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Home My WebLink AboutA&C 2006-06-13ARTS AND CULTURE ADVISORY COMMITTEE Tuesday June 13, 2006 - 4:00 a.m. CITY OF KITCHENER PRESENT: Peter Hinchcliffe (Chair), Ron Green, Sheila McMath, Martin de Groot, Isabel Cisterna, Cheryl York, Lawrence McNaught, Jamie Hill, Sivakumar Somasundram, Councillor, John Gazzola REGRETS: Denis Pellerin, Jennifer Breithaupt, Annalee Moore, Erina Harris GUESTS: Colleen Allan, City of Kitchener Communication/Marketing 1. DELEGATION N/A 2. APPROVAL OF MINUTES AND REVIEW OF AGENDA A motion was made by Lawrence, seconded by Jamie, to approve the minutes of the May meeting. All were in favour; carried. 3. BUSINESS ARISING 3.1 Leisure Brochure -Colleen Allan • Colleen attended to discuss a proposal initially made by Sivakumar at the March ACAC meeting, Item 6.0. Sivakumar asked about the availability of space in the Leisure Brochure to include arts events news. The cost of advertising is prohibitive for small arts and culture groups in the region. • Colleen informed members that the Leisure Brochure is produced four times per year with a print run of 71,000. Advertisement is offered for sale to offset printing costs (example: a small paragraph would cost $43.00. A full-page ad can be had for $425 -possibly groups could share costs). The intent of the publication is to showcase direct city programs -ads are to offset costs associated with producing the brochure. • Direct City arts and Culture programs have one page; additional arts and culture pages are paid ads and increases as necessary to fill paid requests. Ten pages have been set for arts/culture programs - it could be increased a couple of pages for other groups to give a description of their program. • Staff cannot offer free space to groups as they always get requests for free space and cannot pick one group over another. • Cheryl mentioned that the Special Events area is planning to have its own website -possible links could be provided on the site for area groups. • Staff is looking at how arts are being marketed as part of a broader discussion. • Members also suggested that it would be a good idea to have one group collect all the ads and submit to Leisure. Also, groups could possibly apply for a grant. ACTION: Cheryl and Colleen will meet to talk about a process for how to utilize space in the Leisure Brochure and how to increase the profile of smaller arts and culture groups. 3.2 Chilean Cultural Exchange -Isabel • The dates set for the visit are October 2-17, 2006. Children will perform as part of the Oktoberfest celebration. • Isabel would like the children from Chile to meet children here to talk about the differences in how they grow up and the influence of their music on their lives. • Members were asked to let Isabel know if they have suggestions. 4. NEW BUSINESS N/A \June 2006 -ACAC Minutes Arts and Culture Advisory Committee Tuesday June 13, 2006 - 4:00 a.m. 5. REPORTS 5.1 Public Art Competitions -Sheila • PAWG will elect a new chair in the Fall. • The new sign and logo has been hung in the Rotunda. • From now on, exhibition flyers will be in colour. • The artist-in-residence, Phil Irish, is set up in the studio on the main floor at City Hall. • The Call-for-Entry for the Rotunda Gallery is being updated and is posted on the web. • The public art commissions for CMCC and VHCC have been approved by Council. 5.2 DAC Report • New works have been installed for the ASAP. Denis and Don are organizing an outdoor art sale during the Blues, Brews and BBQ's festival in September. Soheila is organizing a downtown scavenger hunt based on ASAP art installations. 5.3 CDC Report -Ron • At the last CDC meeting, members discussed the reorganization of the Leisure Department in Waterloo and forwarded a motion to include the word "culture" to the new name. • Members are considering a joint project with the School of Social Work to look at immigrant youth and the impact of art on them. • The arts fund provided $67,000 to area groups this Spring. 5.4 Arts Council Report -Martin • Area groups are forming an Alliance for a Grand Community: a larger arts organization plus WRAC, to discuss how to work together and with smaller groups. Each group contributed $500 and hired Cheryl Ewing to facilitate. • Community Learning Space: Artsportal -some interest is being shown for a phase two project in partnership with other committees. • A report will be submitted to Regional Council on the artist-in-residence research project. 5.5 CulturePlan II -Martin • The teams are meeting. There is some confusion regarding the roles of ACAC with CPII teams. Is CPII asub-committee of ACAC? Need to ensure there is no duplication of efforts. • Internal teams are comprised of city staff from all departments. External teams consist of individuals/groups who have been invited from various sectors of the community. Both teams meet together to ensure a good exchange of information. • Focus projects include the Community Investment Strategy, Artscape and the Cultural Capitals of Canada. Recommendations under each project are being worked on. • A suggestion was made to have a yearly update on what has been done on CPII, possibly in September. 5.6 Focus Projects/Staff Report -Cheryl Community Investment Strategy: A Terms of Reference has been developed. The first Step is to hire a consultant to conduct a study (Arts/Culture, Sports/Athletics, etc. ) Artscape: A consultant has been hired and has already met with staff and will schedule a community workshop - no date has been set yet. \June 2006 -ACAC Minutes Arts and Culture Advisory Committee Tuesday June 13, 2006 - 4:00 a.m. Cultural Capitals of Canada: • A report went to CSC on June 12 to host in 2009. CSC approved the preparation of an application for the 2009 award year. The contents of the application will be brought to Council at the beginning of September and will include a budget. • A motion of authorization from Council is necessary before proceeding with a submission, the deadline being September 18. 6.0 OTHER 6.1 Healthy Communities Plan -Peter Peter reported that the Healthy Communities Plan report will be presented to Council on June 19. A community working group, started in March 2005, provided input to drafting the plan, helped staff gather information to inventory current programs/services, find out future needs and how to get there. The plan will eventually be melded with Compass Kitchener. Advisory councils will be required to include in their Terms of Reference that they are aware of the three values of social vitality, environmental viability and economic prosperity. A committee will continue to meet approximately three times per year with an annual general meeting held at year's end. 6.2 Library/Centre Block -Martin The result of recent meetings held to discuss the Centre Block/Library issue, was that a consensus on location could not be definitively reached, but most agreed on the Centre Block. They agreed that the library facility needs improvement but they are unsure of the next step. 7.0 ADJOURNMENT/NEXT MEETING Members agreed to cancel the July meeting and tentatively agreed to meet on August 8 at 4:00 p.m. in the Schmaltz Room at Kitchener City Hall. A final decision will be made closer to the August date. A motion was made by Lawrence, seconded by Sheila to adjourn the June meeting. All were in favour; carried. \June 2006 - ACAC Minutes