HomeMy WebLinkAboutCommunity Svcs - 2002-01-21COMMUNITY SERVICES COMMITTEE MINUTES
JANUARY 21, 2002CITY OF KITCHENER
The Community Services Committee met this date, Chaired by Councillor G. Lorentz, commencing at
2:35 p.m. with the following members present: Mayor C. Zehr and Councillors M. Galloway, J. Smola,
B. Vrbanovic, C. Weylie and J. Ziegler.
Officials Present: Ms. P. Houston, Ms. S. Adams, Ms. S. Massel, Ms. J. Billett and Messrs. R.
Pritchard, F. Pizzuto, D. Daly, K. Carmichael, K. Baulk, D. Chapman and J.
Cooper.
1.
CSD-02-003- CO-OPERATIVE AGREEMENT
- KITCHENER SENIOR VOLUNTEERS SERVICES INC.
The Committee was in receipt of Community Services Department report CSD-02-003 dated
January 10, 2002 recommending that the City enter into a co-operative agreement with the
Kitchener Senior Volunteers Services Inc. for the purpose of providing safe, accessible
transportation to participants of the City’s Senior Day Program.
It was resolved:
“That the City of Kitchener enter into a Co-operative Agreement with the Kitchener Senior
Volunteers Services Inc., as attached to Community Services Department report CSD-02-
003 dated January 10, 2002; and further,
That subject to the satisfaction of the City Solicitor, the Mayor and Clerk be authorized to
execute the Co-operative Agreement.”
2.
CSD-02-032 -HOSTING AGREEMENT – 2002 ONTARIO SUMMER GAMES
The Committee was in receipt of Community Services Department report CSD-02-032 dated
January 15, 2002 recommending that the Mayor and Clerk be authorized to execute the Hosting
Agreement for the 2002 Ontario Summer Games.
It was resolved:
“That the Hosting Agreement dated January 7, 2002 for the 2002 Ontario Summer Games
be approved, as amended, and as attached to Community Services Department report
CSD-02-032 dated January 15, 2002; and further,
That subject to the satisfaction of the City Solicitor, the Mayor and City Clerk be authorized
to execute the Hosting Agreement.”
3.
CSD-02-035 -DELEGATION OF SIGNING AUTHORITY – AGREEMENTS
- 2002 ONTARIO SUMMER GAMES
The Committee was in receipt of Community Services Department report CSD-02-035 dated
January 15, 2002 recommending that authority to sign agreements relative to the 2002
Ontario Summer Games be delegated to the Organizing Committee and the Executive
Committee Chair.
It was resolved:
“That subject to the satisfaction of the City Solicitor, the 2002 Ontario Summer Games
Organizing Committee (GOC) and the Executive Committee Chair be delegated authority to
execute various agreements as outlined in Community Services Department report CSD-
02-035 dated January 15, 2002.”
4.
CSD-02-023 -INTERSECTION CONTROL – ALL-WAY STOP CONTROL
- STIRLING AVENUE AND GREENBROOK DRIVE
The Committee was in receipt of Community Services Department report CSD-02-023 dated
January 8, 2001 recommending that an all-way stop control be installed at the intersection of
Stirling Avenue South and Greenbrook Drive.
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JANUARY 21, 2002- 7 -CITY OF KITCHENER
4.
CSD-02-023 -INTERSECTION CONTROL – ALL-WAY STOP CONTROL
- STIRLING AVENUE AND GREENBROOK DRIVE (CONT’D)
Councillor G. Lorentz requested that in future, staff ensure that the Ward Councillor is made
aware of any traffic related changes to streets in their Wards prior to a report being presented
for consideration by the Community Services Committee. In addition, Councillor Lorentz
requested that installation of the all-way stop control at this intersection be monitored for
several months to determine if there is any negative impact to the intersection of Stirling
Avenue South and Homer Watson Boulevard.
It was resolved:
“That an all-way stop control be installed at the intersection of Stirling Avenue South and
Greenbrook Drive; and,
That this intersection control be monitored for several months to determine if it results in
any negative impact to the intersection of Stirling Avenue South and Homer Watson
Boulevard; and further,
That the Uniform Traffic By-law be amended accordingly.”
5.
CSD-02-020 -ON-STREET PARKING – PARKING PROHIBITION – MISTY STREET
The Committee was in receipt of Community Services Department report CSD-02-020 dated
January 7, 2002 recommending that parking be prohibited at anytime on the east side of Misty
Street between Keewatin Avenue and Otterbein Road.
It was resolved:
“That parking be prohibited at anytime on the east side of Misty Street, between Keewatin
Avenue and Otterbein Road; and further,
That the Uniform Traffic By-law be amended accordingly.”
6.
CSD-02-031-NEW MARKET WORK PLAN – PHASE 3
The Committee was in receipt of Community Services Department report CSD-02-031 dated
January 11, 2002 recommending that Phase 3 of the New Market Work Plan and proposed
operating budget objectives be approved. The Committee was also in receipt of a copy of the
Market Study dated January 2002, prepared by Adventus Research in conjunction with
Strategic Research Associates and CIC Innovation Consultants Inc.
Ms. S. Massel was in attendance to provide an update on the progress of Phase 3 of the new
Kitchener Market Work Plan. Highlights of her presentation included:
· development of values and goals resulting from the public consultation process;
· market research involving customer counts and surveys;
· tenant and merchandise mix plan for full time and part time markets and vendor types;
· proposed operating budget objectives;
· partnership development with Barrel Works Group and existing vendors;
· development of an indepth business plan for future consideration of the Committee.
Ms. Massel then introduced Mr. Gary Svoboda, CIC Innovation Consultants Inc., who was in
attendance to provide additional information regarding the Market Study. Highlights of Mr.
Svoboda’s presentation included:
· purpose and methodology of the study;
· customer count results which show a significant variance in attendance and very light
traffic during first and last hours of operation;
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6
CSD-02-031- NEW MARKET WORK PLAN – PHASE 3 (CONT’D)
· customer survey results which indicate customers are very satisfied, they are there to shop
not browse, they come for the freshness and quality of food, they are comfortable with
current mix of products, they prefer Wednesdays as a secondary market day and there is
strong support for adding local owner/operated stores but no support for chain stores or
franchises;
· potential customer survey results which indicate the key target group is shoppers familiar
with the Farmers’ Market and other markets and to capitalize, improvements in the areas of
convenience, selection and market atmosphere are required;
· vendor survey results which indicate general satisfaction, with a preference for status quo;
however, they recognise the need for change and improvements;
· downtown shoppers/workers/residents survey results which indicate the market is
considered an integral part of the community, there is solid downtown community support,
full time restaurant and grocery initiatives will broaden the appeal of the new market, and
preservation of the unique character of the Farmers’ Market is desired rather than chain
stores and franchises;
· demographic analysis results which indicate the need to attract a new generation of
shoppers and monitoring of the cultural diversity of the community to ensure it is
represented in the new market;
· competitive positioning which indicates the challenge will be to increase the relevance of
the new market to the community it serves and building on the strengths of the Farmers’
Market will be of benefit.
In conclusion, Mr. Svoboda reviewed nine recommendations relative to development of the
new Kitchener Market, as outlined in the Market Study.
In response to questions, Mr. Svoboda together with staff, advised that the customer counts
represent a 5 to 10% over-count due to the inability to address customers entering and exiting
the market from a different location; the proposed operating budget objectives are very
preliminary at this time based on market projections and are to serve as a guideline in meeting
the goal of break-even operating costs; a business plan with firm costs is to be developed
over the next few months and presented for consideration at a future meeting of the
Committee.
Councillor M. Galloway suggested that a detailed breakdown of operating costs for any project
should be provided at the outset to clearly indicate how the budget figures were derived. Mr.
F. Pizzuto stated that only preliminary detail could be provided at this time and is subject to
change as the Work Plan progresses.
Councillor B. Vrbanovic suggested that staff prepare a detailed presentation of the business
plan when completed, including a breakdown of all operating costs associated with the new
market. Mayor C. Zehr also requested that detail be provided relative to the components of
the proposed Management Plan referred to as Item 3 under Organizational Plan in Appendix 5
of the staff report.
In response to Councillor G. Lorentz, Ms. Massel advised that opportunities to provide flexible
operating days/hours will best be achieved through the proposed specialty markets as regular
vendors find it difficult to participate more than 2 days a week due to the preparation time they
require in between market days.
On motion by Councillor B. Vrbanovic –
it was resolved:
“That the Values and Goals of the New Kitchener Market be approved, as developed by the
New Market Advisory Group and staff, and as outlined in Appendix 1 of Community
Services Department report CSD-02-031 dated January 11, 2002; and,
That the Market Research Report be accepted, as prepared by CIC Innovation Consultants
Inc., as outlined in Appendix 2 of the report; and,
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JANUARY 21, 2002- 9 -CITY OF KITCHENER
6.
CSD-02-031- NEW MARKET WORK PLAN – PHASE 3 (CONT’D)
That the Tenant and Merchandise Mix Plan be approved as a guideline for the recruitment
of full time and part time vendors for the New Kitchener Market, as outlined in Appendix 3 of
the report; and,
That the proposed Operating Budget Objectives for the New Market be approved, as
outlined in Appendix 4 of the report; and further,
That staff be directed to prepare a detailed presentation of the proposed business plan
when completed, including a breakdown of all operating costs associated with the new
market and components of the proposed Management Plan, for consideration of the
Community Services Committee at a future date.”
7.
CSD-02-030-10TH ANNUAL FESTIVAL OF THE NIGHT – FORMAT OPTIONS
The Committee was in receipt of Community Services Department report CSD-02-030 dated
January 11, 2002 recommending that staff be directed to prepare format options for the 10th
Annual Festival of the Night celebration in 2002.
Mr. D. Chapman was in attendance to provide an overview of the 2001 Festival of the Night
celebration, as outlined in the staff report. In addition, he reviewed the media partnerships
and presented a videotape of a CKCO TV interview to demonstrate the kind of partnerships
the Festival has been developing. Mr. Chapman advised that staff will be presenting ideas for
the 2002 10th Annual Festival of the Night celebration for consideration by the Committee in
the near future.
In response to questions, Mr. Chapman advised that the decrease in attendance could be
attributed to not having a fireworks display more so than not having activities in Victoria Park
and the costs involved in running the 2001 Festival were approximately 1/3 less.
Mayor C. Zehr suggested that staff investigate opportunity for voluntary nominal monetary
contributions by participants. Mr. Chapman pointed out that some merchandising endeavours
were undertaken during the 2001 Festival which were very successful. He noted that staff
have had discussions with regard to methods of recouping costs and will take this into
consideration when planning for the 2002 Festival.
On motion by Councillor B. Vrbanovic -
it was resolved:
That staff be directed to prepare format options for the 10th Annual Festival of the Night
“
celebration in 2002 with a report to be submitted to the Community Services Committee for
consideration at a future date.”
8.
CSD-02-004-INTERSECTION CONTROL – ALL-WAY STOP CONTROL
- ACTIVA AVENUE AT BUSHCLOVER CRESENT/WILDERNESS DRIVE
The Committee was in receipt of Community Services Department report CSD-02-004 dated
January 9, 2002 recommending that an all-way stop control not be installed at the intersection of
Activa Avenue at Bushclover Crescent/Wilderness Drive.
On motion by Mayor C. Zehr -
it was resolved:
“That an all-way stop control not be installed at the intersection of Activa Avenue at
Bushclover Crescent/Wilderness Drive; and further,
That the operation of this intersection continue to be monitored as development proceeds
within the subdivision.”
COMMUNITY SERVICES COMMITTEE MINUTES
JANUARY 21, 2002- 10 -CITY OF KITCHENER
9.
CSD-02-036 – REVIEW OF CITY STAFF PARKING POLICIES
The Committee was in receipt of Community Services Department report CSD-02-036 dated
January 18, 2002 recommending that staff be directed to review City staff parking policies at City
Hall and other facilities in light of pending parking rate increases.
Councillor B. Vrbanovic disclosed a pecuniary conflict of interest and abstained from all voting and
discussion concerning Community Services Department report CSD-02-036 as his wife is
employed in the City’s Corporate Services Department, Information Services.
On motion by Councillor J. Ziegler –
it was resolved:
“That staff of Traffic and Parking Services be directed to review City staff parking policies to
be completed by May 31, 2002 with a report to be submitted to the Community Services
Committee for consideration at its meeting to be held on June 10, 2002.”
10.
ADJOURNMENT
On motion, the meeting adjourned at 3:25 p.m.
Janet Billett
Committee Administrator