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HomeMy WebLinkAboutArts & Culture - 2002-01-08 ARTS AND CULTURE ADVISORY COMMITTEE Tuesday January 8, 2002 - 4:00 p.m. CITY OF KITCHENER The Arts and Culture Advisory Committee met this date, chaired by Ron Green, with the following members present: Martin DeGroot, Glen Sou lis, Sher DiCiccio, Georgia (student), Peter Hinchcliffe, Denis Pellerin, Robyn Schuller, Mike Peng, Don Chapman, Erina Harris, Lori Palubeski, Linda Pretty (Recorder). 1. WELCOME AND APPROVAL OF MINUTES FROM DECEMBER 2001 . Introductions were made and both new and returning members were welcomed to the meeting. . It was noted that Ron Green was absent from the December meeting and that Glen Soulis was in attendance. With the changes noted, the minutes from the December meeting were approved. All were in favour; carried. 1.2 Distribution of Lists/Chair Selection . Meeting schedules had been sent to members. A list of ACAC members was circulated and members were requested to note changes. An updated member list will be sent with the January minutes. . Meeting minutes and attachments will be distributed via e-mail, mailed or faxed to members. 1.3 Chair Selection Council wants all Committees of Council to follow the same format regarding Chair selection - that is, a member of the committee will co-chair the meeting with the appointed Councillor to that committee (Mike Galloway - ACAC). ACAC members felt that the co-chair should have experience with the committee; Mike Galloway requests the chairs to alternate each month. ACTION: (i) Staff will draft a job description for the co-chair(s). (ii) Mike Galloway will chair the February meeting and a co-chair will be elected at the same meeting. 2. BUSINESS ARISING 2.1 Updates From December Meeting (i) Grant Application Process . Employee salaries should be taken into consideration when grant applications are being reviewed to determine whether a grant should be given. . ACAC members should start discussing policies and procedures for the grant process. Need to form a working group to draft ideas. Also, need to know details of how the grant process works now. ACTION: The issue will be discussed further at the February ACAC meeting. (ii) Art Marketplace - Don Chapman The KDBAjDowntown Development Team is considering holding a handcrafted art marketplace once per week for 6 weeks this summer in the square at City Hall. Don outlined ideas for the marketplace and requested feedback from ACAC re the feasibility of the project and who could be approached to become involved. . Suggest to make it a juried art show and to advertise it widely. . Need standards for what is art and what is craft. . Should be an age restriction - for those just starting out (young people, seniors). . Should have more than 10-12 spaces or it won't be taken seriously. . Should be for non-professionals. . Consult downtown merchants . Should have staggered hours - not just for lunch crowd. . Talk to KAFKA - ask artists. ACTION: Don will discuss with his group and will talk with ACAC at the February meeting. \January 8/02 - ACAC Minutes ARTS AND CULTURE ADVISORY COMMITTEE Tuesday January 8, 2002 - 4:00 p.m. (iii) Updates From Lori . A reminder re the Linda Albright presentation on January 21 at 1:00 p.m. Martin circulated information about the presentation and a brief bio of Linda. Please RSVP to Erina if you are attending. . Glass Blowing Equipment: The equipment, acquired from KOR, has been stored to date, and will not be sold. Lori continues to meet with the Downtown Development group to brainstorm ideas for its use. The City has purchased several blocks in the adjoining City Hall and are looking to develop it - may be possible to find a future home for the equipment. . NUMUS: The group applied for a $2000 grant - staff will recommend they receive $1000 as the budget they submitted projected low for ticket sales. The group has also applied to City of Waterloo. . Interviews for KOR take place Friday January 11. KOR received a grant from Trillium, with the formal presentation of the cheque taking place January 18, 2002. Deb Rothwell will stay on the Board of Directors as a founding member. 2.2 ACAC Terms of Reference - Lori Lori circulated copies of the Terms of Reference. Prior to this year, there were 3 separate committees - ACAC, the Public Arts Committee and Industrial Artifacts Committee. Suggestions: The document should clearly state the relationship between Council and the group. The roles and responsibilities of each group should be listed separately. Need to define how reporting is done. Clarify one or two year commitment for members. Should be a mechanism in place for dismissing members should they not attend meetings. Should ensure that there not be a total turnover of members - need continuity. Should not be a limit to the number of times a person can be a member of the committee ACTION: ACAC members will review and send input to Lori prior to the February meeting. Lori will compile the information and it will be discussed at the February 12 meeting. 3.0 NEW BUSINESS 3.1 PAC Representatives As Isabella was absent, the item was deferred. 3.2 Appointment to Downtown Advisory Committee From ACAC - Lori. . Council wants a member of ACAC to attend meetings of the Downtown Advisory Committee (DAC) which take place on the second Thursday of each month at 8:30 a.m. The rep will attend both ACAC and DAC meetings and will share reports at both. . As Mike Peng has been a member of DAC, he agreed to represent ACAC at the DAC meetings. It was moved by Martin, seconded by Ron, that Mike Peng be appointed to a 6 month term as a representative from ACAC to DAC, following which the appointment will be reviewed. All were in favour; carried. 3.3 Appointment From lAP to ACAC - Erina Erina gave a brief history of Nicholas Rees and the Industrial Artifacts Project. ACTION: The item will be discussed further at the February ACAC meeting. \January 8/02 - ACAC Minutes 2 ARTS AND CULTURE ADVISORY COMMITTEE Tuesday January 8, 2002 - 4:00 p.m. 4.0 OTHER BUSINESS . Peter Hinchcliffe is attending the ACAC meetings as a representative from the Mayors Advisory Council for Kitchener Seniors. Peter will be added to the ACAC agenda to give a report each month. . Linda Albright could be approached as a resource for KidSPARK. . Sher noted that she was interested in being part of any sub-committee that may be formed to review grant policies. Facts are needed to inform anyone requesting grant dollars. There should also be ACAC representation at Council to show support for the presentation for grant requests. There is a grant information night being held on January 29 from 7-9 p.m. at the Arts Centre in Waterloo. Don, Martin & Sher will attend. . Martin circulated a calendar of upcoming Arts Council workshops & events. . The research phase of the Regional Arts, Culture and Heritage Master Plan is complete and a summary of information gathered will be drafted. The committee will meet again in February. 5.0 NEXT MEETING The next ACAC meeting takes place on Tuesday February 12 in the Schmaltz Room starting at 4:00 p.m. Mike Galloway will chair. \January 8/02 - ACAC Minutes 3