HomeMy WebLinkAboutCRPS-06-006 - Delegation of Authority to Execute Data Exchange AgreementsReport To: Finance and Corporate Services
Date of Meeting: January 9, 2006
Submitted By: Lesley MacDonald,
Director of Legal Services and City Solicitor (Ext. # 2267}
Prepared By: Lesley MacDonald,
Director of Legal Services and City Solicitor
Ward(s) Involved: N/A
Date of Report: January 5, 2006
Report No.: CRPS - 06-006
Subject: Delegation of Authority for execution of Data Exchange
Agreements
RECOMMENDATION:
The City Clerk be authorized to execute agreements satisfactory to the City Solicitor for the
exchange of city information/data from or to the City of Kitchener with public agencies,
educational institutions and all levels of government, which require the information for public or
educational, non-commercial purposes, said release of any information to be in compliance with
any legislative obligations.
BACKGROUND:
The City has received requests from the Universities for City generated information for
educational purposes and requests from various government departments and the Region of
Waterloo for City data to augment their information for specific projects.
In addition, the City also requires information generated by the same parties as well as other
public agencies such as the Grand River Conservation Authority and where appropriate has
developed a reciprocal agreement for the exchange of information.
EXECUTIVE SUMMARY:
N/A
REPORT:
Staff review these requests to determine what information they can release and whether
specific restrictions need to be placed on the use of information in addition to the restrictions
that prohibits commercial use of the information. The City has developed a data exchange
template that it uses as the foundation for agreements where possible, however, from time to
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time, the City may be asked to execute agreements prepared by the party holding the
information from whom the City is seeking information.
These agreements are reviewed by Legal to ensure the City's interests are protected.
FINANCIAL IMPLICATIONS:
None. In some cases, the City reserves the right to charge for the information.
COMMUNICATIONS:
N/A
CONCLUSION:
Staff recognizes the advantage of exchanging information between the Universities and various
levels of government and public agencies and wish to facilitate that exchange.
Lesley MacDonald,
Director of Legal Services and City Solicitor
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