HomeMy WebLinkAboutMinutes 2005-10-27
KPL/CENTRE BLOCK PROJECT COMMITTEE MINUTES
October 27, 2005 City of Kitchener
KPL/Centre Block Project Committee met this date, commencing at 8:30 a.m., Chaired by Carla Ladd
with the following members present: Hans Pottkamper, Hans Gross, Marty Schreiter, Rod Regier, Craig
Robson, Ray Robinson, Silvia Wright, Sonia Lewis, Bruce MacNeil, Larry Gordon, Silvia Wright,
Rosemary Pitfield, Jana Miller, and Sandy Curzon
Approval of Minutes
1.
On motion by: Hans Pottkamper, it was resolved that the minutes of October 20, 2005 be accepted.
2.Centre Block Components
2.1Consultant Selection Process
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Following introductions, C. Ladd provided James McKellar with a brief overview of the
City’s objectives for the Centre Block site development
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Mr. McKellar was invited today to advise Committee on defining the draft objectives and
developing a ranking model (an evaluation of the objectives), that is seen as fair
Following are Mr. McKellar’s comments/suggestions:
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Structure of the RFP is important
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Tell developers what you want so they can work within the parameters
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Bring as much certainty/clarity as possible in meeting the requirements of the RFP
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If design excellence is required, ensure that qualified people are making the decision
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Stay away from subjectivity as much as possible
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Judge the proponents on past experience and performance
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Design a template for developers to fill out that will ask for a list of previous projects,
awards, etc. This will replace sales brochures.
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Template needs to be clear enough that the developer can fill it out without further
explanation
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How the objectives are scored, will need to be provided to the developer
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Ask for a list of key people who will be involved in the project and who will not be
replaced during the project
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Heritage buildings will need to be dealt with prior to releasing the RFP
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From a public perspective, what does the city want to do with the heritage buildings
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Mitigate the political risk where possible
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Once you have two proponents, they should both be equal going into the last stage of the
selection process
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Provide the two proponents with compensation for time and effort – regardless if project
proceeds or not
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Weighting is important – reflection of requirements
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Equity and fairness…everyone needs to know what the ground rules are
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Don’t impose personal values and judgments
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Most creative work is done with tight constraints
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List priorities and weight, then decide on how to score
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Obtain an appraisal for the ‘city owned’ land
KPL/Centre Block Project Committee Page 1 of 2
Minutes: October 27, 2005
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If the intent is to use the city owned property on Centre Block to fund any difference
between the construction cost of the library and the funds that have been allocated, it
needs to be made clear in the RFP
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In summary, Mr. McKellar informed Committee that they are heading in the right
direction and suggested that they take out any uncertainty in the RFP by dealing with the
heritage buildings and placing a value on the city owned land.
Action:
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H. Gross, L. Gordon, S. Lewis and H. Pottkamper will meet with J. McKellar to
streamline the City’s objectives and report back to the Project Committee at a later date
2.2Centre Block Marketing Piece
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A draft copy of the marketing piece for Centre Block was provided for Committees input
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The intent of this marketing piece is to consolidated information required for a developer
to make a preliminary evaluation of the project and determine their desire to enter into
the process
Action:
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Committee members were asked to review the draft document and provide their feedback
to R. Regier/J. Miller by Monday, October 31st
3.Kitchener Public Library
3.1 Project Updates
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None
4.Other Business
4.1Charette
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R. Regier provided a progress report of the public charette/workshop scheduled for
th
Saturday, November 12
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The organization team are currently putting together the list of invitees which will
include downtown stakeholders, businesses and neighbourhood associations – seating is
limited to 100 participants
th
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An ad for this event will be placed in the Record on Saturday, October 29 and
nd
Wednesday, November 2.
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KDBA has graciously offered to arrange and pay for the luncheon
Action:
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Members were asked to forward their list of invitees to R. Regier
Meeting was adjourned at 10:15 am
Next Scheduled Meeting:
rd
Thursday, November 3
KPL, 85 Queen Street South, Schneider Room
8:30am – 10:00am
KPL/Centre Block Project Committee Page 2 of 2
Minutes: October 27, 2005