HomeMy WebLinkAboutMinutes 2005-12-15
KPL/CENTRE BLOCK PROJECT COMMITTEE MINUTES
December 15, 2005 City of Kitchener
KPL/Centre Block Project Committee met this date, commencing at 8:30 a.m., Chaired by Carla
Ladd with the following members present: Hans Gross, Rod Regier, Ray Robinson, Sonia Lewis,
Bruce MacNeil, Marty Schreiter, Silvia Wright, Larry Gordon, Jana Miller and Sandy Curzon
Approval of Minutes
1.
On motion by Sonia Lewis, it was resolved that the minutes of December 8, 2005 be accepted and
posted on the city’s website www.city.kitchener.on.ca
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Clarity around the amount of information required in minutes was discussed. Project
Committee were asked whether or not more detail was required, bearing in mind that some
discussions can be difficult when determining what is recorded. It was also noted that the
process of approving minutes is consistent with that of all advisory committees, whereby it is
up to the Committee members to approve the minutes as recorded by the Recording Secretary.
Changes are discussed, approved and then amended at the next scheduled meeting date.
There was a consensus from members present that the manners in which the minutes have
been recorded in the past were acceptable.
Action:
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Committee agreed that the approval process and presentation style of minutes would continue
without any changes.
2.KPL’s Project Updates
2.1Essential List of Objectives
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S. Lewis provided Project Committee with a list of draft objectives, which she
indicated are a ‘work in progress’, scheduled to be further discussed by KPL Board’s
Facilities Committee in early January.
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Project Committee were given an overview of KPL’s Objectives, the following are
suggested changes:
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#3 – revisit requirements after parking study completed
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#6 – to be refined
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#9 – how reasonable is it to expect natural light “on all sides of the building”?
allow as much light as possible
Possible rewording “Must on all sides of the
building.” It was noted that natural light has no affect at night.
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#13 – it was suggested that temporary and permanent partnerships be explored,
such as bookshops, café and school boards
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#15 – it was suggested to provide the square footage required for expansion and a
to allow for expansion
possible rewording “be structurally capable upward two
additional floors”.
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#18 – concern was raised that LEED certification may put the project over budget.
Project Committee agreed that LEED needs to be financially feasible
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Minutes: December 15, 2005
Action:
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KPL objectives to be brought back to Project Committee at a later date when they will
be compared to with the City’s objective for further refining of both
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LEED presentation on what provides payback/indirect savings was suggested,
however not confirmed
2.2Central Library Cost Estimates
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Updated cost estimates, prepared by Hanscomb Inc. for KPL, were presented for
discussion. The original estimate, done in 2004, for the 130,000 square foot central
library was $44-$51 million. These costs applied to an assumed construction date of
2006.
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It is now anticipated that construction will not start until the fall of 2007 (earliest),
thus the estimated cost are expected to climb to $63-$78 million. It was expressed that
the estimated library costs were not just for construction, that they included parking,
furnishings, technology, equipment, moving expenses, etc.
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The costing estimates presented today were for the sole purpose of comparing
projected construction costs (for 2008) with those provided in the original business
case in 2004
3.Centre Block Components
3.1Objectives
Action:
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Deferred to next meeting
3.2Outstanding Action Items
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Traffic Impact Study
– the current study indicates putting 380 parking spaces on the
Centre Block site with no negative impact on any of the road boundaries. It was
determined that another study could be taken during the evaluation of the final two
proponents based on the number of parking spaces they are proposing.
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Environmental Assessment
– has been awarded to Frontline and is expected to be
completed by the end of January
3.3Design Brief
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R. Mounsey provided a power point presentation on the planning approval process and
how it relates to the design brief process for Centre Block.
Action:
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R. Mounsey to report back to a future meeting a more detailed and specific options
available based on the existing zoning for Centre Block.
4.Other Business
4.1 Kaufman Steam Engine
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A PowerPoint presentation of the Kaufman Steam Engine ‘Hazel’ was made to the
Facilities Planning and Building Committee of the KPL Board by Erina Harris.
Although the Board supports the project, the decision not to place the steam engine in
the new central library came down to its size and weight as well as safe & health
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Minutes: December 15, 2005
concerns. Project Committee felt that a more appropriate permanent home for Hazel
would be the Regional Heritage Museum
Action:
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Project Committee agreed to receive a hard copy of the PowerPoint presentation and a
copy of KPL’s Facilities Planning and Building Committee Report as information
items
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Alternate locations for ‘Hazel’ will be discussed with Arts & Culture staff
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4.2 December 22 Agenda
Action:
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Project Committee agreed to cancel the scheduled meetings for December 22 and
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29 and reconvene January 5.
Meeting was adjourned at 10:00 am
Next Scheduled Meeting: Thursday, January 5th @ 8:30am – 10:30 am
Conestoga Room, Main Floor, City Hall
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Minutes: December 15, 2005