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HomeMy WebLinkAboutArts & Culture - 2002-02-12 ARTS AND CULTURE ADVISORY COMMITTEE Tuesday February 12, 2002 - 4:00 p.m. CITY OF KITCHENER The Arts and Culture Advisory Committee met this date, chaired by Ron Green, with the following members present: Ron Green, Martin DeGroot, Glen Sou lis, Sher DiCiccio, Peter Hinchcliffe, Denis Pellerin, Robyn Schuller, Isabella Stefanescu, Mike Peng, Don Chapman, Erina Harris, Lori Palubeski, Linda Pretty (Recorder). 1. WELCOME AND APPROVAL OF MINUTES FROM JANUARY 2002 . A motion was made by Ron Green, seconded by Fred Bishop, that the minutes from the January meeting be approved. All were in favour; carried. 2. BUSINESS ARISING 2.1 Review of Co-Chair Job Description - Erina/Lori . Erina reviewed the description of duties of the Co-Chair. . Suggestion to change #12 "deem to eject" to "move to expel". . Add "Chair will establish the agenda in consultation with staff." . Suggestion to condense current description with City Procedural By-Laws (as pertains to meetings). ACTION: (i) Staff will update the job description as above for review at the March meeting. (ii) Erina will investigate whether the City has official by-laws or protocol as to the role of a Chair for a committee of Council and will report to the March ACAC meeting. 2.2 Appointment of Co-Cha ir - Lori Lori called for nominations for the position of Co-Chair of the Arts and Culture Advisory Committee. A motion was made by Glen Sou lis to nominate Sher DeCiccio for the position of ACAC Co-Chair and Ron Green was nominated by Denis Pellerin. All were in favour, but Sher declined the nomination. Ron agreed to accept the nomination for Co-Chair; Sher agreed to act as back-up should it be necessary. Thus, all members were in favour and Ron Green was declared Co-Chair of ACAC. Ron will serve with Councillor Mike Galloway for the 2002 term. 2.3 Terms of Reference - Lori . Lori reviewed the ACAC Terms of Reference and requested feedback from ACAC members. The group reviewed and commented on each item individually. . Once ACAC members suggestions have been included, the Terms of Reference will be sent to Randy Gosse (Clerk's Department) who will take the document to Council for final approval. ACTION: Lori will revise the Terms of Reference and will forward draft to Ron Green for approval on behalf of the committee (ACAC). Lori will provide revised copies at the next meeting. 2.4 MFA Project Update - Don Chapman . Various locations are being considered for the visual art exhibit planned by Master of Fine Arts students from across Ontario (see minutes from November 2001). . Discussed with CAFKA members - the exhibit will run concurrently with CAFKA. Openings will be on the same day but not at the same time (September 21-29 inclusive). . Still want to explore having Kitchener as the home base for this event. . Don will update ACAC on progress. . No information to date re the Art Marketplace. The group will meet again on February 14 and Don will report at the March ACAC meeting. \February 12/02 - ACAC Minutes ARTS AND CULTURE ADVISORY COMMITTEE Tuesday February 12, 2002 - 4:00 p.m. 2.5 Grants - Erina . Erina distributed copies of the City of Kitchener grant application form. . Currently, there are no fixed policies in place for allocation of grant dollars, which causes inconsistencies and confusion. . The grant process is currently under review and should be completed by April 2002. . Grant dollars for this year have already been spent but an extra $30,000 has been approved by Council. . In some cases, partial grants are being awarded. . All grant requests are considered for approval by the Community Services Committee. When a grant request is initially received, it is reviewed by Renate Willms to ensure the information is complete. The request is then forwarded to staff to prepare a report that accompanies the grant request to the Community Services Committee. A motion was made by Martin de Groot, seconded by Denis Pellerin to declare that the Arts and Culture Advisory Committee is in support of the review of the grant process and is concerned that inconsistencies and confusion regarding the grant process is a result of the lack of policies and procedures. ACAC will offer advice and services to the review committee, if needed. All were in favour; carried. ACTION: Erina/Lori will ascertain whether input/suggestions from ACAC regarding the grant process would be welcome and will report to the March meeting on the scope of the review. 2.6 Drama Workshop Grant - Erina . Erina circulated a copy of a grant application for the K-W Children's Drama Workshop (Theatre) and provided some background on the group requesting a grant. . The Children's Drama Workshop evolved out of a program run by the Stanley Park Neighbourhood Association (SPNA). The demand for the program outgrew the area neighbourhood and became a city-wide venue. . Timelines are tight as the grant will go before CSC on March 4. . After reviewing the grant, the group felt that more information is needed before ACAC can recommend support for the grant. A motion was made by Fred Bishop, seconded by Ron Green that staff ascertains whether the grant request would fall under the sponsorship of the Youth Grant Process and that staff talk to the Artistic Director regarding the concerns/suggestions voiced by ACAC. All were in favour; carried. ACTION: (I) Don will talk to Erina about a possible link between the Drama Workshop and KidSPARK. (ii) Lori will forward ACAC's recommendations and comments to the Director of the Drama Workshop and will speak with her regarding the possibility of a youth grant. 3. NEW BUSINESS Items 3.1 and 3.2 were deferred to the March meeting. 4. REPORTS No reports 5. ADJOURNMENT/NEXT MEETING A motion was made by Glen Sou lis, seconded by Fred Bishop to adjourn the February ACAC meeting. All were in favour; carried. The next meeting will take place on Tuesday March 12 from 4-6 p.m. in the Schmaltz Room at Kitchener City Ha II. \February 12/02 - ACAC Minutes 2