HomeMy WebLinkAboutComm Svcs - 2005-11-07 S
SPECIAL COMMUNITY SERYICES COMMITTEE MINUTES
NOYEMBER 7 2005
CITY OF KITCHENER
The Community Services Committee met this date, commencing at 3:55 p.m.
Present:
Councillor G. Lorentz - Chair
Mayor C. Zehr and Councillors J. Smola, B. Vrbanovic, J. Gazzola, M. Galloway and
C. Weylie.
Staff:
C. Ladd, Chief Administrative Officer
A. Pappert, General Manager, Community Services
R. Browning, Interim General Manager, Development & Technical Services
K. Currier, Director of Operations
K. Baulk, Director of Enterprise
R. Pitfield, Director of Communications / Marketing
G. Hummel, Manager of Park Planning, Development & Operations
K. Woodcock, Special Projects Officer
J. Billett, Committee Administrator
1. CSD-05-127 - LEISURE FACILITIES MASTER PLAN PROGRESS REPORT
The Committee considered Community Services Department report CSD-05-127 (K. Woodcock
/ G. Hummel) regarding an organizing structure for review and assessment of the
recommendations contained in the Leisure Facilities Master Plan (LFMP) and requesting
direction on an approach to move forward with the implementation plan. The Committee also
received this date copies of the LFMP-Background Report - Volume I (January 2005); LFMP-
Master Plan - Volume II (February 2005); and LFMP-Executive Summary - Volume III (February
2005).
Ms. A. Pappert advised that the goal of this meeting was to obtain confirmation that staff are on
the right track in terms of an organizing structure for review and assessment of the LFMP
recommendations; to bring awareness as to the magnitude of the implementation plan; and to
reach an agreement on an approach to be taken; with subsequent information to be brought
forward at the December 5, 2005 Community Services Committee meeting.
Ms. K. Woodcock presented details of the organizing structure, which divides the 34
recommendations of the LFMP into 85 actions and aligns the actions into 3 strategic result
categories, being: policies; delivery strategies; and facility initiatives. It was noted that the policy
actions address gaps in the current policy framework and resolutions are required before other
recommendations in the plan can be implemented and before any change in operating practices
can occur. Delivery strategies include operating practices and pre-planning required for
implementation of policy, and a number of strategies need to be developed and approved prior
to any facility initiatives being completed. Facility initiatives will be realized once policies and
delivery strategies are in place. It is staffs' opinion that pre-planning and policy development is
critical and will involve careful linking of resource allocations, and co-ordination among several
departments, external partners and other initiatives to be successful. Next steps in the process
include identifying the gaps in policy and recommending priorities, timelines and resource
requirements. Two options for moving ahead with implementation of the LFMP were proposed
as follows:
· Option 'A' (Phased Approach) - staff to continue review and assessment of the LFMP
recommendations and report at the December 5, 2005 Community Services Committee
meeting on a short-term plan for actions that must occur in 2006 - 2007; and continue
work on a long-term, phased implementation plan for 2008 - 2016 to be considered in
segments throughout 2006;
· Option 'B' (Paused Approach) - staff to complete entire review and assessment of all
LFMP recommendations and complete a detailed implementation plan for consideration
by the end of 2006.
Option 'A' is preferred as it will provide sufficient assignment of resources to commence
implementation and allows for projects already budget approved to continue; whereas, Option 'B'
may require pausing of 2006 - 2007 projects to ensure a complete review is provided.
SPECIAL COMMUNITY SERYICES COMMITTEE MINUTES
NOYEMBER 7 2005
- 98-
CITY OF KITCHENER
1. CSD-05-127 - LEISURE FACILITIES MASTER PLAN PROGRESS REPORT (CONT'D)
A discussion followed, during which concerns were raised with regard to the impact either
approach may have on projects already underway and / or otherwise committed to. It was
suggested that it may be more appropriate to delay a decision on a particular approach to allow
more information to be provided regarding implications on an individual project basis and to look
at same within the context of the capital budget process.
At the request of Mayor C. Zehr the staff recommendation was voted on in two parts.
On motion by Mayor C. Zehr -
it was resolved:
"That the organizing structure for review and assessment of the recommendations of
the Leisure Facilities Master Plan (LFMP), as outlined in Community Services
Department report CSD-05-127, be approved; and further,
That a decision to proceed with either Option 'A' (Phased Approach) or Option 'B'
(Paused Approach) for moving forward with implementation of the Leisure Facilities
Master Plan (LFMP), as outlined in Community Services Department report CSD-05-
127, be deferred and referred to the December 5, 2005 Community Services
Committee meeting, pending additional information regarding implications on an
individual project basis within the context of the Capital Budget process."
2. ADJOURNMENT
On motion, the meeting adjourned at 4:25 p.m.
Janet Billett
Committee Administrator