HomeMy WebLinkAboutMinutes 2005-11-17
KPL/CENTRE BLOCK PROJECT COMMITTEE MINUTES
November 17, 2005 City of Kitchener
KPL/Centre Block Project Committee met this date, commencing at 8:30 a.m., Chaired by Hans
Pottkamper with the following members present: Carla Ladd, Hans Gross, Rod Regier, Craig Robson,
Ray Robinson, Sonia Lewis, Bruce MacNeil, Marty Schreiter, Larry Gordon, Rosemary Pitfield, Jana
Miller and Sandy Curzon
Approval of Minutes
1.
On motion by C. Robson, it was resolved that the minutes of November 10, 2005 be accepted
2.Centre Block Components
2.1Environmental Site Assessment
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H. Gross presented costs associated with further testing of the Forsyth (including
basement), Mayfair and the open space on Centre Block
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In order to use the Legion property for residential purposes, a risk assessment process
would need to be undertaken, which would involve the MOE
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Committee members resolved that it was necessary to do a further testing of the main site
and to begin the process of starting a risk assessment for the Legion property.
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Committee discussed the timing around tendering for a consultant for the additional
testing and how it would affect the timing of the overall project
Action:
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H. Gross and L. Gordon will put together a Request for Proposal for an extension of the
Phase II Environmental Audit to obtain additional information. The RFP will include all
existing information (i.e. Naylor Engineering’s initial findings).
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Quotes from three consultants will be obtained and a recommendation prepared for the
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December 12 Council meeting.
2.2City’s Objectives
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H. Gross asked to defer this item so that Committee members, who met with J. McKellar,
can consolidate the discussion results and present them at the next meeting
Action:
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Deferred to Committee meeting of November 24
3.Kitchener Public Library
3.1Conceptual Design
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At KPL’s Board meeting of November 16, a staff team recommended two of the three
conceptual designs options, presented by Levitt Goodman Architects, that met the
requirements of the Library’s building program.
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Next steps are to analyze the cost estimates for each option for discussion at KPL’s
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board meeting of December 14
3.2 Fundraising Feasibility Study
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Prior to Council’s decision on reciprocal borrowing, interviews were conducted with
various stakeholder and focus groups to seek feedback on a fund raising campaign for a
new main library on Centre Block, including an appropriate target.
KPL/Centre Block Project Committee Page 1 of 2
Minutes: November 17, 2005
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In order for KPL to establish themselves in the donor community, the study
recommended that KPL set their fundraising goal at $5 million; focus on developing a
communications strategy for a fund raising campaign over the next 12 months; and to
establish a Campaign Steering Committee to oversee campaign preparations
Action:
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KPL to keep Centre Block Project Committee informed of the progress
4.Other Business
4.1 Centre Block Charette/workshop
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Committee members who attended the workshop felt that the event was a huge success
both in attendance and the comments received from participants. A draft summary,
prepared by J. Miller, was then reviewed by Committee
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It was suggested that a thumbnail sketch of the information that was already collected
(i.e. Parking and Forsyth Study) could have been provided as well as overlays of the
library footprints
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Committee felt that an overall presentation and tour, similar to the one conducted for the
charette, be given to potential bidders and that any questions from developers be received
in writing so that all who attend a site tour will be given the same answers
Action:
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A full summary of the charette, from GSP Group, will be discussed November 24 and
then posted on the city’s website www.city.kitchener.on.ca
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The presentation by GSP Group at the charette, be included in RFP documents
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Set-up three potential dates for a site tour for potential developers for incorporation into
the Terms of Reference document.
4.2 Project Timelines
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Timing for the release of the Terms of Reference is required by early February, at the
latest, in order to bring the results before Council by the end of June 2006
4.3 Site Signage
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R. Pitfield indicated that signage for the Centre Block site is ready and that the
appropriate lighting is currently being considered before completing the installation
4.4 Action Items
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Current action items to be reviewed and potential target dates assigned
Meeting was adjourned at 9:35 am
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Next Scheduled Meeting: Thursday, November 24
Conestoga Room, Main Floor, City Hall
8:30am – 10:00 am
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Minutes: November 17, 2005