Loading...
HomeMy WebLinkAboutCommunity Svcs - 2001-08-13COMMUNITY SERVICES COMMITTEE MINUTES AUGUST 13, 2001CITY OF KITCHENER The Community Services Committee met this date, chaired by Councillor G. Lorentz, commencing at 2:14 p.m., with the following members present: Mayor C. Zehr and Councillors M. Galloway, J. Smola, B. Vrbanovic, C. Weylie and J. Ziegler. Others Present:Ms. P. Houston, Ms. K. Kugler, Ms. N. Voll, Ms. J. Ward, Ms. S. Adams, Ms. M. Sanderson, Ms. M. Cummins, Ms. W. Hughes, Ms. L. Zitzelberger and Ms. D. Gilchrist and Messrs. K. Baulk, P. Beaudry, D. Daly, D. Chapman, G. Hastings, R. Pritchard, J. Shivas and S. Saleh. 1. K-W BARRIER FREE ADVISORY COMMITTEE · PRESENTATION REGARDING THEIR ACHIEVEMENTS, GOALS AND FUTURE PLANS Ms. Paula Saunders, Ms. Shelley Miller, Ms. Patti Duke and Mr. Brad Ullner, members of the Kitchener-Waterloo Barrier Free Advisory Committee, were in attendance to provide the Committee with a report on the achievements, goals and future plans for their committee. Mr. Ullner advised that this year is the 10th anniversary of the committee. Ms. Saunders noted that the committee started in 1991 as an ad hoc committee to provide recommendations for accessibility for the new Kitchener City Hall. It was also noted that in the year 2000 the committee obtained official recognition by the Councils of both the Cities of Kitchener and Waterloo. The delegation then reviewed the committee's mission statement, vision and values. Their mission statement being to work co-operatively with municipal governments, agencies and members of the community to address issues of accessibility, inclusion and disability awareness in order to enhance access. Ms. Miller noted that the committee works with people having various types of disabilities including: agility, hearing, learning, mentally challenged, mobility, speaking, visual, multiple disabilities and other disabilities. The delegation then spoke of their year 2000 accomplishments and the work being undertaken in 2001, including: working with the Region and the City of Waterloo with respect to affordable housing, revision of the barrier-free accessibility design standards in the City's urban design guidelines, and creating alliances with "cross disability" partners to address attitudinal, physical and systemic barriers. It was noted that the Kitchener-Waterloo Barrier Free Advisory Committee was the recipient of the 2001 Independent Living Award from the Independent Living Centre, in the category of 'Barrier Free Access'. Councillor G. Lorentz thanked the delegation for the work undertaken and achievements of the Kitchener-Waterloo Barrier Free Advisory Committee and for making today's presentation. 2. CSD-01-109-AGREEMENT WITH PAUL MERCS CONCERTS INC. AND NEXT PRESENTATIONS CANADA LTD. -EXCLUSIVE PROMOTION OF CONCERTS AT KITCHENER MEMORIAL AUDITORIUM COMPLEX The Committee was in receipt of Community Services Department report CSD-01-109, dated July 17, 2001, recommending that the City enter into an agreement with Paul Mercs Concerts Inc. and Next Presentations Canada Ltd. for them to provide and promote concerts, on an exclusive basis, at the Kitchener Memorial Auditorium Complex. Mr. Richard Sharpe of Next Presentations Canada Ltd. was in attendance to support the staff recommendation and answer any questions the Committee might have in this regard. Mr. Sharpe advised that 3 years ago he researched the secondary market, determining the potential of this market for the concert business. He guaranteed that 4 concerts per year would be held at the Auditorium, and stated that Kitchener is a good market and could become a primary market. COMMUNITY SERVICES COMMITTEE MINUTES AUGUST 13, 2001- 53 -CITY OF KITCHENER 2. CSD-01-109-AGREEMENT WITH PAUL MERCS CONCERTS INC. AND NEXT PRESENTATIONS CANADA -EXCLUSIVE PROMOTION OF CONCERTS AT KITCHENER MEMORIAL AUDITORIUM COMPLEX (CONT'D) Mayor C. Zehr questioned whether the facility could be filled for each concert. Mr. Sharpe advised that Ontario has a 10% entertainment tax on artists and touring companies which are not 95% Canadian. With that in mind, he advised that it is necessary to achieve a minimum capacity of 3,200. He stated that the artist tax has a major effect on the secondary market. Mayor Zehr then commented on the exclusivity being provided in the agreement. Mr. Sharpe noted that he intends to market the Auditorium internationally, and if that marketing draws the attention of other promoters, they can co-promote with his company. The co-promoters will share the revenues and such an arrangement will not affect the profits to the Auditorium. With respect to small local promoters, Mr. Sharpe advised that his company has the first right of refusal and would probably waive that right, and assist the small promoter. On motion by Councillor M. Galloway - it was resolved: "That the Mayor and Clerk be authorized to execute an agreement, satisfactory to the City Solicitor, with Paul Mercs Concerts Inc. and Next Presentations Canada Ltd., to provide and promote concerts at the Kitchener Memorial Auditorium on an exclusive basis, in the form as attached to Community Services Department report CSD-01-109." 3. CSD-01-129-PROVISION OF FOOD AND BEVERAGE SERVICES AT COMMUNITY ARENAS The Committee was in receipt of Community Services Department report CSD-01-129, dated August 8, 2001, recommending that the Facilitator of Golf Courses Food and Beverage oversee the operations of concessions at community arenas effective immediately. The report also included budget and implementation strategies. Mr. Cameron Hawkins of Cameron Hawkins & Associates Inc. was in attendance to represent this report, and reminded the Committee members that it had been agreed to split the community arenas concessions from the Auditorium concessions in order to achieve the best possible situation for food and beverage service provision at the Kitchener Memorial Auditorium. He noted that the current situation with respect to the community arenas concessions is that they need capital improvements. He noted that they reviewed 3 options for the arenas: the first being to attract a small independent food operator, the possibility of a community partnership, the last option for operation of the food and beverage services at community arenas was to have the City operate the concessions itself. He pointed out that since this matter was last before the Committee, the City has hired a Food and Beverage Facilitator, making the last option the most viable. He pointed out that with Brown's Fine Foods operating these concessions, the City has benefited from an inflated rent and, under the proposed situation, the City will not achieve as great a contribution as they have with Brown's, nor would the City currently achieve as great a contribution if Brown's Fine Foods was to continue operating the concessions. Mr. Hawkins did point out that over time the revenues will increase as well as customer satisfaction and food quality. On motion by Mayor C. Zehr - it was resolved: "That the Facilitator of Golf Courses Food and Beverage oversee the operations of concessions at Community Arenas effective immediately; and, That the budget and implementation strategies outlined in Community Services Department report CSD-01-129 be approved; and further, That staff present a capital program report at the Community Services Committee meeting of September 10, 2001 addressing the upgrades and equipment replacements COMMUNITY SERVICES COMMITTEE MINUTES AUGUST 13, 2001- 54 -CITY OF KITCHENER 3. CSD-01-129-PROVISION OF FOOD AND BEVERAGE SERVICES AT COMMUNITY ARENAS (CONT'D) required for each Community Arena Concession." 4. CSD-01-130-PROVISION OF FOOD AND BEVERAGE SERVICES AT THE KITCHENER MEMORIAL AUDITORIUM COMPLEX The Committee was in receipt of Community Services Department report CSD-01-130, dated August 8, 2001, recommending a two-year management fee contract with Compass Group Canada to provide food and beverage services at the Kitchener Memorial Auditorium Complex. Mr. Cameron Hawkins of Cameron Hawkins and Associates Inc. was in attendance to speak to the staff report. Mr. Hawkins explained the difficulty in finding a food and beverage provider due to the risk with the venue at this time due to the fact that this facility is not completely operational due to the renovations proposed. The financial proposition being proposed by Compass Group Canada is less than what was expected; however, it will take the City through the building period, and once the renovations are complete there should be a better financial return. He assured the Committee that, in the long term, the City will receive the return anticipated when preparing its financial predictions for the Kitchener Memorial Auditorium Complex upgrades. Mr. Hawkins pointed out that Bingeman's did meet the bid; however, they also were the successful bidder for the provision of food and beverage services at RIM Park, and it was felt that they would not be able to handle both facilities successfully. On motion by Councillor J. Ziegler - it was resolved: "That the Mayor and Clerk be authorized to execute a two-year management fee contract, satisfactory to the City Solicitor, with Compass Group Canada for the provision of food and beverage services at the Kitchener Memorial Auditorium Complex, in the form as attached to Community Services Department report CSD-01-130; and further, That staff present a capital program report at the Community Services Committee meeting of September 10, 2001, addressing the upgrades and equipment replacements required in the Kitchener Memorial Auditorium Complex concessions not addressed by the Auditorium renovations." 5. CSD-01-128-PARTNERSHIP AGREEMENT WITH GREEK-CYPRIOT COMMUNITY OF WATERLOO REGION -DIONYSIA SOUNDS, TASTE OF DIONYSIA, WORLD BEAT EVENT The Committee was in receipt of Community Services Department report CSD-01-128, dated August 7, 2001, advising of the partnership agreement reached with The Greek-Cypriot Community of Waterloo Region with respect to the provision of entertainment, food and a restricted area for alcohol sales, for the Dionysia Sounds, Taste of Dionysia, World Beat Event to take place at Civic Square on Wednesday, September 5, 2001. On motion by Councillor M. Galloway - it was resolved: "That the Mayor and Clerk be authorized to execute an agreement, satisfactory to the City Solicitor, with The Greek-Cypriot Community of Waterloo Region respecting the Dionysia Sounds, Taste of Dionysia, World Beat Event, to take place at City Hall on September 5, 2001, which includes City funding of $1,000. and staff resources, in the form as attached to Community Services Department report CSD-01-128." 6. CSD-01-132-STANDARD LETTER OF AGREEMENT RESPECTING USE OF ROTUNDA GALLERY FOR ART EXHIBITIONS The Committee was in receipt of Community Services Department report CSD-01-132, dated August 8, 2001, recommending the use of the 'Rotunda Gallery, Letter of Agreement Re: COMMUNITY SERVICES COMMITTEE MINUTES AUGUST 13, 2001- 55 -CITY OF KITCHENER 6. CSD-01-132-STANDARD LETTER OF AGREEMENT RESPECTING USE OF ROTUNDA GALLERY FOR ART EXHIBITIONS (CONT'D) Exhibition' in the form as attached to the staff report. The purpose of the Letter of Agreement is to clarify insurance coverage and expectations of both the exhibitor and the City. On motion by Councillor M. Galloway - it was resolved: "That use of the 'Rotunda Gallery, Letter of Agreement Re: Exhibition', in the form as attached to Community Services Department report CSD-01-132, be approved." 7. CSD-01-113-AGREEMENT WITH MINISTRY OF TRANSPORTATION -DOON VALLEY GOLF COURSE -CART PATH UNDER 401 BRIDGE The Committee was in receipt of Community Services Department report CSD-01-113, dated July 18, 2001, recommending an agreement with the Ministry of Transportation for a right-of-way to construct, utilize and maintain a cart path under the 401 bridge at Doon Valley Golf Course. It is noted in the report that the cart path is required to link the new holes planned on the Cambridge side of the 401 with the current holes. On motion by Councillor J. Smola - it was resolved: "That the Mayor and Clerk be authorized to execute an agreement, satisfactory to the City Solicitor, with the Ministry of Transportation for a right-of-way to construct, utilize and maintain a cart path under the Highway 401 bridge at Doon Valley Golf Course, in the form as attached to Community Services Department report CSD-01-113." 8. CSD-01-116-AGREEMENT WITH CANADIAN TODS LIMITED -INSTALLATION OF TOURISM ORIENTED SIGNAGE -DOON VALLEY GOLF COURSE The Committee was in receipt of Community Services Department report CSD-01-116, dated July 26, 2001, recommending an agreement with Canadian TODS Limited for the installation of tourism signage on Highway 401 for the Doon Valley Golf Course. It is noted in the report that this contract is for the renewal of directional signage on the eastbound 401 for Doon Valley Golf Course and the term of the contract is for 2 years. On motion by Councillor J. Ziegler - it was resolved: "That the Mayor and Clerk be authorized to execute an agreement, satisfactory to the City Solicitor, with Canadian TODS Limited for the installation of tourism oriented signage on Highway 401, for Doon Valley Golf Course, in the form as attached to Community Services Department report CSD-01-116." 9. CSD-01-125-BRECKWOOD PLACE COMMUNITY GARDEN -CITY SUPPORT THROUGH IN-KIND SERVICES AND GRANT -PERMISSION TO LOCATE GARDEN ON PUBLIC LANDS The Committee was in receipt of Community Services Department report CSD-01-125, dated August 3, 2001, recommending that the City make a one-time contribution, to a maximum of $1,000. to the Breckwood Garden Group for the start-up costs of the Breckwood Place Community Garden. Councillor C. Weylie questioned the definition of a community garden and Mr. D. Daly assured her that beautification of the cul-de-sac is included in Council's policy as part of the definition of a community garden. COMMUNITY SERVICES COMMITTEE MINUTES AUGUST 13, 2001- 56 -CITY OF KITCHENER 9. CSD-01-125-BRECKWOOD PLACE COMMUNITY GARDEN -CITY SUPPORT THROUGH IN-KIND SERVICES AND GRANT -PERMISSION TO LOCATE GARDEN ON PUBLIC LANDS (CONT'D) On motion by Councillor C. Weylie - it was resolved: "That pursuant to Council Policy I-272, the Breckwood Community Garden Group be awarded a one-time contribution, to a maximum of $1,000. (services in-kind: transportation, compost, woodchips - $500.00 maximum, and funding for plant material and fertilizer - $500.00 maximum) toward the start-up costs for their Community Garden; and further, That the Mayor and Clerk be authorized to execute all necessary agreements, satisfactory to the City Solicitor, with the Breckwood Community Garden Group, to allow a Community Garden to be located on public lands known as the Breckwood Place cul-de-sac." 10. CSD-01-107- Naming of a District Park The Committee was in receipt of Community Services Department report CSD-01-107, dated June 28, 2001, recommending that the Laurentian South - Ottawa district park located on Activa Drive be named 'Voisin Park' in recognition of the community contributions made by Mr. Frank W. Voisin. Mayor C. Zehr noted that Mr. Voisin's 79th birthday was celebrated yesterday, part of the celebrations being the unveiling of the plaque to be erected in the park. He noted that Mr. Voisin has done many good things for the community including his involvement in charitable organizations, notably with respect to St. Mary's Hospital. On motion by Councillor J. Ziegler - it was resolved: "That the Laurentian South - Ottawa district park located on Activa Drive be named 'Voisin Park'; and further, That a plaque be erected at the main entrance to this park documenting various community contributions made by Frank W. Voisin." 11. CSD-01-119-REQUEST TO HOST 2002 ONTARIO SUMMER GAMES IN PARTNERSHIP WITH THE CITY OF WATERLOO The Committee was in receipt of Community Services Department report CSD-01-119, dated July 27, 2001, recommending approval in principle of the City of Kitchener hosting the 2002 Ontario Summer Games, subject to specific conditions. The Committee commented on the fact that the staff recommendation did not state that the City would be co-hosting these games with the City of Waterloo; however, it was noted that co-hosting with the City of Waterloo is one of the conditions in the staff report. On motion by Councillor J. Ziegler - it was resolved: "That approval in principle, be given for the City of Kitchener to host the 2002 Ontario Summer Games, subject to the conditions outlined in Community Services Department report CSD-01-119; and further, That the Mayor and Council communicate its support to the Ministry of Citizenship, Culture and Recreation, and provide a copy of the report to the Ministry." 12. CSD-01-131-UPDATE ON COMMUNITY DEVELOPMENT UNIT COMMUNITY SERVICES COMMITTEE MINUTES AUGUST 13, 2001- 57 -CITY OF KITCHENER The Committee was in receipt of Community Services Department report CSD-01-131, dated August 7, 2001, providing an update on the work undertaken by staff of the Community Development Unit to implement the recommendations contained in the Galloway Report. Ms. Natasha Voll, Ms. Jan Wood and Mr. Mark Hildebrand gave a PowerPoint presentation of the contents of the report. It was noted that the intent of the recommendation in the Galloway Report is to implement a shift in approach to service delivery from supervisor to facilitator. Community centres are now community resource centres, where a variety of services and resources are available and provided to the community. Through these resource centres, neighbourhoods are seeing their needs met, as defined by them. The challenges facing staff include, among others, making partnerships work, handling shifting and multiple priorities, development of policies and procedures to guide partnerships with community groups. The Galloway Operational Review anticipated a reduced need for supervisory staff; however, though the focus of the work has changed, it has not been reduced. Staff will report further in this regard in the fall, following completion of a pilot project. With respect to the suggestion in the Galloway Report that community groups may want to take over the day-to-day operations of resource centres, following a series of sessions/meetings with community groups, the consensus from these groups is that the City remain as the responsibility centre. 13. CSD-01-133-WORM PICKING CONTRACT SIGNING AUTHORITY The Committee was in receipt of Community Services Department report CSD-01-133, dated August 9, 2001, recommending that the Manager of Golf Courses be authorized to sign a 'Worm Picking Agreement - City Golf Courses' with the successful bidder of the Invitation for Quotation for the right to pick worms at Rockway and Doon Valley Golf Courses. On motion by Councillor J. Smola - it was resolved: "That the Manager of Golf Courses be authorized to sign a 'Worm Picking Agreement - City Golf Courses', satisfactory to the City Solicitor, with the successful bidder of the Invitation for Quotation for the right to pick worms at Rockway and Doon Valley Golf Courses." 14. ADJOURNMENT On motion the meeting adjourned at 3:28 p.m. Dianne H. Gilchrist Committee Administrator