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HomeMy WebLinkAboutCommunity Svcs - 2001-09-10COMMUNITY SERVICES COMMITTEE MINUTES SEPTEMBER 10, 2001CITY OF KITCHENER The Community Services Committee met this date, chaired by Councillor G. Lorentz, commencing at 2:20 p.m., with the following members present: Mayor C. Zehr and Councillors M. Galloway, C. Weylie, B. Vrbanovic and J. Ziegler. Others Present:Ms. P. Houston, Ms. J. Billett and Messrs. F. Pizzuto, D. Daly, K. Baulk, P. Beaudry, R. Pritchard and G. Melanson. 1. CSD-01-140-WALTER BEAN GRAND RIVER TRAIL -NAMING ACCESS POINT NO. 8 -'M.R. GOOD FAMILY TRAILWAY' The Committee was in receipt of Community Services Department report CSD-01-140, dated August 20, 2001, recommending that Access Point No. 8 - Natchez Hill, located on the Walter Bean Grand River Trail, be named 'M.R. Good Family Trailway'. Mr. D. Daly advised that the City has been approached by the Walter Bean Grand River Trail Corporation to name the access point at Natchez Hill after the Good family. In addition, he advised that representatives of the Board, as well as members of the Good family, have been invited to the September 17th Council meeting to receive recognition should Council approve the recommendation contained in the staff report. On motion by Councillor B. Vrbanovic - it was resolved: "That Council approve naming of Access Point No. 8 - Natchez Hill, located near the Ottawa Street North and Otterbein Road intersection of the Walter Bean Grand River Trail, as the 'M.R. Good Family Trailway'." 2. CSD-01-150-WALTER BEAN GRAND RIVER TRAIL -RECOGNITION OF SPONSORSHIP BY CLARICA The Committee was in receipt of Community Services Department report CSD-01-150, dated August 30, 2001, recommending acknowledgement of Clarica for their sponsorship in the amount of $350,000. over a 5-year period of the Clarica Natural Trailway to be located on the Walter Bean Grand River Trail. Mr. D. Daly advised that representatives of Clarica have also been invited to the September 17th Council meeting to be recognized for their sponsorship should Council approve the recommendation contained in the staff report. On motion by Mayor C. Zehr - it was resolved: "That Council acknowledge Clarica for their generous sponsorship of the Clarica Natural Trailway to be located on the Walter Bean Grand River Trail between Schneider Park at Freeport and the Doon Valley Golf Course." 3. CSD-01-144-COMMUNITY PLAYGROUND GRANT FOR PRUETER SCHOOL The Committee was in receipt of Community Services Department report CSD-01-144, dated August 27, 2001, recommending that a one-time community playground grant in the amount of $750. be awarded to the Prueter Public School for construction of a new creative playground. Mr. D. Daly advised that the school is in the process of replacing the former school playground facility, with construction anticipated to be completed this Fall. On motion by Councillor J. Ziegler - it was resolved: "That Prueter Public School be awarded a one-time community playground grant in 2001 in the amount of $750. for construction of a new creative playground located within the school campus." COMMUNITY SERVICES COMMITTEE MINUTES SEPTEMBER 10, 2001- 59 -CITY OF KITCHENER 4. CSD-01-147-COMMUNITY PLAYGROUND GRANT FOR CENTREVILLE CHICOPEE NEIGHBOURHOOD ASSOCIATION -CENTREVILLE CHICOPEE COMMUNITY CENTRE The Committee was in receipt of Community Services Department report CSD-01-147, dated August 28, 2001, recommending that a one-time community playground grant of $1,500. be awarded to the Centreville Chicopee Neighbourhood Association for construction of a new creative playground at the Centreville Chicopee Community Centre. On motion by Councillor B. Vrbanovic - it was resolved: "That the Centreville Chicopee Neighbourhood Association be awarded a one-time community playground grant in 2001 in the amount of $1,500. for construction of a new creative playground located at the Centreville Chicopee Community Centre." 5. CSD-01-159-VICTORIA PARK HISTORICAL SOCIETY -COVERAGE WITHIN CITY'S INSURANCE POLICY The Committee was in receipt of Community Services Department report CSD-01-159, dated August 31, 2001, recommending that Victoria Park Historical Society be added to the City's minor sports/neighbourhood association insurance policy. The report outlines that as part of their new Letter of Understanding with the City, the Victoria Park Historical Society must carry liability insurance for use of office space at Victoria Park Pavilion and the Gallery located in the comfort station building. The activities of the Committee are considered very low risk in terms of liability and staff recommend that the City cover their activities as part of its existing insurance policy to save additional expenditures to the Committee of over $1,000. per year. On motion by Councillor C. Weylie - it was resolved: "That Council direct staff to add the Victoria Park Historical Committee to the City's Minor Sports/Neighbourhood Association insurance policy." 6. CSD-01-145-SENIOR DAY PROGRAM -APPROVAL AND USE OF STANDARD ACKNOWLEDGEMENT FORM FOR PARTICIPANTS The Committee was in receipt of Community Services Department report CSD-01-145, dated August 28, 2001, recommending that the Acknowledgement Form for use in the Senior Day program, as attached to the staff report, be approved. The report outlines that the purpose of the form is to inform new participants and their caregivers of various issues before commencing the program and will also clarify information for current participants. As well, it allows staff to collect appropriate personnel and administrative information on all participants in a more efficient manner. On motion by Councillor M. Galloway - it was resolved: "That Council approve the Acknowledgement Form for use in the Senior Day Program, as attached to Community Services Department report CSD-01-145." 7. CSD-01-151-KITCHENER-WATERLOO OKTOBERFEST INC. -7TH ANNUAL PARTY FOR SENIORS - AGREEMENTS FOR ACCREDITATION AND TO PROVIDE KEG TAPPING AND BAND The Committee was in receipt of Community Services Department report CSD-01-151, dated August 30, 2001, recommending that two agreements be entered into with Kitchener-Waterloo Oktoberfest Inc. regarding accreditation and for provision of keg tapping and a band for the 7th Annual Oktoberfest Party for Seniors. 7. CSD-01-151-KITCHENER-WATERLOO OKTOBERFEST INC. COMMUNITY SERVICES COMMITTEE MINUTES SEPTEMBER 10, 2001- 60 -CITY OF KITCHENER -7TH ANNUAL PARTY FOR SENIORS - AGREEMENTS FOR ACCREDITATION AND TO PROVIDE KEG TAPPING AND BAND (CONT'D) On motion by Councillor B. Vrbanovic - it was resolved: "That the Mayor and Clerk be authorized to execute, with K-W Oktoberfest Inc., an Accreditation Agreement, as well as an agreement dated July 31, 2001 for provision of keg tapping and a band, for the 7th Annual Oktoberfest Party for Seniors, with both agreements to be to the satisfaction of the City Solicitor." 8. CSD-01-148-STANLEY PARK COMMUNITY CENTRE -PROPOSED SITE AT ST. ANTHONY DANIELS SCHOOL AND CHURCH AND MIDLAND PARK Community Services Department report CSD-01-148, dated August 31, 2001, was dealt with at the Special Council meeting held earlier this date. 9. CSD-01-160-2002 ONTARIO SUMMER GAMES The Committee was in receipt of Community Services Department report CSD-01-160, dated September 6, 2001, recommending that the City of Kitchener co-host the 2002 Ontario Summer Games with the City of Waterloo and that the Province be requested to contribute funding toward the cost of hosting the games. Any financial surplus realized is intended to be reinvested in the City's sports communities through a Games Legacy Fund. Mr. P. Beaudry advised that following Council direction to negotiate a partnership between the City of Waterloo and the Province of Ontario to co-host the Summer Games, the Province advised that existing legislation does not allow the Province to enter into a cost sharing agreement. Following further negotiation, Mr. Beaudry advised that the City of Waterloo has committed to being a full partner and staff are confident that the proposed budget will allow the two Cities to host this event without incurring a deficit. The Mayor referred to cost comparisons within the proposed budget relative to the City's contribution versus expenses for sports facilities/equipment and requested clarification. Mr. Beaudry advised that the $35,000. difference is to cover the cost of the sports facilities only and expenses are expected to be off-set through grant funding. With respect to food services, Mr. Beaudry further advised that staff have negotiated commitment from a local university for provision of this service. In response to further questions, Mr. Beaudry stated that an equitable means of accessing surplus funds from the Games Legacy Fund by sports communities will be developed and should losses be incurred it is intended that these will be shared equally by the two hosting Cities. Mayor Zehr suggested that the cost sharing of losses be included in the staff recommendation and Mr. Beaudry agreed. On motion by Mayor C. Zehr - it was resolved: "That the City of Kitchener co-host the 2002 Ontario Summer Games with the City of Waterloo; and, That the Province of Ontario be requested to contribute a minimum of $500,000. to the cost of hosting the Games; and, That any financial surplus realized by hosting the Games be reinvested in the City's sports communities through a Games Legacy Fund, with details to be developed in co-operation with the participating sports groups and approved by Council at a later date; and further, 9. CSD-01-160-2002 ONTARIO SUMMER GAMES (CONT'D) COMMUNITY SERVICES COMMITTEE MINUTES SEPTEMBER 10, 2001- 61 -CITY OF KITCHENER That any financial loss incurred by hosting the Games be shared on a 50/50 basis between the Cities of Kitchener and Waterloo." 10. CSD-01-158-FOOD AND BEVERAGE CONCESSIONS -KITCHENER MEMORIAL AUDITORIUM COMPLEX AND COMMUNITY ARENAS -IMMEDIATE UPGRADES AND 10 YEAR CAPITAL FORECAST The Committee was in receipt of Community Services Department report CSD-01-158, dated September 4, 2001, recommending a general capital provision for food and beverage upgrades be included in the 10-Year Capital Forecast for the Auditorium Complex and Community Arenas, and that staff be directed to proceed with immediate concession upgrades. Mr. K. Baulk introduced Mr. Brian Caldwell and Mr. Khalid Musa of Compass Group Canada, who have been awarded the food and beverage service contract for the Auditorium Complex. Mr. Baulk advised that staff, in conjunction with Compass Group Canada, have developed a capital program to address necessary upgrades and equipment replacements for concessions. He noted that the program proposed is expected to achieve projected revenues in the Forecast, improve the integrity and efficiency of operations and meet the needs of both customers and Community Health Department requirements. In response to Councillor M. Galloway, Mr. B. Caldwell advised that the proposed arrangement for the Williams Coffee Pub kiosk involves a franchise fee of approximately $2,500. plus 4% royalties, which has been included in the budget projection. He further advised that other brand franchises were approached and, in particular, Tim Hortons had declined use of their brand. In response to Councillor B. Vrbanovic, Mr. Caldwell advised that the contract contains an assignment clause that will allow automatic change over should there be a new provider in future. On motion by Councillor B. Vrbanovic - it was resolved: "That approval be granted to include a general capital provision for food and beverage upgrades in the 10 Year Capital Forecast for the Kitchener Memorial Auditorium Complex and Community Arenas; and further, That staff be directed to proceed with immediate concession upgrades to an upset limit of $172,000. for the Kitchener Memorial Auditorium Complex and $33,000. for the Community Arenas, to be funded through an advance on the 2002 Capital Budget." 11. CSD-01-149-THE CHILDREN'S SAFETY VILLAGE OF WATERLOO REGION - GRANT REQUEST The Committee was in receipt of Community Services Department report CSD-01-149, dated August 29, 2001, recommending that the grant request from the Children's Safety Village of Waterloo Region to off-set green fees for a Charity Golf Tournament and Silent Auction not be approved as it does not meet general provision grant criteria. On motion by Councillor J. Ziegler - it was resolved: "That the grant requested by the Children's Safety Village of Waterloo Region in the amount of $3,000. to off-set the cost of green fees to hold a Charity Golf Tournament and Silent Auction on September 12, 2001, not be approved." 12. INFORMATION ITEMS The Committee was in receipt of the following information items: COMMUNITY SERVICES COMMITTEE MINUTES SEPTEMBER 10, 2001- 62 -CITY OF KITCHENER · CSD-01-156 - Ontario Parks Association - Staff Involvement · CSD-01-127 - Contemporary Art Forum Kitchener/Artwork.01 · Thank-You Notes from Communities in Bloom Judges, Rawcliffe, Blues Brews Barbeques and Seniors Tennis Club · Kitchener Community Day (Flyer) · CSD-01-152 - General Provision Grants - In-Kind Facility Grants Update · Grant Analysis Update · CSD-01-155 - Peter Hallman Ball Yard Expansion and Improvement Project Update Mr. F. Pizzuto gave assurances that staff are committed to this project, noting that the tender is to be brought forward for consideration on October 22, 2001 and the improvement works are projected for completion by the end of April 2002. · CSD-01-143 - Hydro Corridor Grass Maintenance Mr. F. Pizzuto advised that Hydro One has been very co-operative and has provided a written guarantee to undertake annual grass cutting within hydro corridors on at least 6 occasions between May and October each year. He further noted that Hydro One's annual payment to the City for maintenance on their properties is under review and it is hoped to achieve an increase. · CSD-01-154 - New Market - Market Research Mr. F. Pizzuto advised that staff are undertaking market research to assist in narrowing issues resulting from the consultation process. Staff are targeting consumers and area residents to determine preferred type of services and vendors for the new Market. It is intended to bring forward a business case for Council's approval, in principle, by year end. 13. ADJOURNMENT On motion the meeting adjourned at 2:45 p.m. Janet Billett Committee Administrator