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HomeMy WebLinkAboutCRPS-06-009 - Amendment to Council Policy I-110 (Heritage Kit - Terms of Reference) - Inclusion of Non-Designated Properties on Heritage Registerl K KR Corporate Services REPORT Report To: Development and Technical Services Committee Date of Meeting: January 9, 2006 Submitted By: Heritage Kitchener Prepared By: Dianne Gilchrist, Supervisor, Legislated Services wards} Involved: All Date of Report: January 4, 2006 Report No.: CRPS - 06 - 009 Subject: AMENDMENT TO COUNCIL POLICY I-110 (HERITAGE KITCHENER -TERMS OF REFERENCE -INCLUSION OF NON-DESIGNATED PROPERTIES ON THE CITY'S HERITAGE REGISTER RECOMMENDATION: That Council Policy I-110 (Heritage Kitchener -Terms of Reference) be amended by repealing clause 4. b), and replacing it with the following: `4. b) Recommend to City Council non-designated properties of cultural heritage value or interest to be added to the Heritage Register.'; and, That Heritage Kitchener review and evaluate the properties on the City's heritage inventory, as to their cultural heritage value or interest, and recommend to Council those which aught to be listed as non-designated properties in the Heritage Register; and further, That the City's existing heritage inventory become redundant once all properties listed thereon have been reviewed and evaluated, and a decision has been made as to which of them will be added to the Heritage Register. BACKGROUND: At its meeting of January 3, 2006, Heritage Kitchener considered Development and Technical Services Department report DTS-05-213 with respect to recommending the addition of non-designated properties of cultural heritage value or interest to the City's Heritage Register. As a result, the committee passed the recommendation cited above, which will be forwarded to the Council meeting of January 16, 2006 for consideration and approval. REPORT: In considering Development and Technical Services Department report DTS-05-213, Heritage Kitchener agreed with the contents of the report; however, it was recognized that Council has already given authority (through Council Policy I-60 -Advisory Committees) to allow its advisory committees to form sub-committees, provided they are ad hoc, with a clear mandate; consequently the additional direction in the recommendation in the staff report need not be forwarded to City Council for approval. I can advise that at the January 3rd Heritage Kitchener meeting the Committee passed the following resolution which establishes the Cultural Heritage Resources Evaluation Sub-committee, and identifies the process by which buildings will be evaluated, and recommended to Council for inclusion on the Heritage Register as being "non- designated properties of cultural heritage value or interest", as recommended in the staff report: "That asub-committee be established, called the Cultural Heritage Resource Evaluation Sub-committee, to be composed of members of Heritage Kitchener and Planning Division staff, to undertake the following process to evaluate properties to recommend to Council for inclusion in the heritage register as non- designated properties, based on their cultural heritage value or interest: 1. Members of the Cultural Heritage Resource Evaluation Sub-committee will be assigned specific areas of the City or a list of properties to evaluate for possible inclusion in the City's Heritage Register. Members will conduct an exterior evaluation of each property located within the assigned area, completing a Cultural Heritage Resource Evaluation form for every property deemed to be of cultural heritage value or interest. Exterior photographs of buildings and structures of interest shall be taken. Should buildings and/or structures of interest not be visible from public areas, the sub-committee member will make note of the address and City staff will send a letter to the property owner, requesting permission to access the property for the purpose of completing the initial evaluation. Should access to the property be denied, staff will advise the Ward Councillor of the sub-committee member's inability to complete the heritage evaluation, and will continue to make note in the City's files that the property is of cultural heritage value or interest, to provide staff with the opportunity to review and comment on applications made on the subject property or on lands adjacent to the subject property. 2. All properties for which a Cultural Heritage Resource Evaluation form has been completed and for which photographs have been taken, will be reviewed and discussed at a meeting of the Cultural Heritage Resource Evaluation Sub-committee. Upon review, the sub-committee will recommend to Heritage Kitchener, as follows: a) that the property be added to the City's Heritage Register; or, b) that the property be the subject of further heritage research and be brought back to a future meeting of the sub-committee for consideration; or, c) that the property not be added to the City's Heritage Register and the information collected be kept on file. The recommendations of the Cultural Heritage Resource Evaluation Sub- committee will be forwarded to Heritage Kitchener. City staff will prepare a heritage property report outlining the significance of the property and will forward such information together with notice of the recommendation of the sub-committee, and the implications of listing the property on the City's Heritage Register, to the property owner. The property owner will be invited to provide comment and attend the meeting of Heritage Kitchener when the recommendations ofthe sub-committee will be considered. 3. Heritage Kitchener will consider the recommendations of the Cultural Heritage Resource Evaluation Sub-committee; the information contained within the heritage property report, and the comments of the property owner (if made), in making a formal recommendation to Council to add or not to add the subject property to the Heritage Register. Heritage Kitchener's recommendations will then be considered by Council as part of their report. Such properties added by Council to the Heritage Register will be identified as "non-designated properties of cultural heritage value or interest". Notice of the decision of Council will then be mailed to the property owner. " FINANCIAL IMPLICATIONS: None COMMUNICATIONS: City staff will notify all owners of properties being considered for inclusion in the City's Heritage Register, and they will be invited to attend a meeting of Heritage Kitchener to put forward their position as to whether their property should or should not be added to the Heritage Register. Supervisor, Legislated Services