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Home My WebLink AboutArts & Culture - 2005-12-13 ARTS AND CULTURE ADVISORY COMMITTEE Tuesday December 13, 2005 - 4:00 p.m. CITY OF KITCHENER PRESENT: Peter Hinchcliffe (Chair), Sheila McMath, Isabel Cisterna, Ron Green, Sivakumar Somasundram, Annalee Moore, Martin De Groot, Erina Harris, Cheryl York, Carl Clappison from KOR Gallery, Christiane Sadeler. 1.0 Delegations - Carl Clappison and Christiane Sadeler re KOR Gallery (see Item 4.1 below) 2.0 Approval of November minutes and review of December agenda It was noted that Denis Pellerin was absent from the November meeting. With this correction made, a motion was made by Ron, seconded by Annalee to approve the November minutes. 2.1 Elections for ACAC Chair for 2006 A motion was made by Martin, seconded by Ron, that Peter continues as Chair. All members present were in favour. Peter accepted the nomination and the motion was carried. Peter will remain Chair for 2006 with much appreciation from ACAC. 3.0 Business arising 3.1 Grant Sub-Committee Presentation · Historic St. Paul's church submitted a request for $3000 grant to hold a "Christmas Cantata" (see ACAC November minutes, Item 3.1). · Community Services Department staff and management decided not to support award as it indicated that grants are not for supporting religious groups. The group appealed at Council and was awarded $1,500. · ACAC members reviewed the guidelines and didn't find any reference regarding not supporting religious groups. This issue will be discussed in the upcoming grant review process. · Grants advertise in the Leisure Guide, the Cultural Directory and on-line - no set deadlines annually as dates change every year. Advertising could be improved. · There will be extensive public consultation so ACAC will be have an opportunity to be involved. · Annalee mentioned that before the 2006 grant year begins, the sub-committee will meet with Renate Willms and Ann Pappert to review guidelines. · Annalee and Sivakumar are currently the only participants of the sub-committee and feel that there should be four or five members. ACTION: Peter will send an e-mail to ACAC members inviting anyone interested in volunteering to be part of the committee. The commitment would be (approximately) one hour, four times per year. Members also would attend Council meetings when grants are being requested. Isabel volunteered to be part of the Grant Sub-committee. \December 2005 - ACAC Minutes 1 ARTS AND CULTURE ADVISORY COMMITTEE Tuesday December 13, 2005 - 4:00 p.m. 4.0 NEW BUSINESS 4.1 KOR Update re Archives - Carl Clappison, Co-Chair of KOR · Carl circulated an inventory list of the KOR assets. · Resources generated through sale of assets should be sufficient to meet financial obligations. · The artwork which was on exhibit has been inventoried and returned to artists. · The KOR Board applied to the City to forgive the loan that was taken on for the purpose of making capital improvements to the building. · The City retains ownership of the building when KOR closes. · The Board is required to get as much as possible for content in the building. · KOR and the arts community hope to keep any assets in City of Kitchener. KOR asked the City to consider purchasing assets enabling KOR to pay creditors and keep assets in the City. · HRSDC gave release to dispose of Assets from monies awarded previously by HRSDC. · Christiane went to Council with an update on KOR and the loan was forgiven. · Ron met with Co-chairs of KOR to discuss the issue. The KPL is interested in storing archival materials (with the exception of some larger materials i.e. big signs). · Suggestions for the sound equipment included that the sound equipment could find a home at Victoria Park Pavilion and could then be offered to groups for rent or, equipment could be sold to arts groups. · ACAC is seeking input into discussions regarding future use of the building. · Co-Chairs are close to selling assets soon, if the City is not able to purchase them. ACTION: Ron made a motion, seconded by Isabel, that ACAC recommends that the City keep the building as an arts centre and that they buy the assets for the building. All were in favour; carried. Carl was thanked and left the meeting. 4.2 ACAC Member Replacements - Erina · Three applications were received from people interested in being part of ACAC, for viewing, since members asked to be involved in the selection process. · Without giving out names, Erina read the background of the three applicants. A modest level of arts expertise suggested to ACAC that perhaps even more qualified volunteers could be sought. Members will seek out expertise in new applicants. · Clerk's to put out ad and Erina to forward to ACAC. ACTION: Erina will talk with the Clerk's Department regarding committee selection process. \December 2005 - ACAC Minutes 2 ARTS AND CULTURE ADVISORY COMMITTEE Tuesday December 13, 2005 - 4:00 p.m. 5. REPORTS 5.1 Public Art Working Group (PAWG) Report - Sheila · PAWG has three new members (Niall Donaghy, Julia Gorman, Maegan Olinsky). · City Planner, Cory Bluhm, gave a presentation at the last meeting regarding art in the Downtown based on his October trip to Spain. Local artist, Ian Newton, attended to talk about rental space for artists, and studio activity. · ASAP is moving along very well and is looking for vacant spaces downtown with big windows for larger works. · PAWG discussed the future of the KOR gallery and wanted it recommended to the City's senior management that PAWG supports the building be reserved for arts activities to help develop an arts "Cluster" in the downtown. · Discussion is still continuing on Tony Urquhart's commission (AIR 2005) - possible location at Centre in the Square. · The Chandler Mowat CC and Victoria Hills CC public art projects are beginning soon. · Denis Pellerin provided great leadership on the development of the "Harvest People" (ASAP October). 5.2 Downtown Advisory Committee (DAC) Report - Denis · No report as Denis was absent. 5.3 Cultural Development Committee (CDC) Report - Ron · CDC met today to discuss the joint meeting between ACAC and CDC - suggested that Waterloo host it on February 21 or 28 starting at 4:00 p.m. Erina will send an e-mail to ACAC about the best date and will co-ordinate with Betty, including development of workplan and agenda. · Button Factory - newsletter and ad handout. 5.4 Waterloo Region Arts Council (WRAC) Report - Martin · Arts residency - pilot placement started. · A workshop on incorporation takes place on January 14 here at City Hall - an e-mail will be sent out with more information. · Arts network for children and youth ongoing development via Linda Albright. · Cafka went to City of Kitchener Council to request funding increase for new biennial structure. · Council agreed to "forgive" the loan to JM Drama ($75,000). · Peter sent a letter to the Community Services Department of the City of Edmonton suggesting that their city develop a public art working group to address public art issues with significant input from the community. Peter outlined how ACACjPAWG work here - no reply received yet. · Isabel invited four children from Chile to come to Kitchener in June for the Multicultural Festival and cultural activity. Isabel will draft a letter of invitation to the children and bring it to the January meeting for ACAC signature. 6.0 OTHER NjA \December 2005 - ACAC Minutes 3 ARTS AND CULTURE ADVISORY COMMITTEE Tuesday December 13, 2005 - 4:00 p.m. 7.0 ADJOURNMENT/NEXT MEETING The next ACAC meeting will take place on January 10 at 4:00 p.m. in the Schmaltz Room at Kitchener City Hall. \December 2005 - ACAC Minutes 4