HomeMy WebLinkAboutFinance & Corp - 2002-06-10
FINANCE & CORPORATE SERVICES COMMITTEE MINUTES
June 10. 2002
CITY OF KITCHENER
The Finance and Corporate Services Committee met this date, commencing at 2:30 p.m., chaired by
Councillor J. Ziegler, with the following members present: Mayor C. Zehr and Councillors M. Galloway,
G. Lorentz, J. Smola and C. Weylie. Councillor B. Vrbanovic was in attendance for part of the meeting.
Others Present: Ms. L. MacDonald, Ms. J. Koppeser, Ms. A. Menon, Ms. R. Pitfield, Ms. J.
Luciantonio, Ms. J. Given, Ms. D. Gilchrist and Messrs. R. Pritchard, G. Sosnoski,
R. Gosse, J. Shivas, D. Paterson, F. Pizzuto, G. Melanson, S. Turner, R. Browning,
D. Trask, R. Pedersen and B. Wolfe.
1.
DTS-02-009
- VEHICLE DONATION - FIRE TRUCK
WATERLOO REGION EMERGENCY SERVICES TRAINING AND
RESEARCH COMPLEX IWRESTRCI
The Committee was in receipt of Development and Technical Services Department report DTS-
02-009, dated September 26, 2001 recommending that a fully equipped 1988 Mack Thibault fire
truck be donated to the University of Waterloo for use at the Waterloo Region Emergency
Services Training and Research Complex. Ms. B. Weckman of the University of Waterloo was
in attendance in support of the staff recommendation.
On motion by Councillor J. Smola-
it was resolved:
"That the City of Kitchener donate the fully equipped 1988 Mack Thidault fire truck to the
University of Waterloo (UW) for use at the Waterloo Regional Emergency Training and
Research Complex (WRESTRC)."
2. CRPS-02-131 - SURPLUS CITY LAND - THREE FORMER KITCHENER-WILMOT
HYDRO PROPERTIES
- 406 COURTLAND AVENUE EAST
- 520 FRANKLIN STREET NORTH
- PATRICK STREET. VACANT LOTS 29. 30 AND 31 ON PLAN 244
The Committee was in receipt of Corporate Services Department report CRPS-02-131 dated
May 29, 2002, recommending that three former Hydro substations be declared surplus to the
City's needs.
Councillor G. Lorentz noted that within his ward two such properties had been sold to private
individuals; subsequently there have been many problems associated with these properties.
Both Mayor C. Zehr and Councillor G. Lorentz recommended staff enquire as to whether Habitat
for Humanity Waterloo Region or Kitchener Housing Inc. would have any interest in these
properties, and consideration of the recommendation in the staff report be deferred to the
Council meeting of June 17, 2002.
On motion by Councillor G. Lorentz -
It was resolved:
"That consideration of Corporate Services Department report CRPS-02-131,
recommending three former Hydro-Electric Commission of Kitchener-Wilmot properties
be declared surplus to the City's needs, listed below, be deferred and referred to the
Council meetina of June 17. 2002, pending a report from staff on any interest there
may be in these properties by Habitat for Humanity Waterloo Region and Kitchener
Housing Inc.:
'That the following former Hydro-Electric Commission of Kitchener-Wilmot
properties be declared surplus to the City's needs:
a) Substation #3 located at 406 Courtland Avenue East, described as Part Lot
18, Plan 404;
b) Substation #17 located at 520 Franklin Street North, consisting of about
6,924 square feel and legally described as Lot 1, Plan 1152, save and except
FINANCE & CORPORATE SERVICES COMMITTEE MINUTES
June 10. 2002
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CITY OF KITCHENER
Part 5 on Reference Plan 58R-3942, and subject to a combined easement in
favour of The
2. CRPS-02-131 - SURPLUS CITY LAND - THREE FORMER KITCHENER-WILMOT
HYDRO PROPERTIES
- 406 COURTLAND AVENUE EAST
- 520 FRANKLIN STREET NORTH
PATRICK STREET, VACANT LOTS 29, 30 AND 31 ON PLAN 244
ICONT'DI
Bell Telephone Company of Canada and The Public Utilities Commission of
the City of Kitchener;
c) Vacant land on Patrick Street, described as Lots 29, 30 and 31, Plan 244;
That Legal Services be directed to secure reasonable offers to purchase for
presentation to Council.'"
3. CRPS-01-171 - SURPLUS CITY LAND
- 1035 OTTAWA STREET NORTH IBEHIND NEW FIREHALLI
The Committee was in receipt of Corporate Services Department report CRPS-01-171, dated
May 22, 2002 recommending that vacant land located behind new Fire Hall #3 at 1035 Ottawa
Street North be declared surplus to the City's needs.
On motion -
It was resolved:
"That vacant land located behind the new Fire Hall #3, 1035 Ottawa Street North,
described as Part Lot 12, Registered Plan 1278, save and except Part 4, Reference Plan
58R-8570, being irregular in shape, having approximately 120 feet of frontage on Holborn
Court, backing onto River Road, having a depth of approximately of 375 feet, and
consisting of approximately 70, 000 square feet, be declared surplus to the City's needs;
and further,
That Legal Services secure a reasonable offer to purchase, for presentation to Council."
4. CRPS-02-138 - GRAND RIVER ROTARY CLUB
- REQUEST TO SELL FOOD
- REQUEST FOR DESIGNATION EVENT OF 'MUNICIPAL
SIGNIFICANCE'
- SOUTHWEST OPTIMIST BALL FIELDS - SEPTEMBER 14. 2002
The Committee was in receipt of Corporate Services Department report CRPS-02-138 with
respect to a request received from the Grand River Rotary Club to operate a refreshment stand
at Southwest Optimist Ball Fields on September 14, 2002, and a request to have the Great 48
Baseball Fundraiser declared an event of Municipal Significance.
On motion -
It was resolved:
"That the request of the Grand River Rotary Club to operate a refreshment stand at
Southwest Optimist Ball Fields on September 14, 2002 be approved, provided the
necessary licence including Health and Fire approvals is obtained; and further,
That the Great 48 Baseball Fundraiser, a fund raiser for the Rotary Children's Centre and
other special needs projects in the community, be declared an event of Municipal
Significance."
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5. CRPS-02-127 - CIVITAN SPORTS - WATERLOO REGION
- REQUEST TO SELL FOOD
- PETER HALLMAN BALLY ARD - JUNE 27 TO 30. 2002
The Committee was in receipt of Corporate Services Department report CRPS-02-127, dated
May 23, 2002 with respect to a request received from Civitan Sports - Waterloo Region to
operate a refreshment stand during the 5'h Annual Civitan Fast Pitch Jamboree at Peter Hallman
Ballyard on June 27-30,2002.
On motion -
It was resolved:
"That the request of Citivan Sports - Waterloo Region to operate a refreshment stand
during the 5'h Annual Civitan Fast Pitch Jamboree at Peter Hallman Ballyard on June 27-
30, 2002, be approved, provided the necessary licence including Health and Fire
approvals is obtained; and further,
That the reduced licence fee of $1 0.00 be applied."
6. CRPS-02-128 - PROPOSED ALTERNATIVE MASSAGE CENTRES BY-LAW
The Committee was in receipt of Corporate Services Department report CRPS-02-128, dated
May 24, 2002, proposing a draft by-law for consideration by City Council at its meeting of June
17, 2002, to license Alternative Massage Centres. Mr. D. Reid of the Reflexology Regional
Council of Ontario was in attendance in support of the draft by-law.
On motion by Mayor C. Zehr -
it was resolved:
"That a by-law be considered at the June 17, 2002 Council meeting to license Alternative
Massage Centres, substantially in the form of the draft by-law dated May 17, 2002,
attached to Corporate Services Department report CRPS-02-128."
Carried unanimously.
Councillor B. Vrbanovic entered the meeting at this time.
7. CRPS-02-135 - APPEAL TO LOCATE HOG DOG CART - ANNA & IRENA
MARSZALEK
- 50 VICTORIA STREET NORTH
The Committee was in receipt of Corporate Services Department report CRPS-02-135, dated
June 3, 2002, requesting the Committee's direction with respect to an appeal to the decision of
the Manager of Licensing not to issue a licence for the operation a hot dog cart at 50 Victoria
Street North. It was noted in the report that Municipal Code Chapter 586 (Refreshment
Vehicles) requires that hot dog carts not be located within 200 metres of a Place of
Refreshment, and there are four Places of Refreshment within the required distance separation.
Ms. A. and Ms. I. Marszalek, appellants, were in attendance. They advised that they had talked
to the business owner at 100 Victoria Street North who had not objection to them locating a hot
dog cart at 50 Victoria Street North. It was noted that a letter of objection had been received
from the Station Cafe, 100 Victoria Street North, who had originally agreed to the hot dog cart,
but had subsequently changed their position.
Councillor G. Lorenz requested that staff provide a map showing the proposed location for the
hot dog cart, Places of Refreshment within 200 metres of the subject property, and the location
of supporters and objectors to the hot dog cart. He asked that the Committee consider deferral
FINANCE & CORPORATE SERVICES COMMITTEE MINUTES
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CITY OF KITCHENER
of this appeal to the Council meeting of June 17, 2002, at which time the mapped information
could be provided to members of Council.
7. CRPS-02-135 - APPEAL TO LOCATE HOG DOG CART - ANNA & IRENA
MARSZALEK
- 50 VICTORIA STREET NORTH ICONT'DI
On motion by Councillor G. Lorentz -
it was resolved:
"That the consideration of the appeal of the Anna and Irena Marszalek of the City's refusal
to issue them a licence to operate a hot dog cart at 50 Victoria Street North be deferred
and referred to the Council meetina of June 17. 2002, pending receipt from staff of a
map containing the following information:
a) location of 50 Victoria Street North;
b) location of all known supporters of and objectors to a hot dog cart at 50 Victoria
Street North; and,
c) places of refreshment within 200 metres of 50 Victoria Street North."
8. CRPS-02-143 - LIQUOR LICENCE EXTENSION / PATIO REQUEST
- DANDY'S RESTAURANT - 85 KING STREET WEST
The Committee was in receipt of Corporate Services Department report CRPS-02-143, dated
June 5, 2002, requesting the Committee's direction with respect to correspondence received
from Dandy's Restaurant, 85 King Street West, for permission to expand the size of the outdoor
patio in front of their restaurant on July 5, 2002, as part of Cruise Night being sponsored by the
Kitchener Downtown Business Association. The report notes that Council's approval of the
operation of a sidewalk patio at Dandy's was approved only until June 30, 2002, pending a review
by Council of any complaints received during the previous six months.
Mr. P. Bardouniotis, Dandy's Restaurant, appeared in support of their request for the enlarged
patio. Mr. M. Schreiter, KDBA, was also in attendance in support of the request.
On motion by Councillor J. Smola-
it was resolved:
"That the request of Dandy's Restaurant, 85 King Street West, to expand the patio in front
of their premises as shown on the sketch attached to their June 1, 2002 letter, to an area
18 feet by 20 feet, accommodating 6 tables, on July 5, 2002, as part of Cruise Night
sponsored by the Kitchener Downtown Business Association, be approved."
9. CRPS-02-145 - REQUEST FOR ENCROACHMENT AGREEMENT - SIDEWALK PATIO
- FRANKIE'S - 273 KING STREET WEST
The Committee was in receipt of Corporate Services Department report CRPS-02-145, dated
June 6, 2002 with respect to a request received from Frankie's, located at 273 King Street West,
for the operation of a sidewalk patio which would extend seven feet, more or less, over the City's
sidewalk.
On motion by Councillor C. Weylie -
it was resolved:
"That the request of 'Frankie's', 273 King Street West, to operate a sidewalk patio in front
of their premises, to extend 7' more or less over the City's sidewalk, be denied."
10. CRPS-02-137 - FIRST CHOICE RENT TO OWN
- REQUEST TO HOLD A ONE DAY CHARITY BARBE QUE
- 97 KING STREET WEST
FINANCE & CORPORATE SERVICES COMMITTEE MINUTES
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CITY OF KITCHENER
The Committee was in receipt of Corporate Services Department report CRPS-02-137, dated
June 3, 2002, with respect to a request received by First Choice Rent to Own to operate a
charitable barbeque at 97 King Street West.
10. CRPS-02-137 FIRST CHOICE RENT TO OWN
REQUEST TO HOLD A ONE DAY CHARITY BARBE QUE
- 97 KING STREET WESTlCONT'DI
On motion by Councillor G. Lorentz -
it was resolved:
"That the request of 'First Choice Rent to Own' to operate a charitable barbeque at 97
King Street West for one day during the period June 20-22, 2002, be approved provided
the necessary licence including Health and Fire approvals is obtained; and further,
That the reduced licence fee of $1 0.00 be applied."
11. CRPS-02-136 - APPEAL TO LOCATE HOT DOG CART - MARGARET FUREY
HAYWARD AVENUE
The Committee was in receipt of Corporate Services Department report CRPS-02-136, dated
June 3, 2002, requesting the Committee's direction with respect to an appeal received to the
decision of the Manager of Licensing not to issue a licence to Margaret Furey to operate a hot
dog cart on Hayward Avenue at either 176 or 135. It is noted in the report that there is one Place
of Refreshment within the 200 metre distance separation required by Municipal Code Chapter
586 (Refreshment Vehicles). The report also notes that Traffic staff do not consider these
locations as appropriate for a hot dog cart, given traffic conditions, motorist parked on the side of
the road or boulevard would create a potential safety problem and affect traffic flow on the street
and in/out of driveways.
On motion by Councillor G. Lorentz -
it was resolved:
"That the appeal of Margaret Furey of the City's refusal to issue a licence permitting her to
operate a hot dog cart at either 135 or 176 Hayward Avenue, be denied."
12. CRPS-02-134 - GARBAGE RECEPTACLES ON COMMERCIAL SITES
The Committee was in receipt of Corporate Services Department report CRPS-02-134
providing background on an issue raised by Councillor J. Ziegler with respect to owners of
commercial plazas who have removed garbage receptacles from around the plazas.
Councillor J. Ziegler introduced this item and was supported in his concerns by Councillor B.
Vrbanovic who suggested that staff look further into this matter to determine whether commercial
plazas can be required, through site plan approval or through by-law, to provide and maintain
garbage receptacles on their plaza properties.
On motion by Councillor B. Vrbanovic -
it was resolved:
"That staff report at a future Finance and Corporate Services Committee meeting on the
feasibility of requiring owners of commercial plazas to install and maintain garbage
receptacles on their plaza properties, for use by the general public, through both of the
following methods:
a) site plan approval process;
b) by by-law."
13. SSD-02-012
RETIREMENT AGE - FIRE CHIEF AND DEPUTIES
FINANCE & CORPORATE SERVICES COMMITTEE MINUTES
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CITY OF KITCHENER
The Committee was in receipt of Strategic Services Department report SSD-02-012, dated June
4, 2002, recommending that By-law 2000-12 be amended to reflect a normal retirement age of
60 for the positions of Fire Chief and Deputy Fire Chief.
13. SSD-02-012
RETIREMENT AGE - FIRE CHIEF AND DEPUTIES ICONT'DI
On motion by Councillor B. Vrbanovic -
it was resolved:
"That By-law 2000-12 be amended to reflect a normal retirement age of sixty (60) for the
positions of Fire Chief and Deputy Fire Chief; and further,
That the Mayor and Clerk be authorized to execute any documentation arising therefrom."
14. CRPS-02-130
ENFORCEMENT PROTOCOLS AND POLICIES (GENERAL)
PROTOCOL FOR LODGING HOUSE LICENSING
NEW POLICY ON LODGING HOUSE ENFORCEMENT
The Committee was in receipt of Corporate Services Department report CRPS-02-130, dated
June 5, 2002, containing eight recommendations regarding procedures, protocol and policies
relative to By-law Enforcement at the City, licensing of lodging houses, and enforcement of these
lodging house licensing requirements. Mr. G. Melanson reviewed each of the eight
recommendations.
The Committee noted the request received by staff to notify property owners of applications
received for lodging houses in their area. Several Committee members stated there could be
benefits to such a notification process and directed that staff explore this matter further.
On motion by Councillor C. Weylie -
It was resolved:
"a) That the Director of Enforcement be designated as the contact person for the
City's By-law Enforcement staff and Fire Prevention/lnspection staff (collectively
referred to as 'City Enforcement Staff) for all matters where staff from the two
areas have a joint interest, relating to inquiries from and coordination with outside
enforcement agencies in the Region (for example the Waterloo Regional Police
Services) to facilitate communication, cooperation and coordination on
enforcement issues; and,
b) That revised Council Policy Resolution 1-654, 'Enforcement - By-laws', as attached
to Corporate Services Department report CRPS-02-130, be approved; and,
c) That the 'Operational Protocol - City of Kitchener Enforcement Staff as attached
to Corporate Services Department report CRPS-02-130, be approved; and,
d) That staff prepare a 'Rights of Entry Fact Sheet' and contact list of City
Enforcement staff to be made available to all City of Kitchener Enforcement staff,
Members of Council, and other outside agencies (in particular the Waterloo
Regional Police Services) to assist all parties in their understanding general rights
of entry of the City and the Waterloo Regional Police Services; and,
e) That Enforcement staff be trained in issues of child protection and reporting
processes; and,
f) That a new Council Policy Resolution regarding 'Enforcement - Lodging Houses'
as attached to Corporate Services Department report CRPS-02-130, be approved;
and,
g) That By-law Enforcement and Licensing staff continue to work toward the
identification of non-licensed lodging houses to ensure all operating lodging
FINANCE & CORPORATE SERVICES COMMITTEE MINUTES
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CITY OF KITCHENER
houses are licensed, and to take appropriate enforcement action when
14. CRPS-02-130 - ENFORCEMENT PROTOCOLS AND POLICIES (GENERAL)
- PROTOCOL FOR LODGING HOUSE LICENSING
- NEW POLICY ON LODGING HOUSE ENFORCEMENT ICONT'DI
necessary; and,
h) That By-law Enforcement, Licensing and Planning staff prepare the necessary
lodging house licensing information material to guide landlords in understanding
the licensing process and understanding the City's expectations on operating a
lodging house in the City of Kitchener; and further,
i) That staff report at a future Finance and Corporate Services Committee meeting
on the feasibility of notifying neighbouring property owners of lodging house licence
applications received by the City for lodging houses in their area."
Carried unanimously.
15. CUPE 791 NEGOTIATIONS
Mr. D. Paterson was in attendance to provide information with respect to negotiations taking
place between the City and CUPE 791, noting that a mediation meeting with the Ministry has
been set for Wednesday June 26, 2002, the Union will be in a legal strike position and the
Corporation in a legal lock-out position at one minute past midnight on Friday June 28, 2002.
16. KFD-02-143
FIRE DEPARTMENT BUDGET OVER EXPENDITURE
PERSONALPROTECTIVE EQUIPMENT
The Committee was in receipt of Kitchener Fire Department report KFD-02-143, dated June 10,
2002, requesting permission for an over expenditure in the amount of $83,000. to allow for the
purchase of personal protective equipment for City firefighters.
On motion by Councillor G. Lorentz -
it was resolved:
"That an over expenditure of $83,000. be approved in 2002, from Index 410050-1534, for
the purchase of protective equipment for City firefighters."
17. CRPS-02-133 - CHAPTER 842 - HEDGES & OTHER OBJECTS - TRAFFIC HAZARDS
- CITY OF KITCHENER MUNICIPAL CODE
The Committee was in receipt of Corporate Services Department report CRPS-02-133, dated
June 5, 2002, providing background information with respect to Municipal Code Chapter 842
(Hedges - Other Objects - Traffic Hazards). It was noted by Councillor J. Ziegler that he had
requested this information report but would like the matter deferred to a future meeting to allow
him an opportunity to further discuss the matter with staff.
On motion by Councillor G. Lorentz-
it was resolved:
"That consideration of Corporate Services Department report CRPS-02-133 (Municipal
Code Chapter 842 - Hedges - Other Objects - Traffic Hazards) be deferred and referred
to a future Finance and Corporate Services Committee meeting."
18. CRPS-02-140 - RESPONSE TO REQUEST FOR INFORMATION
- DECOMMISSIONED WELLS
The Committee was in receipt of Corporate Services Department report CRPS-02-140, dated
June 5, 2002, providing information with respect to staffs denial of a request for information
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CITY OF KITCHENER
pertaining to decommissioned wells. The report notes that staff are currently working on
developing a process to educate and inform staff on the aspects of the Municipal Freedom of
Information and Protection of Privacy Act and public access to City records. Included in this
update will be the investigation in the practicality of establishing a formal list of records for
18. CRPS-02-140 RESPONSE TO REQUEST FOR INFORMATION-
DECOMMISSIONED WELLS ICONT'DI
routine disclosure which potentially may include the location of decommissioned wells.
On motion by Councillor J. Ziegler-
it was resolved:
"That staff report on the City's, Region's and Province's current policies with respect to
public access to information on the location of decommissioned wells within their
respective jurisdictions; and further,
That staff report on the practicality of establishing a list of abandoned and
decommissioned wells for 'Routine Disclosure' under the Municipal Freedom of
Information and Protection of Privacy Act."
19. ADJOURNMENT
On motion, the meeting adjourned at 3:30 p.m.
Dianne H. Gilchrist
Committee Administrator