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HomeMy WebLinkAboutComm Svcs - 2006-09-18COMMUNITY SERVICES COMMITTEE MINUTES SEPTEMBER 1$, 2006 CITY OF KITCHENER The Community Services Committee met this date commencing at 4:52 p.m. Present: Councillor G. Lorentz -Chair Mayor C. Zehr and Councillors J. Smola, B. Vrbanovic, J. Gazzola, M. Galloway and C. Weylie. Staff: A. Pappert, General Manager of Community Services P. Houston, General Manager of Financial Services and City Treasurer R. Browning, General Manager of Development & Technical Services H. Gross, Director of Project Administration and Economic Investment S. Turner, Director of Enforcement K. Baulk, Director of Enterprises K. Currier, Director of Operations M. Hildebrand, Interim Director of Community Programs and Services D. Chapman, Supervisor of Special Events M. Petricevic, Manager of Project and Energy Management S. Williams, Assistant City Solicitor C. Goodeve, Committee Administrator 1. CSD-06-096 -OLD COURT COMMUNITY GARDEN GRANT REQUEST The Committee was in receipt of Community Services Department report CSD-06-096, dated September 5, 2006 regarding a Community Garden grant request from the Old Court Community Garden Group. On motion by Councillor J. Gazzola - it was resolved: "That aone-time grant in the amount of $1000. ($500. cash, $500. in-kind services to include: transportation of topsoil and sod stripping), be approved to the Old Court Community Garden Group to assist with start-up costs for the Old Court Community Garden; and further, That the Mayor and Clerk be authorized to execute any and all necessary agreements with the Old Court Community Garden Group, satisfactory to the City Solicitor, to permit the Old Court Community Garden to be located on public lands known as the Old Carriage Court Cul-de-sac bulb." 2. CSD-06-09$ -PRE-APPROVED EVENT PARTNERSHIP AGREEMENT The Committee was in receipt of Community Services Department report CSD-06-098, dated August 30, 2006 regarding the Event Partnership Agreement template. On motion by Councillor J. Gazzola - it was resolved: "That the Event Partnership Agreement template, as attached to Community Services Department report CSD-06-098, be approved; and further, That the Manager of Special Events be authorized to execute the pre-approved Event Partnership Agreements, subject to the approval of the City Solicitor." 3. CSD-06-097 - HANSON AVENUE TWIN PAD ARENA PARTNERSHIP AND PROGRESS REPORT The Committee was in receipt of Community Services Department report CSD-06-097, dated September 5, 2006 regarding the Hanson Avenue Twin Pad Arena sport partnership business case and progress report. In addition, the Committee was in receipt this date of correspondence from Mr. Robert Cardy, St. Mary's High School, and Ms. Patricia Wilson, concerning the inclusion of a walking track as part of the proposed Hanson Avenue Twin Pad Arena. COMMUNITY SERVICES COMMITTEE MINUTES SEPTEMBER 1$, 2006 - 51 - CITY OF KITCHENER 3. CSD-06-097 - HANSON AVENUE TWIN PAD ARENA PARTNERSHIP AND PROGRESS REPORT tCONT'D) Mr. K. Baulk advised that on January 30, 2006 staff were directed to proceed to the design/development phase for a new Twin Pad Arena on the Hanson Avenue site with a total initial budget of $15.8M. He added that staff was also directed to engage an architect and construction manager to complete a concept design, refine the cost estimates and consult with the two primary stakeholders, Kitchener Minor Hockey Association (KMHA) and Waterloo Regional Boxing Academy (WRBA). He stated that a project team was struck, meeting on 12 occasions to provide input and direction on the concept design for the new Twin Pad. Additionally, a public open house was held on June 28, 2006 where citizens were invited to comment on design options and amenities. Mr. Baulk outlined that while the recommended L- shaped basic design has significant support, there are four options for various levels of additional amenities identified during the in-depth consultations with the sports partners and the public. Mr. Baulk then reviewed each option, ranging from the basic Twin Pad design presented in the original business case to a multi-use sports complex to meet all the needs of KMHA, a facility for the WRBA and acommunity-use walking track. Dependant on which option is selected, the budget for this project will range from $15.8M to $19.7M. He pointed out that the sports partner fundraising campaign planning process is underway and the sports partners have been proceeding with the understanding that the goal of the fundraising campaign is to off-set the cost of the additional amenities outlined in Options 2, 3 and/or 4 so that the City's budget commitment remains at $15.8M. The fundraising plan will include an appropriate review of the strengths and weaknesses of KMHA and WRBA and their capacity to meet the fundraising goals. Mr. Baulk advised that staff anticipate presenting a report to Council in January, 2007 recommending the preferred option for the Twin Pad project. He added that it is expected that the recommendation will be linked to the identified community fundraising capacity so that fundraising dollars can off-set the cost of any additional amenities. He commented that if Council decides in January, 2007 to proceed with an option other than Option 3, a design revision would cost in the range of $30,000. and would take approximately 4 weeks to complete; providing adequate time to tender prior to April/May of 2007 and keeping the project on schedule. Mr. Peter Benninger, Sports Partners Fundraising Chair, advised the fundraising goal will need to be between $600,000. and $3.9M if direction is given to proceed with an Option that includes additional amenities. He stated that the fundraising team has confidence that a significant capital goal can be achieved based on the pre-commitment of $400,000. from the sports partners and the experience of the fundraising team leaders. He pointed out that in order to qualify the fundraising capacity for this project, the sports partners fundraising team has engaged "Campaign Coaches", who will act as fundraising consultants. He noted that they anticipate completion of this process by the beginning of December 2006. Mr. Stan Zalewski, PBK Architects, then reviewed the design concept for the Hanson Avenue Twin Pad Arena and indicated that they will be pursuing a LEED (Leadership in Energy and Environmental Design) Silver Certification for this building. Mr. Tom Graham, KMHA, advised that it is imperative that the site grading be undertaken in the Fall of 2006 to ensure the project remains on schedule for the 2008/2009 hockey season. He guaranteed a financial commitment from his group in the amount of $200,000. Mr. Harry Curnew, WRBA, advised that this project will provide his group with an excellent opportunity to expand and increase its membership. In response to questions, Mr. S. Zalewski advised that it would cost an additional $500,000. for the project to pursue LEED Gold Certification. He stated that this increase relates to the quality of the refrigeration unit that would needed. Mr. M. Petricevic added that staff have found that the environmental benefits gained by pursuing a LEED Gold Certification do not justify the associated financial costs. He noted that constructing the proposed Twin Pad as a `B' Class building will save the City long-term maintenance costs. Mr. Zalewski commented that he is satisfied that thus far everything has been done to ensure that this building will COMMUNITY SERVICES COMMITTEE MINUTES SEPTEMBER 1$, 2006 - 52 - CITY OF KITCHENER 3. CSD-06-097 - HANSON AVENUE TWIN PAD ARENA PARTNERSHIP AND PROGRESS REPORT tCONT'D) receive LEED Silver Certification. Mr. Petricevic commented that if the staff recommendation is approved he cannot foresee any impediments at this time that may delay this project. Mr. K. Baulk added that undertaking detailed construction drawings for a Twin Pad based on Option 3 allows considerable flexibility without delaying the project's schedule if in January 2007 this Committee should decide that they also wish to include a walking track at this facility. Councillor J. Gazzola advised that the Town of New Hamburg is currently undertaking the construction of an arena and suggested that staff investigate the differences/similarities between that arena and the proposed Twin Pad. He then inquired if the means exist to combine all of the proposed office and meeting room space into the same area to better utilize the available space and was advised that the project team is currently investigating a design that will provide for the optimum use of the building's space. Councillor B. Vrbanovic inquired into the possibility of providing fora "green roof" in the design and was advised that the roof over the dressing rooms will incorporate "green roof" building techniques; however, construction of a "green roof" for the remainder of the building is not feasible due to the roof's incline. Mr. M. Petricevic added that the type of pre-engineered roof being proposed for the building will possess a finish that qualifies it for the same number of LEED points that can be attained through the construction of a "green roof". Councillor G. Lorentz inquired if Engineering staff has been consulted regarding the possibility of expanded road access to the Hanson Avenue site and was advised that staff have commenced an Environmental Assessment into the expansion of Hanson Avenue South toward Block Line Road. Mr. H. Gross noted that the extension of Hanson Avenue is still subject to approval from various levels of government. Councillor J. Gazzola suggested that to avoid any possible impediments to the project's schedule any potential recommendation arising from the Committee should include a provision directing staff to proceed with the Environmental Assessment of the Hanson Avenue extension. Councillor B. Vrbanovic brought the staff recommendation forward for consideration, and it was agreed to amend the recommendation to direct staff to report back in January 2007 with a comparison between pursuing LEED Gold Certification versus LEED Silver Certification and that staff also be directed to proceed with the Hanson Avenue extension Environmental Assessment. Councillor J. Gazzola suggested, and it was agreed, to amend the recommendation to remove the phrase "be accepted" from the first paragraph and replace it with the phrase `be tabled". He stated that this re-wording clarifies that the Committee would not be approving the overall business case at this time. At the request of Councillor M. Galloway the following motion was Carried Unanimously on a recorded vote. On motion by Councillor B. Vrbanovic - it was resolved: "That the Hanson Avenue Twin Pad Arena business case, as attached to Community Services Department report CSD-06-097, be tabled; and, That PBK Architects be instructed to complete detailed construction drawings for a Twin Pad Arena on the Hanson Avenue site based on Option 3, as outlined in report CSD- 06-097, at an additional architectural budget of $85,000. with all other options to be retained for further consideration pending the fundraising review; and, That staff obtain the necessary site plan approvals and proceed to grading the Hanson Avenue site at a budget of $500,000.; and, COMMUNITY SERVICES COMMITTEE MINUTES SEPTEMBER 1$, 2006 - 53 - CITY OF KITCHENER 3. CSD-06-097 - HANSON AVENUE TWIN PAD ARENA PARTNERSHIP AND PROGRESS REPORT tCONT'D) That the sports partners, Kitchener Minor Hockey Association (KMHA) and Waterloo Region Boxing Academy (W RBA), undertake to qualify the fundraising capacity of the community and develop a fundraising plan with a goal of off-setting the additional incremental costs associated with the amenities over and above those outlined in the original business case and that such fundraising plan be subject to the approval of Council; and, That staff report back in January, 2007 with a comparison between pursuing a LEED Gold Certification (Leadership in Energy and Environmental Design) versus a LEED Silver Certification; and an outline of the results of the community fundraising capacity analysis and fundraising plan, along with a final recommendation on which option should proceed to construction; and further, That staff proceed with the Environmental Assessment for the proposed extension of Hanson Avenue to run south toward Block Line Road." 4. ADJOURNMENT On motion, the meeting adjourned at 6:11 p.m. Colin Goodeve Committee Administrator