artifacts received from Kaufman Footwear and the Arrow Shirt Company be donated to appropriate conservation facilities, such as the Doris Lewis Rare Book Room at the University of Waterloo and the Doon Heritage Crossroads Museum, for appropriate conservation. On motion by Councillor C. Weylie - it was resolved: "That the archival materials acquired by the Industrial Artifacts Project be donated to appropriate conservation facilities; and further, That the Mayor and Clerk be authorized to execute all necessary agreements with these conservation facilities, satisfactory to the City Solicitor." 11.CSD-01-094-DOON SKATIUM MOBILE SKATEBOARD PARK -STANDARD FORM THIRD PARTY RENTAL AGREEMENT The Committee was in receipt of Community Services Department report CSD-01-094, dated June 15, 2001, recommending the use of a Third Party Rental Agreement for the Doon Skatium mobile youth centre and skateboard park. On motion by Councillor J. Ziegler - it was resolved: "That the Third Party Rental Agreement for use of the Doon Skatium (Mobile Youth Centre and Skateboard Park), in the form as attached to Community Services Department report CSD-01-094, be approved." 12.CSD-01-106-CONTINUATION OF POSITION OF ACTING FACILITATOR OF SENIORS, LEISURE PROGRAMS AND VOLUNTEER MANAGEMENT The Committee was in receipt of Community Services Department report CSD-01-106, dated June 18, 2001, recommending the continuation of the position of Acting Facilitator of Seniors, Leisure Programs and Volunteer Management until June 14, 2002 to provide stability and continuity for the implementation of the work plan which addresses the directions in the Galloway Departmental Operational Review relating to seniors and leisure programming. Ms. J. Hutchison gave a brief presentation in this regard. On motion by Councillor C. Weylie - it was resolved: "That the position of Acting Facilitator of Seniors, Leisure Programs and Volunteer Management continue until June 14, 2002, to provide stability and continuity for the implementation of the work plan addressing the directions contained in the Galloway COMMUNITY SERVICES COMMITTEE MINUTES JUNE 25, 2001- 50 -CITY OF KITCHENER 12.CSD-01-106-CONTINUATION OF POSITION OF ACTING FACILITATOR OF SENIORS, LEISURE PROGRAMS AND VOLUNTEER MANAGEMENT (CONT'D) Departmental Operational Review related to seniors and leisure programming." 13.CSD-01-073-UPDATE ON GROUP SERVICES TEAM, COMMUNITY PROGRAMS & SERVICES DIVISION The Committee was in receipt of Community Services Department report CSD-01-073, dated May 7, 2001, providing information on the status of the Group Services Team in the Community Programs & Services Division of the Department of Community Services. Ms. Lori Zitzelberger, Facilitator of Group Services, was in attendance and provided a presentation with respect to the status of this team, in relation to the directions contained in the Galloway Departmental Operational Review. Mayor Zehr entered the meeting at this time. 14.CSD-01-101-SPECIAL EVENTS UNIT -STRATEGIC DIRECTION & OPERATING PRINCIPLES The Committee was in receipt of Community Services Department report CSD-01-101, dated June 15, 2001, outlining the direction and operating principles for the Special Events Unit. Mr. Don Chapman was in attendance to present this report. He noted that the Unit has developed a mission statement, as outlined in the report, being the guiding principle by which they operate. He then outlined the types of special events the Unit is involved in: family programs, the arts, culture and heritage and the program objectives, support objectives and success indicators for each, as outlined in the report. Councillor B. Vrbanovic emphasized that these special events play a large part in building community pride. He requested that when staff evaluates the special events they are involved with, they be measured against the value of community pride. 15.CSD-01-097-SPECIAL EVENTS UNIT -COMPREHENSIVE OPERATIONAL PLAN WITH RESPECT TO SECURITY, SAFETY AND PARKING The Committee was in receipt of Community Services Department report CSD-01-097, dated June 19, 2001, advising of the intent of the Special Events Unit to create a policy with respect to security, safety and parking at special events; the policy to be presented to this Committee in the form of recommendations for consideration. Mr. Chapman advised that, as a result of establishing these policies, a handbook of standard operating procedures will be developed. He then spoke of the parking and traffic measures undertaken for the Multicultural Festival including the enclosure of streets around Victoria Park, advising that favourable comments have been received from the residents of Schneider Avenue and the Waterloo Regional Police. 16.CSD-01-104-2001 FESTIVAL OF THE NIGHT -BUDGET AND LOCATION AT CITY HALL AND CIVIC SQUARE ONLY The Committee was in receipt of Community Services Department report CSD-01-104, dated June 19, 2001, recommending the format for the 2001 Festival of the Night, being a family based celebration consisting of programming only at City Hall and Civic Square. Mr. Don Chapman was in attendance to represent the report. He emphased that Festival of the Night activities are proposed for Civic Square and City Hall only, and will be much more family oriented. Councillor Vrbanovic noted the budget figure of $63,000. for this event and Mr. Chapman advised that this amount will be reduced by the value of sponsorship dollars received. Upon COMMUNITY SERVICES COMMITTEE MINUTES JUNE 25, 2001- 51 -CITY OF KITCHENER 16.CSD-01-104-2001 FESTIVAL OF THE NIGHT -BUDGET AND LOCATION AT CITY HALL AND CIVIC SQUARE ONLY (CONT'D) questioning, Mr. Chapman advised that the streets around Civic Square will be closed and the event will spill-out onto the streets. On motion by Councillor B. Vrbanovic - it was resolved: "That the format for the 2001 Festival of the Night be a family based celebration with programming at City Hall and Civic Square only." 17.ADJOURNMENT On motion the meeting adjourned at 3:55 p.m. Dianne H. Gilchrist Committee Administrator